Solicitation_Amendment_W912PB19Q3196_P0001.pdf

0011330426

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to provide the answ ers to industry questions. As a result, the evaluation criteria is changed.

2. See attached Summary of Changes.

3. All other terms and conditions of this solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB19Q3196

X 9B. DATED (SEE ITEM 11)

20-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2019

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB19Q3196

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

SOLICITATION / AWARD INFORMATION AND INSTRUCTION

General Information:

Regional Contracting Office POC:

Contract Specialist: LC Thames

COMM: 09641‐83‐7283

DSN: 475‐7283

E‐mail: L.C.thames.civ@mail.mil

Customer POC: Added at time of award

Short Description of Requirement: ACS FAP Educators

SAM AND WAWF REGISTRATION INSTRUCTIONS

1. SAM BACKGROUND

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S. Government.

Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is the company, business, or organization registering in SAM. Each entity is represented by a nine-digit unique entity identifier, the Data Universal Numbering System (DUNS) Number as issued by Dun & Bradstreet.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

In order to register, contractors must have a valid Data Universal Numbering System (DUNS) number and a Contractor and Government Entity (CAGE) code.

A DUNS number, a nine-digit number assigned by BISNODE (in Germany) and DUN and Bradstreet outside of Germany to an establishment, is the Contractor Identification Number for Federal contractors.

Foreign vendors can obtain the DUNS number from: https://www.bisnode.de/produkte/dun-bradstreet/dnb-duns-nummer/dnb-duns-nummer-bestellen/

- US vendors can obtain the DUNS number from: http://fedgov.dnb.com/webform

A CAGE Code is a five (5) position unique identifier for entities doing or wishing to do business with the Federal Government.

The format and character position of the code vary based on country.

German vendors can obtain their CAGE code by mailing to: ncbge-ncage@bundeswehr.org or logkdobwncbge@bundeswehr.org

POC: Mr. Mueller Tel.: 02241-991643

All other foreign vendors can obtain their CAGE codes by reviewing the web site https://www.nato.int/structur/AC/135/main/links/contacts.htm

CAGE codes may also be requested online at: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

US vendors can obtain the CAGE code from: http://www.dlis.dla.mil/cage_welcome.asp

2. HOW TO REGISTER IN SAM

Go to the SAM homepage at https://www.sam.gov Click on “Create an Account” Provide all mandatory information and any applicable optional information.

Non-US companies shall NOT incorporate any TIN numbers or banking data as they are applicable for the US banking system only.

Instructions for International Entity - No U.S. Banking Information Required

Use the following letter template to formally appoint an Entity Administrator for a single international entity only if your entity does not use banking information from a U.S. financial institution in your SAM entity registration. Upon filling out all the required information, print the letter on your entity’s letterhead. In the event there is no letterhead available, enter your entity’s legal business name and physical address at the top of the letter before printing. Ensure the signee of the letter is a representative with signatory authority, i.e. someone who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.

To expedite the approval process, submit a scanned copy to the Federal Service Desk by creating a service ticket at https://www.fsd.gov/fsd-gov/account-creation.do. The scanned letter can be submitted via “submit a question”. The account registration can be activated with an approved, scanned copy of the letter on file, therefore, a mail copy of the letter may not be required. Mailed copies are to be sent to the following address:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

///////////////////////////////////////////////////////////////////////////SAMPLE LETTER ///////////////////////////////////////////////////////////////////////////////

[Insert Date]

TO:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed Entity Administrator to manage the Entity's registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter DUNS Number:______________________________________ Legal Business Name:________________________________ Physical Address:____________________________________

Entity Administrator Contact Information Full Name:________________________________________ Phone Number:____________________________________ Email Address:____________________________________ *The Entity Administrator must have an individual user account in SAM associated with the email address listed.

Account Administration Preference (ONLY CHOOSE ONE)

You must choose ONE of the two following statements by checking the applicable box.

Remember, there is no cost to register in SAM -- it is free. However, if you choose to have a third-party agent administer your SAM registration, with or without an associated fee, you must check the Third-Party Agent Designation box below.

☐ Self-Administration Confirmation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do not authorize any third party to act on behalf of the Entity listed above. I have checked the Self-Administration Confirmation box to indicate that the designated Entity Administrator is not a third-party agent.

☐ Third-Party Agent Designation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do hereby authorize [insert full name, phone number, address, and email address of the Third-Party Agent] (Designated Third-Party Agent) to act on behalf of the Entity listed above. This authorization permits the Designated Third-Party Agent to conduct all normal, common business functions within SAM while binding the signatory to all actions conducted and representations made as a result of authorization granted herein. I have checked the Third-Party Agent Designation box and completed the above information to indicate that the designated Entity Administrator is a third-party agent.

Attestation

I, the below-signed, attest to the following: 1) all information contained in this letter is complete and accurate. 2) the designated Entity Administrator listed above has an individual SAM User Accounts created with the email address provided in this letter.

Respectfully, [Insert Full Name of Signatory] [Insert Title of Signatory, e.g. Director of Contracting, Managing Partner, Vice President for Research, etc.] [Insert Email of Signatory] [Insert Entity Legal Business Name] [Insert Entity Physical Address]

///////////////////////////////////////////////////////////////////////////END OF LETTER ///////////////////////////////////////////////////////////////////////////////

Please ensure that SAM registration status is “SUBMITTED”. A “submitted” status means the registration is complete and the data will be validated prior to becoming “active”. If a status is “WORK IN PROGRESS”, the registration has not been fully completed.

For questions about the registration, please contact Ms. Schmalzreich, Yvonne.V.Schmalzreich.LN@mail.mil or Mr. Neumann, Klaus.Neumann.LN@mail.mil or click on SAM HELP.

Registration is only valid for one year. Several weeks before expiration, you will be notified by SAM in order to renew/update your registration.

NOTE:

German Version can be requested from the Contract Specialist shown herein.

Eine deutsche Version kann von dem “Contract Specialist” angefordert werden.

3. WIDE AREA WORKFLOW (WAWF) BACKGROUND

WAWF (also called iRAPT – Invoicing, Receipt, Acceptance and Property Transfer) is a convenient online solution that allows vendors to electronically submit invoices and receiving reports; allows the Government to perform inspection and acceptance of goods and services, and interfaces with payment systems to receive transactions electronically. With WAWF, Vendors Company can:

Submit invoices and receiving reports real-time, directly via the Internet, or by using File Transfer Protocol or Direct Electronic Data Interchange.

Be paid in a timelier fashion due to the reduction of lost or misplaced documents, and quicker document routing.

Have total visibility of document status.

Receive system-generated e-mails advising you of action taken by the government inspection and acceptance officials, or if an invoice is rejected.

4. HOW TO REGISTER IN WAWF

All vendors shall register in WAWF in order to process invoices electronically. In order to register as a Vendor in WAWF, the Cage Code must be loaded and activated first. The Cage Code is listed on page 1 of the contract or must be already available if SAM registration has been made. Please don’t forget that the SAM Registration is only valid for one year and must be renewed annually.

The Electronic Business POC (EB POC) is listed in SAM.

The Vendor needs to either call the OGDEN Help Desk Commercial: 001-801-605-7095 or send via email to:

disa.ogden.esd.mbx.cscassig@mail.mil

Telephone requests will be activated online. Email requests will be processed within 48 hours after receipt. Please use the following template to email requests to WAWF customer support and fill in missing information with your company information.

To: disa.ogden.esd.mbx.cscassig@mail.mil Subject: WAWF Cage Code Activation.

Ogden support: Please activate the following CAGE CODE in WAWF.

Cage Code:

EB POC's Name:

EB POC's email:

EB POC's Phone Number

After cage code is activated in WAWF, you must register as a Group Administrator (GAM), the Vendor Role to process invoices will be added by the help desk (for GAM’s only). The Group Administrator administered and activate/deactivate the Vendor WAWF user accounts. If the GAM is not the EBPOC, an Appointment Memo needs to be prepared, signed by the EBPOC and attached to the online registration.

Registration website: https://wawf.eb.mil/ Online training is available at: https://wawftraining.eb.mil

NOTE:

Before you submit your invoices via WAWF, please make sure, that the COR/POC is registered and activated in WAWF, otherwise your invoice will not be paid.

If you need further assistance in registering or training, please contact Ms. Barbara Farago, Telephone: 09641-83-8479, Ms.

Monika Arbogast, Telephone: 09641-83-7323 or Ms. Bettina Yarbrough, Telephone: 09641-83-6517. Step by Step screen shots for registering as GAM, Vendor, how to activate a Vendor Account as a GAM, how to process an invoice 2in1 (services only), a Combo (invoice for supply/equipment) and a construction invoice are available and can be requested by above stated personnel.

5. HOW TO REGISTER AS VENDOR GROUP ADMINISTRATOR

First Name* Hans Last Name* Mustermann Commercial Telephone* 011 -49 – 9123 – 45678 Organization* Hans Mustermann GmbH E-mail Address* hans.mustermann@mustermann.de Confirm E-mail Address* hans.mustermann@mustermann.de Title* (Director)

Verify the information is accurate and click on continue.

Logon Method* (click on User ID and Password) User ID* hansmustermann (self created) -- click on continue User Profile click on edit and fill out all mandatory fields User Authentication click on edit and assign your USER ID and password User Security questions click on edit and choose your questions and answers Administrative user roles click on add and select Group Administrator – Group name is your CAGE code – click on save

NOTE: (*) indicates mandatory field. It is mandatory for all vendors to have a Group Administrator (GAM) to provide user activation and maintenance for your company!! Instructions for the vendors are under box “New User?” click on “Vendor – Getting Started Help” and “Step 6: Designate a Group Administrator (GAM) for your company. (Mandatory step – there must be a GAM registered).”

Verify the information is accurate (if not, click on edit and change) and click register.

The Ogden Help Desk will activate the account and an email notification will be send. After activation the GAM is able to approve all other WAWF registrations from your company.

6. HOW TO REGISTER AS VENDOR USER ROLE

Registration process is the same as for the GAM, but instead of the Administrative user role - the Vendor User Role needs to be selected. The registration of the User role is for processing of invoices.

Vendor user Roles click on add and select Vendor – Location Code is your CAGE code – click save -- click on add again and select Vendor View Only – Location Cade is your CAGE code – click save

Verify the information is accurate (if not, click on edit and change) and click register.

NOTE: The Group Administrator will receive an email that a new user registered. Account can be activated by the GAM.

IMPORTANT NOTE:

Please see further instructions to offerors in the ADDENDA section of this document.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-Sep-2019 11:00 AM to 05-Sep-2019 04:00 PM.

The following have been added by full text:

QUESTION AND ANSWERS

Questions 1: Would a backfill be required on this effort?

Answer 1: Backfill would only be required when an Educator would be gone more than 3 consecutive days.

Questions 2: Please clarify if this position is for 2 full‐time educators or 2 part‐time educators working 32 hours/week.

Answer 2: This position is for 2 full‐time educators at 40hrs a week.

Question 3: Is this a new requirement or is there an incumbent?

Answer 3: There is currently an incumbent

Question 4: Paragraph 1.5.: The Contractor can be called upon to perform duties before/after hours as well as weekends. These costs must be included in the proposal upon submission. Question: The contract does not estimate how many times this could occur nor the length of time for each occurrence. Please provide past historical data to allow for appropriate pricing.

Answer 4: The Contractor can be called upon to perform duties before/after hours as well as weekends not to exceed 4hrs a day and no more than twice quarterly. FAP holds training Saturdays for the community on quarterly basis as well as FAP briefings held evenings for CYS employees.

Question 5: The Estimated Workload does not align with the number of possible hours required per paragraph 5.2.1 through paragraph 5.2.7. And 5.6.2.8. Taking the worst‐case scenario for length of time on each session and adding in the administrative/travel/setup hours estimated by month, the total yearly hours for this contract is 5,256. These are broken down as:

*5.2.1 Family Advocacy Program Overview Briefing. Four hundred (400) sessions are anticipated. The briefing is a 15 minute to 30‐minute session. Worst case: 200 hours per year.

*5.2.2 Family Advocacy Program Unit Troop Brief. Response: Four hundred (400) sessions are anticipated per fiscal year. This brief is required per AR 608‐18 annually for every troop. This brief is approximately one

(1) hour sessions. Worst case: Response: 400 hours per year.

*5.2.3 Community Outreach. Six hundred‐fifty (650) sessions anticipated. Informational tables will be set up for Response: three (3). Worst case: 1950 hours per year.

*5.2.4 Baby Bootcamp. Thirty (30) session are anticipated. This is a seven (7) hour course. Worst case: 210 hours per year.

*5.2.5 Home Care Consultant. One hundred (100) sessions are anticipated. Each session will be from one (1). Response: Worst case 100: hours per year.

*5.2.6 Parent‐Child Education Group. Two hundred‐fifty (250) sessions are anticipated. Response: 1.5hrs per session

*5.6.2.8 Attend Family Advocacy Council (FAC). The Contractor shall attend this quarterly meeting (approximately one and one half (1 ½) hours in length). Worst case 6 hours per year.

*Travel and set up for Trainings: 40 hours per month (480 hours possible in a year) *Administrative tasks to include research, CTS, emails, training development:80 hours per month (960 hours possible in a year)

*Additionally, paragraph 1.5.4.3.1 Contractor Work Plan states, "The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). This position is part‐time, requiring 32 hours of services each week."

*There are 2,080 hours in a year (every Monday through Friday). 80 hours are Federal holidays leaving 2,000 possible working hours? Two full time equivalent personnel for a year with no vacation can perform a total of 4,000 hours. If the contract is set for 32‐hour weeks, two individuals would then work a total of 3,584 hours.

Question 6: Can you please adjust the timeline per task and add in the estimated hours per session for the Parent‐ Child Education Group? If the total hours in the year exceed 3,584 then the customer will need to increase the full‐ time equivalent positions and/or hours.

Answer 6: Number of Troop brief has been adjust to reflect appropriate workload as well as hours for other tasks, total workload does not exceed 4000/yr including administrative tasks.

Administrative tasks: 760 Sessions: 3240

Question 7: Does this position require the contractor to be on‐call 24 hours a day, 365 days a year? The requirement reads like there is a need for a social worker to make visits in conjunction with home inspections or domestic issues. Request clarification

Answer 7: The Contractor will never provide on call services, the home consultation is a program designed to work in conjunction with Social services and NPSP. The Educator would not be permitted to work within the home unaccompanied.

The following have been modified:

ADDENDA

Addendum to provision 52.212-1:

The following shall apply to this solicitation in addition to those terms and conditions in FAR provision 52.212-1.

The specific paragraphs of FAR provision 52.212-1 affected are shown below:

Paragraph (a) - Small business size standard does not apply to this solicitation.

Paragraph (b) – Offerors are required to submit their offers by completing the pricing section on the first part of this solicitation and provide fully completed ELIN sheets (if provided herein). As a result thereof, a single contract will be awarded on an ALL OR NONE basis. Any exceptions made to any of the items and conditions of the offer must be stated in a separate letter of transmittal that is to accompany the offer. The person signing the proposal must initial any erasures, cross outs or changes made. All information should be typed or neatly in ink. Exceptions, as offered, if accepted by the Government, become part of the contract.

Paragraph (c) - Period for Acceptance of Offers is changed to read:

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Paragraph (h) - Multiple awards: ONLY ONE CONTRACT AWARD will be made.

Paragraph (i) - Availability of Requirements document cited does not apply to this solicitation.

Paragraph (m) is added to incorporate the following with respect to the information and documents required for submission in response to this solicitation:

- Award of this contract will be on a Low Price Technically Acceptable (LPTA) basis pursuant to the award criteria stated in FAR provision 52.212-2.

Since it is the Government’s intent to award without discussions, per FAR provision 52.212-1(g), offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects. However, the Government reserves the right to conduct discussions, if determined necessary.

INSTRUCTION TO OFFERORS

- Complete blocks 17 and 30 of the Standard Form 1449.

Factor 1: Technical Acceptability

Offeror shall submit a current and valid document indicating proof for the following with this proposal:

Subfactor 1: Subfactor 1: Provide copy of Bachelor’s degree in Education, Social Work, Sociology or Psychology Marriage, Family, and child counseling, Counseling or behavioral science and Community health or public health from an accredited college or university.

Subfactor 2: Provide Resume’

Subfactor 3: Provide documentation that shows three years experience in the fields identified in the PWS Paragraph

1.10 (b) Special Qualifications

-All submissions shall include the requested documents under Factor 1, Technical Acceptability. The resume’ must capture the technical qualifications listed in the PWS. Failure to meet the qualifications listed in PWS section 1.10- Special Qualifications will result in the quote being not technically acceptable and invalid for contract award.

Factor 2: Past Performance

Offeror shall submit a list of recent and relevant contracts performed within the last 3 years with the Federal government or private industry. A contract is considered recent if it has been performed within the last three (3) years. A contract is considered relevant if it is similar in complexity, value and services provided. See FAR 52-212-for how this information will be evaluated. All past performance information for relevant contracts shall be submitted with the following minimal information.

Contract Number:

Organizational Point of Contact and Telephone:

Email Address:

Description of Service Performed:

Contract Value:

Factor 3: Price

- Enter CLIN, and totals of all ELIN sheet price information in the Schedule. The price proposal shall be prepared in accordance with these instructions, and will be evaluated in accordance with FAR provision 52.212-2 as contained in this solicitation. The offeror’s price will be calculated by adding the total of all CLIN/SLIN/ELIN extended prices. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to the intended offer and the total recomputed accordingly. If the offer provides a total amount for a contract item but fails to enter the unit price, the amount divided by the specified quantity will be held to be the intended unit price.

- Although not an evaluation factor, a prospective contractor’s Past Performance will be evaluated as part of a Determination of Responsibility. The Contracting Officer may request additional past performance information at any time prior to contract award.

- Contractor Manpower Reporting (CMR) (if applicable): Offeror will determine in Schedule of Supplies- Services, CLIN(s), to price or not-separately-price (NSP) the CMRA requirement. CLIN(s) 75xx shall be the CLIN(s) under which the contractor shall bill for all costs associated with the CMRA requirement. If the offeror proposes to report this data at no additional costs to the Government, the offeror shall indicate “NSP” in the space provided in Schedule of Supplies-Services for the CMRA CLIN(s). No entry will be considered “NSP” and “0.00” will be used for evaluation purposes.

- Offerors shall complete the annual representations and certifications electronically via the System for Award Management (SAM) website at http://www.sam.gov. (SEE INSTRUCTION ON THE FIRST PART OF THIS

SOLICITATION)

- This request does not commit the Government to pay any costs incurred in the preparation and submission of your proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation on negotiations.

- All questions regarding this solicitation should be submitted by E-mail to the Point of Contact stated elsewhere herein. The applicable PWS/SOW paragraph numbers or solicitation reference shall process questions. The Government requests that questions shall be requested no later than 5 working days after the issuance of the solicitation to allow the Government sufficient time to respond prior to the closing date. Answers to questions may be posted as a Solicitation Amendment to Federal Business Opportunities (FedBizOpps) (https://www.fbo.gov/).

Offerors are responsible to watch the web site for postings of amendments, answers to questions, and other instructions/information, if any.

- Offers are due at the ISSUED-BY office, shown in block 8 as stated in the “OFFER DUE DATE” block on page 1 of this document. Local Time means Central European Time (or Summer Time, as appropriate).

NOTE: The date and time stated here shall govern over any other systems it might be written to (i.e.

FBO).

- Offerors are responsible to provide their proposals to this office before the specified date and time.

Proposals will NOT be picked up by RCO personnel at the Gate. Offerors are encouraged to submit offers via email. FAX submission is also authorized (475) (09641-83-) 7184 or 8836; however, offerors are responsible for ensuring that their offer is actually received by this office.

Courtesy Translation:

Anbieter sind verantwortlich, Angebote vor dem angegebenen Zeitpunkt zu diesem Buero zu bringen.

Angebote werden NICHT an der Wache abgeholt. Anbieter sind aufgefordert, Angebote via E-Mail zu senden. FAX Übermittlung ist möglich (475) (09641-83-) 7184 oder 8836, allerdings sind die Anbieter verantwortlich sicherzustellen, dass das Angebot von diesem Buero erhalten wurde.

- Offers are to be provided with only 2-digit decimals after the Comma. More than 2-digits will need to be shortened by this office.

- US Companies are encouraged to provide US Dollar offers only as otherwise serious payment problems may occur.

- Offerors are required to provide their offers/comments in the English language. Non-compliance may result in rejection of offers.

Courtesy Translation:

Anbieter sind gehalten, die Angebote in englischer Sprache abzugeben. Nichtbeachtung kann zum Ausschluss des Angebotes führen.

- Please return only those pages where entries have been made.

Courtesy Translation:

Bitte nur die Seiten zuruecksenden, auf denen Eintraege gemacht wurden.

Complete the following clauses:

FAR provision 52.212-3 (ALT I) “Offeror Representations and Certifications”

(This provision does not have to be completed (except paragraph (b)) if you have an active SAM registration)

DFARS clause 252.229-7001 “Tax Relief”

Complete pricing for each CLIN or Sub-CLIN as required without TAXES Non-compliance may result in rejection of your offer.

REGISTRATION:

It is the US Governments intent to only award to contractors which are registered and have an account at the System for Awards Management (SAM). All companies, offering under this solicitation should be registered.

Offers, where the contractor is not registered may be rejected.

WAWF (Wide Area Work Flow) Registration: (SEE INSTRUCTION ON THE FIRST PART OF THIS

SOLICITATION)

Contractors should also be WAWF registered in order to get invoices be paid. If WAWF registered, paper copies will not be accepted.

The following information must be provided/completed with your offer:

POC E-mail address: ___________________ DUNS Number: ___________________

CAGE Code: ___________________ TAX ID (US firms only): ___________________

Registered in SAM: Yes _____ No _____ Make sure your status is ACTIVE since no award will be made on an expired registration.

Registered in Wide Area Workflow (WAWF): Yes _____ No _____ WAWF will not work when the SAM registration is inactive. This will cause payment delays!

Addendum to Clause 52.212-4:

Paragraph (a) Inspection/Acceptance: Inspection and acceptance will be performed at the address, shown in block 15 of the Standard Form 1449.

Paragraph (b) Assignment is replaced by DFARS 252.232-7008 ASSIGNMENT OF CLAIMS (OVERSEAS).

Paragraph (k) TAXES is replaced by Clause DFARS 252.229-7000 INVOICES EXCLUSIVE OF TAXES OR

DUTIES

Paragraph (w) “CORRESPONDENCE IN ENGLISH” is herewith incorporated:

The Contractor should ensure that all contract correspondence that is addressed to the United States Government is submitted in English or with an English translation

Addendum to block 18a “Payment will be made by” of Standard Form 1449:

NOTE TO CONTRACTORS:

Contractors are required to submit their invoices through Wide Area Workflow (WAWF)

Payment inquiries can be submitted to dfas.rheinland-pfalz.jht.mbx.dgk-vendorpay@mail.mil

Payment status can be viewed within WAWF (PIEE)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

1. Technical

2. Past Performance

3. Price

Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors.

Factor 1: Technical

Offeror shall submit a current and valid document indicating proof for the following with this proposal:

Subfactor 1: Provide copy of Bachelor’s degree in Education, Social Work, Sociology or Psychology Marriage, Family, and child counseling, Counseling or behavioral science and Community health or public health from an accredited college or university

Subfactor 2: Provide Resume’

Subfactor 3: Provide documentation that shows three years experience in the fields identified in the PWS Paragraph

1.10 (b) Special Qualifications

The Technical rating will be based on an “Acceptable” / “Unacceptable” basis. The following definitions will be used in evaluating the offeror’s proposal against the technical requirement.

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

The technical factor is met when the Offeror’s proposal clearly demonstrates evidence of the full capability for executing the PWS requirements and meeting the three subfactors above.

Factor 2: Past Performance

The Past Performance rating will be based on an “Acceptable” / “Unacceptable” basis. The following definitions will be used in evaluating the degree the offeror will satisfactorily provide the required services based on past and current performance records. An Acceptable or Unacceptable rating will be determined as follows:

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

a. Past Performance Information: The information presented in the Past Performance References and information obtained from other available sources other than those identified by the Offeror (such as past performance information obtained from Federal, State and local Government agencies, better business bureaus, published media, and electronic data bases available to the Government) will be the basis for evaluation of this factor.

b. Past Performance Evaluation: The Government will consider the offeror’s previous and current record of contractual performance. The Government assessment will focus on recent contracts that are relevant to the effort required by this solicitation. Recent is defined for this action to be contracts that were performed within the last three (3) calendar years from the issuance date of the Request for Proposals (RFP). Relevant contracts include individual contracts that are similar, in whole or in part, to this solicitation, including contracts performed by a teaming partner or subcontractor.

c. The Government may reject a proposal if it is found that any information that has a negative impact on the offeror’s past performance record has been deleted, misrepresented, or withheld.

d. It is at the Government’s discretion to determine whether past performance information furnished is or is not considered similar to the size and scope of the present requirement. Should the offeror have no past performance information the Government will assign a rating of “Acceptable.”

e. Offerors are cautioned that, in conducting the past performance assessment, the Government may use data provided in the offeror's proposal and data obtained from other sources. Since the Government may not necessarily interview all of the sources provided by the offerors, it is incumbent upon the offerors to explain the relevance of the data provided. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of proving an “acceptable” past performance rests with the offerors.

f. Offerors may provide information on problems encountered on the contracts identified in their past performance submissions and the offerors’ corrective actions.

Factor 3: Price:

a. The total evaluated price shall be the sum of all CLIN prices listed in the schedule for the base year, and an additional six months of service possible under FAR 52.217-8. To account for the option period(s) possible under Clause 52.217-8 (maximum six months). Option to Extend Services, the Government will take the price for all CLINS of the final option period, prorate it to a six-month value, and add it to the sum of all CLINS (base plus all option periods). This amount will be the total evaluated price.

b. Currency: Offers submitted in response to this solicitation shall be in terms of local currency or U.S. Dollars.

For evaluation purposes, the Government shall use the current FY Budget Rate to convert the local currency (i.e. Euro € = 0.8582 ) offers into U.S. Dollars.

In the event an offer is received in a currency other than Euro (€), and there is no official Budget Rate, the Government shall use the daily exchange rate on the solicitation closing date to convert the currency into U.S.

Dollar for evaluation purposes. Conversion Rate will be pulled from www.XE.com.

c. Each offeror’s proposed price will be evaluated to determine whether it is fair and reasonable as per FAR 13.106-3.

(b) Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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