2nd_Amendment_W912PB19Q3044.pdf

0011290605

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See attached Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB19Q3044

X 9B. DATED (SEE ITEM 11)

13-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-May-2019

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB19Q3044

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

CONTACT INFORMATION

General Information:

RCO POC:

Contract Specialist: Yvonne Schmalzreich Telephone: 475- 5225 (+49 9641-83-5225) Email: yvonne.v.schmalzreich.ln@mail.mil

SUMMARY OF CHANGES

The purpose of this amendment is to:

a. Attach Site Visit - Questions and Answers to the Solicitation.

b. Attach missing quarterly schedule for Grafenwoehr and Vilseck to the Solicitation at Attachment 1.

c. Replace “Emergency Service Request” at Part 2 – Definitions & Acronyms on the Performance

Work Statement (PWS) with “On Demand Service Request”

d. Replace the sentence “The Contractor is responsible for conducting on-demand/emergency services during regular duty hours (Mo-Fr) within two (2) hours after receipt of an emergency call” with “The Contractor is responsible for conduction on-demand services during regular duty hours (Mo- Fr) within one (1) working day after receipt of an on-demand call” at PWS 1.5.4.3 Contractor Support Hours.

e. Delete “Emergency” at PWS, Part 6 Applicable Publications, 6.1.28

f. Delete “Emergency service” at PWS, Technical Exhibit B, Deliverables Schedule and replace “two

(2) hours” at Frequency to “one (1) working day”. +

g. Changed Header of Attachment 1 from “Monthly Schedule” to “Monthly and Quarterly Schedule”

h. All other terms and conditions of the Solicitation remain the same.

Summary of Changes: The following questions and topics requiring clarification were discussed during site visit on 21 May 2019 from 0900‐1130.

1. Question: Is there a default value were and how much traps needs to be placed?

Government Answer: No, this is the decision of the Vendor on‐site

2. Question: How often the UV lights bulbs needs to be changed?

Government Answer: The sticky pads of the flytraps shall be exchanged monthly and UV lights bulbs shall be exchanged annually, unless otherwise necessary.

3. Question: Were are these small kitchens (240 qm) located?

Government Answer: These small kitchens are Field camp kitchens in Grafenwoehr and

Hohenfels and not always occupied. For the monthly inspection, the Vendor needs to determine which Field camp kitchens are open. Only occupied kitchens needs to be checked. Vendor will receive Installation Maps for each location after Contract Award.

4. Question: Are the areas fenced were Caterpillars need to be removed?

Government Answer: No, these areas should not be fenced. As there is already a need for the removal, we will request this shortly after Contract Award. Last Year we had around 1300 nests to be removed in Grafenwoehr and Vilseck.

5. Question: Who will track the ELINs?

Government Answer: Both sides the Government and the Vendor shall track that ELINs are not overdrawn. If around 75 % of the costs/demand are reached, please get in contact with the COR so he can initiate a Modification for the Task Order.

6. Question: What is the response time for an on‐demand service, and what happen if this appears on a weekend?

Government Answer: The Contractor shall provide support between the hours of 0730 to 1600, Monday through Friday within one (1) working day after receipt of an on‐demand call. If an on‐ demand appears on the weekend, the Vendor will get informed on the following Monday.

7. Question: Who will place the on‐demand call and in which form?

Government Answer: The COR (Mr. Harrer) or the Service Order Desk place the on‐demand calls. You will receive a phone call and/or an e‐mail with the filled out request form (see

Attachment 7).

8. Question: Will the Government provide storage and an office?

Government Answer: The Government is able to provide a storage location where the vendor can place a container to store his items. This needs to be coordinated with the COR. Upon delivery, the container has to be empty and will be inspected by the Government Fire

Department.

No office will be provided on site.

9. Question: How will carcass removal billed?

Government Answer: On on‐demand call for carcass removal will be paid as one (1) Job.

10. Question: Which of the Building has the most on‐demand calls so far?

Government Answer: It is Building 619 (Hotel) in the moment. We received many calls regarding bedbugs and fleas, mainly in the multi‐bed rooms. Families mainly occupy these rooms and pets are allowed.

If there is an on‐demand call for one room, it make sense to treat the adjacent rooms too. This will be paid by square meters (Jobs).

11. Question: Is it possible to get the contract number of the emergency contract for the removal of the caterpillar nest from last year?

Government Answer: The emergency contract number is W912PB‐18‐P‐3155

Additional Information given by the Government during the Site Visit:

‐ If it is necessary to return several times to solve a problem for example to eliminate Ants, this will be considered as one job. A job is considered completed when all individual sub sections of the task are completed (see Performance Work Statement 5.3.1). If a different problem arise for the same Building the next day, it will be paid as another job.

‐ There are Pest Control Folders at several buildings (Kitchens, Kindergarten etc.) on‐site, which contains attendance records. These records needs to be completed and signed by a Government employee on‐site. The COR will provide a list of regarding buildings after Award of Contract.

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON BAVARIA

OPERATIONS AND MAINTENANCE DIVISION

UNIT 28216

APO AE 09173-8216

PERFORMANCE WORK STATEMENT (PWS)

for

Pest Control Services at USAG Bavaria

IDT Contract

Base period 01 July 2019 – 30 June 2020 1st option period 01 July 2020 – 30 June 2021

Table of Content

Section Number and Title Page Number

1. GENERAL INFORMATION

2. DEFINITIONS & ACRONYMS

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

5. SPECIFIC TASKS

6. APPLICABLE PUBLICATIONS

7. ATTACHMENT/TECHNICAL EXHIBIT LISTING

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Pest Control Services at USAG Bavaria. The Government shall not exercise supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: This Contract is established to support the pest control mission in Bavaria in Grafenwoehr, Vilseck, Hohenfels, Garmisch including Training and leased Housing Areas.

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items necessary to perform services as described in the PWS and associated contract documents, expect for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

All work performed by the Contractor shall be performed in accordance with all applicable U.S.

and Host Nation laws and regulations, German Final Environmental Governing Standards, DODI 4150;07 and Army Regulation 200-1. The Contract shall utilize Integrated Pest management Plan (IPMP) in the overall Pest Surveillance and Pest Control Program. The IPMP may also be seen at the COR’s office.

The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1 Introduction.

1.4 Objectives: Performance of basic, recurring and on-demand services to keep the Garrison in a health and safe condition.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within thirty (30) calendar days after date of contract award (TE #B).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within thirty (30) calendar days. If the Government has provided comments, the Contractor shall then have three (3) calendar days to submit a Final QCP.

After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph

1.8 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within thirty (30) calendar days upon completion of each option period or Task Order (TE #B).

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) hours of identifying those issues. Verbal reports shall be followed up by written reports within five (5) calendar days (TE #B).

1.5.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. The Contractor is responsible to inform itself about local Host Nation Holidays of the Area/Country the work will be performed.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1600, Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730 to 1600, Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730 to 1600, Monday through Friday except the facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

The Contractor is responsible for conducting on-demand services during regular duty hours (Mo- Fr) within one (1) working day after receipt of an on-demand call.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan.

The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within thirty (30) calendar days after date of contract award (TE #B). The Government will review and either accept or return their comments to the Contractor within ten (10) calendar days. The Contractor shall then have three (3) calendar days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) calendar days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed throughout the United States Army Garrison Bavaria including

Grafenwoehr: Grafenwoehr Tower Barracks with Netzaberg Community Center, Grafenwoehr Field Camps, Training Area with Ranges, GAAF, Army Family Housing areas including leased Housing Areas (Altenstadt, Amberg, Auerbach, Erbendorf, Edelsfeld, Eschenbach, Freihung, Grafenwoehr, Gmuend, Hahnbach, Huetten, Kaltenbrunn, Kastl, Kemnath, Kohlberg, Kulmain, Luhe, Meerbodenreuth, Mantel, Neunkirchen, Netzaberg, Neunkirchen, Neustadt WN, Parkstein, Pressath, Rothenstadt, Schlicht, Schwarzenbach, Sorghof, Speichersdorf, Steinfels, Vilseck, Weiden), Schools, Commissary, Shoppette, Hotel, Guest Houses, Health and Dental Clinic.

Vilseck: Vilseck Rose Barracks (RB) with Fitzthum Villsage Family Housing areas including leased Housing Areas (Amberg, Auerbach, Freihung, Hahnbach, Kaltenbrunn, Schlicht, Sorghof, Vilseck,), Schools, Commissary, Shoppette, Hotel, Guest Houses, Health and Dental Clinic.

Hohenfels: Camps and Training Areas including Freihoels(Amberg) and leased Housing Areas.

Project sites/installations: Camps Nainhof, Alebertshof, Poellnricht, Mehlhaube, Linderberg, Unteroedenhardt, Freihoels (Amberg). Mouts 1-9, Airfields, Elementary school, High school, Child and youth care centers, Gymnasiums, Food handling facilities, Health Dental Clinic, Commissary, Guest houses, Housing area (included leased housing area), BOQ’s.

Garmisch: Artillery Bks, Sheridan, Housing Area, Hausberg, NATO-School, Frasdorf, Hinterbrand, School, CDC, Teen Center, Commissary, Shoppette, Dinning Facilities.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this contract must have a FCON Bravo Access Authorization and perform service only at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the Department Of Defense Contract Security Classification Specification (DD Form 254), which is currently accessible at the following link:

http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf

1.6.2. Personnel Security Clearance Requirements: Contractor personnel performing work under this contract must have an active personnel security clearance at the FCON Bravo Access Authorization and perform service only level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW the Department of Defense Contract Security Classification Specification DD Form 254. The Contractor shall ensure that Contractor employees and subcontractor employees performing services under this contract comply with Federal Acquisition Regulation (FAR) 52.204-2 Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contractor shall ensure the employee complies with the Department of Defense Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M), and any revisions to DoD 5220.22-M, notice of which has been furnished to the Contractor.

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office and inform the COR about when the contract is completed or when a Contractor employee no longer requires access within three (3) workdays.

AE Regulation 190-16 (and AE 190-16-G German translation) can be found on the following website: http://www.eur.army.mil/aepubs/. This website is part of the IACS clause of the contract.

Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: O&M Division, SCMB Location: USAG BAVARIA Grafenwoehr, Bldg. 433 DSN Phone No: 475-8155 Commercial Phone No: 09641-83-8155 Installation Access Control Office: USAG BAVARIA Bldg. 244 Location: Tower Barracks Grafenwoehr DSN Phone No: 475-8415 Commercial Phone No: 09641-83-8415

1.6.3.1 In addition, the Contractor shall provide the Initial Installation Pass Log within five (5) calendar days after contract award (TE #B). The log must at a minimum contain the following information: Name (Last, first, MI), Applicant’s home address, Applicant’s work address (Company, organization, unit) and telephone no., Person category, Country of citizenship, Personal ID number, Supporting document expiration date (Passport/ID card), Residence permit required?, Work permit required?, Date of birth, Weight (Pounds), Height (Inches), Eye Color, Hair Color, Limitations/time/day access is required, Installation for which assess is required (provide justification), Visitor-sponsor/sign-in privileges (provide justification), Privately owned vehicle (POV) registration information (License number, Country, Make, Model, Year, Body type, Color), Required attachments ( Good Conduct Certificate with no entries, Copy of Personnel ID or Passport, Work Permit). The log shall be updated as employees are added or removed and the Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) calendar days after any changes to the log (TE #B).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) workdays (TE #B).

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 workdays

(TE #B)

1.6.3.4 Common Access Cards (CAC): RESERVED

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors (GERMANY).

1.6.4.1 U.S. Citizen: RESERVED

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190- 13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

The Contractor shall establish and maintain a Key List. The Key List shall be provided to the COR 30 calendar days after contract award and within 30 days after each update (TE #B)

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours and could take place at all installations in USAG Bavaria.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer.

The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government:

Program/Contract Manager/Alternate Program/Contract Manager, Quality Control Manager.

The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent shall be provided in writing to the Contracting Officer at the post-award conference or within five (5) calendar days after contract award date. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730

– 1600 hrs, Monday thru Friday. In case of any change of Key Personnel, the contractor shall inform the contracting officer and COR in writing within ten (10) calendar days after the change without any request of the US Government.

Qualifications for all key personnel are listed below:

Special Qualifications:

- The Contractor shall submit an evidence of the current membership of the “German Pest Control Association “(Deutscher Schaedlingsbekaempferverband, DSV) with his proposal. The contractor shall perform work in accordance with DIN EN 16636:2015.

- All performances shall be performed by certified applicators with a certification as a “Certified Pest Controller “(Gepruefter Schaedlingsbekaempfer / in) according to the Bundesverordnung as of September 1984. The contractor shall submit certifications at the post-award conference.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Contractor performance area (staging site, work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. The proposed sign shall be submitted to the Contracting Officer via the COR for review and acceptance ten (10) calendar days after contract award (TE #B). Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name.

Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

1.11.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.) The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes.

1.12 Contractor Travel: RESERVED

1.13 Other Direct Costs (ODCs): RESERVED

1.14 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.16 Non-Disclosure Statements: RESERVED

1.17 Organizational Conflict of Interest (OCI): RESERVED

1.18 Phase In /Phase Out Period:

1.19 Safety: The following provides information pertaining to Safety and Accident Prevention.

1.19.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with all safety and fire regulations as prescribed in the German Accident Prevention Regulations and their Insurance Companies ("Unfall-Verhuetungs-Vorschriften der Berufsgenossenschaften (Gefaehrdungsanalysen/UVV/BGI‘s) und der Unfallversicherungen"). The Contractor shall notify the COR of pesticide related accidents by telephone within one (1) hour after occurrence. The contractor shall forward one completed copy of locally required accident reports to the Contracting Officer Representative not later than three (3) workdays after occurrence for all personnel injury accidents. In order to provide safety control for protection of the life and health of employees and other persons; for protection of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of the Contract, the Contractor shall comply with EM 385-1-1, US Army Corps Safety and Health Requirements Manual.

1.20 Environmental Compliance: The following provides information on Environmental Compliance.

1.20.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its operations and activities conform to the USAG Bavaria's environmental policy requirements

(Environmental Management System - EMS). The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Bavaria installations are conducted in accordance with the USAG Bavaria Spill Prevention and Response Plan, Solid Waste Policy, Final Governing Standards-Germany, and applicable German environmental laws/standards.

If contract requires the use of hazardous materials/substances, the Contractor shall, prior to mobilization, inform the Contracting Officer (KO)/Contracting Officer Representative (COR) of the types and amount of hazardous materials needed to be brought onto the Garrison in order to fulfill their contractual requirements. Contractor shall also provide the Safety Data Sheets, storage requirements and proposed storage locations for the hazardous material no later than thirty (30) calendar days after contract award and ten (10) days after changes (TE #B). The COR will provide a copy of this information to the Garrison Fire Department and the Environmental Division.

Prior to contract completion, the Contractor shall remove all hazardous materials and dispose of all hazardous waste (HW) generated in accordance with Final Governing Standards Germany and applicable German environmental laws/standards. A copy of the HW disposal documents must be forwarded to the HW program manager at the DPW Environmental Division.

The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by his activities. The Contractor must immediately report any hazardous substance spills to the Garrison Fire Department at CIV 09641-83-117 (Grafenwoehr), 09662-83-117 (Vilseck), 09472- 83-117 (Hohenfels).

The Contractor shall contact the COR or the USAG Bavaria Directorate of Public Works- Environmental Division (DPW-ED), DSN 475-7711, CIV 09641-83-7711, Bldg. 329, Tower Bks for a copy of the Garrison Environmental Policy (EMS), Spill Prevention and Response Red Plan, Garrison Solid Waste Policy and German Final Governing Standards.

1.20.2 Environmental Management System (EMS): The Garrison has established an EMS Policy in accordance with Executive Order 13423 “Strengthening Federal, Environmental, Energy and Transportation Management”, International Standard ISO 14001:2004 (E) “Environmental Management Systems,” as well as DoD and IMCOM-E requirements and defined the following significant aspects to focus on by setting objectives and targets:

Soil and groundwater contamination Air Emissions Product Procurement Endangered Species Management Energy Consumption Erosion Water Consumption Spill Management Environmental Noise Hazardous Waste Generation Fuel Consumption Solid Waste Generation

Our goal is to reduce the Garrison’s carbon footprint and to continually improve the protection of the environment. The Garrison committed to integrate relevant environmental considerations into all their activities, also performed by contracts and services.

In conjunction with EMS, Contractors and suppliers must abide by the following environmental specifications while working on site as applicable:

General:

Contractors have to be certified and qualified for the work they perform.

Respective documentation must be available on site.

Air Emissions:

Open burning of waste materials is permitted.

Work involving ozone depleting chemicals (ODCs) must be performed by certified technicians.

Contractors will ensure that their staff is trained in the proper use and handling of all materials and chemicals to ensure air emissions/odors are minimized.

Motor vehicle idling is not allowed.

Dust suppression – wetting, etc… to minimize particulates in the air.

Transport dusty materials in covered haulage vehicles.

Minimization of all air emissions is required.

Cleaning Equipment:

Do not clean equipment in locations where contaminates can enter sewers, watercourses or aquifers.

Vehicle washing is not allowed.

Energy Consumption:

Contractors and Suppliers will use energy efficient equipment to the extent possible when undertaking any work on a job site.

Contractors and Suppliers staff when on a job site will turn off lights and equipment when not in use and where practical.

Minimization of energy consumption is required.

Water Consumption:

Contractors and Suppliers will use water saving processes whenever practical.

Leaking equipment or hoses will be replaced.

Minimization of water consumption is required.

Hazardous Materials (HM):

Hazardous materials brought on site and removed shall be managed in accordance with applicable Laws/ Regulations.

Maintain copies of SDSs for all HM onsite.

No containers or items used to apply HM can be washed onto the ground, or into storm drains or surface water.

Secondary containment is required for all containers containing water-endangering substances.

Containers must remain closed when not in use.

Use of Pesticides:

Report all materials used to DPW B & G and EMD.

Hazardous Waste Management – Solid Non-Hazardous Waste Management Open burning is permitted.

Hazardous waste generated by contractors will be collected properly and disposed of off-site complying with all relevant laws.

It is not allowed to use government containers to collect contractors’ hazardous waste unless otherwise stipulated Do not empty fuels, lubricants, herbicides, pesticides, fungicides, paint, solvents or other chemicals into sewers or streams, only legal disposal methods are acceptable.

Whenever possible Contractors and Suppliers should seek recycling opportunities for the management of waste.

A copy of the manifest and proof of disposal has to be provided to the EMD.

Contaminated Soil/ Construction Debris Removal:

If there is a suspicion of contamination, material has to be sampled, analyzed and classified for correct disposal.

Storage of contaminated material is only allowed in closed containers or on a paved area, which has to be approved by the COR and the EMD. Piles must be covered with UV light resistant foil.

Spills:

All contractors that transport, process, store, or in any way manage HM, HW, POL, or other restricted items are required to develop and post a Red Plan (Oelalarmplan) at the worksite Clean up and dispose of any spillage that may occur whether on land or water.

Keep spill kits on-hand in case of spills.

Notify Fire Department and EMD staff immediately in case of any spills.

Sensitive Areas/Landscape Preservation:

Noise:

Use vehicles and equipment with efficient muffling devices.

Provide and use devices that will minimize noise levels in construction areas.

Minimize noise resulting from activities while on site whenever practical.

Motor vehicle/ engine idling is prohibited.

Points of Contact:

Fire Departments at: (09641/09662/09472)-83-112

Environmental Management Division: 09641-83-7711

1.21 Required Training: The following provides information on training requirements.

1.21.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I

Training within thirty (30) calendar days (TE #B) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or (30) days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within five (5) calendar days after completion of this training by all employees and subcontractor personnel (TE #B). AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within five (5) calendar days after completion of the training (TE #B).

1.21.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract (TE #B). Verification of the training shall be provided to the COR within five (5) calendar days after completion of the training (TE #B). OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every twelve (12) months (TE #B). Verification of the training shall be provided to the COR within five (5) calendar days after completion of the training (TE #B).

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within five (5) calendar days after completion of the training (TE #B).

1.21.3 iWATCH Training: The Contractor and all…