11_-_W912PB-16-T-3111-0001.pdf

0010865203

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See continuation page

RCO Point of Contact for this amendment: SSG Kevin Brow n, Tel: 09641-83-8559, Email: kevin.d.brow n216.mil@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB-16-T-3111

X 9B. DATED (SEE ITEM 11)

03-May-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-May-2016

CODE

ECC RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB-16-T-3111

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

The purpose of this amendment is to change the passenger van requirement from nine (9) passenger vans to seven

(7) to nine (9) passenger vans. The number of vehicles and all other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Lease of Forty (40) 9-Passenger Vans and Fourteen (14) Sport Utility Vehicles (SUVs), Automatic Transmission Preferred, with GPS Device in accordance with the ELIN Sheet and attached Requirement Specifications from 09 May 2016 - 18 July 2016. Pickup and return of all Leased Vehicles will be in accordance with the ELIN Sheet.

To:

Lease of Forty (40) 7-9 Passenger Vans and Fourteen (14) Sport Utility Vehicles (SUVs), Automatic Transmission Preferred, with GPS Device in accordance with the ELIN Sheet and attached Requirement Specifications from 09 May 2016 - 18 July 2016. Pickup and return of all Leased Vehicles will be in accordance with the ELIN Sheet..

The following have been modified:

ELIN DESCRIPTION QUANTITY U/I UNIT

PRICE

TOTAL

AMOUNT

A001 Rental of 7-9 Passenger Vans from 09 May 2016 - 18 July 2016 IAW with Delivery Schedule and Requirement Specifications

6 EA

A002 Rental of SUV's from 09 May 2016 - 18 July 2016 IAW with Delivery Schedule and Requirement Specifications

1 EA

A003 Rental of 7-9 Passenger Vans from 13 May 2016 - 30 June 2016 IAW with Delivery Schedule and

A004 Rental of SUV's from 13 May 2016 - 03 July 2016 IAW

2 EA

A005 Rental of 7-9 Passenger Vans from 15 May 2016 - 15

July 2016 IAW with Delivery Schedule and

8 EA

A006 Rental of SUV's from 15 May 2016 - 15 July 2016 IAW

A007 Rental of 7-9 Passenger Vans from 19 May 2016 - 18

July 2016 IAW with Delivery Schedule and

16 EA

A008 Rental of SUV's from 19 May 2016 - 18 July 2016 IAW

5 EA

A009 Rental of 7-9 Passenger Vans from 27 May 2016 - 23

June 2016 IAW with Delivery Schedule and

4 EA

TOTAL:

REQUIREMENTS SPECIFICATIONS

Non-Tactical Vehicle Contract for Germany in Support of Swift Response 16

PART 1

GENERAL INFORMATION

1. General: This is a fixed price supply contract to provide Non-Tactical Vehicle (NTV) Lease. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to lease fifty-four (54) NTV’s (40 Seven to Nine passenger Vans, 14 Sport Utility Vehicles (SUVs)) without drivers as defined in this Requirements Specification. The contractor shall perform to the standards in this contract.

1.2 Background: This Requirement Specification details the requirements for Rental Vehicles to be provided to the 82d Airborne Division, in support of Swift Response 16 training exercise and its attached elements and personnel.

1.3 Objectives: The objective of this contract is to provide a sustainable and economical Non-Tactical Vehicle (NTV) fleet as required to U.S. Soldiers training in Germany and Poland.

1.4 Scope: The contract will include delivery, insurance, and a mission capable NTV fleet. Details on the scope of the NTV requirements are outlined in Parts 4 and 5.

1.4.1 Management and Administration

1.4.2 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Requirements Specification. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures itself that its work complies with the requirement of the contract.

1.4.3 Quality Assurance: The Unit Point of Contact specified below will monitor the contractor’s performance under this contract to ensure that the contractor has performed in accordance with the performance standards. See Paragraph 1.4.11.2 for Unit Point of Contact functions.

1.4.4 Recognized Holidays: See local clause CCE 204-4000 U.S. AND HOST NATION HOLIDAYS (March 2005)

1.4.5 Hours of Operation: The contractor is responsible for conducting business as necessary in order to meet the requirement outlined in these Requirement Specification. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within these Specification Requirements. The contractor must provide a contact number with 24-hour availability for emergency maintenance issues.

1.4.6 Type of Contract: The Government will award a Firm Fixed Price Type Contract.

1.4.7 Place of Performance: The work to be performed under this contract shall be performed at the place of business of the contractor or appropriate service provider for procurement, insurance, and maintenance as necessary.

All delivery dates and times for initial NTV fleet and replacements shall be coordinated with the Unit POC.

1.4.8 Antiterrorism/Force Protection:

Standard Clause: The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.10 Contracting Officer Representative (COR): A specified Unit Point of Contact will monitor the technical aspects of this requirement in lieu of a COR. See Paragraph 1.4.11.2. below.

1.4.11 Key Personnel: The following individuals are considered Key Personnel by the Government in support of this requirement.

1.4.11.1 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall provide a reliable contact number and be able to respond to Government inquiry within 24 hours of inquiry. The contract manager must be capable of speaking and reading English.

1.4.11.2 Unit Point of Contact (POC): The specified Unit POC will monitor all technical aspects of the contract and assists in contract administration. The Unit POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. The Unit POC IS NOT authorized to make changes to the contract especially with regard to changes in cost or price, estimates, or changes in delivery dates.

Unit Point of Contact: 1BCT S4 NCOIC Name: SFC Robert Sherry

DSN: 907-3467

Commercial: 910-308-8539 E-mail: robert.l.sherry6.mil@mail.mil

1.4.12 Contractor Responsiveness: The Contract Manager, or designated alternate, shall be available for telephone communication with the Unit POC, as required by the Unit POC, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal contract workdays and work hours for receipt of Unit POC emergency response work requirements, provided that the Contract Manager or designee responds to all calls within a time not to exceed two (2) hours after notification of the call by the answering machine and/or service. The Contract Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the Requirements Specifications.

1.4.13 Contractor Travel: The Contractor may be required to travel to the training area in order to deliver NTVs, conduct maintenance, and meet with the contracting officer as necessary. Contractor travel shall be at the contractor’s expense.

1.4.14 Other Direct Costs (ODC): Vehicle shipping expenses, Vehicle Recovery and roadside assistance at contractor expense.

PART 2

DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer.

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer's Representative (COR).

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable.

Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Physical Security.

Actions that prevent the loss or damage of Government property.

2.1.7 Quality Assurance.

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 Quality Assurance Surveillance Plan (QASP).

An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 Quality Control.

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 Subcontractor.

One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 Work Day.

The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 Work Week.

Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items And Services:

3.1 Services: N/A

3.2 Fuel: The U.S. Government (USG) shall be responsible for providing fuel for all vehicles after delivery.

3.3 Drivers: The USG shall be responsible for providing drivers for all vehicles after delivery.

3.4 Tolls: The USG shall be responsible for all tolls incurred from use of the vehicles.

3.5 Cleaning: After initial delivery, the USG will be responsible for the cleanliness of the vehicles.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1 General: The Contractor shall provide specified vehicles and all services required to keep the vehicles in a safe, operational condition. Vehicles shall be delivered within the timeframe agreed to in this contract and must meet the minimum acceptance criteria provided herein.

4.2 Vehicles: The contractor shall provide initial delivery of all vehicles and subsequent delivery of replacement vehicles to the locations stated below. Vehicles shall be available for replacement within 24 hours of notification by the Unit POC in accordance with Paragraph 5.9. The Contractor shall provide the following vehicles.

Vehicle Type Number of Vehicles

Seven (7) to Nine (9) passenger Vans Preferred: Carry nine (9) people but no less than seven (7) people, Transmission: Automatic Preferred, Global Positioning System included

Sport Utility Vehicles Carry no less than five (5) people with room for no less than four (4) suitcases and three (3) bags, Transmission: Automatic Preferred, Global Positioning System included

4.3 Delivery and Turn-in: In accordance with the table below and the attached ELIN schedule

ELIN PICK-UP DATE TURN-IN

DATE

PICK-UP/TURN-IN

LOCATION

UNIT

A001 09 May 2016 18 July 2016 Grafenwoehr, Gate 3 1-82 IBCT

A002 09 May 2016 18 July 2016 Grafenwoehr, Gate 3 1-82 IBCT

A003 13 May 2016 30 June 2016 Grafenwoehr, Gate 3 82 SUS BDE

A004 13 May 2016 03 July 2016 Grafenwoehr, Gate 3 82 SUS BDE

A005 15 May 2016 15 July 2016 Grafenwoehr, Gate 3 82 HHBN

A006 15 May 2016 15 July 2016 Grafenwoehr, Gate 3 82 HHBN

A007 19 May 2016 18 July 2016 Grafenwoehr, Gate 3 1-82 IBCT

A008 19 May 2016 18 July 2016 Grafenwoehr, Gate 3 1-82 IBCT

A009 27 May 2016 23 June 2016 Ramstein AFB, Main PX 82 SUS BDE

4.4 Vehicle Details: When the vehicles are issued they shall be no more than four (4) years old from the date of manufacture at the beginning of the period of performance. Vehicles shall not have more than 80,000 kilometers at the time of issue. Vehicles shall not have any reflective or distinctive markings.

4.5 Air Conditioning/Heater: Vehicles shall have fully functioning air conditioning and heaters.

4.6 Kilometres: The U.S. Government requires unlimited kilometers of usage per month for each vehicle.

4.7 Fuel: The vehicles shall be Diesel Fuel Only. In the event that the contractor cannot provide all Diesel vehicles up front, petrol vehicles will be accepted until a Diesel vehicle becomes available. The contractor shall make every attempt to immediately replace the petrol vehicles with diesel vehicles as soon as they become available.

All vehicles will be delivered to the U.S. Government with a full tank of fuel.

4.8 Vehicle Condition: Vehicles provided shall be in good working condition and without any visible damage that could potentially degrade the safety of the vehicles. Both the interior and exterior shall be free of excessive soil, rust, damage, and without excessive wear and tear. All required safety restraints and devices shall be functional.

Vehicles shall be clean and serviceable at the time of delivery.

4.9 Safety Standards: The contractor shall comply with all applicable local safety standards. Additionally, each vehicle shall have the following serviceable items:

Rear View Mirror (two front doors and windshield) Windshield Wipers Front and Rear Windshield Defogger Functioning Door Locks for Every Door Parking Brake One Serviceable Spare Tire Tire Jack Functioning Interior and Exterior Lights Registration and Valid License Plate Snow Chains Jumper Cables Emergency Kit (Warning Triangles, First Aid Kit) Navigation System – GPS Mud Flaps Off Road/All Season Tires (Pickup Trucks/SUVs) Tow Hitch (Pickup Trucks/SUVs) Removable Seats (Passenger Vans) Operational Seat Belts

4.10 Maintenance: The contractor shall perform maintenance as needed to ensure the leased vehicles stay 100% operational. Contractor vehicle maintenance shall take place at a facility verified by the Unit Points of Contact. When the contractor deems that maintenance is required, due to timing, mileage, or vehicle deficiencies, the Contractor shall provide all parts, labor, and expertise necessary to complete the required maintenance tasks.

Parts shall include those items that must be replaced due to fair wear and tear, such as but not limited to: windshield wipers, tires, headlights, filters, fluids, and lubricants. The contract shall be responsible for all scheduled and unscheduled maintenance. The US Government will not be responsible for any maintenance or expenses associated with the maintenance for any vehicles.

4.11 Insurance: The Contractor shall certify in writing in response to this PO request that the vehicle meet the requirements of the SOW; local laws; and covered by a comprehensive insurance plan to include non-collision coverage. Copies of the current vehicle registration and insurance shall be placed in the glove compartment of the respective vehicle provided. The Contractor shall carry insurance to cover vehicle stolen or damaged through accidents; criminal acts, in the minimum amounts required by German law. The insurance shall also cover the costs/damages of third parties involved in an accident, property damaged as a result of an accident, whether caused by the USG, a USG employee/military member, or external force. The level of insurance shall be 100% with no deductible to be paid by the Government. In addition, the Contractor shall provide a vehicle with German license plates.

4.12 Records: The contractor shall maintain records of transactions with the U.S. Government and, upon request, make such records available to the Contracting Officer within a 24-hour period.

4.13 Permits: Without additional cost to the U.S. Government, the Contractor shall obtain all permits, licenses, and appointments required for this contract; all documents shall be in compliance with applicable local and country laws. All vehicles shall be registered and contain applicable vignettes to cross borders and operate within Germany and Poland.

4.14 Legal Compliance: The contractor shall be responsible for compliance with all pertinent local laws concerning the rental or lease of motor vehicles.

PART 5

SPECIFIC TASKS

5. Basic Services: The contractor shall maintain an available fleet of all non-tactical vehicles for the use of U.S. Soldiers in accordance with the requirements below. The Contractor shall provide all labor, materials, equipment, services, documentations, and insurance to support the vehicles requirements in Germany and Poland.

The primary purpose of these vehicles is to provide transportation of personnel and equipment over long distances, to include crossing borders. Vehicles may need to be operated in Germany and possibly Poland. In the event a vehicle becomes disabled outside of Germany, the Contractor shall still be responsible for maintenance, recovery and/or replacement. Vehicles will be utilized on paved and unpaved road surfaces.

5.1 Delivery: The contractor shall provide delivery of all vehicles (and subsequent delivery of replacement vehicles) on the dates specified in paragraph 4.3.

5.1.1 The location for both delivery and turn-in is Gate 3, Grafenwoehr Training Area, Ramstein AFB (Main PX Area), and Nuremberg International Airport. The specified Unit Point of Contact (POC) and Contractor shall coordinate for subsequent delivery and turn-in of vehicles.

5.1.2 All vehicles delivered to the U.S. Government shall be clean and have a full tank of fuel.

5.2 Delivery Inspection: Upon vehicle delivery to the U.S. Government, the contractor shall conduct a joint inspection with the user to determine if the vehicle meets the requirements outlined in of Part 4.

5.2.1 The contractor shall document all contractor and user identified discrepancies on the contractor’s applicable form(s).

5.2.2 The contractor and the user shall sign and date the joint inspection form.

5.2.3 The Contractor shall provide a legible copy of the joint inspection form to the user.

5.2.4 The government may document identified discrepancies on a separate form and take pictures of the vehicle condition.

5.3 Monthly Joint Inspection: The contractor shall support the country specific Unit POC’s request to conduct a monthly joint inspection with the contractor on all leased vehicles, if necessary.

5.3.1 The joint inspection shall be performed in accordance with paragraph 5.2.

5.3.2 The contractor shall process damages in accordance paragraph 5.5.

5.4 Turn-in Inspection: Upon vehicle turn-in, the contractor shall conduct a joint inspection with the user to identify any new discrepancies.

5.4.1 The Contractor shall document all contractor and user identified discrepancies on the contractor’s applicable form(s) and a copy of this form to the user.

5.4.2 The Contractor and the user shall sign and date the joint inspection form.

5.4.3 The Contractor shall provide a legible copy of the joint inspection form to the user.

5.4.4 All vehicles turned in by U.S. Government shall be clean and have a full tank of fuel.

5.4.5 The government may document identified discrepancies on a separate form and take pictures of the vehicle condition.

5.5 Damages: Within three (3) work days after damages are discovered, the contractor shall notify the Unit POC to validate the damages.

5.5.1 The contractor shall provide the Unit POC a legible copy of the joint turn-in inspection form, photographs, repair estimate, and any other object evidence to substantiate the claim.

5.5.2 The Unit POC will verify the validity of the claim by signing and dating the joint inspection form.

5.5.3 If the Unit POC cannot verify the claim, the contractor shall contact the Contracting Officer for resolution.

5.6 Speeding or Parking Ticket(s): Within three (3) work days after contractor’s receipt of speeding or parking ticket(s), the contractor shall notify the Unit POC to validate the speeding or parking ticket(s).

5.6.1 The contractor shall provide the Unit POC a legible copy the speeding or parking tickets, photographs, cost of the ticket, and any other objective evidence to validate the ticket(s).

5.6.2 The Unit POC will verify the validity of the ticket by signing and dating the ticket(s).

5.6.3 The Unit POC will identify the driver and the driver itself will be accountable and responsible in paying the Speeding or Parking Tickets.

5.6.4 If the Unit POC cannot verify the claim, the contractor shall contact the Contracting Officer for resolution.

5.7 Drivers: The Contractor shall not place a restriction on the type or number of drivers.

5.8 On-Demand Services:

5.8.1 Recovery: Within 24 hours of notification by the User, the contractor shall recover disabled vehicles and provide a serviceable vehicle in exchange. This service shall be available seven (7) days a week, 24 hours a day. All replacement vehicles shall be of the same specifications as the vehicle being replaced and in accordance with the specifications listed in Part 4.

5.8.2 Replacements: Replacement vehicles shall be provided for all vehicles that are out of service or exceed 80,000 kilometers. Vehicle replacements for a disabled vehicle shall take no longer than 24 hours from notification.

All replacement vehicles shall be of the same specifications as the vehicle being replaced and in accordance with the specifications listed in Part 4.

PART 6

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

The contractor must provide a contact number with 24-hour availability for emergency maintenance issues.

See paragraph 1.4.5.

Within 72 hours after contract award

Electronic Document

(E-mail; PDF file) Unit POC

The contractor shall submit, in writing, the name, title, and telephone number of the Contract Manager and Alternate.

See paragraph 1.4.11.1.

Within 72 hours after contract award

Electronic Document

(E-mail; PDF file) Unit POC

The contractor shall maintain records of transactions with the U.S.

Government and, upon request, make such records available.

See paragraph 4.12.

Within 24 hours (as needed)

Electronic Document

(E-mail; PDF file) Contracting

Officer

The contractor shall provide a legible copy of the joint inspection form.

See paragraph 5.2.3.

At vehicle delivery

Hard Copy (Legible)

Unit POC

The contractor shall provide a legible copy of the joint inspection form.

See paragraph 5.4.3.

At vehicle turn-in

Hard Copy (Legible)

Unit POC

The contractor shall provide a legible copy of the joint turn-in inspection form, photographs, repair estimates, and any other objective evidence to substantiate a claim.

See paragraph 5.5.1

Within three (3) work days after damages are discovered 1

Hard Copy (Legible)

Unit POC

The contractor shall provide the Unit POC a legible copy of the speeding or parking ticket(s), photographs, cost of the ticket, and any other objective evidence to validate the ticket(s).

See paragraph 5.6.1

Within three (3) work days after the contractor’s receipt of speeding or parking ticket(s)

Hard Copy (Legible)

Unit POC

(End of Summary of Changes)