W912P823R0088 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information:

Document Type: Combined Solicitation/Synopsis Solicitation Number: W912P823R0088 Posted Date: July 25, 2023 Original Response Date: July 31,2023 Current Response Date: July 31, 2023 Product or Service Code: H312 Set Aside: Small Business NAICS Code: 561621

Contracting Office Address:

USACE, Contracting Division 7400 Leake Ave.

New Orleans, LA 70118

Description:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested, and a written solicitation document will not be issued.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business size standard of $25,000,000.00.

The U. S. Army Corps of Engineers New Orleans District is seeking to purchase Fire Fighting System Maintenance for the Dredge Wheeler.

All interested companies shall provide proposals for the following:

Supplies:

N/A

Services:

See attached Scope of Work.

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

GENERAL INFORMATION

1.1 Requirements - Provide all transportation, facilities, equipment, supplies, materials, supervision, and labor required to inspect, pretest, test, troubleshoot, and service (refers to recharging cylinders, see paragraph 2.1.3.1), the Dredge WHEELER's and Launch WHEELER's firefighting systems and equipment, as designated by these specifications. All pre- testing and testing shall be in accordance with USCG regulations. Final tests (as directed by the Coast Guard Inspector) shall be performed in the presence of the Government Inspector and Coast Guard Inspector.

1.2 The Contractor shall be an authorized Kidde service company with a minimum of three (3) years experience in the inspection, testing, and servicing of marine firefighting systems and equipment.

Additionally, the Contractor will be authorized to, or capable of inspecting and servicing Survivair and Scott Airpak Self Contained (SCBA) Breathing Apparatus. Bid in accordance with the applicable items of Price Schedule.

1.3 Information - The Dredge WHEELER is a sea-going large class hopper dredge, 408 feet in length, 10,614 gross tons. Services shall be provided wherever the WHEELER is located. The vessel's home port is the U. S. Army Corps of Engineers New Orleans District Wharf, 7400 Leake Ave., New Orleans, Louisiana, 70118.

We predict that a majority of any work or inspections related to the Firefighting systems onboard the Dredge WHEELER can be done at the New Orleans District Wharf. However, note that the Dredge WHEELER’s assignments and dry dockings can require the Contractor to work throughout the Gulf Coast region, and the U.S.

Eastern Seaboard.

1.4 Pre-Proposal Site Visit – For proposal purposes, prospective offerors are encouraged to make a site visit prior to solicitation closing date. A site visit is scheduled by appointment only aboard the Dredge Wheeler located at the Corps of Engineers, New Orleans District, 7400 Leake Ave, New Orleans LA 70118.

Arrangements for the site visit must be made by calling Mrs. Pamela Wallace at (504) 862-1087. Failure to examine the vessel before submitting a bid will not be considered cause for claim against the Government.

SCOPE OF WORK

2.1 Work shall include, but not be limited to inspection, testing, troubleshooting, and servicing the Dredge WHEELER’s and Launch WHEELER’s firefighting systems and equipment. The following sections (2.1.1 to 2.1.4) described the scope of work generally performed annually. However, the Government reserves the right to issue in whole or in part of the scope of work per paragraph 2.2.

2.1.1 FIREFIGHTING SYSTEMS - In the presence of the Government Inspector, test and inspect all features of the following firefighting systems and equipment:

a. Walter Kidde Fire, and/or Smoke Detection Systems.

b. Firefighting Panels.

c. Fire Main System with 57 fire stations.

d. Fixed CO2 Flooding Systems (Automatic and Remote Operated)

e. Two (2) Fixed AFFF Foam Systems.

Where applicable to the above systems, test operate and inspect (also troubleshoot, service, and repair if required) all piping, controls, sensors, actuators, pneumatic control heads, valves, pull cables, alarms.

Particular attention shall be placed on ensuring that all necessary screws, caps, covers, O-Rings, and gaskets are correctly installed. Provide a report which contains any discrepancies found (see section 2.1.4).

2.1.2 FIREFIGHTING EQUIPMENT - Inspect and test as required the following:

Air breathing apparatus - 15 ea Fire Proximity Suit - 6 ea

2.1.3 FIRE EXTINGUISHERS AND AIR CYLINDERS - Inspect, and metal, or durable media tag all portable Fire Extinguishers (CO2 and Dry Chemical) on, or near its installation location. Please note that the Dredge has installed approximately (25 each) 5lbs. Kidde Service Lite ABC Dry Chemical Extinguisher at various locations. These Fire Extinguishers require no Contractor inspections or certifications. Contractor must provide a suitable scale necessary to weigh portable CO2 Fire Extinguishers, and fixed CO2 Cylinders.

ONLY if a Fire Extinguisher, or CO2 Cylinder needs to be removed from the Dredge or the Launch Wheeler for servicing off site, will the Contractor install and maintain a replacement Extinguisher, or Cylinder similar to the one removed. Common visual inspections and weighing are to be done (if possible) at the Extinguisher’s or Cylinder’s location.

Upon the completion of servicing, the Contractor will remove their extinguishers/cylinders and reinstall the WHEELER's extinguishers/cylinders at the locations from which they were removed. Note that the inspections will cover all components (inspection tags, tamper seals, hoses, horns, clips, mounting brackets, discharge valves, corrosion or physical damage, hydrostatic test date, etc.) or conditions that have, or might cause the Fire Extinguisher, or Cylinder to fail to operate as designed, or to fail a visual inspection by the U.S. Coast Guard Inspectors. Cracked discharge horns, and discharge hoses shall be removed from service, and new replacements installed.

The following is a list of the approximate quantities and types of Fire Extinguishers and Cylinders aboard the vessel (see attached list on location and type):

10 lb. dry chemical fire extinguisher - 22 ea 15 lb. dry chemical fire extinguisher - 6 ea 15 lb. CO2 fire extinguisher - 23 ea 27 lb. dry chemical fire extinguisher - 1 ea 35 lb. dry chemical fire extinguisher - 2 ea 50 lb. CO2 fire extinguisher - 1 ea (located on the Launch Wheeler) 75 lb. CO2 fire cylinders - 11 ea 100 lb. CO2 fire cylinders – 78 ea SCBA Air Cylinders - 27 ea

2.1.3.1. RECHARGING CYLINDERS - Any cylinders found below acceptable weight (weight loss in excess of 10%), shall be approved for recharge in writing by the Government. The designated cylinders shall then be transported to Contractor's facility where they shall be recharged. Upon completion, return the cylinders to the vessel.

2.1.3.2. HYDROTESTING CYLINDERS - Hydro test the cylinders in accordance with USCG regulations as designated in writing by the Government.

2.1.4 REPORTS - Provide a legible report on each system inspected. The report shall contain a list of all inspection procedures performed, the size and type of system, any discrepancies found, item serial numbers if applicable (such as on CO2 cylinders), locations (frame number and space name), when providing cylinder weight information provide (itemized by cylinder serial number): tare weight, gross weight, net weight, and last hydro date.

2.1.5 LIFE RAFTS - Contractor will provide all services necessary to inspect, service and make repair to the (8) Life Rafts assigned to the Dredge and Launch Wheeler. This service will meet USCG approvals and certifications, and valid certificates will be issued for each Life Raft. The Life Rafts will be picked up and delivered to the MV Dredge Wheeler docked at 7400 Leake Ave., New Orleans, La. 70118.

The following life rafts shall be inspected and certified:

(3) 6-Man Life Rafts

(1) 20-Man Life Rafts

(4) 25-Man Life Rafts

All life rafts shall be transported to a USCG approved servicing facility. The contractor shall service each unit in accordance with paragraph 160-051.6 CFR and 160-062.4 CFR. Inspection of hydrostatic releases shall be necessary.

Furnish certificates in duplicate that units have been inspected and approved by US Coast Guard inspector as required by section E(2) of paragraph 160-051.6 CFR. The life rafts and certificates shall be delivered to the government (hard copies and electronic copies) after all inspection has been completed. If any life raft needs to be replaced, provide the government with a quote for similar or equal replacement unit. The government must approve before the contractor can purchase any replacement unit.

Coordinate with the government for picking up and delivery of all life rafts.

2.2 Work shall be authorized by specific task order. In each task order, the Government shall define one or more performance work statements. The contractor will provide a firm fixed price quote for the work under the work statement using man-hours and rates established in Price Schedule of the Contract as the basis for the quoted price of labor. The amount of hours and the number of persons needed to perform a particular job will be at the discretion of the Contracting Officer and shall be specified by the task order.

2.3 All task orders shall be performed without delays. The Contractor is expected to provide technicians within 24 hours, after task order is provided. This also applies to overtime requests which include shifts after working hours. For the purpose of this contract, regular work hours will be considered 0700 to 1800 hours.

2.4 For all work performed, the Contractor shall be required to submit a Daily Field Service Report, identified by task order number, that lists the names of the personnel, the actual hours worked, the times of arrival and departure from the vessel, a description of the work specifically accomplished that day, a list of supplies and materials that were required to accomplish the work. The hours worked shall be supported by daily time sheets or cards.

2.5 Work Performed by the Government - The Government reserves the right to perform work on the firefighting systems and equipment, while under contract with the Contractor. Any work will be performed so as to not delay or interfere with the duties of the Contractor.

REQUIREMENTS / PERFORMANCE STANDARDS

3.1 QUALIFICATIONS

3.1.1 General - All services shall be performed in an efficient and workmanlike manner by personnel who are thoroughly familiar with the types of work being performed, and who possess the necessary experience to perform testing, inspection, troubleshooting, and servicing of marine firefighting systems and equipment. Any defects in workmanship shall be corrected at no expense to the Government, refer to Section 3.12, Inspection and Acceptance.

3.2 PERFORMANCE STANDARDS

3.2.1 Performance based deliverables are described in Table 3.2.1, provided below, along with the associated performance standard and the method of monitoring performance. All work performed shall be monitored by the Government Inspector on a daily basis. During the overhaul repair period (per paragraph 2.2), the Contractor must submit a brief progress report and orally discuss it with the Government every week after commencement of the task order. The Government may require progress report on a less or more frequent interval, depending on the complication of work in the task order. The deliverables identified in Table 3.2.1 will be inspected and tested (if applicable) and either approved or rejected by the Government. The Contractor shall correct all deficiencies in rejected work at no extra cost to the Government unless it is caused by something other than the Contractor’s fault.

Table 3.2.1: PWS PERFORMANCESTANDARDS

1. After completion of a work item, the final product shall be free of workmanship or parts defects.

All work performed or equipment repaired shall work 100% per manufacturer’s standard and accomplish the purposes that they are designed for.

Observation of the Contractor’s activities and workmanship in performing the work.

Monitor the Contractor-furnished parts; if needed, randomly request the Contractor to provide purchase invoice to ensure the parts used meet manufacturer’s standard or drawings’ requirements.

The Government also reserves the right to witness any test, and should be notified, in advance (at least 48 hours), of time in which test will be conducted at site or shop.

Full payment shall be made for 100% compliance with the work statement. Deficiencies will be corrected by Contractor to achieve 100% compliance at no additional cost to the government. Remedies afforded the Government under 52.246-4 Inspection of Services and 52.212-4 Contract Terms and Conditions Commercial Items clauses apply.

2. After issued a task order the contractor successfully mobilizes equipment and manpower to work site within the requirements per section 2.2 and 2.3.

All work performed meet schedule 100%. There is no deficiency in all work performed.

Observation of the Contractor’s daily activities. In the overhaul repair period, monitor the contractor’s progress report.

Full payment shall be made for 100% achievement. Deficiencies will be corrected to achieve 100% compliance at no additional cost to the government. Remedies afforded the government under 52.246-4 Inspection of Services and 52.212-4 Contract Terms and Conditions Commercial Items clauses apply.

3. Contractor’s shop is adequate to handle all repair work, tests, troubleshooting, and recharging, and shall be within the specified distance mentioned in section 3.12.2

All work and parts provided by contractor’s shop meet schedule 100%.

There is no deficiency in parts or work performed.

Inspection of delivered work. Random inspection/observation of the contractor’s shop while work is in process when work is not meeting requirements.

Full payment shall be made for 100% compliance with no deficiency. Deficiencies will be corrected to achieve 100% compliance at no additional cost to the government. Remedies afforded the government under 52.246-4 Inspection of Services and 52.212-4 Contract Terms and Conditions Commercial Items clauses apply.

DESIRED OUTCOMES PERFORMANCE

STANDARD

MONITORING METHOD INCENTIVE/

DISINCENTIVE

4. All work performed shall be free of safety violations. All workers shall have proper safety equipment with them all the times.

During the entire term of contract, there is no safety violations, no injuries, or loss of work day.

Observation of the Contractor’s daily activities. In the US Coast Guard inspection period, monitor the contractor’s progress report.

Full payment shall be made for 100% compliance with no safety violations. Remedies afforded the government under 52.246-4 Inspection of Services and 52.212-4 Contract Terms and Conditions Commercial Items clauses apply. If violations occur, contractor can be subjected to FAR Clause 52.212-4 Termination For Cause as well as any damages or costs incurred as a result.

5. Contractor shall assist the US Coast Guard with inspection of the fire fighting systems, and make applicable tests or repair works

During US Coast Guard inspection, the contractor shall do applicable tests and repair work assigned by the Coast Guard and government representative in a prompt manner.

Observation of the contractor’s daily activities. In the US Coast Guard inspection period, monitor the contractor’s progress report.

Full payment shall be made for 100% compliance with no deficiency. Deficiencies will be corrected to achieve 100% compliance at no additional cost to the government. Remedies afforded the government under 52.246-4 Inspection of Services and 52.212-4 Contract Terms and Conditions Commercial Items clauses apply.

3.2.2 All Fire Service Technicians providing services under this contract shall have a minimum of three

(3) years experience in the inspection, testing, troubleshooting, and servicing of marine firefighting systems (Walter Kidde) and equipment, and shall possess the skills necessary to perform the scope of work as described in section 2.1.

3.3 Labor Hour (straight time) - A labor hour (See Price Schedule) for fire service technician(s) shall be paid for the time required to travel from the Contractor's shop to the Dredge (or dock where picked up by launch), the actual hours worked aboard the ship, the time required to travel back to the Contractor's shop, and any standby time on board the ship (up to a maximum of 12 hours per day per individual). The hourly rates will be as quoted in the line items of Price Schedule.

Travel and standby time will be charged at the straight time rate. The Contractor will not be paid for travel time to and from lodging required under Paragraph 3.5. The cost of all supplies, materials, and personal safety equipment, required by paragraph 4.1, shall be included as a factor in the labor rates quoted in Price Schedule.

3.4 Labor Hour (overtime) - Overtime shall be paid for fire service technician(s) and shop work hours of actual work in excess of 40 hours in a work week and shall be authorized by the Contracting Officer prior to performing work. Travel and standby time may not be charged at the overtime rate. For this contract, a work week begins on Monday and ends on Sunday.

3.5 Transportation - Personnel transportation costs (sedan, pickup or carryall) shall be paid from the contractor's shop to the vessel or the dock where the launch is located and return to the shop. The Contractor will be paid mileage for each vehicle at the rate quoted in the Price Schedule. Small components within the weight limitation of the vehicle may be transported under this item.

3.6 Overnight Lodging and Meals

3.6.1 When Contractor personnel on a repair job are required to remain overnight away from their domicile, the Government will pay actual expenses for meals and lodging ashore NOT TO EXCEED the Government’s Joint Travel Regulation limits for the locality. Meals shall not be chargeable to the Government when employees are not required to stay away from their domicile. Link: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

3.6.2 Contractor employees staying aboard the ship will be charged for meals and lodging at the prices in effect as posted on the Dredge (currently approximately $18.00 per day). These expenses are in turn chargeable to the Government in the same manner as the charges in paragraph 3.5.1.

3.7 ACCIDENT PROTECTION

3.7.1 Safety Requirements - All work performed under this contract shall be in accordance with the requirements of the U.S. Army Corps of Engineers Safety Manual - EM 385-1-1, and other safety requirements specified herein. The Contractor must comply with the Lockout/Tagout procedure (see

Attachment 1) before performing any work on any energized Fire Fighting Equipment or component.

3.7.2 All contractors working for the Corps of Engineers must have a designated Site Safety and Health Officer who has completed a 30-hour OSHA safety course. This training can be linked at web site http://www.osha.gov/dte/outreach/index.html This fulfills the mandatory training requirement.

3.7.3 Accident Prevention Program - After award, but no later than the pre-work conference, one copy of the Accident Prevention Program shall be submitted to the Contracting Officer for review and approval. All work performed under this contract shall be in accordance with the requirements of the U.S. Army Corps of Engineers Safety Manual - EM 385-1-1, and other safety requirements specified herein. The forms are available from the New Orleans District Safety Office, the Contracting Officer, or from the following website: http://140.194.76.129/publications/eng-manuals/em385-1- 1/2008_English/toc.html

The following are minimum requirements that must be submitted and approved by the Government as part of the Contractor’s Safety Plan:

(1) EM 385-43 (Accident Prevention Administrative Plan)

(2) EM 385-43(1) (Accident Prevention Plan Checklist)

(3) EM 385-43(2) (Contractor Activity Hazard Analysis)

3.7.4 Accident Investigations and Reporting - Refer to EM 385-1-1, Para. 01.D.01. Accidents shall be investigated by the immediate supervisor of the employee(s) involved and reported to the Government within one working day after accident occurs. A report of all mishaps occurring on the project shall be submitted to the Contracting Officer within four calendar days following the incident. All data reported must be complete, timely, and accurate. A follow up report shall be submitted when the estimated lost time days differ from actual lost time days.

3.8 Parking - Temporary parking passes shall be issued to the Contractor's vehicles for the duration of the contract. The contractor is subject to all Government regulations and requirements regarding the operation of a motor vehicle on a Government installation.

3.9 INSURANCE - The Contractor shall procure, submit evidence of, and maintain throughout the entire period of performance under this contract, the following minimum level of insurance:

3.9.1 Worker’s Compensation and Employer's Liability Insurance. The Contractor shall comply with all applicable worker's compensation statutes of the State of Louisiana and shall furnish evidence of the Employer's Liability Insurance in the amount of not less than $100,000.

3.9.2 General Liability Insurance. Bodily injury liability insurance in limits of $500,000 per occurrence on the comprehensive form of policy.

3.9.3 Automobile Liability Insurance. Minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. All vehicles to be used in the performance of this contract shall be expressly designated in the insurance policy. A copy of the list of such vehicles shall be submitted to the Contracting Officer. In the event that the Contractor acquires a new vehicle for use on this contract after his insurance policy has been obtained, he shall immediately amend his policy to reflect the inclusion of the new vehicle on the policy.

3.9.4 The Contractor shall submit all required insurance documentation by no later than seven calendar days after receipt of Notice of Award.

3.10 Changes to Contract - No changes will be made to this contract unless it is made, in writing, by the Contracting Officer. Changes made to this contract by any other direction will be made at the Contractor's own risk, and will not be cause for the Contractor to make claim against the Government for extension of contract time, delays and disruption, or for excess costs or damages incurred by the Contractor.

3.11 Non-Smoking Areas - In conjunction with department of the Army policy, all interior spaces on the Dredge WHEELER have been designated NON-SMOKING AREAS. Smoking will be allowed on exterior decks only, if the ship is not taking on flammable substances (fuel oil, lube oil, etc.).

3.12 Facilities and Equipment

3.12.1 The Contractor must have a suitable shop and equipment for providing tests, troubleshooting, and repairs of firefighting equipment as well as recharging CO2, dry chemical, and air cylinders, etc. The shop must be capable for providing tight enclosure to prevent outdoor elements from entering. It must have sufficient equipment lifting capabilities to ensure safe handling of firefighting equipment and components.

3.12.2 Location - The shop shall be within a 100 driving miles of the New Orleans district so as to facilitate non-disruptive scheduling of Government inspection personnel.

3.12.3 Pre-Award Shop Inspection - Vendors shall schedule a shop inspection tour with the Government's Inspector prior to award.

4 MATERIALS AND SUPPLIES.

4.1 Contractor Furnished - The Contractor shall supply their own protective clothing and safety equipment (hard hats, hearing protection, safety glasses, etc.).

4.2 Government Furnished - The Government shall supply fire hoses, crane service with operator, waste disposal, electrical power, low pressure air.

4.3 Other Reimbursable Expenses - Repair parts components, equipment, supplies, and materials other than Government furnished, may be required for the job. The "OTHER REIMBURSABLE EXPENSES" item in Section B which lists 1 lot for parts and materials is established by the Government for purchasing repair parts, components, supplies, materials, and rental of equipment which repairs dictate the necessity of, and for which the Government does not possess spares. All purchases shall be approved by the Contracting Officer, in writing, prior to purchase. All Contractor furnished items shall be new, unused, guaranteed, original equipment, manufacturer's parts or those which have been approved or recommended for use by the manufacturer of the particular equipment, unless otherwise approved by the Government. However, the Government reserves the right to furnish without cost to the Contractor any repair parts, accessories, and supplies required to accomplish work.

4.4 The Contractor shall furnish, without rental charge, any field service equipment already owned by his company, when such equipment is required for the testing and/or repairs. This includes portable air compressors and special tools.

4.5 Services and equipment to load or unload firefighting equipment, tools or accessory items from the Contractor's truck will be provided by the Government at no expense to the Contractor when these services are required at the work site (Dredge WHEELER).

5 PAYMENT.

5.1 Labor Hour (straight time) - A labor hour (See Section B) for fire service technician(s) shall be paid for the time required to travel from the Contractor's shop to the Dredge (or dock where picked up by launch), the actual hours worked aboard the ship, the time required to travel back to the Contractor's shop, and any standby time on board the ship (up to a maximum of 12 hours per day per individual). The hourly rates will be as quoted in the line items of Section B. Travel and standby time will be charged at the straight time rate. The Contractor will not be paid for travel time to and from lodging required under Paragraph 5.4. The cost of all supplies, materials, and personnel safety equipment, required by paragraph 4.1, shall be included as a factor in the labor rates quoted in Section B.

5.2 Labor Hour (overtime) - Overtime shall be paid for fire service technician(s) and shop work hours of actual work in excess of 40 hours in a work week and shall be authorized by the Contracting Officer prior to performing work. Travel and standby time may not be charged at the overtime rate. For this contract, a work week begins on Monday and ends on Sunday.

5.3 Transportation - Personnel transportation costs (sedan, pickup or carryall) shall be paid from the contractor's shop to the vessel or the dock where the launch is located and return to the shop. The Contractor will be paid mileage for each vehicle at the rate quoted in the Bidding Schedule. Small components within the weight limitation of the vehicle may be transported under this item.

5.4 Overnight Lodging and Meals - When Contractor personnel on a repair job are required to remain overnight away from their domicile, the Government will pay actual expenses for meals and lodging ashore NOT TO EXCEED the

Government's Joint Travel Regulation limits (currently estimated at $70.00 per employee per day). Meals shall not be chargeable to the Government when employees are not required to stay away from their domicile.

5.5 Contractor employees staying aboard the ship will be charged for meals and lodging at the prices in effect as posted on the Dredge (currently approximately $18.00 per day). These expenses are in turn chargeable to the Government in the same manner as the charges in paragraph 5.4.

END OF SCOPE

1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the MVN ATO in presentation form which will be documented via memorandum.

2. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

2b. For contractors who do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area Commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the MVN Security Office) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

7. For Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https:/lvllww.iad.gov/ ioss/ or http://vllww.cdse.edu/catalog/operations-security.html; or it can be provided by the MVN OPSEC Officer in presentation form which will be documented via memorandum.

13. For contracts that requiring escorts in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

15. Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

ADDENDUM A-1

A. General

1. The Contracting Specialist and Contracting Officer are the points of contact for this acquisition.

Address questions or concerns to Contract Specialist at evan.g.woitha@usace.army.mil or Contract Officer at christopher.nuccio@usace.army.mil.

2. The Offeror’s proposal shall be clear, concise and include sufficient detail to enable the Government to fully evaluate and determine the proposal’s technical acceptability as set forth in this solicitation. Any proposal that modifies or fails to conform to the essential requirements of this Request for Proposal will be considered unacceptable. Questions shall be received no later than 10:00 AM CST on 27 July 2023.

3. Proposals shall be submitted no later than the time and date specified on Page 84.

Please address proposals with “Solicitation W912P8-23-R-0088”. Send to the following:

Email to: evan.g.woitha@usace.army.mil

B. Proposal Content Volume 1 – Technical Proposal.

Volume 1 shall contain the documentation of the following credential requirements:

a. Authorized Kidde Service company.

b. Three years minimum experience in inspection, testing, and servicing of marine fire fighting systems and equipment.

c. A shop located within 100 driving miles of the New Orleans district, capable of performing all required repairs.

d. A company flowchart or staffing plan that demonstrates how the contractor will ensure availability and responsibility to meet the scheduled tasks set forth in the solicitation.

Volume 2 – Past Performance

This requirement also applies to all proposed subcontractors. Item a. below is a mandatory item that must be included in the proposal. Item b. is desired by the Government for evaluation purposes but is not a mandatory requirement.

a. This item is required to be included in each proposal or a statement indicating offeror has no relevant experience. Offeror shall submit its past performance reference listing for all relevant commercial and government contracts citing the contract number, name and phone number of the contact, dollar amount, type of contract, period of performance and brief description of performance of related functions as defined in this solicitation on commercial and government contracts within the past three years. The same applies to each subcontractor.

Offeror and each subcontractor shall also submit copies of all its past performance evaluation reports issued over the past three years on all relevant commercial and government contracts.

b. Offeror shall submit the past performance questionnaire (located as Addendum 3 to this solicitation) to references of same or similar services required in this solicitation. Offeror shall instruct their references to send past performance questionnaire responses either by mail directly to:

by email directly to evan.g.woitha@usace.army.mil and must be received by the Contracting Office no later than the date and time stated on page 84 for receipt of proposals.

c. If an offeror does not have any past performance information to submit as the entity under which the proposal is being submitted, then the offeror may submit past performance data for similar work under which the offeror’s key personnel have worked. If the offeror claims that there is no past performance, then that status must be identified to the contracting officer so as to arrive no late than the date and time identified on page 84 for receipt of proposals.

Volume 3 – Price and Proposal Documentation

a. Pricing Schedule: The offeror shall insert its proposed price for each CLIN or subCLIN in the spaces provided in the Pricing Schedule.

b. Complete all required representations and certifications.

c. Amendment(s) Acknowledgment – Include fully executed copies of amendments, if applicable.

ADDENDUM A-2

Evaluation factor for award.

1. Basis for Contract Award.

A. For a proposal to result in an awardable contract, the proposal must at least meet all Performance Work Statement requirements, conform to all required terms and conditions, and include all required certifications. An assessment will be made of each offeror’s proposal in the areas of Technical Acceptability, Past Performance, and Price. The Government intends to make award without discussions. However, the Government reserves the right to enter into discussions if required.

B. Lowest Priced Technically Acceptable (LPTA). The award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Subjective judgment is implicit throughout this process. The application of the LPTA technique in contract award and selection and approval process is as follows:

1. A decision on the technical acceptability of each offeror’s proposal shall be made. Only those offerors determined to be technically acceptable, either initially or as a result of discussions, if discussions are held, will be considered for award.

2. Based on past and present performance, all offerors will receive a performance assessment rating of acceptable or unacceptable. Only the bidder with an acceptable performance rating will be considered for award.

3. Award will be made to the lowest-priced offeror with acceptable technical and past performance assessment. There are no tradeoffs between technical, past performance, or price.

2 Evaluation Factors: Each offeror’s proposal and other information will be evaluated against the following evaluation factors:

A. Technically Acceptable Proposal B. Acceptable Past Performance C. Lowest Fair and Reasonable Price

There is no ranking of factors in the lowest-priced technically acceptable solicitation. All offerors proposals must be technically acceptable with acceptable past performance to be considered for award at lowest price.

3. Factor and Rating Techniques:

A. Technical Factor:

An acceptable technical proposal is one that provides the following documentation:

1. Authorized Kidde service company.

2. Three years minimum experience in inspection, testing, and servicing of marine fire fighting systems and equipment.

3. A shop located within 100 driving miles of the New Orleans District, 7400 Leake Ave, New Orleans, LA, capable of performing all required repairs. Mileage will be validated using Map Quest.

4. Provide a staffing plan that realistically demonstrates how the contractor will ensure availability to meet the scheduled tasks set forth in the solicitation. The staffing plan should include how the contractor will fulfill all other requirements listed in Paragraph 2 of Performance Work Statement.

B. Past Performance Factor: The offeror’s and proposed team member/subcontractor’s past performance will be reviewed to determine whether it is acceptable or unacceptable.

1. This factor identifies and reviews relevant present and past performance, and then makes an overall determination of acceptability or unacceptability. The Government may utilize information from sources within and outside the government and is not limited only to those references provided by the offeror.

2. In reviewing past performance, the Government will focus on the offeror’s performance record as it is relevant to all requirements of this solicitation. The Government will consider the relevancy and recency of the past performance. Relevancy means same or similar in scope, size and complexity to solicitation’s requirements. Recency means within the past three years. More recent and relevant performance of an offeror will have a more favorable acceptability. Also, a large number of relevant past performance of one offeror may be considered more advantageous to the Government than an offeror with a less relevant record of favorable performance.

C. Price Factor: The price factor is evaluated to determine whether the price is fair and reasonable. The techniques and procedures described under FAR 15.404(b) will be the primary means of assessing proposal reasonableness. If unique and innovative approaches are the basis for an abnormally low estimate, the nature of these approaches and their impact on price must be explained.

ADDENDUM A-3

Past Performance Questionnaire

PART 1: INSTRUCTIONS. The company who has provided your name is participating in a Request for Proposal (RFP) with US Army Corps of Engineers New Orleans District for work on servicing fire fighting systems onboard the steel vessel Dredge Wheeler. We would greatly appreciate your taking the time to complete this from.

Please provide an honest assessment and immediately return to the following address no later than 12:00 PM (Central Standard Time) on 31 July 2023.

This completed form is to be provided directly to the address below:

evan.g.woitha@usace.army.mil

PART 2: GENERAL INFORMATION

1. Company's Name and Address (Contractor and/or sub being evaluated)

NOTE: offerer fill out before forwarding

2. Respondent Organization Name and Address

3. a. Evaluator’s Name

b. Evaluator’s involvement with contractor:

c. Title/Telephone Number:

4. Contract Number

5. Contract Value (Basic and Options)

6. Award Date

7. Contract or Task Order Completion Date (Include extensions):

8. Brief description of YOUR contract requirements including type of work, trades involved, type of vessel, degree of self direction:

9. Additional data:

a. Approximate number of repair orders performed under this contract:

b. Approximate value of work serviced by this contract:

10. Type and extent of any subcontracting support:

11. How was the quality of work produced by field service mechanics and machinists:

PART THREE: PERFORMANCE RATING. Please summarize performance in each of the rating factors.

Determine the rating that most nearly represents your experience with this company and indicate your assessment by placing the appropriate rating in the space provided. Please include descriptive comments to supplement ratings provided.

Ratings are defined below and should be used as a reference in assessing performance.

Rating “E” for Exceptional – Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Rating “G” for Very Good – Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Rating “S” for Satisfactory – Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Rating “M” for Marginal – Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Rating “U” for Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective action appear or were ineffective.

Rating "N/A" for Not Applicable - was not required to perform in this area.

1. Preparation, use and quality of contractor’s internal Quality Control plan/program in identifying, correcting, and preventing problems.

2. Were the safety rules, regulations and practices properly followed?

3. How many accident/incident reports were filed for the duration of the contract?

4. Was there an unusually high turnaround rate in management employees?

5. Did the work teams report on time with proper working equipment?

6. Was the contractor able to consistently maintain a qualified and experienced workforce to perform necessary services?

7. Did the contractor respond timely and effectively to unexpected changes and emergency requirements?

8. Did the contractor respond timely and effectively in resolving poor performance problems associated with its employees?

9. How would you rate contractor’s adherence to contract/delivery schedules?

10. Were reports and documentation submitted timely and in a professional manner?

11. Prompt response to technical direction and change orders?

12. Timely responses to resolving problems?

13. How was the quality of the work produced by the machine shop ?

COMMENTS:

14. Effectiveness of Project Manager.

15. Effectiveness of Management with geographically separated personnel.

16. Recruiting, training and retention of staff maintained to service contract at required levels of performance

a. Recruiting, training and retention of staff considered a management problem

b. Recruiting, training and retention of staff considered a regional problem

17. The problem, if any, experienced with recruiting, training and retention was in the staffing area(s) of

18. The specific issues surrounding problems experienced with recruiting, training, and retention were

COMMENTS:

Would you award another contract to this company? Why?

Yes No

ADDITIONAL COMMENTS (PRO AND CON)

PART FOUR: EVALUATOR'S CERTIFICATION:

I HEREBY CERTIFY THAT THE INFORMATION IN THIS FORM IS ACCURATE AND COMPLETE TO THE

BEST OF MY KNOWLEDGE.

Signature of Evaluator Date

Title of Evaluator

ADDENDUM A-4

ACCIDENT PREVENTION PROGRAM

1. ADMINISTRATIVE PLAN (MVN 385-43)

2. CONTRACTOR HAZARD ANALYSIS (MVN 385-43(2))

3. ACCIDENT PREVENTION PLAN CHECKLIST (MVN 385-43(1))

4 SAFE CLEARANCE LOG

5. SAFE CLEARANCE REQUEST FORM (ER 385-1-31)

6. HAZARDOUS ENERGY CONTROL PROGRAM, US DREDGE

WHEELER

7. LIST OF FIRE STATIONS

ADMINISTRATIVE PLAN

(EM385-1-1 (Nov 03) Pages 3,4 & App A) Accepted copy must be at work site!

1. Contractor 2. Contractor Name & No. 3. Date

4. Project Superintendent 5. Shift/day 5a. Hours/shift 5b. Maximum employees/shift

6a. TRAINING – List subjects to be discussed with employees in safety indoctrination.

6b. TRAINING – List mandatory training and certifications which are applicable to this project (e.g., explosive actuated tools, confined space entry, crane operator, diver, vehicle operator, etc.)

6c. List major equipment, i.e. cranes, dozers, vessels, etc.

6d. List special equipment, i.e. radioactive equipment, etc.

7. Responsibility & Authority – Who is responsible for safety?

Project: Corporate: Line of Authority?

8. Who will conduct safety inspection?

8a. How 8b. When

9a. Is safety & health policy attached?

9b. Is safety program attached? 9c. Day & hour weekly safety meeting

10. How will subcontractor & supplies be controlled?

11. What are their safety responsibilities?

12. Who will report accidents, exposure data?

13. MEDICAL SUPPORT. Outline on-site medical support and off-site medical arrangements.

14. Outline procedures for conducting hazard assessments & written certification of PPE

Who? When? How?

15. Names of first aid attendants having certificates

Type of certificates & expiration date

Names of USCG licensed boat operators.

Type license & expiration date.

On a separate sheet submit your proposed layout of temporary buildings and facilities (including subcontractors) and traffic patterns, including access roads, haul roads, R.R.s. utilities, etc.

The will pursue a positive program of training, inspections

(Company) and hazard control throughout the term of this contract. Mr./Ms.

has the responsibility and authority for enforcing them.

Contractor’s Signature Date

MVN Form 385-43 Proponent: CEMVN-SS

CONTRACTOR ACTIVITY HAZARD ANALYSIS

1. Contract No. 2. Project 3. Facility

4. Date 5. Location 6. Estimated Start Date

7. PRINCIPAL STEPS 8. POTENTIAL HAZARDS 9. RECOMMENDED

CONTROLS

10. EQUIPMENT TO BE USED 11. INSPECTION

REQUIREMENTS

12. TRAINING

REQUIREMENTS

13. Contractor /Superintendent or Safety Officer (Signature and Date)

14. Contractor /Project Manager or Representative (Signature and Date)

MVN Form 385-43/2 Proponent: CEMVN-SS

INSTRUCTIONS FOR COMPLETION OF CEMVN Form 385-43/2

Item Number Instructions

1. Self-explanatory

2. Self-explanatory

3. The Area, Resident, Project, or Field Office administering the contract.

4. Date Hazard Analysis is prepared.

5. Location of contract or where activity is to be performed.

6. Estimated start date of the activity being analyzed.

7. The principal steps of the operation must be identified in sequential order.

8. Analyze each principal step for potential hazards and identify here.

9. Specify the controls to mitigate or minimize each potential hazard.

10. All major pieces of equipment used in each step of the operation must be identified.

11. List inspection…