W912P823Q0027 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The above numbered solicitation W912P823Q0027 for MVN Warehouse Shredding is hereby amended to provide revised Performance Work Statement and provide responses to Contractor questions. Quotes are due 09/22/2023 at 3 PM.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Sep-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P823Q0027

X 9B. DATED (SEE ITEM 11)

15-Sep-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Sep-2023

CODE

USACE, CONTRACTING DIVISION

ATTN: CEMVN-CT, ROOM 172

7400 LEAKE AVE.

NEW ORLEANS LA 70118-3651

W912P8 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P823Q0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Sep-2023 12:00 PM to 22-Sep-2023 03:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Contract is to provide a means of records disposal for MVN campus, located at 7400 Leake Ave, New Orleans LA, 70118. U.S Army Corps of Engineers New Orleans (MVN) requires a Certificate of Destruction for disposal onsite or offsite

To:

Contract is to provide a means of records disposal for MVN campus, located at 7400 Leake Ave, New Orleans LA, 70118. U.S Army Corps of Engineers New Orleans (MVN) requires a Certificate of Destruction for disposal onsite or offsite. The requirement is for the one time disposal of record documents, up to 800 common paper boxes, onsite or offsite disposal. Award will be made based on low price.

The pricing detail quantity 1.00 has been added.

The unit of issue Job has been added.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

3 mths. ADC CONTRACTING DIV- CHIEF

CYNTHIA HALL

7400 LEAKE AVENUE, ROOM 172

NEW ORLEANS LA 70118-3651

504-862-2874 FOB: Destination

W912P8

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

30 dys. ADC 1 MVN - CIO/G-6 OFFICE

JAN BRANDON

7400 LEAKE AVE

NEW ORLEANS LA 70118

504-862-1160 FOB: Destination

W912P8

(End of Summary of Changes)

The following items are applicable to this modification:

REVISED PWS

U.S. ARMY CORPS OF ENGINEERS

7400 Leake Ave, New Orleans LA 70118

Performance Work Statement

CLIN QTY Price 0001 - 800 Common Paper Boxes 1 Job

1. PURPOSE this contract is to provide a means of records disposal for MVN campus, located at 7400

Leake Ave, New Orleans LA, 70118. U.S Army Corps of Engineers New Orleans (MVN) requires a Certificate of Destruction for disposal onsite or offsite.

The requirements for the contract are as follows:

a. One time disposal of record documents, up to 800 common paper boxes, onsite or offsite disposal.

b. Documents shall be in a common paper box (14 ¾”L x 12”W x 9 ½” H) ready for pick up by contractor.

c. Destruction will be accomplished in accordance with NARA’s CUI Notice 2019-03: Destroying Controlled

Unclassified Information (CUI) in a paper form (Attachment 1).

d. The period of performance shall not exceed 30 days, from the time of contract award.

2. LOCATION: Work is located at the United States Army Corps of Engineers (USACE) New Orleans District

Facility at 7400 Leake Avenue, New Orleans, Louisiana Warehouse Bldg 816

3. HOURS OF WORK: The Corps hours are Monday through Friday from 0630 until 1500 hours. If After hours, please coordinate with Lanadra Evans, Records Manager @ 504-862-1163 or lanadra.v.evans@usace.army.mil.

4. ON-PREMISES REQUIREMENTS: Contractor employees are required to adhere to all Corps' rules regarding working at our Facility. They must stop at the gate and identify themselves and tell the guard the specific location they will be working. A temporary badge maybe issued by the Security Officer, if deemed necessary by the Security office.

5. SUPERVISION OF WORK: The Contractor shall provide all management, supervision, and labor to effectively fulfill the requirements of this contract. The contractor will ensure that all contract work is satisfactorily supervised, either by his personal presence, by the on-site supervisor, or a combination of these alternatives. Neither US Army Corps of Engineer employees nor other Government employees are authorized to exercise either direct or indirect supervision over, or provide direction to, the Contractor’s employees. Contractor should refer all to the assigned government representative.

6. INSPECTION: The government shall inspect the contractors' work for contract compliance, during and after completion of work. The contractor shall not be paid for any work until an inspection has been performed by a Government inspector to assure work meets specifications contained in contract.

NOTE: Contractor shall not perform any work outside the PWS without prior approval from the Contracting Officer.

7. INVOICING: A copy of the invoice will be submitted to Ms. Lanadra Evans at lanadra.v.evans@usace.army.mil and the original will be mailed to:

U.S. Army Corps of Engineers Finance Center 5722 Integrity Drive Millington, TN 38054-5005

8. Security Requirements:

a. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to

Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

b. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

c. Requiring Common Access Card (CAC): The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

d. Do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

QUESTIONS AND RESPONSES

W912P823Q0027 RFQ - Contractor Questions and Answers

1. Could you tell me how often you are needing services?

- This service is for the shredding of 800 common paper boxes from the time the contract is awarded not to exceed 30 days.

2. What is the potential start/end date for this contract?

- October 1, 2023 not to exceed 30 days.

3. Could you give me an average number of service days weekly?

-Please refer to Question #1

4. The solicitation says the service is “as needed”, upon request, what is the expected turnaround time for the service to be completed?

- Please refer to Question #1

5. Is there an incumbent?

- N/A

6. What is the contract number?

7. What's the name of the incumbent?

- N/A

8. How much did they invoice you every month?

- N/A

9. How many times a week should we come and for how long?

- You may come every day to retrieve records boxes effective the start of the award, not to Exceed 30 days or 800 record boxes.

10. Can we come and pick up the documents and do the shredding at our company?

- Yes, but a Certificate of Destruction must be provided.

11. How do you want me to write the proposal?

12. How will you evaluate it?

- Award will be based on low price.

13. Will the disposal of boxes need to be picked up once a week, biweekly, or monthly?

- Please refer to Question #9

14. What is the expected start/end date for this Solicitation?

- Please refer to Question # 2

15. Also, because the services are as needed, how much advanced noticed is given before service date?

- Please refer to Question # 1

16. Clarifying that this solicitation will be a one-time destruction project of 20 to 800 boxes to be completed in 3 months or sooner?

- A revised Performance Work Statement is provided with this Amendment.

17. What schedule of activity is required for this quote?

- Please refer to Question # 1

18. What condition is the paperwork inside the boxes? Wet? Dry?

- Dry Hard Copies

19. There is a great difference between a minimum of 20 and a maximum of 800 boxes. What is the schedule of activity to complete the project?

- Please Refer to Question #1

20. Will this be an on-going assignment or one-time event?

- Please refer to Question # 1

21. There are different prices for one-site vs off-site. What is the preferred method of document shredding?

- The government does not have a preferred method. Award will be made based on low price.

22. Please advise on how you want my proposal to be submitted?

- Submit quotes electronically to Evan.G.Woitha@usace.army.mil. Please ensure to include Solicitation Number W912P823Q0027 in the subject.

23. What is the Performance Period for document shredding of the stated 800 boxes?

- Please refer to Question #1

24. Is this a one-time purge? Period of weeks? months?

- Please refer to Question #1

25. Initial quotes have been per unit or lbs, however, the pricing on pages 3 & 5 only account for the net total. Are you able to provide a quantifiable metric to shred 800 boxes?

- This amendment changes the CLIN unit to JOB. The JOB consists of the destruction of 800 common paper boxes.