W912P4-15-T-0029-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

the purpose of this amendment is to upload the correct Statement of Work (SOW). Everything else w ill remaim the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Sep-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P4-15-T-0029

X 9B. DATED (SEE ITEM 11)

01-Sep-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Sep-2015

CODE

DEPARTMENT OF THE ARMY

USACE, BUFFALO

1776 NIAGARA STREET

BUFFALO NY 14207-3199

W912P4 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P4-15-T-0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

U.S. Army Corps of Engineers® Buffalo District

Statement of Work Black Rock Lock, Buffalo, New York Replacement of Hydraulic Cylinder Trunnions and Fluid Flush

Customer:

Lockmaster, Black Rock Lock

Prepared By:

David Mastriano, NY/PA O&M U.S. Army Corps of Engineers Buffalo District 1776 Niagara Street Buffalo, NY 14207

August 2015

1 General Description of Work

1.1 Base Bid Item(s)

1.1.1 Base Bid Item 1 - Change Hydraulic Fluid in Four Hydraulic Power Units

1.2 Optional Bid Item(s)

1.2.1 Optional Bid Item 2 – Remove and Replace Four Trunnion Bushings on One Hydraulic Cylinder

1.2.2 Optional Bid Item 3 – Replace Seals on One 8” Hydraulic Cylinder

2 Point of Contact 3 Pre-Bid Site Visit 4 Project/Contractual References 5 Detailed Description of Work

5.1 Detailed Description of Work – Base Bid Item(s)

5.1.1 Base Bid Item 1 – Change Hydraulic Fluid in Four (4) Hydraulic Power Units

5.2 Detailed Description of Work – Optional Bid Item(s)

5.2.1 Optional Bid Item 2 – Remove and Replace Four Trunnion Bushings on One Hydraulic Cylinder

5.2.2 Optional Bid Item 3 – Replace Seals on One (1) 8” Hydraulic Cylinders

6 Project Information

6.1 Basis for Award

6.1.1 Award Period for Options

6.2 Period of Performance

6.2.1 Pre-Construction Submittals

6.3 Pre-Construction Meeting

6.4 Work Schedule

6.5 Material/Equipment Information

6.6 Dimension/Quantity Verification

6.7 Material Storage

6.8 Site Cleanup

7 Quality Assurance (QA)

7.1 Overview

7.1.1 Government Project Manager (PM)

7.1.2 Government Quality Assurance (QA)

7.1.3 Government Inspections

7.1.4 Product Data Sheets

8 Communication 9 Repair/Restoration of Government Property 10 Work Stoppage, Contract Cancellation Actions 11 Material Change Orders 12 Liquidated Damages 13 Inspection/Testing

13.1 Pre-Final/Final Inspection

14 Completion 15 Payment 16 Warranty

16.1 Warranty Period

16.2 Repairs

17 Safety 18 Security

18.1 Access and General Protection/Security Policy and Procedures

18.1.1 Candidate Pre-Screening

18.1.2 Background Investigation

18.1.3 Access Badge

18.1.4 Suspicious Activity Reporting Training

18.2 Start of Work

18.3 Arrival/Departure

18.4 Video/Camera Equipment

19 Submittals

19.1 Bid Submittals

19.2 Pre-Construction Submittals

19.3 Project Completion Submittals

Attachment #1 – Bid Schedule Attachment #2 – Directions to Black Rock Lock Attachment #3 – Government Safety Requirements Attachment #4 – Accident Prevention Plan Checklist Attachment #5 – Blank Activity Hazard Analysis Attachment #6 – USACE Buffalo District Monthly Man Hour Exposure Report

1 General Description of Work The contractor shall perform the following work under this contract:

1.1 Base Bid Item(s)

1.1.1 Base Bid Item 1 - Change Hydraulic Fluid in Four Hydraulic Power Units

1.2 Optional Bid Item(s)

1.2.1 Optional Bid Item 2 – Remove and Replace Four Trunnion Bushings on One Hydraulic Cylinder

1.2.2 Optional Bid Item 3 – Replace Seals on One 8” Hydraulic Cylinder

2 Point of Contact For scheduling project site visits and/or questions regarding this Statement of Work:

U.S. Army Corps of Engineers, Buffalo District Attn: Contracting Officer 1776 Niagara Street Buffalo, New York 14207

Phone: 716-879-4126 Facsimile: 716-879-4353

3 Pre-Bid Site Visit There will be one (1) scheduled pre-bid site visit for prospective bidders. The date and time of the visit will be posted on FBO. The location of the visit will be Black Rock Lock at US Army Corps of Engineers Buffalo District Reservation, 1776 Niagara Street, Buffalo, New York 14207. Prospective bidders are urged to attend to gain information that will be necessary in the preparation of bid submittals. Due to maintenance, operation and security requirements, unscheduled visits will not be honored. Following a visit to the project site, a question and answer session will be held. During this session, prospective bidders are asked to direct all questions concerning the project to the Buffalo District Contracting Office (DCO).

4 Project/Contractual References

• EM 385-1-1, 30 Nov 2014, U.S. Army Safety and Health Requirements Manual

5 Detailed Description of Work

5.1 Detailed Description of Work – Base Bid Item(s)

The government strongly recommends the contractor attend the pre-bid site visit to view field conditions and help assemble a more accurate bid.

As performing all work within this contract will require a closure to vessel traffic, all work shall be performed in the off-season from 1 January 2015 to 1 March 2016. The contractor may use as much down time as is necessary, but it is required all cylinders be fully operational by 1 March 2016. Liquidated damages in the amount of $1000/day will be assessed beginning on 2 March if the cylinders are not operable or work has not begun.

The contractor shall follow all Lock Out Tag Out (LOTO) procedures in accordance with the US Army Corps of Engineers EM 385-1-1 Safety Manual while performing all work under this contract.

5.1.1 Base Bid Item 1 – Change Hydraulic Fluid in Four (4) Hydraulic Power Units The contractor shall drain the hydraulic fluid in four (4) Hydraulic Power Units (HPU’s) located in four (4) separate houses at Black Rock Lock. The existing hydraulic fluid shall be replaced with Citgo Anti-Wear Hydraulic Fluid ISO 46, or approved equal. To meet the ‘or approved equal’ designation, the proposed fluid shall meet all industry standards and meet or exceed all test data provided within the Citgo specifications. The contractor shall follow the following steps at each HPU to drain and change the fluid:

1) Operate all three solenoids to move cylinders to the retracted position.

2) Drain existing fluid from tank.

3) Access inside of tank and note condition of metal shavings and other contaminants. Document condition for the government’s record.

4) Remove all traces of fluid and contaminants from tank. Wipe tank clean with lint-free cloths.

5) Remove and replace strainer. The inlet size is not known.

6) Drain supply line at each of the four cylinders. The gate cylinder is accessible underneath aluminum planks outside the front of each house. The two cylinders on the lock gates are accessible under the grating, and the cylinder inside the house is accessible under wooden floor panels. Fall protection is required. After draining, reconnect all lines with new gaskets if necessary.

7) Fill the tank with new fluid which shall be passed through a filter while pumping.

8) Disconnect return lines at manifold.

9) Operate all three solenoids to extend cylinders and drain for disposal. Be sure to constantly check the fluid level in the tank. Reconnect return lines at manifold. (LOTO may be removed only for this step)

10) Disconnect return lines at cylinder and drain all four cylinders as described in step 5. Reconnect return lines with new gaskets if necessary.

11) Fill tank.

12) Replace the oil filter on the return line with a HYDAC Part Number 0240R010BN3HC.

13) Operate cylinders to fill lines and verify operation of pump.

14) Bleed system as needed and fill with fluid as required.

As the tank is at a higher elevation than all hydraulic lines, all supply and return lines shall be drained individually. There is approximately 110 gallons of fluid at each HPU. In total, the contractor shall supply nine

(9) 55-gallon drums of Citgo hydraulic fluid, leaving one drum for spare fluid. Any remaining fluid shall be left with the government at project completion. The contractor shall submit a spill prevention and control plan in accordance with US Army Corps of Engineers Safety Manual EM 385-1-1. This will be submitted along with the Accident Prevention Plan (APP).

5.2 Detailed Description of Work – Optional Bid Item(s)

5.2.1 Optional Bid Item 2 – Remove and Replace Four Trunnion Bushings on One Hydraulic Cylinder Contractor shall remove and replace the four (4) trunnion bushings of the hydraulic cylinders which operate the large miter gates in the lock chamber. The trunnions are located in the recesses below the lock houses, and allow the cylinders to pivot in the vertical and horizontal axes. Each setup is identical. The bid quantity for this line item is one (1), which shall include a quantity of four (4) bushings. As there are four cylinders on the lock, there are a total of sixteen (16) bushings. The government may choose to award a quantity of anywhere from one (1) to four

(4) sets of trunnion bushings under this line item, which shall be for a quantity of four (4) to sixteen (16) bushings.

The trunnions are accessible by removing the aluminum planking in front of the lock house and climbing into the pits under the lockhouses.

All existing bronze bushings are identical with approximate dimensions of 3 in. ID x 4 ¾ in. OD x 3 in. depth.

Accurate bore and pin dimensions will not be known until the trunnion is disassembled. The contractor shall verify these nominal dimensions without disassembly prior to ordering bushings.

It is assumed the existing trunnion pins are galled and therefore are required to be sleeved for installation into the new bushing. As the ID of the sleeve will not be known at the time of contract award, the contractor shall be required to have a sleeve machined with an ID of approximately 2.9500 in and OD of approximately 3.5000 to

4.2500 in. This range in sleeve OD will be dependent on the ID of the bushing the contractor acquires and standard sizes. The length shall be approximately 3 in. The surface roughness on the OD shall be 8 micro-inches or as recommended by the bearing manufacturer. Hardness shall be a minimum RC40. The material may be proposed by the contractor and must be a corrosion-resistant material. The contractor may choose to obtain the sleeves from a local shop vice the bearing manufacturer to save costs. Machine the sleeve ID’s after dimensions are known for an interference fit to the trunnion shaft.

The bushing shall be a maintenance-free PTFE or similar lined bushing on the ID and backed to a composite material. Static and dynamics pressures are less than 100 PSI. It is recommended to order bushings slightly oversized and have them machined in the field or at a local machine shop when working dimensions can be verified. The estimated OD shall be 4.7520 in but may be larger. The contractor shall verify all measurements prior to ordering and replacing materials. The contractor shall submit clearances/tolerances as recommended by the bearing manufacturer for the proposed bushing OD machining along with the pin and bore diameters to the government for approval prior to machining. The bushing OD shall be chamfered at the ends. All surfaces shall be properly cleaned prior to pressing.

Acceptable bearing manufacturers and material lines include:

• GGB Bearing Technology GAR-MAX® Bushing

• Kamatics with KAron V

The government shall approve all products and their dimensions in a pre-construction submittal prior to fabrication.

5.2.2 Optional Bid Item 3 – Replace Seals on One (1) 8” Hydraulic Cylinders The government may choose to award a quantity of anywhere from one (1) to four (4) of this line item. A quantity of one (1) includes the following:

The contractor shall remove and replace all seals in the rear end cap and head on one (1) of the 8” hydraulic cylinders which serves the operating gates in the lock chamber. Include the wiper seal also. A total quantity of two (2) seals shall be replaced. Work is considered completed when no leaks are present. As all cylinders are identical, the government will choose which cylinders to complete work on after the contract is awarded.

Cylinders operate on a normal pressure of 1,200 psi.

6 Project Information

6.1 Basis for Award

The government shall award the contract to the offeror who provides the lowest priced technically acceptable offer.

The evaluated price shall include the base work plus all option(s). In order to be considered technically acceptable, the contractor shall:

• Have a minimum of (5) years experience on projects of a similar nature. The contractor shall supply the names, locations, and client contact information for two (2) projects of similar size and scope that have been accomplished within the previous five (5) years as part of the bid submittals.

6.1.1 Award Period for Options

The government reserves the right to award any and/or all optional bid items within sixty (60) days following the initial award.

6.2 Period of Performance

The project completion date is set at 1 March 2016 for all line items awarded under this contract, including any optional line items that may be awarded with the sixty (60) day period following the initial award. In the event the contractor is unable to meet the project completion date, requests for extensions must be made in writing. The request must explain, in detail, why the original project completion date will not be met. The request shall be sent to the DCO along with an informational copy to the Project Manager (PM). The request shall be made as soon as possible, but not later than ten (10) days prior to the original completion date. This request shall not negate penalties for liquidated damages unless an extension is granted by the DCO in writing.

6.2.1 Pre-Construction Submittals

All pre-construction submittals, as stated in Section 19.2 of this SOW, shall be provided to the government within fourteen (14) days following the award of the contract. The contractor shall allow up to twenty-one (21) days from time of receipt for government review of submittals. Work may not begin until government approval of all submittals required in Section 19.2 of this Statement of Work.

6.3 Pre-Construction Meeting

Following the award of the contract and review and acceptance of the contractor’s pre-construction submittals, the prime contractor must attend a mandatory pre-work conference. The meeting shall be scheduled by the government, and conducted on-site, at the US Army Corps of Engineers Buffalo District Reservation, at a time and date to be announced following the award of the contract.

6.4 Work Schedule

All scheduled work is to be performed Monday through Friday 0800-1630 hours, excluding federal holidays. If the contractor desires to work beyond the previously stated hours and days, written permission to do so shall be obtained from the government. Schedule changes shall be requested at minimum 24 hours in advance, unless there is an emergency situation.

6.5 Material/Equipment Information

Contractor shall provide all labor, tools, ladders, scaffolding, equipment, supplies and materials needed to complete the work described herein, unless otherwise noted herein that any of these items will be provided by the government.

6.6 Dimension/Quantity Verification

Contractor shall independently measure and verify all dimensions and quantities given herein prior to ordering materials and supplies for the project. This information shall be provided to the government QA person as part of the pre-work submittals.

6.7 Material Storage

If temporary storage of project material is requested, the contractor shall make a written request to the government’s QA person and receive written approval from the government. If material is found to be hazardous, flammable, combustible, etc, the contractor will be required to provide the appropriate hazardous material storage locker. Storage locations will be discussed at the pre-bid site visit and during the pre-con meeting.

6.8 Site Cleanup

All excess, waste, and removed material related to this project shall become the contractor’s property and shall be promptly removed from the site and disposed of or reused/recycled in accordance with applicable local, state, and federal regulations. Documentation describing disposal of material shall be furnished to the government as part of the project closeout files. The contractor shall not dispose of any project generated waste in government receptacles or on government grounds.

7 Quality Assurance (QA)

7.1 Overview

7.1.1 Government Project Manager (PM)

The government has appointed a Project Manager (PM) for this project. The PM shall ensure all questions of a technical nature concerning the contractual work are answered.

7.1.2 Government Quality Assurance (QA)

The government will appoint a Quality Assurance (QA) person to ensure all work is accomplished in accordance with contractual documents. The QA person for this contract will be identified after the contract is awarded. The QA person serves as the liaison between the contractor, PM, and the DCO. The QA person does not have the authority to modify contractual agreements.

7.1.3 Government Inspections

Contractor shall allow inspection by the government PM, QA person, DCO personnel, and District Safety and Health personnel, at any time during the life cycle of the project. The contractor shall provide safe access for government personnel visiting the project.

7.1.4 Product Data Sheets

The contractor shall provide to the government product data sheets from the manufacturer for all materials used on this job, as part of the pre-construction submittals. All materials shall be delivered to the project site in new condition, in their original containers and wrapping material, with labels clearly showing all product information.

8 Communication

During the execution of the contract, the PM shall receive weekly status reports from the contractor on issues such as milestones met and/or missed, and issues standing in the way of project completion. The DCO shall be the communication hub for the government QA Person, PM, and the contractor regarding clarification of contractual issues. By adhering to the established lines of communication, it will reduce or avoid generation of duplicate requests for information, which may inadvertently result the government or the contractor to the acceptance of contractual changes without official approval by the DCO.

9 Repair/Restoration of Government Property Contractor, at no expense to the government, is required to protect all government facilities, grounds, equipment, sidewalks, and pavement during construction. All government structures, grounds, and equipment disturbed by contractor during the performance of work shall be returned to a pre-work condition prior to request of final payment.

Damages to government property that were caused by contractor and/or sub-contractor will be repaired at no expense to the government by the prime contractor.

10 Work Stoppage, Contract Cancellation Actions The Lock Master of Black Rock Lock, PM, or government QA person may issue temporary “Stop Work” notification if they find activities or job site conditions are in violation of Federal, Department of Defense, State or local health, safety and/or environmental standards, laws and regulations. The District Safety Officer (DSO), the DCO, and the PM shall be contacted immediately after a Stop Work notification order is issued or rescinded. Violation of health, safety or environmental regulations committed by the contractor shall not be grounds for compensation by the government to the contractor. Refer to contractual documents provided by the District Contracting Office regarding additional work stoppage and/or contract cancellation actions.

11 Material Change Orders Once equipment and materials are approved and accepted by the government, the contractor shall not substitute equipment or materials without providing a detailed explanation for the substitution. Changes in materials will require full justification and approval from the DCO. Modifications to contractual documents must be reviewed by the contractor, government QA person and PM, and approved by the government’s DCO. Requests for modifications must be in writing explaining the reasons for the modification, detailed description of the modification and what the benefits are and an estimated cost broken down by materials, labor and equipment.

12 Liquidated Damages Liquidated damages of $1000 per work day will be assessed beginning on 2 March 2016 if the work is not completed by 1 March 2016. There will be no extensions granted to delay this requirement as the lock must operate for traffic.

13 Inspection/Testing

13.1 Pre-Final/Final Inspection

Upon completion of the work, the government will perform a pre-final inspection to verify that the project is complete. A government pre-final punch list may be developed as a result of this inspection. If contractual requirements are not met, this list shall be provided to the DCO, who will bring them to the attention of the contractor.

The contractor’s QC supervisor shall ensure that all items on this list have been corrected in a timely manner before notifying the government, so that a final inspection with the government and contractor can be scheduled. The contractor’s QC supervisor, PM, DCO representative, and QA person shall be in attendance at the final acceptance inspection.

14 Completion The contract will not be deemed fulfilled until all submittals, products, services, equipment, material, installation, construction work, and final inspection is provided by the contractor under the terms of the contractual documents and found satisfactory to the DCO.

15 Payment The project will be paid for on a lump sum basis, the price for which includes all labor, materials, equipment, mobilization/demobilization, disposal, and other costs required to complete the work. Partial payment(s) may be made; this will be discussed at the pre-construction meeting.

16 Warranty

16.1 Warranty Period

Contractor shall, at a minimum, warranty all workmanship against deficiencies for a period of two (2) years from the date of acceptance of the work. The contractor shall also provide the manufacturer’s warranty for newly installed equipment and/or materials produced by said manufacturer. The period of warranty shall commence at time of government's acceptance of the work. If within the warranty period the installed equipment/materials incur breakdowns, excessive wear, or become unreliable, the costs to repair or replace installed equipment and materials shall be borne by the prime contractor. The warranty shall bear the name of the Buffalo District, U.S. Army Corps of Engineers as the recipient of the warranty and display the period of coverage. All warranties shall be submitted prior to request of final payment on this contract.

16.2 Repairs

When repairs are required because of defective workmanship during the warranty period, contractor shall make such repairs within 72 hours of notification. When repairs are not performed within the specified time, emergency repairs performed by others will not void the warranty and contractor shall reimburse the government for the cost of said repairs. Contractor shall not bill the government for costs of repair work and delay of payment due to repair work executed to resolve defective workmanship and/or problems with materials used and services provided.

17 Safety The contractor shall follow all applicable safety requirements detailed in the Unified Facilities Guide Specifications (USACE UFGS 01-35-26, February 2012), Attachment #3, and Safety & Health Requirements Manual per EM 385-1-

1. EM385-1-1 is available on-line at:

http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx

The project cannot proceed until all safety submittals required under this contract have been reviewed and accepted by the Buffalo District Contracting Officer (CO)

Pre-Construction Submittals

1. Accident Prevention Plan (APP)

2. APP Checklist (See Attachment #4)

3. Activity Hazard Analysis (AHA); (see Attachment #5)

4. Proof of qualifications for Competent Persons/Site Safety and Health Officer(s) (SSHO); to include Copy of the 30-hour OSHA construction safety class completion certificate, resume including five (5) years of construction safety project experience, documentation of 24/hr formal safety training within the last four (4) years.

Submit Reports as Required

1. Accident Reports via Eng Form 3394 Accident Investigation Report

2. Monthly Man-Hour Exposure Reports by the 5th day of each month (Attachment #6) http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx

All Contractor accidents, involving injuries (including First Aid), illnesses or property damage, occurring during the execution of this contract shall be reported to USACE within 4 hours of the contractor becoming aware of its occurrence. Reporting injuries, illness or property damage to the Contracting Officer Representative (COR) may be sufficient. Based upon the severity of the injury, illness or property damage, more detailed reporting may be required.

More detailed notification will include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). The USACE initial contact must be made personally (telephone or email messages only are not acceptable) to one of the following:

1. Contracting Officer: Jeff Ernest Work 716-879-4173; Cell 716-803-5405; Email:

Jeffrey.G.Ernest@usace.army.mil

2. Project Manager: David Mastriano Work 716-879-4140; Email: David.J.Mastriano@usace.army.mil

Work shall not begin until the APP has been submitted to, and accepted by, the USACE Buffalo District Contracting Officer. In the APP, the Contractor shall avoid providing material of a general nature not specifically related to this project or site. Previous versions of existing off-the-shelf APP are not acceptable. The APP shall be prepared following the format found in USACE publication U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual EM 385-1-1, Appendix A. The following documents shall be considered in the preparation of the APP:

• USACE EM 385-1-1 (8 Nov 2014) Safety and Health Requirements Manual;

• UFGS-01 35 26 (February 2012) Governmental Safety Requirements (Attachment #3);

• USDOL OSHA 29 CFR 1926 Safety and Health Regulations for Construction;

• USDOL OSHA 29 CFR 1910 General Industry Safety and Health Standards.

During the pre-bid site visit, prospective bidders are advised to note the potential safety hazards posed to their employees, government personnel, and others who may be on site as well as potential damage to government property during the life of the contract. This information will be beneficial to the contractor awarded this project. It will be needed for the preparation of required safety submittals.

During the performance of work, the contractor shall comply with procedures prescribed for control and safety of persons visiting the site. Contractor is responsible for his personnel and for familiarizing each of his subcontractors and all visitors with safety requirements. Contractor shall advise the Contracting Officer of any special safety restriction he has established so that Government personnel can be notified of these restrictions.

A SSHO shall be present on-site whenever project-related construction work is being executed. The contractor shall permit safety inspections of all work being performed.

Questions regarding Safety and Health requirements will be addressed to the District Safety Officer through the District CO with a copy to the Project Manager.

All waste materials generated by contractor operations shall be promptly removed from the site. No on-site disposal will be allowed. Waste material generated by the contractor during the life cycle of the project shall be legally disposed of in public or private disposal facilities off-site at no additional cost to the government.

The contractor shall not use photo\video equipment during the execution of this project unless prior permission to do so has been obtained from the government.

18 Security

18.1 Access and General Protection/Security Policy and Procedures All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures, which will be provided by a government representative. The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by the Army Corps mailto:Jeffrey.G.Ernest@usace.army.mil mailto:David.J.Mastriano@usace.army.mil of Engineers (USACE) Buffalo District Emergency Management Office. Contractor workforce must comply with all personal identity verification requirements as directed by the Department of Defense (DOD), Headquarters Department of the Army (HQDA) and/or USACE Buffalo District policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the government may require changes in contractor security matters or processes.

18.1.1 Candidate Pre-Screening

The contractor must pre-screen candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

18.1.2 Background Investigation

For all prime and subcontractor employees working at the Black Rock Lock, the following Personally Identifiable Information (PII) shall be provided for the US Army Corps of Engineers to perform a limited background check:

Complete name, social security number, driver’s license number, date of birth, place of birth, and current address of residence. This information is mandatory before any workers will be allowed to enter the facility. The contractor shall allow up to twenty-one (21) days from time of receipt for government completion of background checks. Work may not begin until government clearance of employees is given to the prime contractor.

18.1.3 Access Badge

In order to grant access to the Buffalo District Reservation and Black Rock Lock, all employees will be required to turnover a valid photo ID on a daily basis to the security guard. Employees shall be given a visitor badge which shall be worn at all times on the premises. The photo ID will be returned once the employee leaves the premises.

18.1.4 Suspicious Activity Reporting Training

The contractor and all associated sub-contractors shall receive a brief/training provided by the PM on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the PM no later than five calendar days after the completion of the training.

18.2 Start of Work

Contractor shall notify the PM of their planned arrival at the project to start work at least seven (7) calendar days in advance. Contractor shall submit a weekly work schedule thereafter by no later than the Friday before the coming work week.

18.3 Arrival/Departure

Contractor is required to notify the government QA person or Lockmaster of their arrival to and departure from the project site. A similar notification is required if there shall be any deviation or cancellation of a scheduled work day during the life of the project.

18.4 Video/Camera Equipment

Contractor shall not transport or use video or camera equipment while working at Black Rock Lock unless permission to do so is requested through the Lockmaster and approval is granted by the Buffalo District Security Officer.

19 Submittals

19.1 Bid Submittals

The following submittals are required from the contractor under this Scope of Work to be submitted with the bid proposal:

• Complete Bid Schedule with prices for all base and optional items. (See Attached)

• The product data and specification sheets for the following materials to be used by the contractor:

• Contractor experience as stated in Section 6.1

• Other documentation as required by the DCO:

o Representations and certifications

19.2 Pre-Construction Submittals

All submittals are required as per the timeline described in Section 6.2 of this SOW:

• Project Submittals

• Material Safety Data Sheets

• Contractor timeline showing start and completion of contractual work

• Contractor employees Personally Identifiable Information (PII)

• Contractor Quality Control Program (QCP)

• Accident Prevention Plan (APP) with Activity Hazard Analysis (AHA’s): Safety and health submittals as described in Attachment #3 of this Scope of Work will be submitted to the DCO. Safety and health submittals will be reviewed and accepted in writing by the DSO prior to commencement of work.

• All materials/equipment data sheets provided under the contract, including but not limited to:

o Line Item 1: Hydraulic oil, strainer, filter o Line Item 2: Bushing, sleeve o Line Item 3: Seals

19.3 Project Completion Submittals

All submittals are required as per the timeline described in Section 6.2 of this SOW:

• All required submittals required under this contract.

• Manufacturer warranty for newly installed equipment and material.

• Contractor warranty for all work performed under this contract.

• Applicable equipment O&M manuals, shop drawings, maintenance and repair instructions.

• All required training on inspection and preventive maintenance of newly installed equipment and materials.

• Documentation for disposal of project waste material.

• Monthly Man-Hour Exposure Report

END OF STATEMENT OF WORK

Attachment #1 – Bid Schedule Attachment #2 – Directions to Black Rock Lock Attachment #3 – Government Safety Requirements Attachment #4 – Accident Prevention Plan Checklist Attachment #5 – Blank Activity Hazard Analysis Attachment #6 – USACE Buffalo District Monthly Man Hour Exposure Report

Attachment #1 – Bid Schedule Black Rock Lock, Buffalo, New York

Replacement of Hydraulic Cylinder Trunnions and Fluid Flush

Item No. Description Bid Quantity Bid Unit Unit Price ($) Price ($)

1 (Base) Change Hydraulic Fluid 1 Job

2 (Option) Remove and Replace Trunnion Bushings 1 to 4*

(Estimated quantity of two)

Each

3 (Option) Replace Seals on 8” Cylinders 1 to 4**

(Estimated quantity of two)

Each

*The government may choose to award any range from 0 to 4 items, which equals a total quantity of either 0, 4, 8, 12, or 16 bushings. As this is an optional line item, the government may choose to not award this line in whole, hence the quantity of zero.

**The government may choose to award any range from 0 to 4 items. For a single item, one hydraulic cylinder is included. As this is an optional line item, the government may choose to not award this line in whole, hence the quantity of zero.

TOTAL BASE BID AMOUNT (Item(s) 1):________________

TOTAL OPTIONAL BID AMOUNT (Item(s) 2-3):________________

TOTAL BID AMOUNT (Item(s) 1-3):________________

Attachment #2 – Directions to Black Rock Lock

Attachment #3 – Government Safety Requirements

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 DEFINITIONS

1.4 REGULATORY REQUIREMENTS

1.5 SITE QUALIFICATIONS, DUTIES AND MEETINGS

1.5.1 Personnel Qualifications

1.5.1.1 Site Safety and Health Officer (SSHO)

1.5.1.2 Safety and Health Manager

1.5.2 Personnel Duties

1.5.2.1 Site Safety and Health Officer (SSHO)

1.5.3 Meetings

1.5.3.1 Preconstruction Conference

1.6 ACCIDENT PREVENTION PLAN (APP)

1.6.1 EM 385-1-1 Contents

1.7 ACTIVITY HAZARD ANALYSIS (AHA)

1.8 DISPLAY OF SAFETY INFORMATION

1.9 SITE SAFETY REFERENCE MATERIALS

1.10 EMERGENCY MEDICAL TREATMENT

1.11 REPORTS

1.11.1 Accident Reports

1.11.2 Accident Notification

1.11.3 Monthly Exposure Reports

1.12 SEVERE STORM PLAN

PART 2 PRODUCTS

PART 3 EXECUTION

3.1 CONSTRUCTION AND/OR OTHER WORK

3.1.1 Hazardous Material Use

3.1.2 Hazardous Material Exclusions

3.1.3 Unforeseen Hazardous Material

3.2 FALL HAZARD PROTECTION AND PREVENTION PROGRAM

3.2.1 Training

3.2.2 Fall Protection Equipment and Systems

3.2.2.1 Personal Fall Arrest Equipment

3.2.3 Rescue and Evacuation Procedures

3.3 ELECTRICAL

3.4 WORK IN CONFINED SPACES

3.5 EQUIPMENT

-- End of Section Table of Contents –

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AMERICAN SOCIETY OF SAFETY ENGINEERS (ASSE/SAFE):

ASSE/SAFE A10.32 (2004) Fall Protection ASSE/SAFE A10.34 (2001; R 2005) Protection of the Public on or Adjacent to Construction Sites ASSE/SAFE Z359.1 (2007) Safety Requirements for Personal Fall Arrest Systems, Subsystems and Components

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA):

NFPA 10 (2010) Standard for Portable Fire Extinguishers NFPA 241 (2009) Safeguarding Construction, Alteration, and Demolition Operations

NFPA 70 (2011) National Electrical Code NFPA 70E (2012) Electrical Safety in the Workplace

U.S. ARMY CORPS OF ENGINEERS (USACE):

EM 385-1-1 (2014) Safety and Health Requirements Manual including all updates

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA):

29 CFR 1910 Occupational Safety and Health Standards 29 CFR 1926 Safety and Health Regulations for Construction 29 CFR 1926.500 Fall Protection

1.2 SUBMITTALS

SD-01 Preconstruction Submittals:

Accident Prevention Plan (APP) Activity Hazard Analysis (AHA)

SD-06 Reports:

Accident Reports Monthly Exposure Reports

SD-07 Certificates:

License Certificates

1.3 DEFINITIONS

a. Competent Person for Fall Protection. A person who is capable of identifying hazardous or dangerous conditions in the personal fall arrest system or any component thereof, as well as their application and use with related equipment, and has the authority to take prompt corrective measures to eliminate the hazards of falling.

b. High Visibility Accident. Any mishap which may generate publicity and/or high visibility.

c. Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.

d. Recordable Injuries or Illnesses. Any work-related injury or illness that results in:

(1) Death, regardless of the time between the injury and death, or the length of the illness;

(2) Days away from work (any time lost after day of injury/illness onset);

(3) Restricted work;

(4) Transfer to another job;

(5) Medical treatment beyond first aid;

(6) Loss of consciousness; or

(7) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

e. "USACE" property and equipment specified in USACE EM 385-1-1 should be interpreted as Government property and equipment.

1.4 REGULATORY REQUIREMENTS

In addition to the detailed requirements included in the provisions of this contract, comply with the most recent publication of USACE EM 385-1-1, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.

1.5 SITE QUALIFICATIONS, DUTIES AND MEETINGS

1.5.1 Personnel Qualifications

1.5.1.1 Site Safety and Health Officer (SSHO):

The contractor shall provide a Safety oversight team that includes a minimum of one (1) Competent Person at each project site to function as the Safety and Health Officer (SSHO). The SSHO shall be at the work site at all times during work activities to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor, and their training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17 and all associated sub-paragraphs. A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. The credentials of the Competent Persons(s) shall be approved by the Contracting Officer in consultation with the Safety Office. The SSHO will have a minimum of 5 years safety work on similar projects, the 30-hour OSHA construction safety class or equivalent within the last 5 years, and an average of at least 24 hours of formal safety training in the past 5 years.

1.5.1.2. Safety and Health Manager:

The contractor Safety and Health Manager will be a Certified Safety Professional (CSP) or Certified Industrial Hygienist (CIH) with over 5 years of experience overseeing the Safety and Health Program for similar projects.

1.5.2 Personnel Duties

1.5.2.1 Site Safety and Health Officer (SSHO):

a. Conduct daily safety and health inspections and maintain a written log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections.

Attach safety inspection logs to the Contractors' daily report.

b. Conduct mishap investigations and complete required reports. Maintain the OSHA Form 300 and Daily Production reports for prime and sub-contractors.

c. Maintain applicable safety reference material on the job site.

d. Attend the pre-construction conference, pre-work meetings including preparatory inspection meeting, and periodic in-progress meetings.

e. Implement and enforce accepted APP and AHAs.

f. Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. Post a list of unresolved safety and health deficiencies on the safety bulletin board.

g. Ensure sub-contractor compliance with safety and health requirements.

h. Maintain a list of hazardous chemicals on site and their material safety data sheets.

i. Perform safety and occupational health management, surveillance, inspections, and safety enforcement for the project.

j. Perform as the safety and occupational health "competent person" as defined by USACE EM 385-1-1.

k. Ensure that a qualified “competent person” is at the site for each activity that requires one.

l. Be on-site at all times whenever work or testing is being performed.

m. Conduct and document safety inspections.

Failure to perform the above duties will result in dismissal of the superintendent, QC Manager, and/or SSHO, and a project work stoppage. The project work stoppage will remain in effect pending approval of a suitable replacement.

1.5.3 Meetings

1.5.3.1 Preconstruction Conference

a. Contractor representatives who have a responsibility or significant role in accident prevention on the project shall attend the preconstruction conference. This includes the project superintendent, site safety and health officer, quality control supervisor, or any other assigned safety and health professionals who participated in the development of the APP (including the Activity Hazard Analyses (AHAs) and special plans, program and procedures associated with it).

b. Discuss the details of the submitted APP to include incorporated plans, programs, procedures and a listing of anticipated AHAs that will be developed and implemented during the performance of the contract. This list of proposed AHAs will be reviewed at the conference and an agreement will be reached between the Contractor and the Contracting Officer's representative as to which phases will require an analysis. In addition, establish a schedule for the preparation, submittal, review, and acceptance of AHAs to preclude project delays.

c. Deficiencies in the submitted APP will be brought to the attention of the Contractor prior to the preconstruction conference, and the Contractor shall revise the plan to correct deficiencies and re-submit it for acceptance. Do not begin work until there is an accepted APP.

1.6 ACCIDENT PREVENTION PLAN (APP)

Use a qualified person to prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1 and as supplemented herein. Cover all paragraph and subparagraph elements in USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan." Specific requirements for some of the APP elements are described below. The APP shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP shall be signed by the person and firm (senior person) preparing the APP, the Contractor Health and Safety Manager, the on-site superintendent and the designated SSHO.

Submit the APP to the Contracting Officer 15 calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP.

Once accepted by the Contracting Officer, the APP and attachments will be enforced as part of the contract.

Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified.

Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the Contracting Officer, project superintendent, SSHO and quality control manager. Should any hazard become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the Contracting Officer within 4 hours of discovery. Eliminate/remove the hazard.