A1-38_SOW_18-Q-1009_Oct_LODGING_HRF.pdf

HRF Eval Hotel

Statement of Work

1. Schedule

HRF Region VII PreEXEVAL and EXEVAL CLIN Type of

Room Check In Check Out Total

Number of Nights

Total Personn el

Total Number of Rooms Per

Night

Total Rooms

001 Double Occupancy

10/25 10/28 3 165 83 249

002 Single Occupancy

10/25 10/28 3 44 44 132

003 Double Occupancy

10/26 10/29 3 527 264 792

004 Single Occupancy

10/26 10/29 3 109 109 327

Total Number of Rooms

Conference/Meeting Rooms

005 Conference 10/25 10/29 1/Hotel Property

25-30 Based on number of hotel properties

2. Sleeping Room Requirements –Columbia, MO

a. Single Occupancy; king or queen bed, Double occupancy; two double or queen beds (or equivalent hideaway).

b. Standard room amenities IAW industry standards include:

1) Wifi Access at no additional charge

2) In room TV

3) In room bathroom; toilet, vanity w/sink, and tub/shower with towels

4) Trashcan

5) Desk or Table and chair

c. Any additional pay-per-use amenities will be at the cost of the occupant (room service, pay-per-view movies, etc.).

3. Hotel Property Requirements –Columbia, MO

a. Minimum hotel properties utilized is the most desired outcome. 10 hotel properties or less will be considered technically acceptable.

b. Vendors are encouraged to utilize the radius to maximize room inventory/cost efficiency.

c. All hotels must be within 40 miles of 5151Roger I Wilson Memorial Drive, Columbia, MO 65202

d. Accommodate 11:00 am checkout

e. State/Federal Tax Exempt (local lodging fees to be itemized separately, if applicable)

f. Contractor shall provide daily housekeeping services (cleanliness of rooms, making beds, replenishing towels, bathroom items, etc.).

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4. Hotel Amenities Requirement

- Self-service laundry available

5. Meeting Room One (1) meeting space (ballroom/conference room type), large enough for 25-30 people to be seated at tables provided by the vendor, within the hotel property, private from the civilian patrons, to allow for morning and evening sync meetings as well as planning meetings. This requirement can be waived for a particular hotel property if less than 30 personnel are housed at the location or if two or more properties are co-located, only 1 room required. Bare tables and chairs, no additional linens or room upgrades requested.

6. Parking Lot Requirements

Parking availability for GSA vans, trucks, and bus parking. The parking lot must have a large enough foot print to allow for the buses to turn around or pull through.

7. Proposal Requirements

- Proposal must address ALL criteria above, in detail, to be considered

- Policy for room cancellations

8. Basis of Award is “Lowest Price / Technically Acceptable”

- Being considered technically acceptable is meeting the terms of this Statement of Work

- If no location and/or bidder can meet the terms of this statement of work, then the Missouri

National Guard reserves the right to make clarifications (on a lowest price first order) to determine if the requiring unit finds the location(s) acceptable.

- It shall be known the Missouri National guard reserves the right to inspect the “quality” and acceptability of a location before award.

- Award will be a firm-fixed price contract

- Payment will be through WAWF (Wide Area Workflow) as a firm-fixed price purchase order.

- Awardee must be registered with SAM.GOV and have an active Cage Code with no active exclusions to be considered for award.

- The Missouri National Guard reserves the right to look at past performance, references, and SBA certificate of competency before finding technically acceptable.

- The requiring unit is the deciding authority in determining technical acceptance.

9. Notice of Award / Anti-Terrorism

- In accordance with antiterrorism protocols rooms must have interior facing doors that would allow Soldiers to barricade inside in the event of an active shooter. Rooms with large windows, which have a walkway adjacent may create a security risk; adversaries would be able to see inside the rooms without being noticed by hotel staff and other bystanders.

- Awardee must be prepared to receive guidance from unit when posting of signs, receipt of calls, etc.

- Normal policy for award notice is within 5 business days of award. Interested parties (those that quote) will be notified via email when awarded. FBO notice will take place within 5 business days after the final day of the events for Operational Security reasons.

10. Hotel Cancellation Policy/Variations in Qty

- In the event room quantities increase or decrease after contract award, how many days’ notice do you require to make room quantity changes? ___________

- If room quantity changes are required post award, it will require a bilateral contract modification pursuant to FAR 52.212-4(c) issued by the Contracting Office within awarded vendor’s policy provided.

Please submit your quote on a Company Letter Head or the attached Statement of Work (include CAGE) via email to the emails listed below. If anyone should have any questions, please contact Craig Lueckenotto at (573) 638-9500 Ext 39627 or craig.l.lueckenotto.civ@mail.mil