Lodging_Purchase_Description_-_HRF_EXEVAL.pdf

HRF Eval Hotel

Statement of Work

1. Schedule

CLIN 1: 23-27 September 2018 DBL Occupancy 1036 EA 259/night CLIN 2: 23-27 September 2018 SGL Occupancy 332 EA 83/night CLIN 3: Meeting Room/hotel Qty based on # of hotels required

CLIN 4: 26-29 October 2018 DBL Occupancy 1053 EA 351/night CLIN 5: 26-29 October 2018 DBL Occupancy 330 EA 110/night CLIN 6: Meeting Room/hotel Qty based on # of hotels required

Total Sleeping Rooms 2751 EA

2. Sleeping Room Requirements –Columbia, MO

- Any hotel to be considered must be able to provide any variation of occupancy for no less than 50 soldiers

- Maximum of 5 total hotels utilized per event. The fewest amount possible is the most desired outcome.

- All hotels must be within 10 miles (September event), 35 miles (October event), of 5151 Roger I

Wilson Memorial Drive, Columbia, MO 65202

- Accommodate 11:00 am checkout

- Option of additional rooms (Pending availability of funds and rooms)

- Ability to cancel or adjust room nights at no cost to the Government with approximate 24 hr notice

(IAW normal hotel policy / normal commercial practice)

- State/Federal Tax Exempt (local lodging fees to be itemized separately, if applicable)

- Contractor shall provide daily housekeeping services (cleanliness of rooms, making beds, replenishing towels, bathroom items, etc.).

- Rooms to include Wireless Internet Access at no additional cost.

- Any additional pay-per-use amenities will be at the cost of the occupant (room service, pay-per-view movies, etc.).

3. Hotel Amenities Requirement

Self-service laundry available

4. Meeting Room

One (1) meeting space (ballroom/conference room type), large enough for 15 people, within the hotel private from the civilian patrons to allow for morning and evening sync meetings as well as planning meetings. If there is inclement weather the room will also be utilized for real world medical monitoring inside the hotels.

5. Parking Lot Requirements

Parking availability for GSA vans, trucks, and bus parking. The parking lot must have a large enough foot print to allow for the buses to turn around or pull through.

6. Proposal Requirements

- Proposal must address ALL criteria above, in details, to be considered

- Policy for room cancelations

7. Basis of Award is “Lowest Price / Technically Acceptable”

- Being considered technically acceptable is meeting the terms of this Statement of Work

- If no location and/or bidder cannot meet the terms of this statement of work, then the Missouri

National Guard reserves the right to make clarifications (on a lowest price first order) to determine if the requiring unit finds that location acceptable, but only if no location and/or bidder cannot meet the requiring unit’s need.

- It shall be known that the Missouri National guard reserves the right to inspect the “quality” and acceptability of a location before award.

- Market Research has shown locations that can meet the need, but is unsure of availability

- Columbia, MO area is considered technically acceptable and no other location shall be considered except; The Missouri National Guard will consider further locations, but only if no acceptable lodging is near the training site.

- Award will be a firm-fixed price contract

- Payment will be through WAWF (Wide Area Workflow) as a firm-fixed price purchase order.

- Awardee must be registered with SAM.GOV and have an active Cage Code to be considered for award

- The Missouri National Guard reserves the right to look at past performance, references, and SBA certificate of competency before finding technically acceptable.

- The requiring unit is the deciding authority in determining technical acceptance.

8. Notice of Award / Anti-Terrorism

- In accordance with antiterrorism protocols rooms must have interior facing doors that would allow

Soldiers to barricade inside in the event of an active shooter. Rooms with large windows, which have a walkway adjacent may create a security risk; adversaries would be able to see inside the rooms without being noticed by hotel staff and other bystanders.

- Awardee must be prepared to receive guidance from unit when posting of signs, receipt of calls, etc.

- Normal policy for award notice is within 5 business days of award. Interested parties (those that quote) will be notified via email when awarded. FBO notice will take place within 5 business days after the final day of the events for Operational Security reasons.