W912MM-18-R-0002 AV Solic.docx

W912MM18R0002

Section SF 1449 - CONTINUATION SHEET

SOW PER ROOM INFORMATION

SOW OF WORK INFORMATION

The SDARNG has 3 separate requirements to upgrade audio visual components of an existing audio video system at the following locations.

1. BDLG 450, Rapid City S.D 57702

2. BLDG 420 AGO Conference room, Rapid City S.D. 57702

3. BLDG 420 AV Refresh, Rapid City S.D. 57702

THESE WILL BE THREE SEPARATE CONTRACTS

Contractor shall provide all supervision, equipment, installation and labor to fully design and install all Audio/Video Equipment, 2823 West Main St. Rapid city, 57702

This project will engage Multi-Media System engineering and design, technical planning, installation and project management. Contractor must possess a minimum of three years of Audio/Video Presentation System design/installation experience.

Scope of work considerations include, but not limited to: (1) A/V Presentation System refresh, installation design, layout and schematics sufficiently sized for each area. (2) Installation work schedule and timeline submittal for approval. (8) Install all necessary mounting hardware, cabling and connectors to ensure a completed and fully operational end product.

IT Security statement: Certification and authorization requirements do not apply and security accreditation is not required.

Work must not interfere with operation of the facility. Contractor must carry out all installation and related works in a presentable and aesthetically acceptable manner. All work is expected to be completed during normal working hours, Tuesday – Friday, 6:30am – 5:00pm, and will be subject to acceptance by the Contracting Office (POC). All work will be accomplished in accordance with local, state building codes, SD National Guard and industry standards and practices.

This requirement is set aside for small business. The Government encourages the participation to the maximum extent possible of small disadvantaged business concerns, service disabled veteran owned small business, woman owned and HUB Zone small business concerns in this activity.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. This solicitation is being issued as a Request for Quote (RFQ). The associated NAICS code is 334310 with a size standard of 750 employees.

This solicitation in no way obligates the Government to award a contract, nor does it commit the Government to pay any cost incurred in the preparation and submission of any offer/quote. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government.

NOTICE OF PRE-QUOTE SITE CONFERENCE

An onsite pre-proposal conference will be conducted on 1 August, 2018 (1300 PM MST) for purposes of allowing interested parties to see the existing rooms and current A/V system and answering questions regarding this solicitation. The existing system equipment details will be provided at the site conference. ATTENDANCE AT THE SITE CONFERENCE IS MANDATORY FOR ANY/ALL PARTIES THAT INTEND TO SUBMIT A RESPONSE TO THIS SOLICITATION.

Interested parties planning on participating please submit Company Name, Telephone number and Personnel attending to LTC Matthew Symonds at the following addresses.

Matthew.i.symonds.mil@mail.mil

This information must be provided in advance, no later than 1 business day prior to the meeting. Any information provided at the conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

QUESTIONS

If substantive questions are received which affect the response to the solicitation, or if changes are made to the closing date and time, as well as other aspects of the RFQ, this solicitation will be amended. Any amendments to this solicitation will be issued and posted on Federal Business Opportunities (FedBizops) website. Offeror’s are encouraged to check this website http://www.fedbizops.gov periodically.

Questions and Answers: The deadline for receiving questions on this solicitation in writing will be due at 10AM MT on 3 August 2018. Besides questions asked at the site conference, only those questions submitted in writing will be answered. Questions shall be submitted to LTC Matthew Symonds at matthew.i.symonds.mil@mail.mil

INTELLECTUAL PROPERTY

The Contractor is to provide the SDARNG equipment manuals, all software and programming written, for this project for the specific purpose of maintaining the system as installed, component replacement, as well as any future expansion.

The contractor hereby acknowledges and agrees that all reports, plans, specifications, technical data, miscellaneous drawings, software system programs, passwords, key codes, and documentation, procedures, or files, operating instructions and procedures, source code(s) and documentation, including those necessary to upgrade and maintain the software program, and all information contained therein provided to the SDARNG by the Contractor in connection with its performance of services under this agreement shall belong to and is the property of the SDARNG and will not be used in any way by the Contractor without the written consent of the SDARNG. Papers, reports, forms, software programs, source code(s) and other material which are a part of the work under this Agreement will not be copyrighted without written approval.

EVALUATION

Offers will be evaluated using price, technical factors, delivery timeline and past performance. Technical factors are significantly more important than price. An award shall be made to the responsible vendor submitting a technically acceptable quote, offering the low price and timely delivery and install. Technical acceptability will be determined on the content and merit of the information and drawings submitted in response to this provision as it compares to project objectives. Therefore, it is essential that vendors provide sufficient technical literature, documentation, drawings, etc., in order for the Government evaluation team to make an adequate technical assessment of the quote as meeting technical acceptability.

Technical factors consider are as follows:

1. User Friendly system design

2. Over all system capability

3. Warranty (Parts and Labor)

Only those offerors who can supply all, not partial, items required per location will be eligible for award.

DELIVERY AND INSTALLATION

Delivery will be FOB destination. Delivery will be to 2823 West Main St. Rapid City, SD 57702. Installation will be arranged between the vendor and Government POC (listed within contract award). Vendor shall indicate in their proposal how many calendar days lead time is required for the project Delivery dates listed herein are presently tentative; actual date(s) to be revised upon award.

If during installation any equipment is found by the selected contractor to be damaged or non-operational, the contractor shall provide in writing to owner a description of issues found prior to doing anything with those items. Contractor will receive written direction on how to proceed. Any damage caused by the selected contractor to existing equipment during disconnecting, relocating and/or reconnecting shall be the contractors’ responsibility to correct and provide an equal product replacement

Vendor to provide instructor led, one time, onsite training session for up to 5 SDNG personnel to ensure end user is familiar with the operation and maintenance of new equipment. Vendor shall furnish all documentation, configuration files and technical manuals for all installed equipment to South Dakota Communication information office personnel.

WARRANTY

Warranty shall start after successful installation and owner acceptance of a complete and operational system. Contractor shall provide warranty for all new parts and labor for a minimum of 1 year from date of final installation and acceptance by the Owner unless otherwise noted for specific items within these contract documents. Contractor shall also provide 1 year of warranty on all labor associated with the installation and troubleshooting of existing equipment.

INSTRUCTIONS TO OFFERORS

Quotes must be signed, dated and one (1) copies of all supporting documents as listed herein to be received via United States Post Office, Federal Express (FedEx), United Parcel Service (UPS), or a similar courier or hand carried to MAJ Matt Symonds NLT 10:00am MST on 16 AUGUST 2018. Fax or email proposals are acceptable.

All vendors must be registered in the System for Award Management (SAM) http://www.sam.gov database prior to any contract award and complete the online representations and certifications in the website. Please submit the following information with each quote: Cage Code, DUNS number, Tax Identification number, Prompt Payment terms, FOB point is destination, country of manufacturer, GSA contract number (if applicable). Proposal pricing shall be good for 90 calendar days from solicitation response date.

* Vendor to invoice in WAWF after the systems are installed, working and training is complete.*

QUOTE

Vendors shall submit the following requested information with their quote:

~ Signed quote

~ Price shall be provided for completing the audio/video upgrade per room.

~ Vendor shall certify that they are an Authorized Channel as of the date of the submission of their offer, and that it has the certification/specialization level required to support both the product sale and service, in accordance with the applicable certification/specialization requirements. Provide proof/copies of the authorized channels that are current certifications upon submitting quote. Not doing so may render your quote as not acceptable.

~ Completed 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law-Fiscal year 2015 Appropriations. This will be provided upon completion of site visit if your company intends to provide a quote

PROJECT TITLE: Camp Rapid Building 420-AGO Conference Room Update

1.0 INTRODUCTION

Statement of Work Summary: Update the Audio Visual equipment located in the AGO Conference Room of Building 420.

1.1 Background

Audio Visual equipment currently located in the AGO Conference Room of building 420 is out of date and is becoming not reliable for customer usage. Additionally the VTC codec is out of date and out of service and has to be replaced to be compliant with government standards.

1.2 Scope of Work

Audio Visual contract will install new audio visual products (listed on separate spreadsheet), the new equipment will programmed so that any end user is able to operate it.

1.3 Objectives

the AV system functional.

expectation of clean cable management.

2.0 PROJECT REQUIREMENTS

2.1 Government Responsibilities:

The government will provide the desktop computer and monitor that will installed in the podium.

2.2 Mutual Responsibilities:

The contractor and government will work together to ensure the final product is functional and to the government standards.

2.3 Contractor Responsibilities:

The contractor will notify the government POC of any equipment or programming changes that may happen before or during the installation. Contractor will provide a copy of the programming code to the government POC.

3.0 TANDARDS AND COMPLIANCE

3.1 Communications Plan:

Prior to the contract being awarded by the government contracting office all communication will be routed through them. Upon awarded notification all communication will switch to the government POC.

3.2 Quality Management Plan

Government POC will be around during the installation and will ensure the work is being completed to the government standard.

3.3 Training Plan

Contractor will provide administrative training to the government POC. The government POC will handle all training after that point.

PROJECT TITLE: Camp Rapid Bldg 450 Audio Visual Update

1.3 INTRODUCTION

Statement of Work Summary: Update the Audio Visual equipment located in Building 450 on Camp Rapid.

1.4 Background

Audio Visual equipment currently located in Camp Rapid Building 450 is out of date and not reliable for customer usage.

1.5 Scope of Work

Audio Visual contract will install new audio visual products (listed on separate spreadsheet), the new equipment will programmed so that any end user is able to operate it.

1.3 Objectives

Install new AV equipment Current equipment is out of date and not reliable. This objective encompasses all relative items for a programmed AV system to be functional.

2.0 PROJECT REQUIREMENTS

2.1 Government Responsibilities:

The government will provide the desktop computer and monitor that will installed in the podium.

2.2 Mutual Responsibilities:

The contractor and government will work together to ensure the final product is functional and to the government standards.

2.3 Contractor Responsibilities:

The contractor will notify the government POC of any equipment or programming changes that may happen before or during the installation. Contractor will provide a copy of the programming code to the government POC.

3.0 STANDARDS AND COMPLIANCE

3.0 Communications Plan:

Prior to the contract being awarded by the government contracting office all communication will be routed through them. Upon awarded notification all communication will switch to the government POC.

3.1 Quality Management Plan

Government POC will be around during the installation and will ensure the work is being completed to the government standard.

3.2 Training Plan

Contractor will provide administrative training to the government POC. The government POC will handle all training after that point.

BLDG 450 AV Upgrade

FFP

Refere to SOW information for requested items/work to be completed FOB: Destination

NET AMT

BLDG 420 AGO conference room

NET AMT

BLDG 420 AV Processor refresh

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Offers will be evaluated using price, technical factors, delivery timeline and past performance. Technical factors are significantly more important than price. An award shall be made to the responsible vendor submitting a technically acceptable quote, offering the low price and timely delivery and install. Technical acceptability will be determined on the content and merit of the information and drawings submitted in response to this provision as it compares to project objectives. Therefore, it is essential that vendors provide sufficient technical literature, documentation, drawings, etc., in order for the Government evaluation team to make an adequate technical assessment of the quote as meeting technical acceptability.

Technical factors consider are as follows:

4. User Friendly system design

5. Over all system capability

6. Warranty (Parts and Labor)

Only those offerors who can supply all, not partial, items required per location will be eligible for award.

The contracting officer may determine an offer noncompliant with the terms and conditions of the solicitation if the contractor does not provide the information requested, specifically:

· Signed SF1449 (Page 1) with Cage Code

· Copy of current SAM registration

· References (2) Past Performance in the last two years that indicates a minimum level of satisfactory service for similar type requirements

· Copy of General Liabiltiy Insurance Certificate

· Completed Provision 252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of clause)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

2823 West Main St.

Rapid City, SD 57702

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far/

(End of clause)

252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

Company ____________________________

Date _______________________________

Signature ___________________________

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