B_08_-_Combined_Synopsis_Solicitation_1Aug2019_-_Cargo_Covers.docx

Combined Synopsis and Solicitation Minnesota Army and Air National Guard

USP&FO Camp Ripley, 15000 Hwy 115 Little Falls, MN 56345

DESCRIPTION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This announcement is being issued as REQUEST FOR QUOTE and constitutes the only solicitation; quotes are being requested. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular, FAC 2019-03. Funds are not currently available at this time.

No Later Than:

09/30/2019

Delivery / Place of Performance:

15000 HWY 115 BLDG 11-62

Camp Ripley Little Falls, MN 56345

ADMINISTRATIVE POINT OF CONTACT:

LINE ITEMS:

The Minnesota Army and Air National Guard has a requirement for the below line items and anticipates issuing FIRM FIXED PRICE order.

MTV (5T) Cargo Covers - Infused cargo bed covers approximately 175.5” long, 96.5” wide and 72.25” high. Includes deck mount design, open flat hinge, removable, pad lockable aluminum rear barn door set with mechanical stays (approximately 60” wide and 60” high opening), 6 loading D-rings and 6 two-way hinge-less ventilators.

CARC paint in the following colors and quantities: 9 Tan

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

MTV (5T) Cargo Covers - Infused cargo bed covers approximately 175.5” long, 96.5” wide and 72.25” high. Includes deck mount design, open flat hinge, removable, pad lockable aluminum rear barn door set with mechanical stays (approximately 60” wide and 60” high opening), 6 loading D-rings and 6 two-way hinge-less ventilators.

CARC paint in the following colors and quantities: 7 Woodland.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

LMTV (2.5T) Cargo Covers - Infused cargo bed covers approximately 154.6” long, 96.5” wide and 72.25” high. Includes deck mount design, open flat hinge, removable, pad lockable aluminum rear barn door set with mechanical stays (approximately 60” wide and 60” high opening), 6 loading D-rings and 4 two-way hinge-less ventilators.

CARC paint in the following colors and quantities: 8 Tan

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

LMTV (2.5T) Cargo Covers - Infused cargo bed covers approximately 154.6” long, 96.5” wide and 72.25” high. Includes deck mount design, open flat hinge, removable, pad lockable aluminum rear barn door set with mechanical stays (approximately 60” wide and 60” high opening), 6 loading D-rings and 4 two-way hinge-less ventilators.

CARC paint in the following colors and quantities: 3 Woodland

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

LTT (Light Tactical Trailer) Cargo covers – Infused trailer covers approximately 92” long, 87” wide and 49” high. Includes pad lockable rear barn doors, superior environmental protection, robust tie downs with 16 D rings, roof holds up to 500 pounds.

CARC paint in the following colors and quantities: 14 Tan

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

LTT (Light Tactical Trailer) Cargo covers – Infused trailer covers approximately 92” long, 87” wide and 49” high. Includes pad lockable rear barn doors, superior environmental protection, robust tie downs with 16 D rings, roof holds up to 500 pounds.

CARC paint in the following colors and quantities: 8 Woodland.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

M1152 2-Door HMMWV Cargo bed Cover- Infused cargo bed covers approximately 85.25” long, 84.75” wide and 51.25” high. Includes pad lockable barn rear doors, superior environmental protection, robust tie downs with multiple D rings, roof holds up to 500 pounds.

CARC paint in the following colors and quantities: 2 Tan.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

M1097 2-Door HMMWV Cargo bed Cover- Infused cargo bed cover approximately 122.5” long, 85” wide, and 50.5” high. Includes pad lockable rear barn doors with a cargo access opening approximately 51.5” by 59.82”. Must be compatible with hard and soft doors with a hardtop roof reinforced for antenna mounts and able to support up to 500 pounds.

CARC paint in the following colors and quantities: 6 Tan.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

M1097 2-Door HMMWV Cargo bed Cover- Infused cargo bed cover approximately 122.5” long, 85” wide, and 50.5” high. Includes pad lockable rear barn doors with a cargo access opening approximately 51.5” by 59.82”. Must be compatible with hard and soft doors with a hardtop roof reinforced for antenna mounts and able to support up to 500 pounds.

CARC paint in the following colors and quantities: 2 Woodland

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

M1097 4-Door HMMWV Cargo bed Cover- Infused cargo bed cover approximately 122.5” long, 85” wide, and 32” high. Includes pad lockable rear doors with a cargo access opening approximately 51.5” by 59.82”. Must be compatible with hard and soft doors with a hardtop roof reinforced for antenna mounts and able to support up to 500 pounds.

CARC paint in the following colors and quantities: 1 Tan

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

M1097 4-Door HMMWV Cargo bed Cover- Infused cargo bed cover approximately 122.5” long, 85” wide, and 32” high. Includes pad lockable rear doors with a cargo access opening approximately 51.5” by 59.82”. Must be compatible with hard and soft doors with a hardtop roof reinforced for antenna mounts and able to support up to 500 pounds.

CARC paint in the following colors and quantities: 3 Woodland

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

M1165, four door HMMWV Cargo Bed Cover- Infused cargo bed trailer approximately 50” long, 84.75” wide and 42.25” high. Includes pad lockable rear barn doors, superior environmental protection, robust tie downs with multiple D rings. Must be compatible with hard and soft doors with a hardtop roof reinforced for antenna mounts and able to support up to 500 pounds.

CARC paint in the following colors and quantities: 1 Tan

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

M1165, four door HMMWV Cargo Bed Cover- Infused cargo bed trailer approximately 50” long, 84.75” wide and 42.25” high. Includes pad lockable rear barn doors, superior environmental protection, robust tie downs with multiple D rings. Must be compatible with hard and soft doors with a hardtop roof reinforced for antenna mounts and able to support up to 500 pounds.

CARC paint in the following colors and quantities: 4 Woodland

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

PREPARING AND SUBMITTING QUOTE:

Response is encouraged to include past performance information: other military, commercial, and civilian companies with whom you have done business. Include country of manufacture for all items. Include feasible delivery dates.

All questions and quotes must be directed both of the above point of contact. Questions asked within 1 week of solicitation close will be answered at the discretion of the Contracting Office. Emailed quotes are preferred. Late quotes may be rejected at the Contracting Officer’s discretion.

Please make quotes good until 30 September 2019. This award is subject to the availability of funds.

EVALUATION:

The Government plans to award a contract resulting from this solicitation to the offer conforming to the solicitation which will be most advantageous to the Government. Quotes will be evaluated using price, technical, and past performance, all being considered equal. All solicitation specifications are not absolute and the Minnesota Army and Air National Guard will consider innovative solutions to this requirement.

THE GOVERNMENT INTENDS TO ISSUE ONE (1) CONTRACT BUT RESERVES THE RIGHT TO CONSIDER PARTIAL OR MULTIPLE AWARDS. WHEN SUBMITTING QUOTES, PROVIDE A STATEMENT IF THE PRICING HOLDS IF PARTIAL OR MULTIPLE AWARDS ARE ISSUED.

If not already registered in SAM, go to https://sam.gov/SAM/ to register prior to submitting quote. At the time of evaluation of your quote/bid/proposal, your company must have an active status in SAM.gov.

CLAUSES AND PROVISIONS:

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

BEST VALUE

Price, technical approach and past performance all being equal in evaluation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of clause)

252.215-7008 ONLY ONE OFFER (OCT 2013)

(a) After initial submission of offers, the Offeror agrees to submit any subsequently requested additional cost or pricing data if the Contracting Officer notifies the Offeror that--

(1) Only one offer was received; and

(2) Additional cost or pricing data is required in order to determine whether the price is fair and reasonable or to comply with the statutory requirement for certified cost or pricing data (10 U.S.C. 2306a and FAR 15.403-3).

(b) Requirement for submission of additional cost or pricing data. Except as provided in paragraph (c) of this provision, the Offeror shall submit additional cost or pricing data as follows:

(1) If the Contracting Officer notifies the Offeror that additional cost or pricing data are required in accordance with paragraph (a) of this clause, the data shall be certified unless an exception applies (FAR 15.403-1(b)).

(2) Exceptions from certified cost or pricing data. In lieu of submitting certified cost or pricing data, the Offeror may submit a written request for exception by submitting the information described in the following paragraphs. The Contracting Officer may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable.

(i) Identification of the law or regulation establishing the price offered. If the price is controlled under law by periodic rulings, reviews, or similar actions of a governmental body, attach a copy of the controlling document, unless it was previously submitted to the contracting office.

(ii) Commercial item exception. For a commercial item exception, the Offeror shall submit, at a minimum, information on prices at which the same item or/similar items have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include—

(A) For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items, or a statement that the catalog is on file in the buying office to which the proposal is being submitted. Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller. Also explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities;

(B) For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market; or

(C) For items included on an active Federal Supply Service Multiple Award Schedule contract, proof that an exception has been granted for the schedule item.

(3) The Offeror grants the Contracting Officer or an authorized representative the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify any request for an exception under this provision, and the reasonableness of price. For items priced using catalog or market prices, or law or regulation, access does not extend to cost or profit information or other data relevant solely to the Offeror's determination of the prices to be offered in the catalog or marketplace.

(4) Requirements for certified cost or pricing data. If the Offeror is not granted an exception from the requirement to submit certified cost or pricing data, the following applies:

(i) The Offeror shall prepare and submit certified cost or pricing data and supporting attachments in accordance with the instructions contained in Table 15-2 of FAR 15.408, which is incorporated by reference with the same force and effect as though it were inserted here in full text. The instructions in Table 15-2 are incorporated as a mandatory format to be used, unless the Contracting Officer and the Offeror agree to a different format.

(ii) As soon as practicable after agreement on price, but before contract award (except for unpriced actions such as letter contracts), the offeror shall submit a Certificate of Current Cost or Pricing Data, as prescribed by FAR 15.406-2.

(c) If the Offeror is the Canadian Commercial Corporation, certified cost or pricing data are not required. If the Contracting Officer notifies the Canadian Commercial Corporation that additional data other than certified cost or pricing data are required in accordance with 225.870-4(c), the Canadian Commercial Corporation shall obtain and provide the following:

(1) Profit rate or fee (as applicable).

(2) Analysis provided by Public Works and Government Services Canada to the Canadian Commercial Corporation to determine a fair and reasonable price (comparable to the analysis required at FAR 15.404-1).

(3) Data other than certified cost or pricing data necessary to permit a determination by the U.S. Contracting Officer that the proposed price is fair and reasonable [U.S. Contracting Officer to provide description of the data required in accordance with FAR 15.403-3(a)(1) with the notification].

(4) As specified in FAR 15.403-3(a)(4), an offeror who does not comply with a requirement to submit data that the U.S. Contracting Officer has deemed necessary to determine price reasonableness or cost realism is ineligible for award unless the head of the contracting activity determines that it is in the best interest of the Government to make the award to that offeror.

(d) If negotiations are conducted, the negotiated price should not exceed the offered price.

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2018)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (COMBO)

(2) Acceptance location. The Contractor shall select the following acceptance location(s) in WAWF, as specified by the contracting officer:

(3) If submitting the last invoice for the contract. The Contractor shall check the box marking the invoice FINAL. Thus initiating close out procedures and eliminating additional steps for the Contractor.

Acceptance – BLOCK #15

(4) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(5) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(6) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

ng.mn.mnarng.list.j8-wawf@mail.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Help desk at 1-866-618-5988

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)