JA-COX_W912LD-18-Q-0003.pdf

PARC Control Number 18-129 COX Rhode Island Telecom LLC COX Redundancy Services

Version – August 2015

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Supply/Service: Redundant Network Connectivity and Business Internet Backup System

Authority: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

Amount: $1,110,897.19

Prepared by: Roland M. Tetreault, COL DSN: 247-4108 Deputy Chief of Staff Info Mngmnt Date: 07/24/2018 Email: roland.m.tetreault.mil@mail.mil

Contracting Officer: Mona Morin DSN: 247-4248 Contract Specialist Date: 07/24/2018 Email: mona.morin.civ@mail.mil

Technical: Paul P. Pion, CW3 DSN: 247-4150 CND Analyst Date: 07/24/2018 Email: jean.p.pion.mil@mail.mil

Requirements: Spencer Scott, SFC DSN: 247-4151 Telecom Manager Date: 07/24/2018 Email: spencer.a.scott.mil@mail.mil

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager: Roland M. Tetreault, COL, Deputy Chief of Staff Information

Management

DSN: 247-4108

Signature: _______________________________________________________

Legal Counsel: Robert M. Williamson, MAJ SJA

DSN: 275-4125

Signature: _______________________________________________________

Principal Assistant Responsible for Contracting:

Typed Name: Melissa A. Cossentino

DSN: N/A

Signature: __________________________________________________ mona.morin Text Box 18-019

Carolyn.Massenburg Sticky Note Accepted set by Carolyn.Massenburg

Carolyn.Massenburg Sticky Note Completed set by Carolyn.Massenburg

Carolyn.Massenburg Sticky Note Accepted set by Carolyn.Massenburg

COX Redundancy Services

Version – August 2015

Department of Army

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: United States Property and Fiscal Office for Rhode Island

2. Description of Action: United States Property and Fiscal Office for Rhode Island requests a firm-fixed price contract with Cox Rhode Island Telecom, LLC, 9 James P.

Murphy Industrial Highway. The Government projects award for August 2018 and fiscal year 2018 operations and management funds will be used.

An acquisition plan is not required since this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement (DFARS) 207.103(d)(i)(B).

3. Description of Supplies/Services: Redundant Network Connectivity and Business Internet Backup System for data circuits for all Rhode Island Army National Guard (RIANG) locations throughout Rhode Island (see Attachment “A”). This requirement (mandatory) for a backup network is to ensure at least 99% availability of Non-Secure Internet Protocol Router NETwork Data and Voice over IP (VoIP) phone data for daily business operations/mission support in the event that the primary system should fail or experience an unscheduled extended outage.

Period of Performance:

Base Period: 09/15/2018 to 09/14/2019 Value: $206,843.76 Option Period 1: 09/15/2019 to 09/14/2020 Value: $210,980.64 Option Period 2: 09/15/2020 to 09/14/2021 Value: $215,200.25 Option Period 3: 09/15/2021 to 09/14/2022 Value: $219,504.25 Option Period 4: 09/15/2022 to 09/14/2023 Value: $223,894.34

Option for 60 day extension Value: $34,473.96 (52.217-8, Option)

Total: $1,110,897.19

4. Authority Cited: 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1(a)(2) and 6.302-1(c), Only one responsible source and no other supplies or services will satisfy agency requirements, and brand name descriptions.

5. Reason for Authority Cited: Presently, there are only two terrestrial network providers, Verizon Wireless and Cox Rhode Island Telecom, LLC that possesses the physical infrastructure to provide the required services throughout the state of Rhode Island. Verizon Wireless is the Rhode Island Army National Guard (RIANG) primary network provider. Therefore, Cox Rhode Island Telecom, LLC is the only other source that possesses the capability to meet the mandatory requirement of backup redundancy

COX Redundancy Services

Version – August 2015 services in accordance with DoD 8570.01-M, Information Assurance Workforce Improvement Programed, dated December 19, 2005.

As described at FAR 6.302-1(a)(2), when the supplies or services required by the agency are available only from one responsible source, or for DoD, NASA and the Coast Guard, from only one or a limited number of responsible sources, and no other types of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

6. Efforts to Obtain Competition: The Contracting Officer shall publish the notices required by FAR 5.201 and any bids or proposals received shall be considered.

Because this is a sole source action, effective competition is not applicable.

Subcontracting competition will be achieved by recommending that the Contractor’s Small Business Liaison meet with the Rhode Island Procurement Technical Center (PTAC), an organization that assists small businesses find subcontracting opportunities with large prime contractors find small businesses interested in competing for subcontracting opportunities under the proposed contract.

7. Actions to Increase Competition: Encourage prime contractor to participate in various Small Business Administration (SBA) Matchmaker events that is conducted by the U.S. Small Business Administration. These events bring prime contractors and small businesses together in one location to meet and discuss subcontracting opportunities.

Our agency typically sends two contracting representatives to the SBA Matchmaker events so we may also meet with small businesses (old and new) to discuss potential contracting and subcontracting opportunities.

8. Market Research: In 2017 and 2018, market research was conducted on the local, regional and national market. Cox Rhode Island Telecom, LLC and Verizon continue to be the only terrestrial network providers owning physical fiber and copper based infrastructures in Rhode Island that possess full statewide telecommunications frame coverage. Satellite vendors, including Verizon, do not provide solutions that meet the bandwidth and network latency requirements with comparable costs to the terrestrial solutions. In addition, satellite based network links introduce unacceptable levels of latency for effective IP based network data transport.

A waiver to the requirement to post a sources sought or request for information as required by DFARS 206.302-1(d) and DFARS Procedures, Guidance and Information 206.302-1(d) was approved on __________ by ___N/A_________________________.

9. Interested Sources:

None. On 29 July 2018, a source sought notice was posted to www.fbo.gov . The posting did not result in any interest and/or responses to the contracting officer.

http://www.fbo.gov/

COX Redundancy Services

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10. Other Facts:

a. Procurement History

Contract: W912LD-14-P-0009 Contractor: COX Rhode Island Telecom, LLC Award Date: 14 May 2014 Competitive Status: Other than Full and Open Competition

Authority cited in previous Justification & Approval was 10 U.S.C. Section 2304 (c) (1), as implemented by the Federal Acquisition Regulation (FAR) 6.302-1, Only one Responsible Source and No other supplies or Services Will Satisfy Agency Requirements.

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: _________________ ____________________________

Paul P. Pion, CW3 CND Analyst

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: _________________ ____________________________

Spencer Scott, SFC Telecom Manager

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. The determination was based on a comparison to the Independent Government Cost Estimate (IGCE).

This determination will be made using the following: cost analysis price Analysis should cost X IGCE audit: other:

As a part of this basis, certified cost or pricing data:

will be required.

X will not be required and the following exception applies (FAR 15.403):

COX Redundancy Services

Version – August 2015

Prices that will be agreed upon are based on adequate price competition.

Prices that will be agreed upon are based on prices set by law or regulation.

A commercial item is being acquired.

A waiver has been granted by the head of the contracting activity (HCA) in accordance with DFARS PGI 215.403-1.

The contract action is a modification to a contract or subcontract for commercial item(s).

The estimated cost of the contract action is less than the threshold for certified cost or pricing data.

Date: _____09/04/2018____ ____________________________

MONA MORIN

Contracting Officer

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Date: ___09/04/2018_______ ____________________________

MONA MORIN

Contracting Officer

Approval

Based on the foregoing justification, I hereby approve the procurement of a redundant network connectivity and business internet services on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c)(1) subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Date: _____________ Signature: __________________________________

MELISSA A. COSSENTINO