PWS_Fire_Extinguisher.pdf

Portable & Wheeled Fire Extinguishers

PERFORMANCE WORK STATEMENT

FOR

INSPECTION / MAINTENANCE / REPAIR / TESTING / RECHARGING

PORTABLE AND WHEELED FIRE EXTINGUISHERS

ON CHANNEL ISLANDS AIR NATIONAL GUARD STATION, CA

10 March 2017

Portable & Wheeled Fire Extinguishers 2

SECTION 1

DESCRIPTION OF SERVICES

1.1. Scope of Work. Furnish all personnel, equipment, tools, materials, supplies, transportations and labor necessary to perform inspection, maintenance, and repair of rechargeable portable and wheeled fire extinguishers as defined in this Performance Work Statement (PWS). Conform to all federal, state, local requirements, the Air Force Consolidated Occupational Safety Instruction (AFI91-203 para 6), Occupational Safety and Health Administration (OSHA) and applicable manufacture recommendations as required in the PWS. Work must be performed in accordance with (IAW) the current National Fire Protection Association (NFPA) 10 standards, “Portable Fire Extinguishers, for the inspection and maintenance of all types of portable and wheeled fire extinguishers that are on Channel Islands Air National Guard Station (ANGS), California. The Air National Guard shall provide all Halon 1211 fire extinguisher for flight line operations.

1.2. Operational Requirements and Specific Tasks

1.2.1. Period of Performance. Duration of this task is for a base period of one-year and four

(4) one-year options.

Base Period: 07/01/2017 – 06/30/2018 Option One: 07/01/2018 – 06/30/2019 Option Two: 07/01/2019 – 06/30/2020 Option Three: 07/01/2020 – 06/30/2021 Option Four: 07/01/2021 – 06/30/2022

1.2.2. Scheduling. The Contractor shall coordinate with the 146th Civil Engineer Squadron (CES) for a list of buildings and a list of points of contact. The Contractor shall be notified by the 146 CES before commencing any inspection/maintenance. At this time, the Contractor shall review, along with the 146 CES, the schedule of inspections for all portable and wheeled fire extinguishers at the facilities. The Contractor shall be available on base, a minimum of, one day every other week to service previously identified unserviceable extinguishers. Contractor shall be escorted into controlled areas, if necessary, by facility/building managers.

1.2.3. Inspections. Inspect and perform all annual, 6-year maintenance, and 12-year hydrostatic testing, refilling and recharging of all portable and wheeled-type fire extinguishers IAW Section V-Technical Exhibit (TE) 1 of this PWS and the 146 CES coordinated list. Tag each extinguisher showing at a minimum: name of company and technician inspecting, date of inspection, and any repairs that were required. Contractor is not responsible for inspections of extinguishers mounted on vehicles, equipment, or aircraft. If any extinguishers are missing or appear to have been discharged, immediately notify the 146 CES Production Controller at

(805) 986-7852 or (805) 986-7861.

1.3. Corrective Maintenance and Repair. Fire Extinguishers shall be operational at all times.

Corrective maintenance returns a fire extinguisher to full operating capacity as described below. The Contractor shall pick-up any extinguishers that have been identified by the 146

Portable & Wheeled Fire Extinguishers 3

CES as needing repair/recharge within 48 hours of notification. PARTS REPAIR. Contractor shall provide all parts and materials for repairs up to a cap of $1,500.00 annually.

1.3.1. Annual Inspection of Fire Extinguishers. The Contractor shall inspect and repair, as necessary, all extinguishers IAW NFPA 10. Refer to Section V-TE-1 of this PWS for a list of fire extinguishers requiring an annual inspection.

1.3.2. Unserviceable Fire Extinguishers. The Contractor shall verify any unserviceable extinguisher with the 146 CES. The Contractor shall dispose of any fire extinguisher deemed unserviceable by the 146 CES IAW NFPA10, Section V, TE-2. The Contractor is not responsible for permanent replacement of fire extinguishers that are unserviceable due to age or corrosion.

1.3.3. 6-year Maintenance of Fire Extinguishers. The Contractor shall perform overhaul maintenance, repair, and recharging IAW the manufacturer’s recommendations for each type of fire extinguisher IAW Section V- TE-1. Each 6-year maintenance action shall be recorded on a record sticker, tag, or plate, which shall be affixed to the exterior of the fire extinguisher shell. 6-year maintenance of each fire extinguisher shall include the replacement of parts, such as, but not limited to, service collars, O-rings, valve stems, and inspection.

1.3.4. 12-year Halon 1211 Hydrostatic Testing. The Contractor shall perform all hydrostatic testing, reclamation, and repair of 150 lb. Halon 1211 fire extinguishers listed in Section V, TE-

1. The Contractor shall transfer fire extinguishers to and from the flight line for repair purposes.

Hydrostatic tests shall be conducted as specified in the manufacture’s recommendations. The 12-year hydrostatic test of each fire extinguisher shall include the replacement of parts such as, but not limited to, service collars, O-rings, valve stems, and inspection.

1.3.4.1. Fire Extinguisher Recharging

1.3.4.1.1 The recharge gross weight shall be the same as the gross weight that is marked on the extinguisher label.

1.3.4.1.2. For 6-year maintenance and 12-year hydrostatic testing, fire extinguishers shall be emptied. The dry chemical may be reused, provided a closed system is used for emptying and the agent is stored in a sealed container to prevent contamination. A temporary extinguisher (of same type) shall be provided by the Contractor when any fire extinguisher is removed from the facility/area for service. Record tests and frequency of tests (IAW NFPA 10 and Section V, TE-2 of this PWS) shall be completed IAW paragraph (para.) 1.5 of the PWS.

1.3.4.1.3. Halon 1211 is classified as a Class I Ozone Depleting Chemical. The Government shall provide, as Government-furnished material (GFM), all halon required for fire extinguisher maintenance. The Contractor is not allowed to provide halon from its own stock. This contract does not authorize the purchase of halon to charge Air Force fire extinguishers. All halon provided to the Contractor in fire extinguishers or as GFM for fire extinguisher maintenance shall remain the property of the U.S. Government. Furthermore, this contract does not authorize the Contractor to dispose of or claim any “Government-owned” Halon 1211.

Portable & Wheeled Fire Extinguishers 4

1.3.4.1.3.1. At each invoice and at the conclusion of the performance of the contract, the Contractor shall provide reports that demonstrate the tracking of halon to the 146 CES.

1.3.4.1.3.2. The Contractor shall return, to the 146 CES, all unused or excess halon. The Contractor shall not dispose of any U.S. Government-owned halon.

1.4. Records Keeping and Documentation. The Contractor shall maintain the monthly Inventory Record on all fire extinguishers, provided by the Government or other automated product that meets the requirement listed in para. 1.4.1 of this PWS. The Inventory Record consists of a computer-generated listing of the following: all facilities showing each extinguisher type, size, location, serial number, and last inspection date. The Contractor shall continuously update the Inventory Record with the following information: due date of the next 6-year maintenance, 12-year hydrostatic tests of each extinguisher, and the correct count of the fire extinguishers at each location. A copy of this Inventory Record shall be sent, via email, to the 146 CES the same day as invoicing in Wide Area Work Flow (WAWF).

1.4.1. The Inventory Record shall list all halon fire extinguishers for which the Contractor is responsible for and shall be readily available for audit or query. The Contractor’s maintenance schedule shall be based upon the Inventory Record. The Inventory Record shall be a columnar report, in a comma-delimited text file, electronic spreadsheet file, or other computer-readable electronic format, and list the following minimum data for each extinguisher:

• Type of extinguisher (to include manufacturer’s name, if necessary for distinction)

• Serial number or tracking number of the fire extinguisher

• Date added to Contractor’s Responsible Inventory or date of initial fill

• Date of last monthly inspection

• Date of last annual service maintenance

• Date of last 6-year complete maintenance

• Date of last 12-year hydrostatic testing

• Undergoing major overhaul/refurbishment

• Date prepared for salvage or turned-in to Government control *

* A date in this field indicates that the fire extinguisher has been removed from the Contractor’s responsible inventory.

1.5. Reporting. The Contractor shall provide two periodic reports (the Service Report and the Halon Report) to the 146 CES.

1.5.1. The Service Report, which is included in the Inventory Records, shall accompany the monthly invoice and shall itemize all services the Contractor performed during the month. This report shall list the following data for each fire extinguisher serviced during the reporting/invoice period.

• Date

• Tracking number or serial number of the fire extinguisher (from Inventory Record)

• Type of Service (e.g. initial fill, annual service maintenance, 6-year complete maintenance, 12-year hydrostatic testing, corrective maintenance/recharging, refurbishment, transfer to Government, and salvage preparation)

Portable & Wheeled Fire Extinguishers 5

• Quantity of halon (in pounds) recovered from fire extinguisher prior to servicing (or quantity remaining in fire extinguisher following salvage preparation and/or transfer of the fire extinguisher to Government control)

• Quantity of halon (in pounds) used to recharge fire extinguisher

• Amount returned of halon (in pounds) returned to [state to whom]

• 1.5.2. The Halon Report shall be accomplished twice a year (30 June and 31 December) and forwarded to the 146 CES. The Halon Report shall provide the following summary data points in a text file, electronic spreadsheet file, or other computer-readable electronic format:

• Date

• Total quantity (in pounds) of GFM halon received by the Contractor from the

Government during the reporting/invoice period

• Total quantity (in pounds) of GFM halon under the Contractor’s control as “bench stock” at the end of the reporting/invoice period

• Total quantity (in pounds) of unserviceable GFM halon accumulated in recovery cylinders under the Contractor’s control, awaiting turn-in to the Government at the end of the reporting/invoice period

• Total quantity (in pounds) of halon turned-in by the Contractor to the Government during the reporting/invoice period-30 June or 31 December of each year.

Portable & Wheeled Fire Extinguishers 6

SECTION II

SERVICE SUMMARY

The Service Summary is a list of performance objectives and performance thresholds that represent the minimum acceptable level of performance. The performance objectives and thresholds shall be regularly verified by the 146 CES. Each performance objective represents a significant task as identified by the Government at the time of contract award.

These performance objectives and performance thresholds represent only the significant task of this contract and do not excuse the Contractor from performance of other responsibilities identified in this PWS and Section V, Technical Exhibits (TE). Additionally, performance objectives may be added or deleted and performance thresholds raised or lowered during the course of the contract by a modification to the contract.

Performance Ratings: E – Exceptional, VG – Very Good, S – Satisfactory, M - Marginal, U – Unsatisfactory

PERFORMANCE OBJECTIVE PARAGRAPH PERFORMANCE THRESHOLD

1. Inspections/Maintenance/Repair

a. Annual maintenance

b. 6-year maintenance

c. 12-year hydrostatic testing

d. Unserviceable fire extinguishers

Fire extinguishers are inspected and serviced according to frequency recommended by manufacturer and/or NFPA 10.

1.2.2; 1.3;

1.3.1;

1.3.3;

1.3.4;

1.3.2

E: No discrepancies noted during any records or equipment inspections.

VG: No more than one (1) discrepancy noted during any records or equipment inspections.

S: No more than two (2) discrepancies noted during any records or equipment inspections.

M: No more than three (3) discrepancies noted during any records or equipment inspections.

U: > Three (3) discrepancies noted during any records or equipment inspections.

PERFORMANCE OBJECTIVE PARAGRAPH PERFORMANCE THRESHOLD

2. Recharging

a. 6-year maintenance

b. 12-year hydrostatic testing

Fire extinguishers are tested and recharged IAW manufacturer’s recommendation and NFPA 10 standards.

1.3.4.1;

1.3.4.2;

1.3.4.4

E: No discrepancies noted during any records or equipment inspections.

VG: No more than one (1) discrepancy noted during any records or equipment inspections per month.

S: No more than two (2) discrepancies noted during any records or equipment inspections.

M: No more than three (3) discrepancies noted during any records or equipment inspections.

U: > Three (3) discrepancies noted during any records or equipment inspections per month.

Portable & Wheeled Fire Extinguishers 7

Record Keeping/Reports:

Submitted within specified time.

1.4; 1.5

E: No discrepancies noted during any records or equipment inspections.

VG: No more than one (1) discrepancy noted during any records or equipment inspections.

S: No more than two (2) discrepancies noted during any records or equipment inspections.

M: No more than three (3) discrepancies noted during any records or equipment inspections.

U: > Three (3) discrepancies noted during any records or equipment inspections.

Portable & Wheeled Fire Extinguishers 8

SECTION III

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government-Furnished Property (GFP). The Government will furnish all fire extinguishers, halon, an area to work in, electricity, water, and sewage service necessary to accomplish the work IAW this contract. The Contractor shall adhere to all base-level utility conservation practices. The Contractor shall be responsible for operating under conditions that prevent waste of utilities.

Portable & Wheeled Fire Extinguishers 9

SECTION IV

GENERAL INFORMATION

4.1. Hours of Operation. Perform the inspection, pick-up, or delivery of fire extinguishers during the hours of 7:00 a.m. – 4:00 p.m., Monday through Friday, according to the pre-coordinated schedule as prescribed in Section 1, para. 1.2.1 of this PWS.

The Contractor is not required to provide service on the following days:

New Year’s Day (January) Labor Day (September) Martin Luther King Day (January) Columbus Day (October) President’s Day (February) Veteran’s Day (November) Memorial Day (May) Thanksgiving Day (November) Independence Day (July) Christmas Day (December)

4.2. Hazardous Waste/Materials

4.2.1. Hazardous Waste. All hazardous waste generated from contract activities shall be disposed of according to all federal and state regulations. The Contractor shall make correct waste determinations for each waste stream. The Contractor shall ensure proper waste packing, labeling, hazardous waste manifesting, and transport from accumulation site to ultimate disposal. Ensure the waste goes to a properly permitted treatment/disposal facility and that all manifests and any other required documentation are available to the 146 CES Environmental Flight before submittal of invoice. Pay all costs associated with hazardous waste management and disposal. Any and all fines/penalties assessed by state, local or federal agencies for hazardous waste laws violated shall be paid by the Contractor. Contact the 146 CES Environmental Flight immediately at (805) 986-7839 upon hazardous waste generation.

4.2.2. Hazardous Materials. In the accomplishment of this contract, non-flammable, environmentally-friendly, biodegradable products IAW Air Force Instruction (AFI) AFI 32-7086, Hazardous Materials Management, Chapter 2.5.5, found in Section V-TE-2 must be used.

Submit AF Form 3952; “Chemical/ Hazardous Material Request Authorization” and the manufacturer’s “Safety Data Sheet (SDS)”, to the 146 CES Environmental Flight for all chemicals used on Channel Islands ANGS within two (2) weeks of contract award and within two (2) weeks after any new chemicals are purchased for use under this contract. No chemicals shall be used on Channel Islands ANGS prior to obtaining this approval. No chemicals shall be stored on Channel Islands ANGS. The Contractor shall contain, handle, and cleanup all spills from this operation. Cost to dispose of spilled materials, and any other waste items resulting from a spill, is the responsibility of the Contractor. All spills, leaks, and inadvertent releases of hazardous materials shall immediately be reported to the 146 Base Defense Operations Center (BDOC) at (805) 986-7440.

4.3. Contractor Qualification/Experience. For the life of the contract, a trained and certified person(s) who has undergone the factory training and certification for the specific type and brand of portable and wheeled-type fire extinguishers being to reliably perform inspections; or certification by an organization acceptable to the authority having jurisdiction; or registration, license or certification by the state or local authority having jurisdiction; and IAW NFPA 10, to

Portable & Wheeled Fire Extinguishers 10 maintain, service, and recharge all portable and wheeled fire extinguishers. Provide certificate(s) upon request. The certified person(s) shall have available the appropriate manufacture’s service manual(s), the proper types of tools, recharge materials, lubricants, and manufacturer’s recommended replacement parts or parts specifically listed for use in the fire extinguisher and IAW with NFPA 10.

4.3.1. Contractor Employees. Do not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, or operational mission of the installation and its population.

4.3.2. Present a neat appearance and be easily recognized as Contractor employees.

Identification of all employees shall be accomplished by wearing badges and by Contractor-provided distinctive clothing bearing the name of the Contractor. A Government-issued identification badge shall be worn visibly at all times.

4.4. Security Requirements for Channel Islands ANGS. Comply with all Channel Islands ANGS security requirements imposed by the installation commander at all times while on the premises to include not using cell phones while operating a vehicle on base. Obtain necessary access privileges required to enter Channel Islands ANGS. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees shall only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

4.4.1. Contractor’s List. Requests for access to Channel Islands ANGS shall be submitted to the 146 CES no later than ten (10) days prior to the work start date. Requests shall be submitted on company stationery; include address, telephone number, and contract number.

The request shall also include a list of all employees requiring access to Channel Islands ANGS, along with their full legal name, social security number, date of birth, and place of birth.

When new employees require access to Channel Islands ANGS, an updated employee list must be sent to the 146 CES.

4.4.1.1. Identification Badges. All Contractor personnel shall wear identification badges with a minimum of the Contractor’s name and the employee’s last name. Identification on the badge shall be readily discernible from a distance of five feet. Identification badges worn shall indicate their job title. In addition, security passes will be required to enter and leave the post and must be safeguarded and turned in on the last day of this contract after cleaning.

4.4.2. Vehicle Requirements. Proper state vehicle registration, proof of insurance, and a valid driver’s license are required to drive onto Channel Islands ANGS. .

4.5. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract through on-site inspections and customer complaints. 146 CES inspectors will routinely perform quality checks during their scheduled and unscheduled building inspections.

Portable & Wheeled Fire Extinguishers 11

4.6. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

Unit Identification Code (UIC) for the Requiring Activity: F8S3CC Issuing Office DoDAAC: W912LA

4.7. Fire hoses and extinguishers shall not be moved or used for any purpose other than firefighting. Smoking is strictly prohibited in any federal facility or near flammables. The Contractor shall notify 146 CES of any utility outage that might affect fire suppression or detection systems. Prior to leaving the work site at the end of each day, the Contractor shall ensure the area is left in a fire safe condition. Bulk storage of gasoline and burning of any materials is strictly prohibited.

4.9. Welding, Cutting, or Flame Operations. Any welding, cutting, or open flame operations will require the Contractor to secure a welding permit. Contact the 146 CES Production Control on procedures on obtaining a permit at (805) 986-7860.

5.0. Toilet Facilities. Public toilet facilities available in the vicinity of the work site may be used by Contractor’s personnel.

5.1. Equipment, Machines, and Tools. All equipment, machines, and tools used the performance of the work shall be approved and maintained in satisfactory operating condition, and used in the manner that the tool was designed to be used for.

5.2. Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government or Department of Defense, military or civilian, if the employment of that person would create, or appear as, a conflict of interest, as defined in DOD 5500.7-R Joint Ethics Regulation.

5.3. Use of Alcoholic Beverages/Drugs. The use of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove and replace employees who are under the influence of alcohol or drugs.

5.4. Fire Prevention. The Contractor shall report any fire, no matter how small, by dialing 911.

5.5. Emergency Medical Treatment. Government furnished medical service is not available to Contractor personnel. Contractor is responsible to ensure employees are provided medical care in the local community.

Portable & Wheeled Fire Extinguishers 12

5.5.1. Accident/Injury Reporting. Immediately upon the occurrence of a job-related injury, the Contractor shall notify the 146 CES.

5.6. Fraud, Waste & Abuse. The Contractor shall immediately notify Government personnel of any instance of suspected waste, fraud, abuse, or theft of Government Furnished Property by employees or Sub-Contractors.

Portable & Wheeled Fire Extinguishers 13

SECTION V

TECHNICAL EXHIBITS (TE)

6.1. Technical Exhibit 1 – Government-Furnished Property/Equipment Services (attached)

6.2. Technical Exhibit 2 – Applicable Publications, Codes, Standards and Forms (attached)

6.3. After award, the following will be provided:

a. Base Map

b. AF Form 3952 - Chemical/Hazardous Material Request Authorization SDS form(s)

c. Inventory Record Spreadsheet that can be used IAW para. 1.4 of this PWS.

Portable & Wheeled Fire Extinguishers 14

TECHNICAL EXHIBIT 1

GOVERNMENT-FURNISHED PROPERTY/EQUIPMENT SERVICES

ITEM TYPE EXTINGUISHER SERVICE REQUIRED ESTIMATED

QUANTITY

1 Hand Portables Annual Inspection/Maintenance 30

2 10 lbs., ABC Annual Inspection/Maintenance 137

3 20 lbs., ABC Annual Inspection/Maintenance 137

4 125 lbs. (Wheeled), BC Annual Inspection/Maintenance 45

5 150 lbs. Halon Extinguishers (wheeled)

Annual Inspection/Maintenance 30

6 Hand Portables 6-Year Maintenance & Refill 17 7 10 lbs., ABC 6-Year Maintenance & Refill 54 8 20 lbs., ABC 6-Year Maintenance & Refill 54 9 125 lbs. (Wheeled), BC 6-Year Maintenance & Refill 4 10 150 lbs. Halon

Extinguishers (wheeled) 6-Year Maintenance & Refill 4

11 10 lbs., ABC 12-Year Hydro Test & Refill 10 12 20 lbs., ABC 12-Year Hydro Test & Refill 10 13 125 lbs. (Wheeled), BC 12-Year Hydro Test Storage & Refill 4 14 150 lbs. Halon

Extinguishers (wheeled) 12-Year Hydro Test & Refill 4

Portable & Wheeled Fire Extinguishers 15

TECHNICAL EXHIBIT 2

APPLICABLE PUBLICATIONS, CODES, STANDARDS AND FORMS

Documents applicable to this PWS are listed below. The Contractor is obligated to follow those listed and only to the extent stated in the PWS. It is the Contractor’s responsibility to ensure that all publications in his or her possession are up-to-date.

Publications are available at http://www.e-publishing.af.mil/.

Website will show the most current versions of the publication and/or form. Click on Departmental, then either 32 series or all publications, and scroll page by page to find publication listed below.

PUBLICATIONS AND

FORMS

TITLE AND APPLICABLE PARAGRAPH(S) PWS

REFERENCE

Air Force Instruction

(AFI) 32-7086

Hazardous Materials Management Section 2.5.5.

HAZMAT Determination & Authorization Procedures for Contractors Paragraphs 2.5.5-2.5.5.2.9

1.3.4.1.4

Air Force (AF) Form 3952

Chemical/Hazardous Material Request Authorization Material Safety Data Sheets (MSDS)

1.3.4.1.4

Air Force Consolidated Occupation Safety Instruction (AFI) 91-203

Air Force Consolidated Occupational Safety Instruction, Chapter 6-Fire Protection & Prevention

1.1

Occupation Safety & Health Administration

(OSHA)

Occupational Safety & Health Administration (OSHA) 1.1

Department of Defense Instruction (DODI) 3020.37

Department of Defense Instruction: Continuation of Essential DoD Contractor Services During Crises

4.6

National Fire Protection Association (NFPA) 10

Current version of National Fire Protection Association 10 Standard for Portable & Wheeled-type Fire Extinguishers

1.1;

4.1.3; 4.3;

Section II