W912L719R0002_FINAL_DFAC_SOL_AMENDMENT3.pdf

0011118778-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this Amendment is to provide responses to questions for soliciaiton W912L719R0002. 52.212-2 Addendum has been updated. All other terms and conditions are unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Sep-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912L719R0002

X 9B. DATED (SEE ITEM 11)

06-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Sep-2019

CODE

(40) USPFO TN ARNG CONTRACTING

3041 SIDCO DR

NASHVILLE TN 37204-1502

W912L7 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912L719R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS 0002

7. May we email you our proposal, or do you require a hard copy?

Answer: Please see the requirements in FAR 52.212‐1 Addendum

INSTRUCTIONS TO OFFERORS

8. Please confirm the number of meals that were served last year,

a. by day part, Breakfast, Lunch and Dinner.

Answer: Please see Technical Exhibit 3 for historical Data

b. How many of these meals were served at the Dining Facility verse how many were served “Off Site ”?

Answer: Please see Technical Exhibit 3 for historical Data

9. Will the contractor have to provide a vehicle to support‐deliver “off‐site” meals?

Answer: Yes

a. Are the off‐site meals picked up by the military?

Answer: This is determined by the Task Order requirements

End of Questions 0002

The following have been modified:

52.212-1 ADDENDUM

FAR 52.212-1 Addendum INSTRUCTIONS TO OFFERORS

1. INTRODUCTION

1.1. This Request for Quote (RFQ) is being issued in

accordance with (IAW) FAR 12 and 13 procedures. The Offeror’s Quote shall be submitted as outlined below. This will be Small Business set-aside acquisition. It is open to all Small businesses that meet the size standard of $35M as stated in NAICS 722320 Food Service Contractors. A single Indefinite Delivery/Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) contract is contemplated to be awarded based on a competition between Small Businesses where the Offeror’s Quote demonstrates the best value to the Government.

1.2. Offeror shall assume that the Government has no

prior knowledge of the company’s capability and experience.

The basis of the Government’s evaluation is the information offerors present in their Quote.

1.3. Wage Determinations - Service Contract Labor

Standards (SCLS) are applicable to this acquisition. Offeror shall use the attached Wage Determination WD 1996-0321 (Rev.-38) which was first posted on www.wdol.gov on 07/15/2019 for the location identified in the PWS. All Quotes submitted in response to this solicitation shall reflect the use of current, updated fringe benefit rates. The Offeror’s wage rate shall comply with the Department of Labor (DOL) wage rate minimum requirements for the labor category and Wage Determination provided.

1.4. Travel charges are not authorized.

1.5. Notice to the Offerors: Funds are not presently

available for this acquisition. No contract award will be made until appropriated funds are made available. The Government reserves the right to cancel this RFQ, either before or after the closing date for receipt of Quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an Offeror for any costs.

2. GENERAL INFORMATION

2.1. The Offeror’s Quote shall consist of two (2) volumes.

The Volumes are: Volume I – Technical/Past Performance and Volume II – Price. Files shall not contain any classified data.

The use of hyperlinks in Quotes is prohibited. An Offeror's failure to provide in its Quote the information specified below may result in that Quote not being considered by the Government for award. Quotes submitted in response to this solicitation shall represent the Offeror's best technical and price Quote. All supporting data required for development of the Quote shall be included or summarized in each Quote within the stated page limitations. Mere statements that the Offeror understands the requirements and can or will comply with the requirements without supporting information are not acceptable and may be reason for determining a Quote to be unacceptable.

Offerors are required to extend the validity of Quotes for at least 120 calendar days from the due date of offers.

2.1.1. Submittal of Solicitation Questions

Communications and questions concerning this solicitation or requests for clarification shall be made in writing via email to the Contract Specialist, Rhonda Lien at Rhonda.m.lien.civ@mail.mil and the Contracting Officer, Teresa Baxter at Teresa.a.baxter.civ@mail.mil. The due date for communications and questions will be 24 SEPT 2019 by 8:00am Central Standard Time. As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms or conditions, instructions or evaluation criteria of this solicitation, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each Offeror instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Subject: Smyrna DFAC, RFQ No. W91L7-19-R-0002 Reference: RFQ Section ______, Paragraph(s), ____Page(s) _____(filled in by contractor)

The Government is not obligated to provide responses to all questions submitted by Offerors, but will consider the responses, consolidate them, and submit responses onto the GPE Solicitation Posting location (GSA e-buy (https://www.ebuy.gsa.gov)).

2.1.2. Communications

The Government intends to evaluate Quotes and award a task order without further communicating with the Offerors. Consequently, Offerors are highly encouraged to quote their best technical and pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all Offerors submitting a Quote, if it is determined advantageous to the Government to do

so. The Government need not enter into communications or clarifications with all Offerors. An Offeror may be eliminated from consideration without further communication if its technical and/or pricing Quotes are not among those Offerors considered most advantageous to the Government based on a best value determination. If the Government enters into further communication, it will be with those Offerors considered to be within the Competitive Range.

3. QUOTE SUBMISSION REQUIREMENTS

3.1. Each volume shall be submitted in a separate file. Any

pages that are changed (as a result of negotiations or Quote revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each file shall be clearly labeled with its title.

3.2. Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

3.3. The following volumes of material shall be submitted:

VOLUME LIMITATIONS

VOLUME I Technical Approach (Factor 1)/Past

Performance (Factor 2)

30 pages per Factor 1 and 15 pages for

Factor 2

VOLUME II

Price (Factor 3)

No page limit

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

3.4. Quote Files

3.4.1 Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFQ number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right

– 1” Gutter 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

3.4.2 Restrictions. Zip disks are not permitted. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007 (or later).

Each file shall be labeled with the volume number, date, and the Offeror’s name. **Please note – Self extracting exe files are not acceptable**

3.5. QUOTE SUBMISSION

3.5.1 Quote Due Date and Time. The entire and complete Quote, composed of Volumes I through II, shall be submitted by 7 OCT 2019 8:00AM Central Standard Time, TBD. Any Quote, modification, or revision received by the Government after the Quote due date and time will be considered “late” and, at the Government’s discretion, may not be considered.

3.5.2 The Offeror may submit Quote via mail to the

following mail address: USPFO for Tennessee Attn: Rhonda Lien Contract Specialist Houston Barracks 3041 Sidco Drive, RM 202 Nashville, TN 37204-1504

4. QUOTE CONTENT

All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the Quote and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each Quote. Each file of the Quote shall consist of a Summary section, and a narrative discussion. The summary section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. Offerors must ensure that no pricing information is displayed in Volume 1, Technical and Past Performance. The following shall be included in the narrative discussion:

4.1. Volume I – Technical Approach (Factor 1)

In this volume, the Offeror shall provide a complete and detailed description of its technical approach to fully achieve all requirements outlined in the Performance Work Statement (PWS). The Offeror shall demonstrate a clear understanding of the scope of the services required in the PWS and describe its proposed methods and processes to satisfy all PWS requirements, including tasks/functions to be performed, labor categories needed, experience and knowledge that personnel should have to perform the tasks/functions, and supplies/equipment required. The Offeror shall also describe their approach how you will meet the requirements in a timely manner with a high level of confidence for successfully completing tasks/functions to include methods, procedures, and risks in addition to the following.

Key Employees: Years of experience with Department of Defense (DoD), reflected in Resume, Quality of Service, Years of experience in cafeteria/DFAC/restaurant by each applicable position – reflected in Resume, Certification(s) in field of study training – reflected in Resume

Technical Operations: Schedule of ordinary daily activities involved in running the DFAC, to include a narrative of the average wait time for the patrons waiting to be served.

Provide sample menus and provide plan for leftovers.

Execution of Management: Narrative to support your schedule (complete thoughts on task), Health rating (provide a snap shot/photo, of your Google or Yelp of ratings), Turnover ratio within a year for employees, Brief description of how the incoming and outgoing company will work together to create a smooth transition

4.2 Cont. of Vol I - Present/Past Performance (Factor 2)

This volume shall contain past performance information regarding similar contracts. This volume requires at least three (3) references but shall not exceed five (5) references and 15 pages in total (summarys not included in page totals) excluding Past Performance Questionnaire (PPQ) (Attachment 2) form(s) or CPARS report(s).

However, a CPARS report is preferred as a response, if available, and a copy may be provided as a substitute for a response in lieu of a PPQ. Recent past performance is defined as work performed not more than three (3) years prior to the date of the RFQ due date.This volume requires reps & certs be included and tabbed appropriately.

4.2.1. Section 1 – Contract/Task Order Descriptions. This section shall include the following information for each contract reference in the format below. Not to exceed one (1) page in length for each contract/task order.

a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the same of the prime contractor and point of contact (POC) within the prime contractor organization (name, and current address, email address, and telephone.

b) Government (or industry) contracting activity, and current address, Procuring Contracting Officer’s name, email address, and telephone.

c) Government technical representative/Contracting Officer’s Representative (COR), and current e-mail address, and telephone.

d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, and telephone.

e) Contract/task order number and, in case of indefinite delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery/Task Order Numbers as well.

f) Contract/task order type (specific type such as fixed price (FP), cost reimbursement (CR), time and materials (T&M), etc.). In the case of Indefinite Delivery contracts/task order, indicate specific type (requirements, definite quantity, and indefinite quantity) and secondary contract type (FP, CR, T&M, etc.)). (For IDIQ contracts, only task orders actually performed can be submitted as a reference, with each counting as a past performance reference.)

g) Awarded price.

h) Final or projected final price.

i) Original delivery schedule, including dates of start and completion of work.

j) Final, or projected final, delivery schedule, including dates of start and completion of work.

k) Period of performance of the contract/task order.

4.2.2. Section 2 – Performance Narratives. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFQ.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

4.2.3. Past Performance Questionnaire (RFQ Attachment 2). For all contracts identified in Section 1, Contract Descriptions, when a CPARS report is not available or does not exist, a Past Performance Questionnaire must be completed and submitted. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract.

The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal submission due date, to add names and e-mail addresses.

4.2.4. The Offeror shall e-mail to the contract specialists listed above (paragraph 3.5.2.) a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal submission due date. The POC list shall be submitted in table format to include the following fields: Solicitation Number;

Company Name; Contract Number Government Agency; POC Last Name, First Name; POC Telephone Number; POC E-mail Address;

and Date E-mailed to POC (month/day)

4.3. Volume II – Price (Factor 3)

This volume shall consist of all information required to support proposed price. Certified cost and pricing data are not required;

however, the Government reserves the right to request such data prior to award. All Offerors must submit their price proposal in accordance with the Price Model (see Attachment 1). The information submitted in this volume shall comply with the requirements set forth below. There are no page limitations for this volume.

4.3.1. The Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF1449 and continuation sheets.

4.3.2. In order to maintain a minimum level of commonality between proposals, each Offeror is required to complete in its entirety the Price Model (Attachment 1). Offerors are required to price the base period and four (4) one-year option periods.

4.3.3 The Price Model spreadsheets shall be sent in a file format that includes all formulas, macro, and format information. Print image is not acceptable. The Offeror shall at a minimum complete the Price Model provided at Attachment 1 to this RFQ and provide additional detail necessary to verify compliance with any applicable wage determination. Modifications to the labels of indirect rate categories and related formulas within the price model are permitted only to the extent necessary to conform to the Offeror’s accounting practices.

The Offeror is solely responsible for the completion of the Price Model in its entirety and in a manner that reflects current, accurate, and complete information concerning proposed pricing.

4.3.4 For Quote preparation purposes, the expected or

approximate date for initiation of contract performance is 21 OCT 2019.

--- End of FAR 52.212-1 Addendum ---

(End of Summary of Changes)