218_ISRG_VTC_PWS_Combined.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

VIDEO TELECONFERENCE SYSTEM INSTALLATION

CYBER GROUP BUILDING 735

118TH WING, BERRY FIELD

NASHVILLE, TENNESSEE

1. DESCRIPTION OF SERVICES

1.1. Background: 218th ISRG has a requirement to provide two video teleconferencing (VTC) systems and maintenance support for a Conference Room and Huddle Room. The 218 ISRG requires an IP suite based VTC system installed in the Conference Room (Rm

109) and a desktop based system installed in the Huddle Room (Rm 209). The Conference Room has an existing Crestron Video Wall system. All equipment used be must be compatible with the existing equipment and must not void any warranties. All equipment must be on the DoD UC APL.

1.2 Scope:

1.2.1 Conference Room (Rm. 109). The contractor shall provide all management, tools, supplies, equipment and labor, and training necessary to install a video processing system that will accommodate one PC source and one Cisco SX80 VTC system. The video system will connect through an 8x8 digital media switch. The video system will also connect to existing Crestron video wall system equipment within room 109 and the Crestron controller equipment in room 108. VTC equipment will be housed in existing furniture. See attached diagram of Conference Room Credenza Dimension. In addition, a new touch panel will be installed to control the video system and VTC equipment. The new equipment must be compatible with the existing Crestron video wall system and must not void any warranties.

The existing video wall system will have to be reprogrammed with the correct source code.

1.2.2. Huddle Room (Rm. 209). The contractor shall provide all management, tools, supplies, equipment and labor, and training necessary to install a video processing system that will accommodate one PC source and one Cisco EX90 VTC system. The video system will connect through an 8-port digital media switch. In addition, a video wall needs to be installed. The video wall will consist of two 40” NEC Super Slim displays that will be connected to the VTC equipment. The 40” Super Slim displays cannot have any external USB connections or wireless (Wi-Fi) capability devices. VTC equipment will be housed in existing furniture. See attached diagram of Huddle Room VTC layout.

1.2.3. The government will provide two personnel to augment labor, which includes pulling cable and installing rack equipment. All work by government personnel will be supervised and approved by the contractor Project Manager. The contractor shall be responsible for movement and shipping of all parts to the worksite. The contractor shall provide no less than a 1 year, full replacement warranty from date of completion on all parts of the video wall and displays contained therein. The contractor shall provide no less than a 1 year full replacement warranty on all parts contained within the wall controller, and associated remote touch panels. Work shall comply with government and commercial standards.

1.2.4 Below are requirements for the cameras and microphones.

1.2. 4.1. Camera(s) must have a device or clear visible display that notifies the user when it is in use (e.g., light).

1.2.4.2 Camera(s) will be turned off and lens will be covered with an opaque covering, when camera is not in use.

1.2.4.3. Microphone(s) should have a push to talk button (implemented in hardware or software), but must have a mute or hold capability (e.g., on/off switch).

1.2.4.4.Camera(s) must have a device or clear visible display that notifies the user when it is in use (e.g. light).

1.3. LOCATION: Site of proposed work is located in building 735 on Berry Field

ANGB.

1.4. SUBMITTALS: The contractor shall submit the manufacturer’s products requested and wait for approval before purchasing the material. Contractor shall provide specifications and operations/maintenance manuals for all materials at the closeout of project. Contractor shall supply all equipment and material unless otherwise stated in scope of work. Contractor must submit a list of Hazardous Materials to the Base Environmental Manager (EM) before project execution begins. All unused product must be removed from base upon project completion.

1.5. SITE VISITS: Contracting shall schedule tour of site between 8:00 A.M. and 3 P.M TSgt Wes Ward (615-660-9850 – wesley.ward@us.af.mil) or SMSgt Christy Driscoll (615-660-9852 – christy.driscoll@us.af.mil).

1.6. COORDINATION: All work shall require coordination with the Tennessee Air National 118th Wing personnel. The contractor shall conduct their work in a manner that shall not interfere with or stop the operations being conducted around the work area.

1.7. STORAGE: The contractor is responsible for the safe and secure storage of all materials and equipment used in the performance of this project.

1.8. SECURITY REQUIREMENTS: The Contractor shall comply with the Computer Security Act of 1987 and all DOD and AF requirements for access to Sensitive, But Unclassified Information. The Contractor is responsible for providing security briefings, and ensuring compliance by its employees with the Government or Contractor security regulations. This includes the safekeeping, wearing, and visibility of a Contractor provided picture name badge, and any special agency badges clearly identifying the person as a contractor. The Contractor shall ensure the return of all badges, and any other Government property, upon task completion, or when personnel depart a task. The contractor shall coordinate with the site POC on all security issues and to gain access to the base and all areas necessary to execute this upgrade. The contractor shall provide the necessary personnel information to the site POC no later than two weeks prior to installation commencement for contractor personnel being granted access to any work locations. All contracted personnel shall comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas. The Government reserves the right to refuse entry to any individual at any work location.

1.9. SAFETY AND HEALTH STANDARDS: The contractor shall initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances. All precautions must be made to ensure the safety of personnel and the protection of equipment, which shall be strictly enforced especially in the area the work is being performed. In the event of a Hazardous Materials spill, Contractor must contact the Base Environmental Manager (615) 660-8700 immediately.

1.10. HOURS OF OPERATION: Generally, the Contractor will be permitted to conduct his work from 7:00 a.m. to 3:30 p.m., Monday through Friday.

1.11. PERFORMANCE: Period of performance will be 30 calendar days. Submission of a quote by a contractor shall be accepted as evidence that they have read the work scope and have satisfied themselves as to the nature and location of the proposed work and all matters which can in any way affect the work or cost under this contract. Any failure of the contractor to acquaint themselves with all available information, including physical survey of the site of the proposed work, shall not relieve them from performing all work to be done for a complete and acceptable job. Inspection shall be performed by the end user point of contact.

2. PARTS AND MATERIALS

The Contractor shall ensure that all of the following criteria are met in regards to the selection of materials to be used in the project. Brand Name required for Crestron listed parts and materials to ensure compatibility with existing equipment. Brand Name or approved equal will be accepted for the non-Crestron listed parts and materials.

2.1. Conference Room (Rm 109)

Equipment Part # Qty Cisco Telepresence SX80 Codec, Speaker Track 60, touch 10 CTS-SX80-K9 1 365 Cisco Service MISC 1 SX80 MultiSite MISC 1 Crestron 8x8 DigitalMedia™ Switcher w/Redundant Power Supply CREDMMD8X8RPS 1 Crestron DigitalMedia 8G™ Fiber Input Card for DM® Switchers CREDMCS 1 Crestron DigitalMedia 8G+™ Input Card for DM® Switchers CREDMCC 1 Crestron 4K HDMI® Input Card for DM® Switchers CREDMC4KHD 3 Crestron 2-Channel DigitalMedia 8G™ Fiber Output Card for DM® Switcher

CREDMCSOHD 1

Crestron 2-Channel 4K DigitalMedia 8G+™ Output Card for DM® Switchers

CREDMC4KCOHD 1

Crestron 2-Channel HDMI Output Card for DM Switchers CREDMCHDO 2 Crestron 4K DigitalMedia 8G+™ Receiver & Room Controller w/Scaler

CREDMRMC4KSCALERC 1

Crestron 3-Series Control System® - Government Version CRECP3GV 1 Crestron 10.1” Touch Screen CRETSW1052BS 1 Crestron TableTop Kit for TSW-1050 & TSW-1052, Black Smooth CRETSW1050TTKBS 1 Crestron PoE Injector, universal 100-250 Volts AC CREPWE4803RU 1 TRENDnet - switch - 8 ports - desktop TRETPES44 1 DSP Fixed I/O Server with 12 Analog In, 8 Analog Out, 8 Ch Configurable USB audio, Sona AEC Technology (all 12 inputs), and 2 Ch VoIP Interface.

BIATESFORVI 1

Three Cardioid Condenser Element Boundary Mic, Controllable LED; Switch Output Signal. Requires Three Inputs on Mixer

SHUMX396CTRI 2

Two Cardioid Condenser Element Boundary Mic, Controllable LED;

Switch Output Signal. Required Two Inputs on Mixer

SHUMX396CDUAL 1

2x200w amplifier LABE42 1 CVS 6 Ceiling Recessed 70v speaker-White TNY80014240 6 Installation Labor LABOR 1 System Program PROGRAM 1 Cables, Connectors, Hardware, Etc. MISCELLANEOUS 1 12 Space (21”), 18” Deep Black Melamine Rack MIDBRK12 2 9 Outlet, Single 15 Amp Circuit, Surge/Spike Protected Rackmount Power Distribution With 2 Stage Surge Suppression And Notification

MIDPD915RVRN 2

2 Space (3 1/2”) Rackshelf MIDU2 2 System Program: Reprogram existing system to allow the touch panel in the conference room control of the 64x64 matrix signals to and from the conference room. Labor to pull cable to connect the two processors

PROGRAM 1

2.2 Huddle Room (Room 209):

Equipment Part # Qty Cisco Telepresence EX90-NPP, Touch UI CISCTS-EX90-K9 1 ECDN 8x5xNBD for EX90 - NPP, Touch UI CISCONECDNCTSEX90 1 EX90 MS Option CISLICEX90MS 1 Crestron DigitalMedia™ Presentation System 300 w/Acoustic Echo Cancellation

CREDMPS300CAEC 1

Crestron 4K DigitalMedia 8G+™ Receiver & Room Controller w/Scaler

CREDMRMC4KSCALERC 2

Crestron 10.1” Touch Screen, Black Smooth CRETSW1052BS 1 Crestron TableTop Kit for TSW-1050 & TSW-1052, Black Smooth CRETSW1050TTKBS 1 Crestron PoE Injector, universal 100-250 Volts AC CREPWE4803RU 1 TRENDnet - switch - 8 ports - desktop TRETPES44 1 2x200w amplifier LABE42 1 CVS 6 Ceiling Recessed 70v speaker-White TNY80014240 2 12 Space (21”), 18” Deep Black Melamine Rack MIDBRK12 2 9 Outlet, Single 15 Amp Circuit, Surge/Spike Protected Rackmount MIDPD915RVRN 2

Power Distribution With 2 Stage Surge Suppression And Notification 2 Space (3 1/2”) Rackshelf MIDU2 2 Cables, Connectors, Hardware, Etc MISCELLANEOUS 1 40" LED/LCD Super Slim 24/7 Display Qty NECX401S 2 Security SmartMount® Universal Tilt Mount for 32" - 56" Flat Panel Screens

PEEST650 2

System Program PROGRAM 1 Cables, Connectors, Hardware, Etc MISCELLANEOUS 1 Labor to Install INSTALLATION 1

2.3. One Year Warranty/Service Contract – one-year warranty and service contract on installed Conference Room VTC, Digital Media Switcher, Controller, and all associated installed equipment. One-year warranty/service contract on huddle room VTC, video wall, digital media switcher, controller, and all associated installed equipment. Also, provide a one-year extension warranty/service contract on existing video wall equipment.

2.4. Shipping – Includes crating, handling, and shipping service costs.

2.5. Onsite Installation & Integration installation and configuration which includes installation of mounting structures to walls, essential cabling between video panels and mounting structures, attaching video panels to mounting structures, and alignment of panels (does not include pulling cable through walls unless otherwise specified.) Includes technician integration, installation & calibration of video wall and all connected equipment unless otherwise specified.

2.6. Labor and Services – Include cabling, connectors, labeling, unistrut, vented plates, terminal strips, lacing bars, etc. Includes system design, testing/setting up of system, programming of the controls system, all required construction and installation coordination, on-site installation, wiring, coordination, supervision, testing, and system check-out

2.7. Travel costs and per diem expenses detailed in bid to government

2.8. Training – Contractor shall provide equipment familiarization, Operator (“train the trainer”) and Administrator training for two to five (2-5) Owner-designated personnel no later than ten (10) days following each System’s Acceptance. Owner personnel selected for training shall have moderate familiarity and/or experience with specified technologies, operations, and theory. Training will cover all installed systems and components. Training will last no more than four (4) hours and no less than one (1) hour.

Contractor shall provide two (2) electronic copies of all training materials on DVD/CD.

2.9. Documentation – Installation and Usage Manuals for VTC, Video Wall and Controller as well as an output diagram from the Wall Controller to the Video Wall (included). Contractor shall provide systems’ Acceptance Test Plans for each System no later than five (5) days prior to conduct of respective system’s Acceptance Testing.

3. EXECUTION

The Contractor shall ensure that all of the following criteria are met in regards to the execution of the installation, project management, and labor, required.

3.1. Once all installation is complete the contractor shall demonstrate the system functions of layout selection, input steering, and save functions using one of the touch screens. The contractor shall then demonstrate that the other touch screens function correctly.

3.2. Key Personnel

Contractor shall have the following qualifications.

3.2.1 Achieved InfoComm International AV Provider of Excellence (APEx) certification

3.2.2 Contractor shall have the ability to provide InfoComm certified personnel in the following areas directly applicable to this Performance Work Statement as follows:

• Certified Technology Specialist (CTS)

• Certified Technology Specialist-Design (CTS-D)

• Certified Technology Specialist-Installer (CTS-I)

• Manufacturer certifications for installation, programming and optimization of all proposed equipment and specifically the following credentials:

o Crestron DMC-D-4K/-T-4K; CTI-P201 core programming o Biamp DSP Design/Installation certification; Tesira certification

3.3 Project Management

Contractor shall designate a Project Manager (PM) responsible for coordination with Owner personnel and project oversight from time of Contract Award throughout fulfillment of Solutions implementation, test, acceptance and handoff activities. Owner will be a full partner in the selection and supervision process. Contractor is required to submit a resume of the Project Manager (PM) as part of proposal response. It is highly desirable that Project Manager possess CTS-I certification in addition to military experience. PM responsibilities include:

• Pre-job coordination and resource planning for all Contractor efforts

• Provide resource planning reports

• Conduct weekly telephonic In Process Review (IPR) meetings (hosted by Contractor) with Owner stakeholders. Capture and distribute IPR meeting notes to all stakeholders within 48 hours

• Confirm all network and configuration parameters

• Document and publish project timeline with milestones

• Evaluate utilization and application of technology

• Define acceptance testing and approval processes

• Create and document policies for operation

• Create and document policies for trouble escalation, resolution and repair

• Complete customer satisfaction survey

• Define and document additional training requirements

• Provide utilization reports

• Perform discovery on current usage and make improvement recommendations;

introduce new technologies that assist customer in expanding usage

• Provide assistance/resources to customer to optimize network transmission

• Act as Single Point Of Contact (SPOC) for Owner Project and Contracting activities

3.4 Integration Lead

Contractor shall designate an Integration Lead responsible for the successful implementation of all proposed audiovisual systems and solutions. Primary responsibility will be oversight of all Contractor A/V teams for on-site activities. It is highly desirable that Integration Lead possess CTS-I certification. Contractor is required to submit a resume of the Integration Lead as part of proposal response. Integration Lead shall:

• Be experienced in the design, installation, deployment, configuration and optimization of proposed audio, video and control components

• Work closely with the Owner’s technical POCs and other designated technical staff/contractors regarding technical planning, cable routing and locations; cable termination and interface locations and methodologies; power receptacle location selection; display location selection and connectivity; and audio device location selection.

• Military experience preferable

3.5 On-Site Technical Support

Contractor shall provide escalation technical support for the Project Manager, in addition to backup on-site technical support if an escalated issue requires support from the Project Manager during implementation. The Contractor shall have backup personnel available to respond to the affected systems prior to System Acceptance within 48 hours. The Contractor’s PM shall provide names and contact information to the governments POC of all on-site technical support personnel.

4. CLEAN UP

4.1. Contractor shall repair all surfaces that may have been damaged during work to acceptable conditions as determined by the end user. Prior to final acceptance, the Contractor shall remove all waste materials and debris arising from construction and shall present all maintenance areas in a clean condition. Construction debris shall be removed on a daily basis. Contractor shall dispose of removed material and maintenance excess as determined by the end user.

5. APPLICABLE PUBLICATIONS

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

5.1. Intelligence Community Directive (ICD) 705, Physical and Technical Security Standards for Sensitive Compartmented Information Facilities (ICS-705-1), dated 23 Apr 2012

5.2. 118th Wing Entry Access List (EAL) Form 14, dated XX XXX XX

6. ATTACHMENT/TECHNICAL EXHIBIT LIST:

6.1 Conference Room VTC Cable Route

6.2 Conference Room Floor Plan

6.3 Conference Room Credenza Dimension

6.4 Huddle Room Floor Plan

6.5 Huddle Room VTC Layout

Up

LIEBERT

LIEBERT

1.

m

1.47m.

1.47m.

218 ISS Rack

118 CFT Rack

ROW 1

ROW 2

33 TV1

TV

TV1

Sa m su ng

5"

REF REFMonito r

LG

42"

M on ito r

Samsung 75" Monitor

M on ito r X

M on ito r X

" P

AN

AS

O N

IC

PA

N

AS

O N

IC

TV

Video Fiber In Conduit

V id eo F ib er

In C ab le

T ra y V id eo

F ib er In

C ab le T ra y

STP Cable In Conduit

ST

P

In C ab le

T ra y

STP Video Control Cable

Video Control Panel

25'-4 3/4"

'-8

7'-9 3/4"

39'-4"

'-9

/2

9' -1

/2

218 Conference Room VTC Cable Route

TV

M on ito r X

M on ito r X

PA

N

AS

O

N

IC

PA

N

AS

O

N

IC

TV

Video Fiber In Conduit

STP Cable In Conduit

STP Video Control Cable

Video Control Panel

25'-4 3/4"

'-8

218th Conference Room Floor Plan

8'-1/4"

/4

1'-10 1/2"

Conference Room Credenza

/4

1'-10 1/2"

/4

9'-3/4"

'-1

/8

218th Huddle Room Floor Plan

Huddle Room VTC Configuration

/4

3'-6"

3'-0"

/2

Removable shelves

Peninsula Table

Outside

In si d e

NECX401S

40" Display3

/2

Mitsubishi Cooling Unit

3'-6"

NECX401S

40" Display

1. DESCRIPTION OF SERVICES