J_and_A_-_Temporary_Chiller_Rental_redaction_2_Redacted.pdf

“For Official Use Only”.

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 162D WING (ANG)

1650 E PERIMETER WAY

TUCSON ARIZONA

13 Apr 2018

Control No: 162-18-6002

Justification Review Document for Other Than Full and Open Competition

Program/Equipment: The Contractor shall provide all labor, equipment, material, and supervision necessary to provide a temporary chiller rental to include delivery, set-up and removal at the end of the rental contract.

Authority: 10 U.S.C. 2304(c)(1)

Amount: $94,131.00

Prepared by:

Typed Name:

DSN: _844-6113

Title: Contracting Officer

Date: 13 April 2018

E-mail:

Contracting Officer:

DSN: 844-6113

Date: 13 April 2018

E-mail:

Technical Representative:

DSN: 844-6444

Title: Deputy Base Civil Engineer

Date Reviewed: 13 Apr 2018

Requirements Representative:

Date Reviewed: _13 Apr 2018

Control No: 162-18-6002

Justification and Approval for Other Than Full and

Open Competition

1. Contracting Activity: AZANG, 162 WG, Mission Support Contracting

2. Description of Action: The 162 Wing Maintenance Group is requesting a temporary 50 ton air cooled chiller be rented to provide chilled water to Building 12 because the existing 50 ton chiller is inoperable and needs to be replaced under a subsequent contract.

3. Description of Supplies/Services: This requirement is to provide and install a 50 ton air cooled rental chiller for Building 12 for an initial period of two (2) months with an option to continue monthly rentals up to an additional 10 months at the same rate. The contractor shall provide all necessary maintenance and repair during the rental period. Contractor must be able to respond for emergency repairs in less than 1 business day. Upon notification of rental termination, Contractor shall remove the rental chiller from service. Contractor shall disassemble and remove all temporary electrical, fittings, piping and hardware installed during the setup. Contractor shall remove the rental chiller from the site. The chilled water piping insulation removed for the temporary installation shall be replaced

4. Authority Cited: This acquisition is conducted under the authority of 10 U.S.C. 2304(c)(1).

5. Reason for Authority Cited: On Tuesday 10 April the 50 ton chiller serving the administrative areas of Building 12 was determined to be inoperable and and in need of replacement as repair costs exceeded the value of the chiller. With outdoor temperatures exceeding 90 degrees indoor temperatures started to reach dangerous levels, affecting worker productivity and efficiency. Building 12 houses the command and administrative staff for the

162nd maintenance group which maintains over 70 F-16 aircraft. Total replacement of the chiller is a lengthy process as these large commercial systems are typically custom built upon purchase and have long lead times. The chiller is also located on the rooftop requiring a large crane for removal and replacement. It was determined that renting a 50 ton chiller and connecting into the existing chilled water lines was the only viable option for providing conditoned air in the building while a replacement chiller can be aquired. To prevent mission stoppage, an emergency contract was required to provide cooling for the approximately 120 personnel who work in the portion of the building supplied by the broken chiller.

6. Efforts to Obtain Competition: As required by FAR 6.302-2(b)(2) quotes were requested request “from as many potential sources as is practicable under the circumstances.” As documented in the market research report, the following vendors were contacted: Carrier Rental

Systems, Central TX Commercial A/C & Heating, Centerline Mechanical and Sun Mechanical, All American HVAC, L.L.C., Excel Mechanical, Inc., Basham Heating & Cooling, Carlson

Mechanical Company, and Advanced Mechanical Services.

7. Actions to Increase Competition: As required by FAR 6.302-2(b)(2) quotes were requested request “from as many potential sources as is practicable under the circumstances.”

8. Market Research: Chillers common commercial products available for purchase. Temporary rental of these items are typically done by larger manufacturers or HVAC companies. Several companies were contacted by CE and Contracting to ascertain their ability to provide the 50 ton chiller needed. Only a few were able to provide rental and installation. Four companies (Carrier

Rental Systems, Central TX Commercial A/C & Heating, Centerline Mechanical and Sun

Mechanical) were found that can potentially deliver the equipment. Only two of the four specifically stated that they will install the equipment (Centerline Mechanical and Sun

Mechanical). Central TX Commercial and Centerline are SBs, but only Centerline stated they provide installation. Several other SBs were checked using SBA's Dynamic Small Business

Search (List attached to market research report), but most did not provide rentals at all; only

Centerline provided rental.

9. Interested Sources: As required by FAR 6.302-2(b)(2) quotes were requested request “from as many potential sources as is practicable under the circumstances.” Carrier Rental Systems, Central TX Commercial A/C & Heating, Centerline Mechanical and Sun Mechanical, showed an initial intrest.

10. Other Facts: N/A

11. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date Reviewed: 13 Apr 2018

Signature:

12. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date: 13 Apr 2018 _

13. Fair and Reasonable Cost Determination:

I hereby determine that the cost to the Government for this contract action will be fair and reasonable.

a. IAW FAR 13.106-3(a). Basis for award, two timely questes were received in response to request for quotes W912L2-18-Q-6010. The low quote from for the initial two months, including delivery/setup and removal/teardown. If additional months were required, it would be at a rate of per month. If the option was exercised for the full period the total cost The second timely quote was from for for the first two months including delivery/setup and removal/teardown. If additional months were required, it would be at a rate of per month. If the option was exercised for the full period the total cost A third, late and incomplete quote was received from . The proposed delivery/installation of six days after delivery of award was also unacceptable. This quote was not considered. quote of

$94,131 with option was the lower of the two timely offers, therefore, it is the Contracting

Officer’s determination that the propsoed cost to the Government is be fair and reasonable.

Date: 13 Apr 2018

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Date: 13 Apr 2018