UPDATED_PWS_Project_Inspector.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Project Inspector

1.0 General:

1.1 Scope: Non personal services, contractor shall provide all non-personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform construction inspection services to assist the 173rd Civil Engineering Squadron at Kingsley Field ANGB, Klamath Falls, OR as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: The 173rd Fighter Wing at Kingsley Field ANGB is adding a Total Force Integration (TFI) mission to its F-15 training unit. The TFI includes seven additional F-15C aircraft and 90 active duty members stationed at Kingsley Field. This mission increase includes various complex MILCON and SRM projects at high cost magnitudes that require both design, construction and commissioning. Due to the complex nature of the projects, many of which contain unique construction and sustainability elements, and the magnitude of concurrent projects in design and construction phases, the 173rd Civil Engineering Squadron has determined the requirement for an onsite project manager/inspector throughout the completion of the TFI conversion in order to ensure accomplishment of mission critical goals and the timely execution of all construction and design projects.

1.3 Period of Performance: The Period of performance shall be 1 year with a second year as an option. The Period of Performance reads as follows:

1.3.1 Base Bid: 30 September 2018 to 29 September 2019

1.3.2 Option 1: 30 September 2019 to 29 September 2020

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US Holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: First Monday in October

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: Third Thursday in November

1.4.3.10 Christmas Day: Third Thursday in December

1.4.4 Place and Performance of Services: The primary location of onsite work is Kingsley Field ANGB. The contractor shall provide full time services onsite (average 40 hours per week). The daily hours will be eight (8) hours a day exclusive of lunch period performed during core office hours which are 0730 hrs. to 1600 hrs. M-F. Normal hours of operation are (earliest operating time and latest operating time) 0600 HST to 1700 HST, M-F. Contractor shall not work any alternate work schedule without the explicit and prior approval of both the COR and the Contracting Officer. Telecommuting is not authorized for this Performance Work Statement. Overtime is not authorized for this Performance Work Statement. Performance of services should be on a regular weekly schedule to allow for quality monitoring and not be varied unless there is prior request and approval from the COR and Contracting Officer. Contractor shall not perform services on recognized US holidays or when Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government directed facility/installation closing. Performance shall be on-site. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: The contractor shall comply with the security requirements as stated in this contract and as provided for in AFI 31-601, Industrial Security Program Management. The provisions for DoD 5220.22-M, National Industrial Security Program (NISPOM), shall apply to this contract. The contractor shall ensure that employees adhere to all MAJCOM, NGB and local security regulations and directives.

1.4.5.1 Applicable to Air Force and ANG installations unless specified otherwise in the Task Order: Air Force and ANG installations are closed installations, pursuant to Sec 21, Internal Security Act of 1950, 50 U.S.C. 797 and, as such, only those persons granted permission may enter. It is therefore required that control be exercised over contractor employees while working on Federal property.

1.4.5.2 Security Clearances: Contract employees who have access to classified information, Local Area Network (LAN) or controlled/restricted areas require a National Agency Check (NAC); some will subsequently require a Secret security clearance. Standard Form 86 shall be accomplished within 5 calendar days of Task Order award or hiring of new employees. A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed. Contractor shall work with the Contracting Office for processing into the Contractor Verification System (CVS).

1.4.5.2.1 A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed OR the Contractor must have or be able to obtain and maintain a SECRET clearance.

1.4.5.2.2 Contractor shall work with the Contracting Officer for processing into the Trusted Associate Sponsorship System (TASS) formerly known as Contractor Verification System (CVS) IAW basic contract Performance Work Statement paragraph 7.11 through 7.12.6.

1.4.5.3 Homeland Security Presidential Directive (HSPD) 12. The “smart” card or Common Access Card (CAC) identification system is necessary for access to physical assets and IT systems. The more stringent identity proofing requirements are mandatory. Extensive employee background checks may take extended periods of time and can potentially hamper contract performance.

1.4.5.4 Requirements vary from state to state but both Army and Air National Guard require contractor application for a Common Access Card (CAC) to be processed through Contractor Verification System (CVS). Within 10 working days of an awarded Task Order, the contractor shall submit a list of employees to the Contracting Officer who will be supporting the effort for input into the Contractor Verification System (CVS). The Contracting Officer shall ensure that the Trusted Agent Security Manager (TASM) receives this information and the TASM will provide it to the appropriate Trusted Agent (TA). The list shall be on company letterhead and shall include the employee’s full name, address, date of birth, social security number, valid/current email address, security clearance, Task Order/contract number and end date of Task Order. Additional information may be necessary as requirements vary with each Federal facility. The Contractor shall comply with the Federal facility requirements for obtaining a CAC as defined in the Task Order PWS. Once the Trusted Agent (TA) inputs the contractor employees’ data into the CVS, they will receive a system generated email to visit the CVS website to verify and update/add their information. Within a few days after they complete the application (unless there are issues with their registration/NAC, etc.), they will be approved and will receive a second system generated email stating that their registration is complete. At that point they should go to the nearest CAC/DEERS office for issuance of a CAC card. Failure to respond to the first system generated email within five working days will remove them from the system. They will need to resubmit their contact details; hard copy or electronic documentation will be shredded or deleted once they are input into the CVS system. Subsequent listings of additions/deletions shall be submitted to the Contracting Officer as employees are hired or released.

1.4.5.5 Retrieving Identification Media. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart for any reason. All identification media shall be returned to the KO within 14 days of employee departure.

1.4.5.6 COMSEC. All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor employees shall be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time they place/receive a call they are subject to COMSEC procedures. The contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall be aware of and abide by all Government regulations concerning the authorized use of the Government's computer network; including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.7 During the performance of this Task Order, contractor employees may have access to or may generate unclassified information of a sensitive nature that is inappropriate for release to the public. Contractor shall implement information control procedures that require Government approval prior to the release of any information derived from the performance on any Task Order by the contractor or its employees, regardless of forum.

1.4.5.8 Contractor and all associated employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD HQDA and or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 AT Level 1 Awareness Training: All contractor employees, to include subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 Awareness Training within 30 calendar days after the contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at

1.4.8 Information Awareness: All contractor employees and associated subcontractor employees with access to government information system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and shall successfully complete the DOD Information Assurance Awareness Training prior to access to the IS and then annually thereafter.

1.4.8.1 All contractor employees and associated subcontractor employees shall complete the DOD Information Assurance Awareness Training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions shall comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M and AR 25-2 within six months of employment.

1.4.9 Reserved

1.4.10

1.4.10 Classified Information: Not Applicable

1.4.11 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions to preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.12 Special Qualifications: A minimum of three (3) years of practical experience in complex construction management and inspection with regard to construction at DoD Facilities, preferably at Kingsley Field.

1.4.13 A minimum of 20 years performing complex construction project inspection duties.

1.4.14 A minimum of 5 years’ experience with complex horizontal construction, including airfield concrete paving.

1.4.15 Possess Army/Air National Guard experience/knowledge directly related to the requirements of the task order.

1.4.16 Contractor must possess working knowledge of current Federal, Department of Defense, Army and Air National Guard engineering regulation, instruction and technical letters and knowledge of the Federal and DoD Acquisition Regulations; must be well versed and knowledgeable of agency standard operating procedures and safety issues.

1.4.17 Contractor must possess computer operation skills using Microsoft Word, Excel, and Power Point.

1.4.18 Post Award Conference/Periodic Progress Meetings: Monthly or as required by KO

1.4.17 Contract Manager (CM): KO

1.4.18 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situation where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.18.1 Identification Badges: IAW with Basic Contract Paragraph 7.11 When contractor employees are working on Government facilities or participating in Government meetings, the contractor employees or associated subcontractor employees shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. Contractor or Government issued badges are acceptable.

1.4.19 Contractor Travel: Travel is not authorized for this task order.

1.4.20 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1 Definitions and Acronyms:

2.2 DEFINITIONS:

2.2.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.2.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.2.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.2.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.2.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.2.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.2.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.2.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government is not privy to the contract with the subcontractor.

2.2.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.3 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside the Continental United States (includes Alaska and Hawaii and all off shore U.S. territories and possessions)

ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.1 Government Furnished Property, Material Equipment and Services (GFP/M/E/S): Government will provide the facilities, equipment, materials and services listed below:

3.2 The contractor and the Government representative shall conduct inventory of all Government furnished equipment within ten days of commencement of performance. The contractor shall sign a receipt for all furnished equipment. The contractor and Government representative shall determine the working condition of all equipment. The Government will replace or repair any item not in working order.

3.3 Facilities: Contractor will be provided with adequate office space and workstation located at the 173rd Civil Engineer Flight at Kingsley Field ANGB. All Government furnished supplies and equipment shall be for official use only and shall remain at the workplace at 173rd Civil Engineering Flight at Kingsley Field ANGB.

3.4 Equipment: Government issued Common Access Card (CAC), a complete workstation and chair, computer, telephone, expendable supplies, computer hardware and software (and support), internet/intranet/Local Area Network (LAN) (and support), use of a fax machine, copier, printer, scanner, mail service and postage. All Government furnished equipment shall be for official use only and shall be returned at the completion of the task order.

3.5 Materials: None

3.6 Services: None

3.7 Utilities: None

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in this contract.

5.0 Requirements: The contractor shall:

5.1 Provide completed construction project inspection documentation in accordance with applicable directives and implemented design policies.

5.2 Monitor or inspect complex and multi-disciplinary project and substantial new construction, renovations and improvements to real property facilities.

5.3 Perform continuous surveillance of assigned projects to ensure adherence to accepted project schedules, compliance with project specifications, contractual provisions and safety requirements and all other contractual documentation and report discrepancies and recommendations to the COR and/or Contracting Officer.

5.4 Perform construction management services to include submittal reviews, site observations, attend progress meetings, and prepare daily project documentation and submit to the COR and/or Contracting Officer for review and, if required, approval.

5.5 Maintain daily inspection records in a timely and accurate manner. Review the daily inspection logs for accuracy and compliance, make inspection logs available to the COR and/or Contracting Officer and report discrepancies to the same.

5.6 Maintain noncompliance log and make log accessible to COR and Contracting Officer. Recommend appropriate corrective actions based on technical expertise to the COR and/or Contracting Officer.

5.7 Attend final inspection of projects to ensure technical adequacy, accuracy and compliance with contract provisions. Review final inspection report, and make technical recommendation for basis of acceptance or rejection and report discrepancies and recommendations to the COR and/or Contracting Officer.

5.8 Reviews architectural drawings, sketches and specifications for technical adequacy, constructability, maintainability, operability and interpretation in terms of recommendations for manpower, supplies and equipment and report discrepancies and recommendations to the COR and/or Contracting Officer.

5.9 Assist with technical design reviews to include review of proposed change order packages. Technical review shall include reviews of drawings, specifications for all engineering disciplines for conformance to the project documents, design policy, applicable codes, and constructability issues. Contractor shall confirm conformance to cost limitations if applicable.

5.10 Review Request for Information submitted regarding projects and research potential answers and solutions as response in conformance with contractual documentation and present technical recommendations the COR and/or Contracting Officer.

5.11 Contractor shall compile project data and change order requests from the 173rd Engineering staff and/or PMs for input into WebPDS.

5.12 Contractor shall assist 173rd Engineering staff with project close out documentation.

5.13 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

(13)

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

%20Library/Forms/AllItems.aspx

https://gkoportal.ng.mil/ang/a7/SitePages/Home.aspx

ARNG

https://gkoportal.ng.mil/arng/G4/D02/B01/SitePages/Hom e.aspx

Technical Exhibit 1 Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task

Performance Standard

Acceptable Quality Level (AQL) Surveillance Method/ By Whom

within established time frames each month.

Periodic Inspection- COR will review daily reports, weekly action report and monthly status report.

**IMPORANT**Final Inspections only occur at the end of a project and are not re-occurring events on a regular basis

Technical review shall include reviews of drawings, specifications for all engineering disciplines for conformance to the project documents, design policy, applicable codes, and constructability issues within established time frames

**IMPORANT**Final Inspections only occur at the end of a project and are not re-occurring events on a regular basis

Technical Exhibit 2 Deliverables Schedule

5.1-5.4, and 5.8-5.12 Weekly Status Reports

5.1-5.4, and 5.8-5.12 Monthly Status Reports Weekly

Monthly N/A

N/A Electronic Submission

Electronic Submission COR via email or SharePoint

COR via email or SharePoint