PWS.pdf

MANDATORY FORMAT FOR PERFORMANCE

WORK STATEMENT (PWS) FOR

Georgia (GA) Region IV Homeland Response Force (HRF) Vigilant Guard Exercise Services

1.1 General: This is a non-personal services contract to provide Georgia (GA) Region IV Homeland Response Force (HRF) – Vigilant Guard (VG) Exercise contractor support to provide and manage contractor role players, moulage, mannequins, and venue. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The NGB J3/7 provides the Chief, National Guard Bureau (CNGB) with subject matter expertise on joint doctrine, training, education, and exercises to ensure a trained and balanced National Guard force ready to support any mission of the several States or Combatant Commanders.

1.2 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, venue and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Vigilant Guard Exercise Services, as defined in this PWS. Due to the location requirements and capabilities of Guardian Center and staff, GA National Guard and the GA HRF will be able to successfully perform required VG task. Also, Guardian Center has available resources onsite with various scenarios necessary to simulate realistic conditions required to support the full-scale exercise that is designed to be at the maximum level.

1.3 Background: The State of Georgia is the lead state for a Vigilant Guard Exercise in March of 2017. Vigilant Guard is an exercise program sponsored by US Northern Command (USNORTHCOM) in conjunction with the National Guard Bureau. The program provides an opportunity for Federal agencies, State National Guard Joint Force Headquarters, State Joint Task Forces and field units to improve command and control, operational relationships, and interoperability with civilian partners. GA Region IV HRF is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. GA Region IV HRF ensures these functions are integrated and complementary where appropriate. In an effort to provide conditions wherein the participants are challenged with probable real-world situations

1.4 Period of Performance (PoP): The Period of Performance shall be: 26-30 March 2017

1.5 General Information:

1.5.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.5.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.5.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.5.3.1 New Year’s Day: January 1st

1.5.3.2 Martin Luther King, Jr.’s Birthday

1.5.3.3 President’s Day

1.5.3.4 Memorial Day

1.5.3.5 Independence Day: July 4th

1.5.3.6 Labor Day

1.5.3.7 Columbus Day

1.5.3.8 Veteran’s Day: November 11th

1.5.3.9 Thanksgiving Day

1.5.3.10 Christmas Day

1.5.4 Place and Performance of Services: The contractor shall provide services for operational training based on the exercise dynamics and conditions except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at 600 Perry Pkwy, Perry, GA 31069. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

Telecommuting is/is not authorized.

1.5.5 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.5.6 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.5.6.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.5.6.2 Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

1.5.6.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.5.6.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.5.6.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.5.7 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.5.8 CAC Requirement: The Common Access Card (CAC) is the Department of Defense (DOD) Federal Personal Identity Verification (PIV) credential. In accordance with Directive Type Memorandum (DTM) 08-003, December 1, 2008, incorporating Change 5, October 8, 2013, Initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check with favorable results reflecting "No Record" and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DOD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and (d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

1.5.9 HSPD-12 Background Investigation Requirements: The contractor ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and by personnel requiring access to a DoD network (and other eligible populations as specified in DTM-08-003 Attachment 3, paragraph 3a.) are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to the Office of Personnel Management (OPM) a National Agency Check with Inquiries (NACI) or equivalent/higher investigation. It is the responsibility of the contractor to ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at attachment (TBD), at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP.

Contractor personnel will then receive two e-mail messages; the first will confirm that the request has been received by the Office of Personnel Management, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the BI will be initiated. The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system are complied with immediately. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and register as an "Army Guest," with the sponsor being the COR or a COR designated individual if the COR is ineligible to serve as an AKO Sponsor. Note: If an employee of a contractor loses the Privilege to access AKO, they lose the ability to renew their CAC. Therefore it is critical that contractor employees maintain their AKO accounts.

It is recommend that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The TASS TA for this requirement will be:

The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://www.dmdc.osd.mil/tass/.

The FSO or contractor employee will submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI).

The government will inform the contractor's applicant, via email, of one of the following:

1.5.9.1 Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator:

http://www.dmdc.osd.mil/rsl/).

1.5.9.2 Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

1.5.9.3 Returned. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification."

Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

Issued CACs shall be for a period of performance not longer than three (3) years or the individual's contract end date (inclusive of any options), whichever is earlier.

The contractor shall return issued CAC's to the DEERS office upon departure or dismissal of each contractor employee. Obtain a receipt for each card and provide to the TA/COR.

1.5.10 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.5.11 Watch Training. The contractor with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training.

1.5.12 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.5.13 OPSEC SOP/Plan. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the Contracting Officer within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

The contractor shall ensure this individual becomes OPSEC Level II certified in accordance with

AR 530-1.

1.5.14 Classified Information. For Contracts That Require Handling or Access to Classified Information. The contractor shall comply with FAR Clause 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and applicable updates/changes.

1.5.15 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.16 Special Qualifications:

1.5.17 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.18 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.5.19 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.5.20 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.21 Contractor Travel: Travel to other government facilities or other contractor facilities may be required. All contractor associated travel associated with the support of this contract shall be accounted for in the contractor’s proposal on a firm fixed price basis to the Government

1.5.22 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions

2.1.1 BREACHING AND BREAKING. The most dangerous skin to perform in a collapse condition as it is the most likely to initiate, by battering a broken building, a secondary collapse.

- Typically: jack hammering on concrete to make a hole to make entry; to break down an object.

- Atypically: to as carefully as possible widen any existing opening to allow responders and victims entrapment access.

2.1.2 CERFP. The CERFP teams and WMD-CSTs provide a phased capability;

WMDCSTs detect and identify CBRNE agents/substances, assess the effects and advise the local authorities on managing the effects of the attack. The WMD-CSTs also assist with requests for other forces. The CERFP teams locate and extract victims from a contaminated environment, perform mass patient/casualty decontamination, and provide treatment as necessary to stabilize patients for evacuation. The teams are specially trained to respond to a weapons-of-mass-destruction incident. The WMD-CSTs are dedicated units of National Guard personnel on active duty, whereas, the CERFPs are comprised of existing National Guard units in traditional reserve status. They can be mobilized in state active duty, Title 32, or Title 10 status. Each CERFP can be ready to deploy to an incident site within six hours of notification of a CBRNE or WMD incident.

2.1.3 CONFINED SPACE. A space that is large enough and so configured that an employee can bodily enter and perform assigned work; has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults, and pits); and is not designed for continuous employee occupancy.

-Typically: Confined Space Entry. All the training required is to ensure clean air is inside a confined space. The removal of victims in a "permitted space" is what most training covers.

-Atypically: In a collapse there is no permit, no attendant or anyway to follow the prescribed typical guidelines.

2.1.4 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.5 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.6 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. (1LT Wesley J. Dandridge)

2.1.7 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.9 DUAL STATUS COMMAND. Dual status command allows one commander to command both federal (Title 10) and state forces (National Guard in Title 32 and/or State Active Duty status) with the consent of a governor and the authorization of the president.

This centralized command and control construct provides both the federal and state chains of command with a common operating picture through the eyes of the DSC. It also enables the DSC to maximize his or her federal and state capabilities, as well as facilitate unity of effort from all assigned forces.

2.1.10 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT

PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.11 HOMELAND RESPONSE FORCE (HRF). Composed of approximately 566 personnel, encapsulates lifesaving capabilities including Search and Extraction, Decontamination, Emergency Medical, Security, and Command and Control (C2). Each HRF will be staffed with Army National Guard Soldiers and Airmen. HRFs provide a scalable capability to bridge a gap between initial National Guard (NG) response and Title 10 capabilities.

2.1.12 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.13 LIFTING AND HAULING. The term "hauling implies that rigging equipment is used to move a heavy object.

-Typically: to move a heavy object with technology.

- Atypically: to use what is in the surrounding area without returning to a cache for technology.

2.1.14 MOULAGE. Application of mock injuries for the purpose of training Emergency

Response Teams and other first aid training.

2.1.15 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.16 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.17 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance

2.1.18 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.19 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.20 ROPES. Ropes in a high angle situation is the least used skill in all emergency services.

- Typically: high angle skills are used the least and can be used in unique situations.

- Atypically: low angle are used more often and should be used in problem solving to a greater extent.

2.1.21 RUBBLE PILE. Informal term for Structural Collapse Venue Site.

2.1.22 SHORING. The goal of shoring is to stabilize the object that is causing an unacceptable risk to extractors. Stabilizing can be accomplished by other means such as tying back and cribbing; both are faster than shoring and require fewer materials.

2.1.23 Typically: use lumber to erect two shores an hour to stabilize a structure prominently or at least a long-term period.

2.1.24 Atypically: stabilize the structure or object to an acceptable point to search and extract, with the materials in the area as much as possible and practical.

2.1.25 STRUCTURAL COLLAPSE SIMULATOR (SCS). A structure, tunnel or collapsed building, use to simulate a normal structure in a collapsed state either due to a natural disaster or a domestic terrorism event.

2.1.26 SUBCONTRACTOR. One that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the Subcontractor.

2.1.27 WHITE CELL. A neutral element that ensures the exercise stays on course and within the exercise commander’s training objectives.

2.1.28 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29 WORK WEEK. Monday through Friday, unless specified

otherwise.

2.2 ACRONYMS:

AAR After Action Report AC Area Commander AEI Army Enterprise Info Structure AFARS Army Federal Acquisition Regulation Supplement ANG Army National Guard AR Army Regulation ATCTS Army Training Certification Tracking System AUP Acceptable Use Policy BBP Better Business Practice CDM Concept Development Meeting CERFP CBRNE Enhanced Response Force Packages CBRN Chemical Biological Radiological Nuclear CCIRs Commander’s Critical Information Requirements CCE Contracting Center of Excellence CFR Code of Federal Regulations CM Contract Manager CNGB Chief National Guard Bureau COMSEC Communications Security CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CPX Command Post Exercise CRTC Combat Readiness Training Center CST Civil Support Team CUI Controlled Unclassified Information DA Department of the Army DC Displaced Civilians DHS Department of Homeland Security DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DSCA Domestic Support to Civil Authorities EMAC Emergency Management Assistance Compact EMI Emergency Management Initiative ENDEX End Exercise EXCON Exercise Control FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FPCON Force Protection Condition FPM Final Planning Meeting

FSRT Fatality Search & Recovery Team FTE Full Time Equivalent

FTX Field Training Exercise HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Headquarter Department of Army HRF Homeland Response Force HSEEP Homeland Security Exercise & Evaluation Program IA Information Assurance IAPS Incident Action Planning Support IC Incident Commander ICS Incident Command System IMT Incident Management Team IPM Initial Planning Meeting IT Information Technology JELC Joint Event Life Cycle JET Joint Enabling Team JFHQ Joint Forces Headquarters JISCC Joint Incident Site Communications Capability JITEC Joint Interagency Training and Education Center JLLIS Joint Lessons Learned Information System JMETs Joint Mission Essential Tasks JOC Joint Operations Center JTR Joint Travel Regulation JTS Joint Training System JTF Joint Task Force JTIMS Joint Training Information Management System KO Contracting Officer LNO Liaison Officer MOA Memorandum of Agreement MPM Mid Planning Meeting MSR Monthly Status Report NACI National Agency Check Inquires NGB National Guard Bureau NGRF National Guard Reaction Force NIMS National Incident Management System NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OCT Observer Controller Trainer ODC Other Direct Costs OPSEC Operations Security PCO Procuring Contracting Officer PII Protection of Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Program SFE Special Focus Exercise SME Subject Matter Experts S&R Search & Rescue STARTEX Start Exercise TAR Travel Authorization Request TE Technical Exhibit TTX Table Top Exercise WWAF-RA Wide Area Workflow-Receipt and Acceptance

3.0 Government Furnished Property

3.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

• Materials: None

• Equipment: None

• Services: None

3.2 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS at satellite locations.

3.3 The contractor, its employees, and subcontractors shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper identification with them at all times. The contractor shall be responsible for compliance with all regulations and orders of the installation; respecting identification of employees, movements on installation, parking, truck entry, and all other installation regulations, which may affect the work.

3.4 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Labor hour and Time & Materials employees are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. The award of this task order does not create a right for any individual contractor employee to have access to any installation. Any moving violation of any applicable regulation may result in the termination of the contractor employee’s installation driving privileges.

4.0 Contractor Furnished Property

4.1 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.2 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements

5.1 The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Vigilant Guard Exercise services as defined in this PWS.

Materials Quantity

CBRNE Package, Radiological 2 CBRNE Package, CWA/BWA Laboratory, Level 1

Semi-Private Lodging 14 Shower Trailer 12 Porta Trailer 12 Generator 1 Role Player Clothing 9 units Moulage Package 4 units Mannequins 155 units

Personnel QTY Units of

Measure Units

Logistics Support Specialist (Role Player Coordinator)

16 Hour 56

Role Player, Actor 100 Hour 56 Role Player Actor ICS 5 Hour 48

Mannequin Management 10 Hour 72

ICS SME 1 Hour 28 Medical Support Standby

1 Hour 48

5.2 Safety Considerations: The Contractor is responsible for the safety of their contract employees and shall ensure adequate hydration, nutrition and sunscreen of role players throughout the period of performance for which excessive heat is expected. Note: The Role Players shall not bring any cellular phones, jewelry, watches, or any other personal effects on the rubble pile, the Government will not be responsible for any lost personal items.

5.3 Use government provided identification badges (if required). Personnel entering military installation shall have two form of state/federal ID to enter federal facility.

5.4 Provide a formal plan procedures and resources available for on-site safety, ‘realworld’ emergences and life support. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training.

5.5 Due the increased possibilities of slips, trips and falls in certain venues, contractors shall screen role players for physical and medical issues that may limit their ability to fulfill the requirements.

5.6 Provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location. Provide points of contacts with a high visibility method of identification (e.g. vest) at all training sites to supervise and support personnel.

5.7 Contractor shall have effective and clear communications with Exercise Planner, Exercise Control, the COR and any pertinent key personnel within the contractor’s employees on ground determined by the Contractor. Provide point of contacts to Exercise Lead and any pertinent key personnel. Obtain radios and arrange for Internet access if required. The contractor shall ensure the assigned Contract Manager and lead NIMS/ICS Subject Matter Expert (SME) coordinates with Exercise Lead.

5.8 Provide role players (actors) in accordance with Part 7, Attachment 7.3 specifications (quantity, locations, and dates) for each of the exercises. The numbers of artisans are based on exercise needs. Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

Provide patient flow rates in accordance with exercise scenarios.

5.9 Ensure Displaced Civilain (DC) role players are briefed on specifics of exercise scenario requirements and perform within the limits of the scenario. Provide DC role players IAW exercise scenario acting requirements.

5.10 Ensure timely transportation and pickup of role players once they have completed the exercise scenario to maximize the role player recycling process.

5.11 Provide mannequins in accordance with Part 7, Attachment 7.3 specifications (quantity, locations, and dates) for each of the exercises. Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

5.12 Provide exercise scenario specific moulage for mannequins.

5.13 Weighted mannequins shall meet the following minimum specification – Adults minimum of 150 pounds with weighted limbs; Children 60-100 pounds; Infants 10- 30 pounds. Composition of mannequins: Adults ~ 75%, Children ~15%, Infants ~ 10% mix.

5.14 All role players, moulage and weighted mannequins to include all contractor required props shall be setup not later than 1 hour prior to the scheduled start time for each venue.

5.15 Provide SME support and properly implement the incident command system, emergency response plan, and local emergency response plan. Provide role players (actors) in accordance with Part 7, Attachment 7.3 specifications (quantity, locations, and dates) for each of the exercises.

5.16 Incident Commanders and Area Commanders must be trained and proficient in the NIMS/ICS methods and protocol. Contractor shall provide NIMS/ICS personnel with the requisite knowledge to implement an Incident Command System and Emergency Plan in order to support each exercise venue. The Incident Command and Area Command SME shall have knowledge of and experience with the following:

• National Response Plan (NRP) and National Incident Management

System.

• Real World Experience in Response to an Incident and Disaster, includes staff functions and actual command experience at incident, area, joint, and unified levels.

• ICS Staff Functions and NG response capabilities

• Completion of Incident Command System Classes (from IS-100 to

IS800 (completion of IS 300 and 400 preferred)

• Developing forms, SOG’s/SOP’s, IAP and associated Incident Command Forms.

• CBRNE, CST, CERFP, and HRF mission and structure

• Certification in HSEEP or other exercise method - Interagency

Coordination and Liaison experience at the local, county, state, federal or tribal levels.

• Simulation cells for exercises

• Knowledge of how state emergency response plans and regional response plans are implemented and understand the importance of decontamination procedures

• Expertise on hazards and risks associated with employees working in chemical protective clothing

5.17 The Contractor must submit Close-Out Report and AAR comments at the end of the period of performance.

5.18 Close-Out Report shall be delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead NLT 7 days after period of performance. The content of the report shall be free of grammatical, spelling and factual errors.

5.19 Contractor Manpower Reporting Application (CMRA):

5.19.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau GA Region IV HRF via a secure data collection site.

5.19.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

AR 25‐2 23 March 2009 Information Assurance AR 530‐1 19 April 2007 Operations Security (OPSEC)

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 –Location/Date Support Information

7.4. Attachment 4/Technical Exhibit 4— After Action Report

7.5. Attachment 5/Technical Exhibit 5 - Quality Assurance Worksheet

7.6. Attachment 6/Technical Exhibit 6-Site images

TECHNICAL EXHIBIT 1 7.1 Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

(The Service required— usually a shall statement)

Performance Standard

Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1

The Contractor shall provide:

Task 1, Program Management:

- Attend planning meetings, AAR briefing, and daily “hotwash” as required

- Resolve action items assigned to the contractor at meetings

- Provide reports, briefings and correspondence

-Develop safety & communications plans and provide applicable equipment

-Provide role player orientation and mandatory safety training prior to participation

100% compliance 100% inspection

The contractor shall provide materials and services to accomplish all tasks outlined in this Performance Work Statement throughout the period of performance of the contract. The contractor shall prepare for, conduct, and participate in meetings and reviews when required. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training.

(5.0- 5.19.2)

PRS # 2

Task 2, The Contractor shall provide: Provide Role Player, Moulage, Trauma mannequins

- Provide all support for exercisecontained in Part 7, Attachment 7.3

- Provide on-site manager - Provide 1 staff member to play role of EMS coordinator/county coroner as exercise dictates - Attend planning meetings as required

- Provide casualty role players, displaced civilians, and trauma mannequins

- Set up “fixed” moulage and holding sites

- Administer moulage and glo germ techniques

- Provide waterproof injury/masscasualty cards and props as required

- Provide transportation as required

100% compliance

100% inspection

Support: The Contract Manager shall coordinate with the COR and Exercise Lead for the placement and rotation/recycle of role players within their specified time frames to maintain adequate flow rates of injured personnel for the exercise.

The contractor shall provide required support as listed IAW the performance standards (5.8)

PRS # 3

The Contractor shall provide:

Task 3, Provide NIMS/ICS Subject

- Provide all support for exercisecontained in Part 7, Attachment 7.3

100% compliance 100% inspection

Matter Expert Support for - The contractor shall provide required support as listed IAW the performance standards

- Provide on-site manager

- Attend planning meetings as required

- Provide SMEs for the disciplines of: Fire Rescue, Hazardous Materials (HAZMAT), Emergency Medical Services (EMS), Law Enforcement and Emergency Management

- Provide continuous support up to 24 hours (shift/flexible work hours) when required

- Attend EDMSIM operator training as required

Incident/Area Command: The contractor shall provide qualified SME support to properly implement the incident command system, emergency response plan, and local emergency response plan.

SMEs shall assist in preparing, writing, designing, assessing, coordinating and managing incident action plans, ICS reports and risk analysis measures. (5.7)

PRS # 4

The Contractor shall provide:

Task 4, Close-out report & AAR:

NLT 7 days after Period of Performance

- PDF, electronically

- One (1) copy -Submitted to COR

100% compliance 100% inspection

The Contractor shall submit CloseOut Report at the end of the period of performance. (5.17)

PRS # 5

The Contractor shall provide:

Task 5, The Contractor Manpower

- Report captures all labor (including subcontractors) - Report NLT October 31 of each calendar year

- Send questions to the help desk through appropriate CMR website http://www.ecmra.mil/

IAW the Deliverable Schedule in Part 7, Attachment 7.2

Evaluation of 100%

Reporting (CMR): The contractor shall report ALL contractor labor hours required for performance of services provided under this contract via a secure data collection. (5.19)

TECHNICAL EXHIBIT 2

7.2 Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

Close out Report and AAR Comments

7 days after Period of Performance

One (1) copy Format approved by Government

COR

Contractor Manpower Reporting

At end of Period of Performance

One (1) copy PDF, Electronically COR

Quality Assurance Worksheet

As required One (1) copy PDF, Electronically COR

TECHNICAL EXHIBIT 3

7-3 Location & Date Requirement

Albany, GA 27-29 March 2017

Requirement QTY

Logistics Support Specialist (Role Player Coordinator)

Role Player, Actor 50

Role Player Clothing 3 Units

Mannequins 35 Units

Moulage Package 1

Tifton, GA 28 March 2017

Role Player Actor, ICS 4

Logistics Support Specialist (Role Player Coordinator)

Role Player, Actor 50

Role Player Clothing 3 Units

Mannequins 30 Units

Moulage Package 1

Fort Stewart, GA 26-27 March 2017

Role Player Actor, ICS 1

Mannequins 15 Units

Perry, GA 29-30 March 2017

ICS SME 5

Logistics Support Specialist (Role Player Coordinator)

Role Player, Actor (29 March 2017) 75

Role Player, Actor (30 March 2017) 100

Role Player Clothing 3 Units

Mannequins 75 Units

Moulage Package 2

TECHNICAL EXHIBIT 4

7.4 AFTER ACTION REPORT

Attachment 1 (After Action Report) Instructions:

The Contractor’s Progress, Status, and Management Report, Monthly Status Report (MS/AAR), indicates the progress of the work, status of the program and of the assigned tasks. This report shall include cost updates and a comprehensive After Action Report with information relating to accomplishments, existing or potential problem areas and proposed action to resolve the problems. This report is submitted monthly in WAWF along with the invoice.

Format:

After Action Report Month / Year

Contract Number:

Title:

Award Date:

Period of Performance:

Contracting Officer’s Representative:

Services Provided/Accomplishments:

Issues or Concerns:

Recommendations:

Plans for Next Work Period: Meeting/Travel

Summaries:

Budget Profile:

Total Funding:

Invoiced:

Balance:

Report POC: (Name / Telephone Number / email)

TECHNICAL EXHIBIT 5

7.5 QUALITY ASSURANCE WORKSHEET

QUALITY ASSURANCE WORKSHEET

Performance Rating

Deliverable/Service Quality

Rating Causative

Factors Effect on Mission

Action Required/

Date

Program Management Green Comments Unnecessary for “Green” QA Rating

Yellow

Red

Contractor Management Reporting

Green Comments Unnecessary for “Green” QA Rating

Yellow

Red

Casualty Role Players, Moulage, and Trauma Mannequins

Green Comments Unnecessary for “Green” QA Rating

Yellow

Red

NIMS/ICS SME

Green Comments Unnecessary for “Green” QA Rating

Yellow

Red

Close Out Reporting and AAR Comments

Contractor Manpower

Reporting

Perry, GA

Albany, GA

Fort Stewart , GA