PWS_-_VG_Exercise_Coordinator.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

MICHIGAN NATIONAL GUARD (MING)

VIGILANT GUARD EXERCISE PLANNER

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Exercise Design Support and Execution Services, as defined in this PWS.

1.2 Background: The Michigan National Guard (MING) conducts an annual Domestic Operation / Defense Support to Civil Authorities Exercise to confirm the Michigan National Guard forces ability to react to and support Local, State and Federal Agencies during a period of crisis or catastrophe. Michigan National Guard executes a virtual and constructive Consequence Management Command Post Exercise (CPX), for four (4) days in Lansing, Michigan and other locations to confirm the readiness of the Michigan National Guard to provide Defense Support of Civil Authorities. Northern Exposure (NE) will confirm MING readiness to support State and Federal Agencies in the event of catastrophe. Select MING units assigned: National Guard Reaction Force (NGRF), Ready Reaction Force (RRF), Quick Reaction Force (QRF), and Chemical, Biological, Radiological/Nuclear (CBRN).

Response will confirm their ability to respond with: techniques, procedures and policies that support Defense Support to Civilian Agencies (DSCA) mission for Michigan. The annual Consequence Management Exercise (CMEX) will test MING’s ability to provide assets and personnel to be used to assist in missions normally carried out by civil authorities.

Annual Consequence Management Exercise (CMEX) will test MING's ability to provide assets and personnel to be used to assist in missions normally carried out by civil authorities.

These missions could include responses to natural and man-made disasters, law enforcement support, and other domestic activities. CMEX will focus on the Joint Forces Headquarters, the Joint Operations Center and Joint Staff, Joint Task Force and/or a Dual Status Command (Title 10/Title 32) and their ability to negotiate complex missions during complex coordinated infrastructure attacks.

Each exercise will follow an 18-month Joint Event Life Cycle (JELC) containing a number of events that will ensure successful execution. The exercise cycle includes but is not limited to Concept Development Meeting (CDM), Initial Planning Meeting (IPM), Middle Planning Meeting (MPM), Final Planning Review (FPR), and formal Table Top Exercise (TTX) to ensure quality standards are met. These events will be the prelude to the exercise, allowing participating MING units to identify deficiencies in policies, procedures and training for DSCA operations.

1.3 Period of Performance (PoP): The Period of Performance shall be 12 months after contract award.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized U.S. holidays. The contractor shall not perform services on these days, unless otherwise requested:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0800 - 1630 on Monday through Friday, except on recognized U.S. holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be at 3411 N. Martin Luther King Jr. Blvd., Lansing, MI or as directed or otherwise approved by MING. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 Telecommuting may be authorized by MING in accordance with paragraph 1.4.16.

Performance of services include but are not limited to planning and scheduling planning meetings and reviews, coordinating for training areas and training resources, de-conflicting stake hold schedules, developing training scenarios and designing exercise execution.

1.4.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training https://informationassurance.us.army.mil.

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

https://informationassurance.us.army.mil/

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.4. CAC Requirements: The Common Access Card (CAC) is the Department of Defense (DOD) Federal Personal Identity Verification (PIV) credential. In accordance with Directive Type Memorandum (DTM) 08-003, December 1, 2008, incorporating Change 5, October 8, 2013, Initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check with favorable results reflecting "No Record" and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DOD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and (d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

1.4.5.4.1 HSPD-12 Background Investigation Requirements: The contractor ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and by personnel requiring access to a DoD network (and other eligible populations as specified in DTM-08-003 Attachment 3, paragraph 3a.) are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to the Office of Personnel Management (OPM) a National Agency Check with Inquiries (NACI) or equivalent/higher investigation. It is the responsibility of the contractor to ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at attachment (TBD), at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the request has been received by the Office of Personnel Management, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the BI will be initiated. The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system are complied with immediately. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.4.2 Trusted Associate Sponsorship System (TASS): The contractor is responsible for processing applications for Common Access Cards (CAC) for every contractor employee who deploys with the military force OR who has need to access any government computer network in accordance with FAR 52.204-9, "Personal Identity Verification of Contractor Personnel."

The contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the Contracting Officer's Representative (COR) or Contracting Officer.

The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and register as an "Army Guest," with the sponsor being the COR or a COR designated individual if the COR is ineligible to Serve as an AKO Sponsor. Note: If an employee of a contractor loses the Privilege to access AKO, they lose the ability to renew their CAC. Therefore it is critical that contractor employees maintain their AKO accounts.

It is recommend that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The TASS TA for this requirement will be:

The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at:

https://www.dmdc.osd.mil/tass/.

The FSO or contractor employee will submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI).

The Government will inform the contractor's applicant, via email, of one of the following:

http://www.us.army.mil/ https://www.dmdc.osd.mil/tass/

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator:

http://www.dmdc.osd.mil/rsl/).

b. Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification."

Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

Issued CACs shall be for a period of performance not longer than three (3) years or the individual's contract end date (inclusive of any options), whichever is earlier.

The contractor shall return issued CAC's to the DEERS office upon departure or dismissal of each contractor employee. Obtain a receipt for each card and provide to the TA/COR.

1.4.5.5 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.4.5.6 Information Assurance (IA)/Information Technology (IT) Training: All contractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of the start of contract performance. In accordance with DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

http://www.dmdc.osd.mil/rsl/ https://atlevel1.dtic.mil/at/

1.4.5.7 Information Awareness: All contractor employees with access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) (https://atc.us.army.mil/iastar/index.php) prior to commencement of services, and shall successfully complete the DOD Information Assurance awareness training prior to access to the IS and then annually thereafter. (https://ia.signal.army.mil/DoDIAA/).

1.4.5.8 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.9 Classified Information. This exercise and supporting events are unclassified.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. MING shall manage access to MING Facilities

1.4.7 Special Qualifications: Performs tasks with high degree of complexity with minimum supervision. Thoroughly knowledgeable about specific tasks, processes, or functions, and performs to the organization’s "best practice" standard. Skilled in developing scenarios for analyzing requirements and solutions. Understanding of the National Response Framework (NRF), National Incident Management System (NIMS), the National Planning Scenarios, National Preparedness Goals, and the DoD Universal Joint Task Lists (UTJL). Understand the role of NORTHCOM, its Components, The Defense Coordinating Officer (DCO), Defense Coordinating Element (DCE), and Service Emergency Preparedness Liaison Officers (EPLOs). Understands the Role of DoD, National Guard, Dual Status Commander and civilian command and control relationships, integration, organizational structures and lines of communication of both Title 10 and Title 32 Forces during disaster and emergency and CBRN-Consequence Management (CM) responses. Be familiar with a wide array of capabilities that DOD may be called upon to employ during a large scale coordinated infrastructure attack that includes commercial or terrorist CBRN threats. Experienced in utilizing methodologies for solving problems and ensuring that systems are in compliance with organizational requirements. Provides technical guidance and mentorship to civilian and military organizations. Requires excellent communication and problem-solving skills. Results of work are technically authoritative. Fifteen years of experience as a Subject Matter Expert in a field that the scenario will replicate. Excellent skills in writing and editing publications, presentations, plans and reports. Primary focus will be on planning, design, facilitation and presentation of exercise concept, products, and execution. Primary responsibilities include the ability to model specific scenario driven effects and provide technical advice on scenario scripts and injects with an understanding of Federal, State and local law, regulations, policies and procedures. Specific responsibilities will vary according to client needs. Contractor personnel should understand the DoD Total Force emergency response authorities, policies, strategies, plans and organizations responsible for responding to disasters and emergencies.

https://atc.us.army.mil/iastar/index.php https://ia.signal.army.mil/DoDIAA/ http://cdsetrain.dtic.mil/opsec/

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO.

The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employee: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non- Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: If contractor travel is required, a separate Not To Exceed (NTE) Contract Line Item Number (CLIN) will be added to the contract to pay for travel expenses.

The contractor shall travel to locations identified and approved by MING as key to the execution, preparation, design or development during the performance of this contract to attend meetings or coordinate with Local, State or Federal Government Agencies, Non- Governmental Organizations and Participating Commercial Partners. The contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being made. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by contractor will be reimbursed for the costs of shipping training aids in accordance with the JTR and limitation of funds in this contract.

1.4.13 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: N/A

1.4.16 Telework: Telework or working from home or an alternate location will be authorized if reporting their assigned workstation proves to be detrimental to the efficiency of the contractor. Authorized telework could include organizational, agency or other in-person meetings that may include site surveys, exercise recruitment, update briefings or other mission requirements approved by the J3, DJS-MI. Telework may be utilized if inclement weather presents unreasonable travel time or safety concerns. Contractor shall be present and available by phone and have the technology to conduct business without issue. The COR(s) must identify to the Contracting Officer any tasks that are required to ensure continuity of critical supplies and services and at what level those supplies and services must be delivered. Telework shall be at no additional cost to the Government.

2.0 Exercise Definitions and Acronyms:

AAR After action report AOR Area of responsibility ARNORTH Army North AS Ardent Sentry ASCC Army Service Component Command AVN Aviation C2CRE Command and Control CBRN Response Element CBRN Chemical, Biological, Radiological, Nuclear CDRL Contract Data Requirements List CFR Code of Federal regulations CM Consequence Management CMEX Consequence Management Exercise CMR Contractor Manpower Reporting COP Common Operating Picture COTR Contracting Officer Technical Representative CPM Concept Development Meeting CPX Command Post Exercise CRE CBRN Response Enterprise CSSB Combat Sustainment Support Battalion DCE Defense Coordinating Element DCO Defense Coordinating Officer DCRF Defense CBRN Response Force DDASS DoD Defense Support of Civil Authorities Automated Support System DHS Department of Homeland Security DoD (DOD) Department of Defense DSCA Defense Support to Civilian Authorities EOC Emergency Operations Center EPLO Emergency Preparedness Liaison Officer EXCON Exercise control FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FCO Federal Coordinating Officer FPC Final Planning Conference FPM Final Planning Meeting FSB Forward Support Battalion GSAB General Support Aviation Battalion GSF General Support Force HHC Headquarters and Headquarters Company HLS Homeland Security HRF Homeland Response Force IAW In Accordance With ICS Incident Command System IM/KM Information Management/ Knowledge Management IND Improvised Nuclear Device IPM Initial Planning Meeting IPR In-process review JFO Joint Field Office JTF-CS Joint Task Force-Civil Support JTF Joint Task Force

LOCON Lower command LOG Logistics MA Mission Assignment MED Medical MING Michigan Army National Guard MPC Mid Planning Conference MSEL Master Scenario Events List MSP Michigan State Police NCO Noncommissioned Officer NDMS National Disaster Medical System NE Northern Exposure NGRF National Guard Reaction Force NIMS National Incident Management System NORTHCOM Northern Command NRF National Response Framework OC/T Observer controller/trainer OPS Operations PWS Performance Work Statement QRF Quick Reaction Force RRF Ready Reaction Force SCO State Coordinating Officer SITREP Situation Report SME Subject matter expert STB Special Troops Battalion TOC Tactical Operations Center TSF Technical Support Force TTX Table Top Exercise USARNORTH US Army North USNORTHCOM US Northern Command UTL Universal Task List VAR Visitor Access Request VTC Video teleconference WMD Weapons of Mass Destruction

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 CONTRACT RELATED ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services

IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TBD To Be Determined TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: N/A

3.3 Equipment: N/A

3.4 Services: The government shall provide electric and internet service.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Develop and maintain the design and presentation of After Action Review (AAR), prepare and facilitate Scenario design and concept meetings; design and manage Joint Event Life Cycle; coordinate and facilitate Initial Planning Meeting (IPM) in accordance with the JELC.

5.1.2 Develop and maintain the Information Management/Knowledge Management (IM/KM) scheme. Develop presentation material IAW approved products. Develop products that support conclusions drawn by survey data, observations and participant feedback and evaluations. Supporting material for meetings shall be submitted no less than 15 days prior to the meeting. Event closure documents shall be submitted no more than 30 days after the event.

5.1.3 Conduct interviews, accumulate data and other pertinent information to support the AAR. Provide subject matter expertise (SME) to the development of the exercise concept.

Produce, design and prepare presentation material for the Concept Design Workshop.

Provide insights and expertise to the MSEL and maintain the MSEL in accordance with IM/KM scheme.

5.1.4 Develop approved Joint Event Life Cycle and Concept Design.

5.1.4.1 Contractor shall design the Joint Event Life Cycle and develop a support plan to conduct exercise within approved timelines and meet exercise objective. Contractor shall present for approval and publication of JELC.

5.2 Contractor shall provide support in the identification of recruitment of suitable exercise partners IAW MING Guidance. Contractor shall be prepared to present exercise proposal to Senior Level administrators and management of potential exercise participants. Participants may include, DoD, Federal, State or local agencies, commercial partners and/or Non-government organizations.

5.3 The Contractor shall provide support in the cyber security and protection of critical infrastructure, assurance of MING information and operations that protect and defend information and information systems by ensuring confidentiality, integrity, availability, accountability, authentication and event react capabilities. The Contractor shall understand the policies, functions, and procedures to employ Cyber Network Defense and Cyber Protection Teams. The Contractor shall provide personnel with full understanding of the National Response Framework (NRF) updated March 2013, the Incident Command System (ICS), current Federal and State emergency management and response processes and procedures, as well as the Department of Defense (DOD) and Defense Support of Civil Authorities (DSCA)/ National Guard Civil Support (NGCS) policies, functions, and procedures.

5.4 Exercise Planning. The contractor shall provide the capability to provide realistic exercise script, accurate and controlled Simulation and Role playing of subordinate DOD elements, Local and Private enterprises, and commercial businesses as required by MING.

5.5 Contractor shall provide SMEs to support military and government service personnel in planning, scenario and inject development, event coordination, synchronization and execution of a live and virtual exercise designed to prepare key leaders, units, and staff/headquarters elements of the CBRN Response Enterprise and Michigan National Guard to perform ARNG’s mission of Defense Support to Civil Authorities (DSCA). Role players and SMEs may assume multiple roles and areas of expertise.

5.5.1 Contractor shall provide the personnel and capability to develop, design, and successfully facilitate control and execute exercise CMEX, unless otherwise agreed upon by both parties in writing the contractor shall provide the minimum following SME types:

5.5.1.1 MING EXERCISE COORDINATOR. Manages the overall coordination, scripting, rehearsal, communication, and execution of the exercise scenario, planned events, and event changes during the exercise in support of exercise training objectives. Provides technical guidance to other project team and exercise members. Excellent communication and problem-solving skills. This position is located in J5/G5 section of the Deputy Chief Staff of Operations directorate, Michigan Army National Guard. Services will be on site with travel requirements to other locations but not limited to Camp Grayling Joint Maneuver Training Center (CGJTMC), Fort Custer Training Center (FCTC), Alpena Combat Readiness Training Center, other locations in the state of Michigan, and occasional travel to other cities within the United States Work hours may vary. Average 40 hours per week. Work hours and days of work may vary. Weekends may be required to work, with occasional evening hours.

Flexibility with working schedule is mandatory. The primary focus of this position is to develop, coordinate and facilitate all activities associated with conducting collective a DSCA/Homeland Security oriented exercise involving Michigan National Guard units, National Guard units of other states and national, state and local civilian law enforcement authorities. Attend, host and facilitate meetings/working groups with exercise participants for coordination and development of exercise requirements. Conduct frequent visitations for coordination purposes with the various exercise participants. Manage all aspects of the Joint Exercise Life Cycle (JELC) to include developing memoranda of instruction for events, developing and distributing meeting agendas and briefing material, taking meeting minutes and subsequent publishing of discussion items, conduct planning and coordination for exercise milestones. Provide support and mentoring to stakeholders in order to achieve an overall collective integration of elements from the U.S. Department of Defense, U.S.

Homeland Security, Michigan Law Enforcement Agencies and other federal, state and local entities. Collect, review and analyze post exercise observations, insights and lessons learned in order to develop and published exercise After Action Review (AAR). The AAR will include analysis and formal recommendations for future exercises of increased size, scope and complexity. MING Exercise Coordinator will provide advice on participants, scenario scripts, injects simulation requirements. Specific responsibilities will vary according to client needs.

5.5.1.2 Provide advisory support about specific tasks, processes, or functions, and performs to the organization’s "best practice" standard. Contractor shall be capable of providing reports, technical guidance and mentorship to civilian and military organizations and skilled in analyzing scenarios for requirements and solutions that are in compliance with organizational requirements. Demonstrated expertise and knowledge of Mission Command, Military Decision Making Process, and other operational planning functions are essential.

5.5.1.3 Contractor shall have a thorough understanding of the specific role(s) that simulation support provides during a joint training exercise to include: Exercise Roles, Exercise Task Organization, Exercise Policies, Required administrative and IT Support, Army Dialogue, Web Based Software (and applicable data), automations equipment needed for replication of units outlined in Section 1.2.4 in order to provide timely and credible results to enhance effective decision making at all levels of agencies/units participating.

5.5.1.4 Contractor shall serve as the facilitator for information flow, exercise wide agency/Army Unit integration, coordination, synchronization, and automated monitoring of all exercise activities.

5.6 Schedule, develop and facilitate elements of JELC:

Major Project Events Frequency Date

NE 20 Mid Planning Meeting 1 23 - 24 Oct 19

NE 20 MSEL Scripting 1 1 25 Oct 19

NE 20 Final Planning Meeting 1 26 - 27 Feb 20

NE 20 MSEL Scripting 2 1 28 Feb 20

NE 20 Final Review 1 12 Mar 20

NE 20 Set up and Rehearsal 1 6 - 10 Apr 20

NE 20 Exercise 1 20 - 24 Apr 20

NE 20 Exercise AAR 1 NLT 5 Jun 20

NE 21 Pre Concept Development Meeting 1 TBD as directed by MSP

NE 21 Concept Development Meeting 1 TBD as directed by MSP

NE 21 Initial Planning Meeting 1 TBD as directed by MSP

5.7 Contractor Manpower Reporting.

5.7.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau Michigan National Guard via a secure data collection site.

5.7.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications. The publications list below provides the base of knowledge for MING DSCA Exercises and are available upon request.

FEMA:

FEMA Region V Power Outage Incident Scenario (DRAFT) National Response Framework

ARMY Regulations / Field Manuals:

FM 3.11.21 Techniques, Tactics, and Procedures for Consequence Management Operations http://www.ecmra.mil/ http://www.ecmra.mil/

FM 4-02.7 Multi-Service Techniques, Tactics, and Procedures in support of CBRNE Environment FCD 2 / ATP 3-11.47 CBRNE Operations / Homeland Operations ARTEP 3-627-35-MTP Army Training and Evaluation Plan ARTEP 3-327-10-Drill NORTHCOM Documents:

NORTHCOM CBRNE I-Plan, Appendix 2 to Annex A NORTHCOM Joint Mission Essential Equipment List NORTHCOM Joint Mission Essential Task List

ICS / NIMS / NFPA:

29 CFR 1910.120, Hazardous Waste Operations and Emergency Response 29 CFR, 1910.134, Respiratory Protection FEMA, Emergency Response to Terrorism NFPA 471, Recommended Practice for Responding to HAZMAT Incidents NFPA 472, Standard for Professional Competence of Responder’s to HAZMAT Incidents

ARNORTH:

ARNORTH TEOs for Mass Casualty Decontamination Operations ARNORTH TEOs for Reconnaissance Operations ARNORTH TEOs for Search & Rescue Operations

MICHIGAN:

MSP/EMHSD Pub. 101, Emergency Management Plan, APR 2014 Michigan Cyber Disruption Plan, October 2014 JFHQ-MI OPLAN: 2013-001, All Hazards Plan, January, 2013

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS Paragraph Task Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By

Whom

1.4.7, 5.5 Provide Subject Matter

Expertise

85% of technical guidance and mentorship to civilian and military provided by the contractor.

Complies with stated qualification standards 100% of the time.

COR will conduct Random Spot

Checks, Exercise Control Tracking

1.4.8, 5.1, 5.5.1.1 Present and Available

Attendance

Contractor attends 95% of scheduled/required meetings

Complies with stated qualification standards 100% of the time.

Reports to Military Site Manager as required, Attendance, Product delivery

5.1 – 5.4

Develop, produce and implement all products

Contractor complies with stated requirements 95% of the time

Complies with stated qualification standards 100% of the time.

As determined during Pre-Award

Conference

5.1 Provides After

Action Review support material, Facilitates Presentation

Contractor complies with stated requirements 95% of the time

Complies with stated qualification standards 100% of the time.

Periodic Inspection

- COR will conduct

Random Spot Checks, Exercise Control Tracking

TECHNICAL EXHIBIT 2

Deliverables Schedule

Exhibit 2.1

Deliverable Description Format Frequency

Quality Control Plan

Provide procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction

Approved Contractor Format

NLT 15 days prior to start of CMEX

Progress Report

Contractor shall attend in person or telephonically events identified in post award conference, in progress reviews (IPRs) IAW Para 1.5.4.1

Attendance;

Approved Contractor Format

NLT 15 days prior to start of CMEX

Status…