NS18_Field_Service_PWS_07MAY2018_FINAL.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

NORTHERN STRIKE 18 (NS18)

FIELD SANITATION EQUIPMENT AND SERVICES SUPPORT

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Portable Toilet and Handwashing Station Rental, as defined in this PWS.

1.2 Background: NS18 is an exercise taking place at Camp Grayling, Michigan. Facilities are required in several locations throughout Camp Grayling to accommodate the Service Members participating in the exercise.

1.3 Period of Performance (PoP): The Period of Performance shall be 27 July 2018 – 24 August 2018.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Reserved

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0001-2400 on Monday through Sunday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Camp Grayling, Michigan, as specified in Technical Exhibit 3 by grid location. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, environmental, and safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2-Reserved

1.4.5.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor employees working on Government facilities shall wear identification badges or uniforms distinguishing themselves as such. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 EQUIPMENT SERVICE. Portable latrines pumped and washed, hand wash stations emptied, refilled, and stocked with hygiene product.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program ROM Rough Order of Magnitude TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide property, material, equipment, and/or services for the performance of this contract.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The contractor shall furnish everything required to perform the services as indicated in this PWS.

4.1.1 Vehicles. The Government will provide no vehicles for use on this contract. The vehicle shall be of a conservative color, shall be maintained in a safe and serviceable condition, and shall present a professional appearance at all times. Vehicles found to be unsafe or unable to function as designed shall be removed from the installation and replaced at the contractor’s expense. Vehicle repairs shall not be accomplished on base. All vehicles shall be registered, licensed, and insured at all times

5.0 Requirements: The contractor shall:

5.1 Delivery and Placement: The contractor shall provide the rental and maintenance of non-handicap ADA compliant portable toilets, and fresh water hand washing stations in accordance with Technical Exhibit 3 (attached spreadsheet). Technical Exhibit 3 will be finalized no later than 13 July 2018. An estimate of Technical exhibit 3 will be provided by the government to the contractor in order to negotiate an award of the contract prior to 13 July 2018. Portable toilet quantities are not to exceed 520 units and portable hand washing stations are not to exceed 175 units. The contractor may use a variety of hand washing station capacities and/or variations. A handwashing station is defined as being able to provide one (1) sink per user. Hand washing stations providing multiple sink stations are counted as the quantity of stations provided for use at one time (Example. One unit that encompasses two sinks is considered two handwashing stations). Specifications and description of units shall be provided with potential contractor’s proposal. Equipment will be placed within 50 meters of the requested locations based on the convenience of the vendor in order to facilitate safe and efficient operations.

5.1.1 The equipment shall be set in the designated location no later than one day before scheduled use and no greater than 5 business days prior to the scheduled first day of use.

5.1.2 All portable toilets and hand wash stations shall be in place, in multiple 6 – 10 digit grid coordinate locations specified by the Government. There may be a requirement by the government during the period of performance for the addition of portable toilet and/or handwashing station units, an increase in services for portable toilets and/or hand washing stations, and the movement of portable toilets and/or handwashing stations. See Technical Exhibit 3 for portable toilet and washing station placement.

5.1.3 The contractor shall submit a report to the COR indicating that all equipment has been set in the designated location on the required date. This report will be submitted no later than 1800, once per 24 hour period that requires the emplacement of equipment. On days that equipment does not need to be placed the report is not required. Reports will be sent via email to gillen.m.papenfuse.mil@mail.mil and ethan.e.evans.mil@mail.mil. See Technical Exhibit 4 for the report template.

5.1.4 The contractor is responsible for compliance with Camp Grayling Environmental Policy (CG 200-1). When placing or moving equipment, if a designated grid coordinate would result in a violation of the environmental policy for specified placement distances, the contractor will immediately notify the COR for guidance. A new grid coordinate will be provided with five (5) hours from the time of acknowledgement of the notification by the COR. The contractor will not be compensated for time lost unless it exceeds the five (5) allotted hours. If time exceeds the five (5) allotted hours, the contractor will be paid ten (10) dollars per unit per hour from the time of the acknowledgment by the COR. An acknowledgment can be initiated by phone call but is documented by email.

5.2 Equipment Servicing:

5.2.1 Non-Handicap Toilets: Units shall be clean, in good condition, and without defects at time of delivery. The contractor shall furnish all supplies. All units shall include toilet paper and hand sanitizer.

5.2.2 Hand Wash Stations: Units shall be clean, in good condition, and without defects at time of delivery. The contractor shall furnish all supplies. All units shall include soap dispensers, dual, roll type, towel dispensers, and wastebaskets.

5.2.3 On Site Services: Provide Equipment Service of all units on a daily basis according to Technical Exhibit 3 (attached spreadsheet). The contractor shall: Pump, clean, resupply, and maintain toilet units as needed through the period of performance. Resupply and maintain all hand wash stations as needed throughout the period of performance. The contractor shall replace, within 4 hours, any unit, toilet, or hand wash, that is unserviceable and/or undesirable.

5.2.4 A report shall be provided to the COR indicating that all equipment has been serviced on a daily basis. This report will be submitted no later than 1800, once per 24 hour period that requires the servicing of equipment. On days that equipment does not need to be serviced, the report is not required. Reports will be sent via email to gillen.m.papenfuse.mil@mail.mil and ethan.e.evans.mil@mail.mil. See Technical Exhibit 4 for the report template.

5.2.5 The Contractor shall allow the Government to affix a removable sign to the equipment.

5.2.6 Toilet Waste: Disposal of toilet waste is the sole responsibility of the contractor.

5.3 Timely Removal of Equipment:

5.3.1 The equipment shall be removed within 5 business days after the last day of scheduled use.

5.3.2 The contractor shall submit a report to the COR indicating that all equipment has been removed from designated locations within the allowed timeframe. This report will be submitted no later than 1800, once per 24 hour period that requires the removal of equipment. On days that equipment does not need to be removed, the report is not required. Reports will be sent via email to gillen.m.papenfuse.mil@mail.mil and ethan.e.evans.mil@mail.mil. See Technical Exhibit 4 for the report template.

5.4 Provide Additional Equipment, Movement of Equipment, or Servicing Upon Request:

5.4.1 The Government reserves the rights to have units added, moved, or services increased, by the contractor, within the pre-agreed upon quantities and durations specified in Technical Exhibit 3 as “Overage Options”.

5.4.2 Options:

5.4.3 Additions to Equipment and Services: Contractor shall hold in reserve the capability to provide a Twenty (20) unit increase in Portable Toilet equipment and services and a Five (5) unit increase in Hand washing stations with servicing to be employed within a 24 hour period from the time of notice for up to a Fifteen (15) day period.

5.4.4 Additions to Services: Contractor shall be prepared to provide a one-time additional cleaning services for up to Twenty (20) portable toilet units and/or Ten (10) hand washing stations to be employed within a 24 hour period from the time of notice. The quantities may be split but the total amount requested throughout the period of performance shall not exceed the specified quantities.

5.4.5 Movement of Equipment: Contractor shall be prepared to move (relocate) up to Twenty (20) portable toilets and/or Ten (10) hand washing stations to be employed within a 24 hour period from the time of notice. The quantities may be split but the total amount requested throughout the period of performance shall not exceed the specified quantities.

5.4.6 The Contractor shall provide a report to the COR indicating the scale of services when increased services or equipment movement or quantity adjustments have been completed. The contractor shall submit this report within 24 hours of the services being complete. See Technical Exhibit 3 for the report format. The contractor shall also attempt to give a verbal confirmation of completed services within 12 hours of services being completed. Call 1LT Gillen Papenfuse at 989-780-8352 or CPT Ethan Evans at 701-640-7550. If either 1LT Papenfuse or CPT Evans cannot be reached, the contractor shall leave a voicemail with the following information: Full name, Time of call, Summary of services being reported, and Reference to the emailed report to follow.

5.5 Contractor Manpower Reporting Application (CMRA):

5.5.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Michigan Army National Guard via a secure data collection site.

5.5.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications:

6.1 Camp Grayling Regulation 200-1, Dated 25 January 2018

TECHNICAL EXHIBIT 1

Deliverables Schedule

TECHNICAL EXHIBIT 2

Performance Requirements Summary

Random Inspection; Customer Feedback

100% inspection

Random inspection; Customer Feedback

TECHNICAL EXHIBIT 3

Estimated Workload Data: See attached spreadsheet.

TECHNICAL EXHIBIT 4

Report Format: Refer to figure 1 below for an illustration of how to fill out the daily report. Contractor will place a highlighted cell containing “X” on the column and row intersecting with each portable latrine and handwashing station requirement when it has been placed and when it has been picked up. The contractor will then insert the date in the far right hand columns to validate the drop off and pick up dates. See attached Spreadsheet.

Figure 1.

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