Amendment_02_.pdf

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is W912GB-17-T-0004. The solicitation is issued as a Request for Proposal

(RFP).

(iii) The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARs) can be accessed on the Internet at http://www.arnet.gov/far/.

(iv) The associated North American Industries Classification System (NAICS) code for this acquisition is 561210. Small Business Set-aside requirements are not applicable OCONUS.

(v) A list of contract line item number(s) and items, quantities and units of measure, (including options) is provided in the Price Schedule attachment. Detailed specifications/requirements are provided within the CLIN schedule and SOW.

(vi) The period of performance is a period of one year with two option periods of one year each for a potential total of three years. Award will be made to the responsible offeror who provides the lowest price, technically acceptable proposal.

(vii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

(viii) The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

(viii) Proposers shall include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications - Commercial Items, applies to this solicitation. The contractor must return a completed copy of this provision with its proposal or certify that it has current representations and certifications at the www.sam.gov website. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(ix) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(x) The clause at 52.212-5 (Dev), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition

(xi) W912GB-17-T-0004 contains no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

(xii) Defense Priorities and Allocations System (DPAS) and assigned ratings do not apply to this acquisition.

(xiii) Proposals are due on Wednesday, April 19, 2017 by 02:00 PM Central Europe Summer Time

(CEST).

Proposals must be submitted via email according to the Instructions to Offerors section of the Solicitation.

(xiv) Robert Corkrum and Kristina Morrow are the individuals to contact for information regarding this solicitation. Email at Robert.e.corkrum@usace.army.mil or phone number +49 (0) 611-9744-2235 and Kristina Morrow at kristina.morrow@usace.army.mil or phone +49 (0) 611-9744-2739.

(xiv) REQUESTS FOR INFORMATION Questions shall be submitted no later than 4 April 2017 at 2:00PM CEST to allow the Government adequate response time. Questions submitted after this date will be answered at the discretion of the Contracting Officer. For any questions concerning the solicitation or preparation of your proposal, you may contact the contract specialist and the Contracting Officer via email at robert.e.corkrum@usace.army.mil and Kristina.morrow@usace.army.mil . All questions must be submitted in writing. No questions will be acknowledged or answered verbally.

mailto:Robert.e.corkrum@usace.army.mil mailto:kristina.morrow@usace.army.mil mailto:robert.e.corkrum@usace.army.mil mailto:Kristina.morrow@usace.army.mil

W912GB-17-T-0004

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Visit

Base Period Maintenance Visits

FFP

The contractor perform all tasks in accordance with the incorporated Statement of Work, dated 15 March 2017. The contractor shall provide all resources, labor, supervision, travel costs and equipment necessary to perform the services associated with this task.

Bahrain - THREE MAINTENANCE VISITS PER YEAR TO Bahrain

LOCATIONS LISTED IN EXHIBIT 1 (3 VISITS PER YEAR X 1 SCHOOL X 1

YEAR X 3 PLAYGROUND SETS = 9 VISITS). PRICE INCLUDES

EQUIPMENT, MATERIALS AND ALL NECESSARY LABOR TO PERFORM

REQUIRED SERVICES IN ACCORDANCE WITH THE SOW.

The performance period for the base period is one year.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 3 Job

Base Period Safety Audits

FFP

The contractor perform all tasks in accordance with the incorporated Statement of Work, dated 15 March 2017. The contractor shall provide all resources, labor, supervision, travel costs and equipment necessary to perform the services associated with this task.

Bahrain - SAFETY AUDIT - 1 PER YEAR PER SCHOOL AT Bahrain

LOCATIONS LISTED IN EXHIBIT 1 (1 AUDIT X 1 SCHOOL X 3

PLAYGROUND SETS X 1 YEARS = 3 AUDITS FOR THE BASE PERIOD ).

PRICE INCLUDES EQUIPMENT, MATERIAL, AND ALL NECESSARY

LABOR TO PERFORM REQUIRED SERVICES IN ACCORDANCE WITH

THE SOW.

The performance period for the base period is one year.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Labor

Hours

LH Unscheduled OnCall Repairs T&M

THIS CLIN ACCOUNTS FOR UNSCHEDULED ON-CALL REPAIR

SERVICES LABOR HOURS. PRICE INCLUDES TRANSPORTATION AND

ALL NECESSARY LABOR AND REPAIR AND REPLACEMENT PARTS

TO PERFORM REQUIRED SERVICES IN ACCORDANCE WITH

SECTIONS 5 AND 6 OF THE SOW.

In accordance with FAR 16.601:

(1) Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and

Discipline Unit Unit Price Total Price Hr Project Manager 480 $_______ $_____ Quality Control Manager 320 $______ $_____ Safety Expert 320 $______ $_____ Equipment Certifier 480 $______ $_____ Laborer 360 $______ $_____

TOT ESTIMATED PRICE

CEILING PRICE

0004 Job Materials Unscheduled OnCall Repairs

T&M

THIS CLIN ACCOUNTS FOR UNSCHEDULED ON-CALL REPAIR

SERVICES MATERIALS. PRICE INCLUDES TRANSPORTATION AND

ALL NECESSARY INDIRECT LABOR AND REPAIR AND

REPLACEMENT PARTS TO PERFORM REQUIRED SERVICES IN

ACCORDANCE WITH SECTIONS 5 AND 6 OF THE SOW.

In accordance with FAR 16.601:

(1) Actual cost for materials

Material Handing Costs: When included as part of material costs, material handling costs shall include only costs clearly excluded from the labor-hour rate.

Material handling costs may include all appropriate indirect costs allocated to direct materials in accordance with the contractor's usual accounting procedures consistent with FAR Part 31.

Contract Manpower Reporting

FFP

The contractor is required to report all contractor manpower (including subcontractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance, not to exceed 12 months, ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place.

Failure to comply with this reporting requirement will result in contract termination.

1001 9 Visit OPTION Option Year 1 Maintenance Visits

FFP

The contractor perform all tasks in accordance with the incorporated Statement of Work, dated 15 March 2017. The contractor shall provide all resources, labor, supervision, travel costs and equipment necessary to perform the services associated with this task.

Bahrain - THREE MAINTENANCE VISITS PER YEAR TO Bahrain

LOCATIONS LISTED IN EXHIBIT 1 (3 VISITS PER YEAR X 1 SCHOOL X 3

PLAYGROUNDS = 9 VISITS). PRICE INCLUDES EQUIPMENT,

MATERIALS AND ALL NECESSARY LABOR TO PERFORM REQUIRED

SERVICES IN ACCORDANCE WITH THE SOW.

The performance period for the option period is one year.

1002 3 Job OPTION Option Period 1 Safety Audits

FFP

The contractor perform all tasks in accordance with the incorporated Statement of Work, dated 15 March 2017. The contractor shall provide all resources, labor, supervision, travel costs and equipment necessary to perform the services associated with this task.

Bahrain - SAFETY AUDIT - 1 PER YEAR PER PLAYGROUND AT Bahrain

LOCATIONS LISTED IN EXHIBIT 1 (1 AUDIT X 1 SCHOOL X 3

PLAYGROUND SETS X 1 YEAR= 3 AUDITS). PRICE INCLUDES

EQUIPMENT, MATERIAL, AND ALL NECESSARY LABOR TO PERFORM

REQUIRED SERVICES IN ACCORDANCE WITH THE SOW.

1003 Labor

OPTION LH UNSCHEDULED SERVICES AND REPAIRS

THIS CLIN ACCOUNTS FOR UNSCHEDULED ON-CALL REPAIR

SERVICES LABOR HOURS. PRICE INCLUDES TRANSPORTATION AND

ALL NECESSARY LABOR AND REPAIR AND REPLACEMENT PARTS

TO PERFORM REQUIRED SERVICES IN ACCORDANCE WITH

SECTIONS 5 AND 6 OF THE SOW.

In accordance with FAR 16.601:

(1) Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and

Discipline Unit Unit Price Total Price Hr Project Manager 480 $______ $_____ Quality Control Manager 320 $______ $_____ Safety Expert 320 $______ $_____ Equipment Certifier 480 $______ $_____

1004 Job OPTION Materials Unscheduled OnCall Repairs

T&M

THIS CLIN ACCOUNTS FOR UNSCHEDULED ON-CALL REPAIR

SERVICES MATERIALS. PRICE INCLUDES TRANSPORTATION AND

ALL NECESSARY INDIRECT LABOR AND REPAIR AND

REPLACEMENT PARTS TO PERFORM REQUIRED SERVICES IN

ACCORDANCE WITH SECTIONS 5 AND 6 OF THE SOW.

In accordance with FAR 16.601:

(1) Actual cost for materials

Material Handing Costs: When included as part of material costs, material handling costs shall include only costs clearly excluded from the labor-hour rate.

Material handling costs may include all appropriate indirect costs allocated to direct materials in accordance with the contractor's usual accounting procedures

OPTION Contract Manpower Reporting

FFP

The contractor is required to report all contractor manpower (including subcontractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance, not to exceed 12 months, ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place.

2001 9 Visit OPTION Option Period 2 Maintenance Visits

FFP

The contractor perform all tasks in accordance with the incorporated Statement of Work, dated 15 March 2017. The contractor shall provide all resources, labor, supervision, travel costs and equipment necessary to perform the services associated with this task.

Bahrain - THREE MAINTENANCE VISITS PER YEAR TO Bahrain

LOCATIONS LISTED IN EXHIBIT 1 (3 VISITS PER YEAR X 1 SCHOOL X 3

PLAYGROUNDS = 9 VISITS). PRICE INCLUDES EQUIPMENT,

MATERIALS AND ALL NECESSARY LABOR TO PERFORM REQUIRED

SERVICES IN ACCORDANCE WITH THE SOW.

2002 3 Job OPTION Option Period 2 Safety Audits

FFP

The contractor perform all tasks in accordance with the incorporated Statement of Work, dated 15 March 2017. The contractor shall provide all resources, labor, supervision, travel costs and equipment necessary to perform the services associated with this task.

Bahrain - SAFETY AUDIT - 1 PER YEAR PER PLAYGROUND AT Bahrain

LOCATIONS LISTED IN EXHIBIT 1 (1 AUDIT X 1 SCHOOL X 3

PLAYGROUND SETS X 1 YEAR= 3 AUDITS). PRICE INCLUDES

EQUIPMENT, MATERIAL, AND ALL NECESSARY LABOR TO PERFORM

REQUIRED SERVICES IN ACCORDANCE WITH THE SOW.

2003 Labor

OPTION LH UNSCHEDULED SERVICES AND REPAIRS

THIS CLIN ACCOUNTS FOR UNSCHEDULED ON-CALL REPAIR

SERVICES LABOR HOURS. PRICE INCLUDES TRANSPORTATION AND

ALL NECESSARY LABOR AND REPAIR AND REPLACEMENT PARTS

TO PERFORM REQUIRED SERVICES IN ACCORDANCE WITH

SECTIONS 5 AND 6 OF THE SOW.

In accordance with FAR 16.601:

(1) Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and

Discipline Unit Unit Price Total Price Hr Project Manager 480 $______ $_____ Quality Control Manager 320 $______ $_____ Safety Expert 320 $______ $_____ Equipment Certifier 480 $_____ $_____

2004 Job OPTION Materials Unscheduled OnCall Repairs

T&M

THIS CLIN ACCOUNTS FOR UNSCHEDULED ON-CALL REPAIR

SERVICES MATERIALS. PRICE INCLUDES TRANSPORTATION AND

ALL NECESSARY INDIRECT LABOR AND REPAIR AND

REPLACEMENT PARTS TO PERFORM REQUIRED SERVICES IN

ACCORDANCE WITH SECTIONS 5 AND 6 OF THE SOW.

In accordance with FAR 16.601:

(1) Actual cost for materials

Material Handing Costs: When included as part of material costs, material handling costs shall include only costs clearly excluded from the labor-hour rate.

Material handling costs may include all appropriate indirect costs allocated to direct materials in accordance with the contractor's usual accounting procedures

OPTION Contract Manpower Reporting

FFP

The contractor is required to report all contractor manpower (including subcontractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance, not to exceed 12 months, ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place.

Section C - Descriptions and Specifications

STATEMENT OF WORK

US Army Corps of Engineers Europe District Installation Support Branch P.O. Box 12

APO AE 09049

STATEMENT OF WORK

THE DEPARTEMENT OF DEFENSE EDUCATION ACTIVITY – EUROPE (DoDEA‐E)

PLAYGROUND EQUIPMENT MAINTENANCE & REPAIR

BAHRAIN

15 March 2017

INTRODUCTION The Department of Defense Education Activity‐Europe (DoDEA‐E) operates schools in Europe for children of US military personnel. An integral part of school facilities are playground installations found at almost every school. These playgrounds require regular maintenance and repair to ensure their safe and functional operation.

1. PHYSICAL SCOPE OF EXISTING INSTALLED PLAYGROUNDS

A. GEOGRAPHIC COVERAGE: Playgrounds are located at DoDEA‐E schools within the boundaries of US and NATO military facilities located in the Bahrain area. The school has 3 play set areas located at: Area 342 Road 4225 Building 240, Juffair, Bahrain locations also provided in Exhibit 1.

B. PLAYGROUND INVENTORY: Existing playground equipment has been provided and installed by various manufacturers, primarily Natuurbeton BV, Miracle, ABC Team GmbH, Groh GmbH, and Grounds for Play, Inc. A list of schools and the number of playgrounds installed at schools is provided as Exhibit 1.

2. GENERAL PERFORMANCE REQUIREMENTS

A. The contractor shall provide management, labor, quality control, and transportation to perform triannual inspections, preventive maintenance and minor repairs, annual safety inspections, on‐call repairs, relocation of equipment, cleaning of equipment and/or

Efficiency in Service Understanding Customers Dedicated, Professional Workforce surfacing, dismantling, removal and disposal of old equipment to maintain operational functionality, safety and good appearance.

B. The contractor shall perform all work in strict accordance with current maintenance and repair manuals established by the original equipment manufacturers (OEM) and shall conform to standards established for playgrounds by the US Consumer Product Safety Commission (CPSC). See the CPSC Handbook for Public Playground Safety for an introduction to CPSC standards and related ASTM playground standards at:

http://www.cpsc.gov/cpscpub/pubs/325.pdf

C. Inspection and maintenance shall be performed by contractor‐provided personnel holding certification from the National Recreation and Park Association (NRPA) as Certified Playground Safety Inspectors (CPSI). At a minimum, all inspection/maintenance, Safety Audits and repairs shall be inspected by personnel holding certification from the National Recreation and Park Association (NRPA) as Certified Playground Safety Inspectors (CPSI). A copy of the CPSI Certified Playground Safety Inspector Certificate(s) for each certified employee to be assigned to this work shall be provided to the Contracting Officer by the contractor within 15 days after notification of award of any contract and as otherwise required.

Specific Performance Requirements are as follows:

3. TRIANNUAL PREVENTIVE MAINTENANCE AND INSPECTION SERVICES

3.1 The contractor shall perform (every four months) inspection/maintenance visits to all playgrounds at each facility listed in Exhibit 1. There shall be at least 60 days between preventive maintenance and inspection visits at each site. Inspection/ maintenance visits shall include the following:

3.2 INSPECTION: Thorough inspection of all equipment components for deterioration, cracks, excessive wear, misalignment, loose joints, signs of malfunctioning, fatigue, improper adjustment, defective threads, vandalism, or other defects that may affect serviceability and safety of equipment. Thorough inspection of the stability of the equipment, safety tiles, screw connections and tightness of screws, bearings and joints, ball bearings at swings, seats and seesaws, moveable parts, chain links, hand grips, foot pegs, cover caps, bolts, washers, steel angles, floor planks, and timbers, slides, swing seat and assemblies, benches, picnic tables, trash receptacles, gazebos and pavilions, to ensure they are serviceable in accordance with their normal function.

3.2.1 Inspection of connections for looseness, chaffing, corrosion, crystallization, splinters, and damage likely to cause injury to children.

3.2.2 Inspection of the throw action of all levers and reciprocating parts. Adjust as necessary to ensure proper throw action. Replacement of all gears and levers that are worn beyond their maximum tolerance specified by the manufacturer’s specifications. Replacement parts shall be manufacture approved. No warranties shall be affected by installation of replacement parts.

3.2.3 Inspection of all gear and lever arrangements for tooth wear, cracks, and corrosion.

3.2.4 Thorough lubrication in accordance with manufacturer’s recommended procedures and standards.

3.2.5 Inspection of all rollers for general functionality, freedom of movement, cracks, or other damage.

3.2.6 Performance of touch‐up painting to maintain a neat appearance. Paint shall be non‐toxic and free of lead and other proscribed contaminants in compliance with current safety regulations. Paint shall be in accordance to ASTM F‐1487 “Standard Consumer Safety Performance Specification for Playground Equipment for Public Use”, (16 CFR Part 1303), and applicable host nation standards. Note – Larger scale painting that requires grinding, sanding, etc. shall be accomplished as a corrective action.

3.2.7 Correct signage on the playground equipment to display manufacturer and appropriate age for use.

3.3 CORRECTIVE ACTION: Corrective action is taken as a response to identification of deficiencies during inspection/maintenance visits. This includes replacement of worn and unserviceable parts with new parts of material of the same design, function, and similar color. It also includes replacement of common hardware items such as screws, nuts and bolts, bolt covers, etc.

3.4 Replacement parts shall be manufacture approved. No warranties shall be affected by installation of replacement parts.

3.5 Thorough cleaning in accordance with manufacturer’s recommended procedures and standards shall be done during the triannual inspections. All dust, dirt, excessive oil, grease, loose paint, mold, mildew and other foreign matter shall be removed during the cleaning and lubrication process. Cleaning shall apply to any or all components of the play structures and surfacing not just small parts. Before and after time/date stamped pictures of the cleaning shall be presented to the COR before any invoicing can be made.

3.6 PREVENTIVE MAINTENANCE & INSPECTION REPORTS: A report for each location will be generated once maintenance & inspection visits are complete. At a minimum the following key elements shall be contained in the report for each location;

School where work/inspection was performed.

Date of Visit.

Inspector conducting visit.

Printed name of Principal and/or SMSS/Resource Manager/Administrative Officer

Signature, date, and time of Principal and/or SMSS/Resource Manager/Admin Officer acknowledging visit.

Inspector will describe general condition of the playground(s) from a perspective of;

o Debris/trash o Dirt/mold/moss o Other obstructions

Inspector will detail any deficiencies noted from the inspection and maintenance above to the specific location or piece of equipment to include a time/date stamped photograph of the deficiencies.

Inspector will detail corrections to deficiencies to include a time/date stamped photograph thus providing a before and after look at deficiencies and corrections.

Graffiti and vandalism to playgrounds will be detailed separately, broken/damaged items will be detailed as discussed with deficiencies and corrections above to include before and after photos.

Costs for repairs due to graffiti and vandalism shall be reported separately from other repairs.

Priority codes for specific deficiencies that are not able to be repaired immediately shall be provided in the report.

Priority code make up will be provided at time of Kick‐off.

Any deficiency deemed to cause an immediate threat to life safety will be documented and the piece(s) of equipment will be immediately removed from service and brought to the attention of the Principal, AP, and or the SMSS/Resource Manager/Admin Officer.

Issues with periphery such as fences, sidewalks, trees, bushes, etc. shall also be included in the reports with recommendations for resolutions of the issues if not able to resolve onsite.

Inspector comments not covered above will be included in the report as well.

The inventory document generated after the initial safety audit visit shall act as a baseline for subsequent visits.

Inventories performed after the initial maintenance visit shall record any additions and/or removals of equipment and update the condition assessment of each component.

All information shall be maintained in an electronic format compatible with Microsoft Office software.

Copies of the inventories and condition assessments shall be provided to the DoDEA‐ E Pgm Contracting Officer’s Representative (COR) together with and as support for invoices submitted for approval to the COR.

3.6.1 Inventories and condition assessment reports shall match the services being invoiced. This submission shall include a spreadsheet in simple format which summarizes the locations and dates of maintenance visits, safety audits and on‐ call repairs performed (see below). Copies of the inventories and condition assessments shall be forwarded to the appropriate cognizant Facility Engineer for each School District. All reports shall be provided in the English language. See sample reports in Exhibit 2, changes to content/layout will require approval from the COR.

4. ANNUAL SAFETY AUDIT

4.1 The contractor shall perform an annual Safety Audit at all playgrounds at each facility listed in Exhibit 1. This Safety Audit shall discover and document any safety deficiencies and apply the necessary corrective action (See Para. 3 below). This visit may be accomplished in tandem with one of the inspection/maintenance visits.

4.2 CORRECTIVE ACTION: Corrective action is taken as a response to identification of deficiencies during Safety Audits. This includes replacement of worn and unserviceable parts with new parts of material of the same design, function, and similar color. It also includes replacement of common hardware items such as screws, nuts and bolts, bolt covers, etc. Replacement parts shall be manufacturer‐approved.

No warranties shall be affected by installation of replacement parts.

4.3 ANNUAL SAFETY AUDIT REPORTS: Shall be done in conjunction with a Maintenance and Inspection visit, the reporting requirements pertaining to Maintenance and Inspection shall be followed as applicable.

School where audit was performed.

Date of Visit.

Inspector conducting visit.

Printed name of Principal and/or SMSS/Resource Manager.

Signature, date, and time of Principal and/or SMSS/Resource Manager acknowledging visit.

A complete Inventory report for each playground at each location shall be produced to include complete playground photos as well as photos of individual components.

o Photos shall be date stamped.

o An overall site sketch of each playground will be produced and detail layout of components.

Any existing data will be turned over at kick‐off.

If multiple playgrounds are located at the same location a sketch for each one with a list of components shall be accomplished.

o A complete description of the playground, play surface, components, and periphery such as fences, gazeboes, benches etc. shall be completed.

Components from previous reports shall be updated.

Components that have been removed shall be noted.

Components that are new shall be detailed.

All components shall detail date of installation, manufacturer, and surface material under the components.

Condition codes shall be assigned to playgrounds and components to illustrate their overall general condition.

Inspector notes/comments shall be provided.

Separately each playground and playground component at each location will be evaluated for CPSC compliance, Architectural Barriers Act (ABA) and Americans with Disabilities Act (ADA) compliance (both the playground and the approach to the playground), corrosion, end of life cycle, excessive wear, defective parts/materials, safety concerns, etc.

o The report shall identify the specific problem with the use of photos and detail of the specific regulation, law, policy or guidance that governs each issue (this detail will provide chapter and verse of the governing policy).

o Where corrections cannot be made on‐the‐spot, recommendation(s) with estimated cost options will be provided.

o A priority code will be assigned and any components that pose an imminent life/safety threat and will be taken off‐line immediately, and reported to the School administration as well as to the COR o Playgrounds that have deficiencies covered under existing warranties will be reported to the COR for action.

o No actions resulting from deficiencies are to be conducted that will affect existing warranties.

o The equipment manufacturer shall be listed for each deficient item identified.

o Changes to content/layout may be necessary during the performance of the contract, and any changes deemed necessary will be identified and coordinated through the COR. Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modification or otherwise change the terms and conditions of the contract.

5. UNSCHEDULED ON CALL REPAIR AND RENOVATION

5.1 On‐call repair is additional work outside of the triannual preventive maintenance that is ordered by the Government. Examples of on‐call repair are: dismantling and/or removal of old equipment, relocation of equipment, demolition or removal of items that are no longer serviceable, maintenance and installation of safety tiles, wet pour resurfacing for playgrounds (wet pour ordered for playgrounds shall also include independent HIC testing compliant with ASTM to ensure appropriate fall heights are covered), wet pour for basketball areas, grass seeding, grass sods, top soil, sand removal and sand placement on existing playgrounds and playground equipment. When the Government requires on‐call services, it will request a quotation from the contractor consisting of labor mix under the time and materials CLIN and a detailed priced list of parts/materials required to perform the repairs. Approval by the Government for repairs shall be issued on a Time & Materials Price basis.

5.2 Playgrounds and equipment shall be maintained as ABA, CPSC and ASTM compliant and installation shall be compliant as well with ABA, CPSC, and ASTM.

6. REPAIR AND REPLACEMENT PARTS

6.1 Repair parts for equipment still covered by manufacturer’s warranty shall be obtained from the equipment manufacturer/warranty provider. The contractor shall contact the COR or District Facilities Engineer for assistance contacting the equipment manufacturer/warranty provider.

6.2 PARTS REQUIREMENTS: Unless specifically identified, all parts used in the performance of this contract shall be completely relocatable /portable/prefabricated, including prefabricated concrete foundations and safety tiles.

6.3 Materials used in the repair and maintenance shall conform to the most stringent of industry approved European Norn (EN), CPSC, ASTM, U.S., or International Standards Organization (ISO) standards or local host nation standards for safety and manufacture, and shall use non‐injury inducing shapes, configurations, and materials. Installation shall comply with EN, CPSC, ASTM, U.S. or ISO standards, plus any local host nation standards. CPSC and ASTM are the preferred standards to follow under this contract and shall be followed unless there is a conflict with the other standards. If a conflict is discovered between the standards the STRINGENT SAFETY REGULATIONS SHALL BE FOLLOWED. If further clarification is necessary, contact the COR to remove any ambiguity.

6.4 All connections for round and square timbers, and all connections between round and square timbers shall be such that stabilization is achieved to minimize injuries.

Stabilization devices shall be inset, unobtrusive, and made of plastic or similar non‐ injury materials.

6.5 All slides shall be constructed using non‐injury inducing components such as Polyethylene (PE) not less than 8 mm thick. Enclosed slides will have a barrier to prevent exterior climbing above the 2 meter point of the slide.

6.6 Ropes and climbing nets (not less than 15 mm thick) shall be of steel cable and protected with a safety coating such as Ultraviolet Resistant Polyamide.

6.7 Parapets shall be constructed using Hard Plastic Laminated (HPL), or Polyethylene or half round timbers.

6.8 For all play combinations. Prefabricated or poured concrete foundations shall be used with a sitting depth of at least 500 mm. All timber uprights shall have hot galvanized steel post shoes to be attached on prefabricated foundations.

6.9 For all timber components. Pith‐separated timber shall be used in order to avoid cracks and fissures. All round and squared timbers are neatly planned, shaped and sanded, and are of the following dimensions:

Round timbers 140mm diameter

Squared timbers 90 mm x 70 mm

Base grids 40 mm thick

Climbing rungs 35 mm diameter

Timber roofs 30 thick tongue and groove boards

Wood type shall be Douglas Pine or Redwood or hardwood.

** Note wood members should be minimized or eliminated if possible if alternative replacements can be used.

6.10 Horizontal bars and sliding poles of 48 mm diameter or less shall be constructed using stainless steel.

6.11 Heavy duty plastic, wood, multi‐layer plywood, aluminum steel Polyethylene PE, Hard Plastic layers or any combination thereof, meeting EN, US, or ISO standards, may be proposed in accordance with the contractor’s standard commercial practice.

6.12 All hardware shall be finished/coated for protection against rust/corrosion in accordance with ASTM B117 and any local host nation requirements. All woods shall be weatherproofed and finished with a transparent varnish.

6.13 Colors. Contractor shall offer all items listed herein in the same colors and color range as offered on its commercial market.

6.14 All metal parts shall be of hot zinc galvanized steel. Steel tubes are from 0.5” to 10” diameter. Metal decks, bridges and steps are from hot rolled steel sheets 3 mm thick, perforated, sand blasted and coated to 1.5 mm thickness with polyurethane and Styrene‐Butadiene Rubber cover. Swing chains and ball bearings are of stainless steel.

6.15 Plastic elements shall be rotation molded from linear medium density polyethylene

UV stabilized, color molded in with a minimum wall thickness of 8 mm.

6.16 Windows, bubble windows and panel centers are manufactured from 4 mm thick polycarbonate and are attached to the polyethylene panel frames.

6.17 Gravel and Concrete items. Same as contractor’s standard commercial practice and

IAW EN, ISO, or U.S. Standards or standards of local host nation.

6.18 Foundations may be prefabricated or poured concrete. Poured concrete foundations are acceptable provided the playground supports are not cast in concrete. The foundations must be easily removed from the playground equipment attached.

6.19 DISPOSAL. Items shall be removed by the contractor to the host nation landfill or to a recycle location IAW host nation environmental laws at no additional cost to the U.S.

Government.

6.20 REMOVAL OF DEBRIS & DAMAGED ITEMS. Contractor shall remove all debris, items damaged beyond repair, and replaced items from the playground area to an approved landfill or recycling center in accordance with host nation environmental laws at no additional cost to the US Government.

6.21 FALL‐HEIGHT TESTS FOR PLAY SURFACES. Contractor will test measure play surfaces, when requested, to determine adequate surface requirements to meet critical fall height standards as prescribed by CPSC and ASTM. All poured in place (PIP) safety surfaces installed shall be tested independently and comply with CPSC and ASTM F‐ 1292. Requirements for fall heights based on the individual equipment installed at each playground.

7. ADMINISTRATIVE REQUIREMENTS

7.1 GENERAL REQUIREMENTS: The contractor shall report immediately to the Contracting Officer’s Representative or designated representative any item that cannot be physically located and shall obtain written notification about non‐availability of the equipment at the same time from the designated representative/Contracting Officer.

7.2 Movement of Equipment. In the event that equipment being maintained under the terms and conditions of this contract is moved to another location within the same local host nation, the contractor shall continue to maintain the equipment at the new location.

7.3 Access to equipment. Subject to clearance under Military Security Requirements and current threat levels, the contractor shall have full and free access to the equipment to perform maintenance and unscheduled services during the authorized time period of performance (during duty hours, after duty hours, weekends and/or holidays).

8. MAINTENANCE CALL INFORMATION, SAFETY REPORT, AND RECEIVING REPORTS

8.1 The contractor shall prepare and furnish for each one‐time inspection, quarterly preventive maintenance visit, and on‐call repair service a DoDEA‐Europe Playground Equipment Maintenance and Inspection Form. The Form will be provided after award and is required to be signed at each school visit prior to leaving the school. The contractor shall forward a copy to the Contracting Officer’s Representative and Playground Program Manager within fifteen (15) calendar days after completion of the work. The contractor shall attach the original copy to the invoice when submitted for payment.

8.2 INVOICES: Each invoice submitted for payment shall be supported by a copy of the updated report applicable to the work expressed in the invoice, a Bill of Materials for any materials invoiced under CLIN 0003, and the DoDEA‐Europe Playground Equipment Maintenance and Inspection Form applicable to the work invoiced.

URL for CPSC Public Playground Safety Handbook: http://www.cpsc.gov/cpscpub/pubs/325.pdf

9. CONTRACTOR MANPOWER REPORTING (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract to include all task orders and modifications. The contractor is required to completely fill in all the information in the format described at the following web address: https://cmra.army.mil. This website address includes links to a helpdesk and a user’s manual. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The reporting period will be from the beginning of the period of performance until 30 September of each government fiscal year, not to exceed 12 months, and must be reported by 31 October of each calendar year.

The awarded contract shall include a Contract Line Item Number (CLIN) for the base period that shall cover the cost, if any, for the initial CMR database setup and the annual requirement for CMR reporting. There will also be CMR option CLINs included to be exercised annually for each option period awarded. Further information and frequently asked questions are located at the following website: https://cmra.army.mil/Login.aspx.

Contractors may direct technical questions to +1 (703) 377‐6199. The contractor may choose to price or not separately price for this requirement

(END OF SOW)

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-6 Inspection--Time-And-Material And Labor-Hour MAY 2001

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 1 yr. ADC 9 U.S. ARMY CORPS OF ENGINEERS, EUROPE

CENAU-CT

KONRAD-ADENAUER RING 39

WIESBADEN 65187

(+49)611-9744-2600

WK4SF6

0002 1 yr. ADC 3 (SAME AS PREVIOUS LOCATION)

0003 1 yr. ADC (SAME AS PREVIOUS LOCATION)

0004 1 yr. ADC (SAME AS PREVIOUS LOCATION)

0005 1 yr. ADC (SAME AS PREVIOUS LOCATION)

1001 2 yrs. ADC 9 (SAME AS PREVIOUS LOCATION)

1002 2 yrs. ADC 3 (SAME AS PREVIOUS LOCATION)

1003 2 yrs. ADC (SAME AS PREVIOUS LOCATION)

1004 2 yrs. ADC (SAME AS PREVIOUS LOCATION)

1005 2 yrs. ADC (SAME AS PREVIOUS LOCATION)

2001 3 yrs. ADC 9 (SAME AS PREVIOUS LOCATION)

2002 3 yrs. ADC 3 (SAME AS PREVIOUS LOCATION)

2003 3 yrs. ADC (SAME AS PREVIOUS LOCATION)

2004 3 yrs. ADC (SAME AS PREVIOUS LOCATION)

2005 3 yrs. ADC (SAME AS PREVIOUS LOCATION)

Section H - Special Contract Requirements

REQUESTS FOR INFORMATION

Questions and Answers

1. Is there a pre‐prepared SF 1449 especially for this solicitation that we can fill the necessary information from our sides?

This is a combination synopsis and solicitation. All information from offerors shall be submitted in accordance with the Instructions to Offerors (starting on page 98)

2. On the first page a “Price Schedule Attachment” is mentioned. Could you please tell us which document is meant?

Section B represents the Price Schedule (Page 03 – 17).

3. Could you give brief information on “Bahraini Business License”? Do you mean what you apply at Ministry of Industry and Commerce in Bahrain? Do you think time given is enough to supply the document for offerors?

Kingdom of Bahrain Ministry of Industry commerce and Tourism.

http://www.moic.gov.bh/En/MoIC%20Centers/BahrainInvestorsCenter/Commercial%20Registration/Ap plicationforCommercialRegistration/Pages/Application‐CR.aspx It is for the application for commercial registration. Another link is embedded for Applications Procedures, and the forms needed. Processing Time: 1 working day.

https://www.sijilat.bh/PFL/pfl_30_bizact.aspx This link is for the eServices to the registration form within the same webpage, and is the commercial Registration Portal for Business Activities, Required Licenses and Approvals.

4. Should associated travel costs such as flight, hotel, per diem, rental car etc. be included in the amount of CLINs?

Please review 52.232‐7. Travel costs should be included in the appropriate CLIN’s

5. By Proprietary Information is it meant what is submitted in SAM regarding company definition, size etc? If it is the same in SAM should that be nevertheless extra mentioned?

Assuming this is in reference to the proposal submission instructions; proprietary information is defined in clause 252.204‐7012.

6. On pg. 30 as ship to address “Wiesbaden” is given and we assume the repot submissions are meant. Is that true? If not, some clearance please.

The “Ship To” address only refers to Contracting headquarters. All work shall be done in Bahrain in accordance with the statement of work.

7. The last page, last sentence with CLIN 0005 is not separately priced needs clearance. Are we not supposed to give price here?

CLIN 0005 represents the requirement at AFARS 5137.91. NSP language has been removed.

CLAUSES INCORPORATED BY FULL TEXT

STR 52.000-4023 UNAUTHORIZED SERVICE

The Contractor shall not undertake any action that will increase the price of this contract without the written approval of the Contracting Officer. Any such unauthorized action taken by the Contractor or any Contractor employee, which might be construed to be approved by the U.S. Government, shall be the responsibility of the Contractor and shall be resolved by the Contractor at no expense or embarrassment to the U.S. Government. Third-party claims resulting from such unauthorized actions shall also be resolved by the Contractor without expense or embarrassment to the U.S. Government.

End of Clause

STR 52.000-4024 Relationship Between Government, Contractor, and Contractor Personnel

a. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationship exists or will exist under the contract between the Government and the Contractor and/or between the Government and Contractor's personnel. The Contractor personnel shall be responsible solely to the Contractor, who, in turn, shall be accountable to the Government.

b. The Government shall not exercise any supervision or control over Contractor personnel performing services under this contract. Contractor personnel shall not be placed under the supervision, direction, or evaluation of a Federal Officer, military or civilian, in connection with performance under this contract. Likewise, Contractor personnel shall not be placed in a position of command, supervision, administration, or control over Department of the Army military or civilian personnel, or personnel of other prime contractors, or become an integrated part of the Government organization in connection with performance under this contract. Contractor personnel shall not be used in administration or supervision of military procurement activities.

c. Rules, regulations, directives, and requirements which are issued during the contract term by DA Military Command Authorities, under their responsibility for law and order, administration, and security on the installation shall be applicable to all Contractor personnel or representatives who enter the installation, or who travel on Government transportation. This requirement shall not be construed or interpreted to establish any degree of Government control which is inconsistent with the intent of a non-personal services contract. Contractor personnel or representatives shall be subject to such checks as may be necessary to assure that their presence on the installation does not violate these requirements. No employee shall be permitted on the installation when such a check reveals that his presence would be detrimental to the security of the installation or accomplishment of work. When directed by the Contracting Officer, the Contractor shall remove any employee from an assignment to perform services under this contract for reasons of misconduct or breaches of security in connection with his or her employment or any employee determined otherwise objectional by the Contracting Officer.

d. Upon completion of their assigned shift, Contractor employees shall depart the work area and shall not loiter elsewhere on the military installation.

e. Contractor and Contractor personnel shall not be eligible, by virtue of performance under this contract, for payment by the Government of entitlements and benefits accorded Federal employees.

STR 52.000-4038 ENGLISH SPEAKING REPRESENTATIVE (AUG 1993)

At all times when any performance of the work at the site is being conducted by any member of the Contractor or its subcontractors, the Contractor shall have a representative present on the site who is capable of explaining the work operations and receiving instructions in the English language. The Contracting Officer shall have the right to determine, without appeal of such decision, whether the proposed representative has sufficient technical and linguistic capabilities, and the Contractor shall immediately replace any individual not acceptable to the Contracting Officer.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

JUL 2013

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under and Federal Law

FEB 2016

52.215-2 Audit and Records--Negotiation OCT 2010 52.216-7 Allowable Cost And Payment JUN 2013 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements--

Commercial Item Acquisition

FEB 2007

52.223-6 Drug-Free Workplace MAY 2001 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.232-9 Limitation On Withholding Of Payments APR 1984 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.237-8 Restriction on Severance Payments to Foreign Nationals AUG 2003 52.242-13 Bankruptcy JUL 1995 52.244-6 Subcontracts for Commercial Items JAN 2017 52.245-9 Use And Charges APR 2012 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2016 252.225-7012 Preference For Certain Domestic Commodities DEC 2016

252.225-7993 (Dev) Prohibition on Providing Funds to the Enemy (Deviation 2015-O0016)

SEP 2015

252.225-7994 (Dev) Additional Access to Contractor and Subcontractor Records in the United States Central Command Theater of Operations (Deviation)

MAR 2015

252.225-7995 (Dev) Contractor Personnel Performing in the United States Central Command Area of Responsibility (Deviation)

JAN 2015

252.229-7001 Tax Relief SEP 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.233-7001 Choice of Law (Overseas) JUN 1997 252.242-7006 Accounting System Administration FEB 2012 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

STR 52.000-4004 IMMUNITY FROM LEGAL PROCESS

The Contractor agrees to indemnify and save harmless the United States Government against all claims and suits of whatsoever nature arising under or incidental to performance of this contract by any subcontractor against the United States Government. The Contractor further agrees to waive his rights to bring suit or other legal action against the United States Government, except as provided in the "Disputes" clause of this contract and in the United States Federal Statutes. (September 1993) (End of Clause)

STR…