A22_17-T-0051_Amendment_18Apr17.pdf

W81G6770471053

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Subsistence - Dredge Goetz

The purpose of this Amendment is to:

1. Add 3 (three) items to the Schedule of Items (show n in bold);

2. Clarify that the shaded items on the Schedule of Items need both a unit/each price AND a case price;

3. Correct the delivery time to be 8:00 AM to 5:00 PM on the SOW;

4. Decrease the percentage of items a contractor is required to provide and price from 98% to 90%: and

5. Unprotect a few columns on the Schedule of Items.

The closing date has NOT been extended.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912ES-17-T-0051

X 9B. DATED (SEE ITEM 11)

07-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Apr-2017

CODE

CONTRACTING DIVISION

USACE - ST PAUL

180 5TH STREET EAST

SUITE 700

ST. PAUL MN 55101-1678

W912ES 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912ES-17-T-0051

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from Subsistence delivery for the Dredge Goetz Crew during the 2017 dredging season (May - November 2017) according to the Specifications/Statement of Work (SOW). See Attachment 1 for the Schedule of Items and Attachment 2 for Delivery Locations. Delivery charges should be listed on Attachment 1, Tab 2. Orders to be placed by authorized ordering officers. to Subsistence delivery for the Dredge Goetz Crew during the 2017 dredging season (May - December 2017) according to the Specifications/Statement of Work (SOW). See Attachment 1 for the Schedule of Items and Attachment 2 for Delivery Locations. Delivery charges should be listed on Attachment 1, Tab 2. Orders to be placed by authorized ordering officers..

The following have been modified:

INSTUCTIONS TO OFFERORS

NOTES TO QUOTERS

This is an unrestricted solicitation under NAICS CODE 311999 with a business size standard of 500 employees.

Quoters are encouraged to ask any questions regarding this solicitation. Technical related questions will be accepted up to 72 hours prior to the close of the solicitation. This requirement is for the acquisition of commercial services.

Submit an electronic proposal to Laura.D.Nabity@USACE.army.mil You may also deliver hand carried offers to 180 5th St East, Suite 700, Attn: Laura Nabity, Contracting, St Paul, MN 55101- 1678 and must be time stamped no later than the stated due date.

As a department of the Federal Government of the United States the U.S. Army Corps of Engineers is a tax-exempt organization. Certificate of Exemption number is 62-1642124.

Quote Preparation Instructions

1. Contractors shall complete blocks 17a, 30a, 30b, and 30c on page 1 of the SF 1449.

In doing so, the contractor accedes to the contract terms and conditions as written in the Solicitation and any associated attachments.

2. Contractors shall complete and submit prices for all items on tab 1 of Attachment 1, Schedule of Items, for subsistence and related miscellaneous supplies, and on tab 2 of Attachment 1 for delivery charges. If there will be additional delivery charges to specific sites, complete tab 2 on Attachment 1, Schedule of Items.

Attachment 2, Delivery Sites is for informational purposes only and shows the possible delivery locations along with the estimated number of deliveries to that site for 2017. (Insert a proposed item or unit price along with the Brand for each CLIN item on the Schedule of Items. Please adjust and/or correct size(s) if needed and add any necessary notes/comments. Please note that a price must be entered on 90% of the CLINS. Quotations with less than 90% will not be accepted.

3. Contractors shall complete and submit a Commercial Sales Pricing Form, Attachment 3, identifying their Schedule of items pricing basis.

4. Prior to award contractor must be registered with the System for Award Management System (SAM) database at https://www.sam.gov.

Submittals

1. Completed and Signed SF 1449

2. Completed Attachment 1, Schedule of Items, tabs 1 and 2

3. Completed Attachment 3, Commercial Sales Pricing Form

Electronic Quote Format

All quote information shall be provided on, or formatted to, standard paper size.

Electronic proposals provided via e-mail shall be submitted in Microsoft Word or Excel format o r Adobe Acrobat (.pdf) as applicable. It may be necessary to send multiple emails to keep the e- mail within the firewall size of 8MB. Quotes sent in multiple e-mails shall be numbered to include the total sent, for example “E-mail 2 of 6.”

Exchanges with Offerors after Receipt of Offers/Quotes/Proposals

Contractors may be asked to clarify certain aspects of their offer/quote/proposal. Clarification conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for revision.

The Government intends to award a single contract without discussions with respective contractors.

The Government, however, reserves the right to conduct discussions if deemed in its best interest.

OFFEROR SHALL BE REGISTERED IN SAM (System for Award Management) https://www.sam.gov to include the FAR and DFARS Representations and Certifications (Reps & Certs) sections with the NAICS code applicable to the solicitation.

For assistance with SAM, please contact:

1. SAM by GSA Hours of Operation: Monday – Friday 8am to 8pm ET, U.S. Calls 866-606-8220, Service desk website: http://www.fsd.gov/

2. Minnesota PTAC (Procurement Technical Assistance Center), www.mnptac.org

612-332-6332, mnptac@mnptac.org.

SPECIFICATIONS / SOW

SUBISTENCE CONTRACT SPECIFICATIONS (SOW)

Subsistence for Dredge Goetz Crew

General

The Dredge Goetz will require grocery deliveries during the dredging season (May through December 2017). This fixed price contract is for furnishing and delivering subsistence and related supplies for the Dredge Goetz vessel to one of the listed delivery sites.

Nonperishable groceries /dry goods groceries will be ordered at the beginning of the season and throughout the season. Perishable items (fresh produce, dairy, and meats) are typically ordered on a weekly basis throughout the dredging season. The delivery days and sites are coordinated with the Dredge Goetz and may occur Monday through Friday from 8:00 AM to 5:00 PM. The Dredge Goetz travels the Upper Mississippi River, from Minneapolis, MN to Memphis, TN.

The Dredge Goetz crew will assist with offloading of groceries from the Contractor’s truck.

We anticipate a few large orders with mostly nonperishable items and smaller weekly orders with mostly perishable items and some nonperishable items. The total items ordered and the delivery charges cannot exceed the not to exceed (NTE) value of the contract. All prices shall be rounded up to the nearest cent.

Item prices of future deliveries must be adjusted according to market conditions, seasonality, the Chicago Mercantile Exchange, and/or discounts, rebates and allowances given to the Contractor by a manufacturer, grower or private label holder. Therefore, item prices submitted on invoices should be priced accordingly. Prices charged are subject to audit and verification. Complete Commercial Sales Pricing Form, Attachment 3, and submit it with your quote.

We anticipate the first order to be delivered on May 1, 2017, to the Fountain City Lower Boat Landing site.

Requirements

Furnish subsistence and supplies for the US Dredge Goetz in accordance with the following specifications:

1. Contractor shall deliver restaurant quality meats and vegetables and retail/commercial/consumer sizes of all contracted items. Packaging, units, and sizes listed are those that the Government requires due to crew size and limited storage capacity. Special emphasis is placed on the fact that the Government may order split cases and order small quantities. The Government does not propose any minimum orders for individual items. If an offer proposes to establish minimum orders on any items, i.e. xx amount of any item or only full cases, this stipulation must be made in the offeror’s proposal for the Government to consider during proposal evaluation.

2. ITEMS to be supplied and specifications for delivery:

a. Meat Products: Restaurant quality steaks, roasts, sausages, burgers, poultry, etc. All fresh meat products shall be vacuum-packed for freezer storage. Packages must be marked with the type of cut, portion size (when applicable), total weight, and date of packaging (freshness dating). All meat shall be fresh chilled, not frozen, unless otherwise specified in Schedule of Items (Listing of Contract Items). Meat shall be USDA Grade CHOICE or higher. Steaks shall be trimmed to a maximum of ¼” fat.

Poultry products shall be USDA Grade “A”. Poultry parts shall be wrapped airtight or deep-tray inert wrapped for freezing, with same identifications as other meat products.

Whole birds shall be individually bagged and cased in boxes that will allow for direct freezing.

b. Frozen Vegetables/Food Items: Frozen vegetables (peas, carrots, broccoli, etc.), fries and potatoes, breaded vegetables, etc. All packaging shall be suitable for immediate freezing. If not in manufacturer’s original packaging, products shall be similarly package and labeled relative to product, weight, and freshness date. Items must be delivered frozen, not allowed to thaw or begin thawing. Package sizes will be retail/consumer (store) standard, unless otherwise specified (i.e., no industrial-sized packaging unless specified).

c. Dairy Products: Milks, yogurts, cheeses, butters, eggs, and creams. All items will be in consumer-standard packaging except as specified on Schedule of Items (Listing of Contract Items). Maximum freshness life will be provided, and freshness dating required. Milks and creams will have an expiration date of at least one week after delivery.

d. Fresh Fruit: Restaurant quality - All varieties and seasonal types. Fruit will be packaged in industry-standard containers to maximize freshness longevity, and provided as fresh as possible, with no major bruising, wilting, excessive ripeness, or decay upon delivery inspection.

e. Fresh Produce and Vegetables: Restaurant quality lettuce, cabbage, onions, potatoes, garlic, celery, carrots, etc. Packaging and presentation same as Fresh Fruit, Iceberg Lettuce heads shall be individually wrapped. Leaf lettuce shall be appropriately bound and marked as to type.

f. Breads: Breads, rolls, etc. These items to be packaged in a manner that protects against crushing or damage (i.e., bread/buns delivery trays), maximum of 3 days old (i.e., direct from bakery or same-day delivery to supplier), with freshness dating on each package.

g. Dry Goods: All other general items as provided on Schedule of Items (Listing of Contract Items), including canned vegetables, cereals, soups, sauces, chips, cookies, and the like. Canned soups and vegetables shall be in #303 cans unless otherwise specified in the Schedule of Items (Listing of Contract Items). Canned Fruits shall be in #21/2 cans unless otherwise specified in the Schedule of Items (Listing of Contract Items). Juices shall be in plastic bottles where possible, unless otherwise specified in the Schedule of Items (Listing of Contract Items).

Note: Canned and bottled consumables must have expiration dates at least six months after delivery.

h. Ice Cream: Bulk Ice Cream containers, ice milks, ice cream bars, Popsicles, ice cream mixes, ice cream snacks. All ice cream shall be delivered hard-frozen, having never thawed prior to delivery. BOX EXTERIORS SHALL BE CLEARLY MARKED “ICE CREAM—KEEP FROZEN” for rapid identification and priority handling upon delivery.

i. Non-Food Items: Cleaners, trash bags, cups, plastics, paper towels and other paper products, soaps, bleaches, etc. are to be provided in consumer-standard packaging and in quantities and sizes as specified in Schedule of Items.

Note: The subsistence and miscellaneous items listed on Attachment 1, Schedule of Items, are ESTIMATES ONLY of needed items and will be used for ordering and pricing evaluation purposes only. Items listed in each category are estimates only and do not guarantee purchase and delivery. The quantities listed in Attachment 1 are not intended to indicate any quantities that will be ordered on any resulting contract.

3. SUBSTITUTIONS: By mutual written agreement between the Contracting Officer and Contractor items ordered may be substituted for a similar item or brand when circumstances make it difficult to fill a particular line item ordered within the following guidelines.

a. Contractor winning award will be expected and required to deliver exact Brands and Sizes or Units contained in the contract resulting from their proposal over the life of the Contract unless, a modification is agreed to by the Contracting Officer and the Contractor. Non-delivery of items or unauthorized substitutions can result in termination of the contract for cause in accordance with the contract’s Commercial Items Clause FAR 52.212-4.

b. No substitutions will be authorized that change the unit or size of the ordered item to a smaller size unless the proposed substitute provides the same total units at the same price and prior approval is obtained from the Contracting Officer. Example: a proposed substitution of two 6-ounce containers in lieu of one 12- ounce container.

Any proposed substitution must be approved by the Government prior to delivery. Offeror should review FAR Clause 52.211-17 “Delivery of Excess Quantities”

c. No substitutions for a larger unit/size will be approved unless the price is the same as the smaller unit/size. Example: a proposed substitution for a 12-ounce package may be approved if the price is the same as the 10-ounce package in the Attachment 1 (Schedule of Items). This is required as with short lead times, there is insufficient time to conduct required market research and modify the contract prior to an individual delivery. Any proposed substitution must be approved by the Government prior to delivery. Offeror should review FAR Clause 52.211-17 “Delivery of Excess Quantities”.

d. No items can be ordered that are not listed in Attachment 1 (Schedule of Items). Any items outside the contract list in Attachment 1 must be purchased through other means unless Attachment 1 (Schedule of Items) is modified by mutual agreement.

4. ORDERING: One Purchase Order will be issued via Standard Form 1449 and signed by the Contracting Officer at award. Additional purchases will be made by authorized Ordering Officers. Total Purchase Orders cannot exceed the contract value (NTE).

Ordering officers (who will be designated at contract award) are authorized to make individual orders/shipments against the purchase order up to the NTE contract value. Time and place of delivery will be specified when order is placed and must be confirmed 24 hours prior to delivery. Smaller orders for perishables and sudden-need items may be made weekly or bi-weekly. Notice of the next order will normally be made via email to the vendor’s 24-hour email address showing the items and quantity needed on an attached excel copy of the contract’s Attachment 1 (Schedule of Items). The backup ordering procedure will be via FAX or phone. The vendor/contractor must provide a 24-hour email address and backup phone and FAX number prior to contract award (alternative communication means may be considered if presented). All efforts will be made to provide an advance notice of at least four (4) calendar days for each order; however, the ship’s operations and schedule uncertainties may sometimes shorten this lead-time.

Cancellation or location change for delivery may be up to 24 hours prior to delivery due to a sudden change in ship’s status. While infrequent, the vendor should anticipate this factor, and no pena l ty costs for restocking or altered delivery shall be placed upon the Government. The Government may occasionally require deliveries on the day following a holiday. Offerors are required to address their inability to make weekend and the day after holiday deliveries with their quote. Offerors should also address any additional charges for this service along with any required prior notification.

Contract Administration: Only orders received by the Contracting Officer or designated ordering officers shall be accepted and filled by vendor.

Authorized ordering officers for subsistence orders/shipments are as follows:

To be assigned at contract award.

Ordering Officers can only place orders up to the Contract’s not to exceed (NTE) value established at award.

a. Ordering Data Base: Successful offeror upon notification of pending contract award will be required to provide a database of contracted items on a Microsoft Excel spreadsheet in the format provided by the Government if not submitted with the solicitation. This database will be verified by the Government and become the basis for the resulting contract’s attachments and the ship’s ordering procedure.

b. Ordering Process: Time and place of delivery will be specified when order is placed and re-confirmed 24 hours prior to delivery. Orders shall be made by forwarding a completed excel copy of Attachment 1 or revised copy with the ordered items and quantity from the contract. Only orders placed by designated ordering officer shall be delivered.

c. All efforts will be made to provide the order with a lead-time of at least four (4) calendar days; however, ship’s operations and schedule uncertainties may sometimes shorten this lead-time.

d. Receipt of goods/acceptance: A Government representative must sign acceptance on the vendor’s shipping document/packing list. Products may be inspected in the truck prior to offloading or after moved onboard the vessel to assure they conform to standards of the contract. If discrepancies are found, specific items will not be accepted for delivery and must be returned to the contractor at no cost to the Government. The contractor is then responsible to replace the refused goods with proper items at a mutually acceptable time, at no additional cost to the Government.

5. DELIVERY Method and Locations: Vendor must have the means to deliver subsistence in a proper state, either chilled or frozen, and be able to withstand waiting periods for offloading shipside up to four (4) hours (this would not be a routine situation). Truck or delivery vehicle should be able to be unloaded without forklift assistance and should have communications ability in the event of a sudden change of delivery location or time. Pallets are required to be wrapped in plastic wrap to ensure items are secure. At a minimum, vendor will be required to deliver orders to any of the delivery sites listed in the contract (Attachment 2). Proposals must include a delivery price for each delivery location listed in Attachment 1, tab 2, unless the proposal clearly states item price includes delivery.

Contractor shall call the Dredge Goetz crew to schedule and confirm delivery site 24 prior to delivery. Contractor will be notified if the delivery site has restricted access (i.e.

government facilities).

Cancellation or location change for delivery may be made during the last 24 hours prior to delivery, due to a sudden change in ship’s status. While infrequent, the vendor should anticipate this factor, and no pena l ty costs for restocking or altered delivery shall be placed upon the Government.

Delivery Times The following delivery times are established for contactors:

MONDAY – FRIDAY: 08:00 A.M. TO 5:00 P.M.

No deliveries will be accepted on Federal holidays.

Delivery site must be confirmed 1 day/24 hours prior to each delivery at 651-290-5980, 651-249-4973, 651-290-5982, 651-249-4980, 651-290-5983, and/or 651-955-2046 All vendors shall have a delivery/shipping/package list with each order.

Delivery Locations: See Attachment 2 for Delivery Locations and estimated number of deliveries to the listed site. Complete Tab 2, labeled Delivery, on Attachment 1, Schedule of Items, if there is an additional delivery charge for the listed sites.

6. PRICING: Item prices of future deliveries must be adjusted according to market conditions, seasonality, the Chicago Mercantile Exchange, and/or discounts, rebates and allowances given to the Contractor by a manufacturer, grower or private label holder.

Therefore, item prices submitted on invoices should be priced accordingly. Prices charged are subject to audit and verification. Complete the solicitation’s enclosed Attachment 3, Commercial Sales Pricing Form, and submit it with your quote

7. DISCOUNTS: Product allowances shall be passed on to the Government. All discounts, rebates and allowances on particular items which are reflected in the amounts shown on the face of the manufacturer’s, grower’s or private label holder’s invoice or otherwise given to the Contractor by a manufacturer, grower or private label holder, shall be passed by the Contractor to the Government in form of an up-front price reduction. Any rebates that are passed to the Government and which cannot be applied as an up-front price reduction must be submitted via check made to the U.S. Treasury, attached with itemized listing of all customer purchases by line item to include contract number, and contract line item number (CLIN). The contractor shall employ prevailing commercial methods in the pursuit of discounts, rebates, allowances or other similar economic incentives or benefits, for the

Government supported under this contract, throughout the period of performance.

8. INVOICING: All Invoices shall be sent via email or FAX to the Technical Point of Contact, Keith Graham, as soon as possible after each delivery. Invoices with errors or that are not acceptable per FAR Clause 52.212-4 will be immediately returned and a new invoice with a new date must be submitted for payment.

Invoice(s) must include:

(1) Name and address of the Contractor;

(2) Invoice date;

(3) Contract number, contract line item number and, if applicable, the order number;

(4) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(5) Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(6) Name and address of official to whom payment is to be sent; and

(7) Name, title, and phone number of person to be notified in event of defective invoice.

Invoices submitted that do not comply with the requirements of FAR 32.905(b) will be returned to the Contractor within 3-5 days per FAR 52.232-25(a)(3). Failure to submit a proper invoice may cause a delay in payment to the contractor. If any items delivered are not in accordance with the contract or purchase order, notify the contracting officer in writing.

SUBMIT TO: Technical Point of Contract:

Keith Graham, Plant and Facility Manager Phone: Office 651-290-5141, Cell 612-770-6455, FAX: (608) 687-8753 Email: keith.a.graham@usace.army.mil

Dredge Goetz Physical Support Branch 431 North Shore Drive Fountain City, WI 54629

Payments will be made by:

USACE Finance Center 5722 Integrity Drive

BLDG S-787

Millington, TN 38054-5005

9. CONTRACT PERIOD: The contract period of performance is May 1, 2017 through December 16, 2017.

10. Only a warranted Contracting Officer acting within their delegated limits, has the authority to issue purchase orders, modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

11. List of Attachments - Attachment 1 – Schedule of Items (with 3 tabs)

Attachment 2 – Delivery Locations Attachment 3 – Commercial Sales Pricing Form.

(End of Specifications)

(End of Summary of Changes)