A02_Performance_Work_Statement_MegaFab_Roll_Repair.pdf

PERFORMANCE WORK STATEMENT (PWS)

Repair of MegaFab CNC Roller

1. GENERAL: This is a non-personal services contract to repair the MegaFab CNC Roll model # M- 11100 to OEM specifications in Building 3 (Metals shop) at Ensley Engineer Yard (EEY), 2915 Riverport Road, Memphis, TN 38109. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contractservice providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to repair the MegaFab CNC Roller as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Metal’s shop has a MegaFab CNC hydraulic roller used to roll steel plate. The machine is not currently running because it has been damaged and needs repair.

1.3 Objectives: The Contractor shall troubleshoot the issues listed in the scope of work in section 5, and repair the machine to the original factory specifications.

1.4 Scope: The work consists of providing all labor, specialty tools, and materials necessary to repair the MegaFab CNC Roller to the original factory specifications. See Section 5 for detailed scope information.

1.5 Period of Performance: All work required under this contract shall be completed NLT 45 days after receipt of order. If additional time is needed, this must be agreed upon by Contracting Officer’s Representative (COR) and contractor. Normal business hours at Ensley Engineer Yard are 0700-1530 Monday through Friday. Contractor hours and start date may be adjusted. If alternate hours are requested, this must be agreed upon by Contracting Officer’s Representative (COR) and contractor.

1.6 General Information: The current system is located in building 3 at Ensley Engineering Yard.

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

QUALITY ASSURANCE SURVEILLANCE PLAN

For MegaFab Roll Repair

This Quality Assurance Surveillance Plan (QASP) is provided for the repair of the MegaFab CNC Roll at Ensley Engineer Yard, the level of performance expectations and how the designated government personnel will confirm the services provided as acceptable. The methods of surveillance and procedures may change after contract award based on acceptance of the contractor’s Quality Control Plan or a partnering agreement which establishes the metrics to be used, or improve contractor performance.

The contractor is responsible for management and quality control actions to meet the terms of the contract.

The role of the Government is quality assurance to ensure contract standards are achieved.

The following table is established to measure compliance of quality assurance:

Deliverable Performance

Standard Acceptable Quality Level

Method/ Frequency

Compliance Level

The contractor shall repair the MegaFab CNC roll to the OEM specs.

Timeliness, Neatness, Professionalism

Full Government Acceptance

100% Inspections

Contractor shall complete performance 45 days

ARO.

Work will be completed on time, unless discussed with COR for agreed extension

Not more than 1 failure durin g contract period

Periodic Surveillance

The supervisor and/or foreman will be on site at all times

Supervisor or foreman present

Not more than 1 failure durin g contract period

Compliance Level and Date. This column is used to determine whether the deliverables required meet the Acceptable Quality Level on the QASP. It will be used to provide documentation for deficiencies requiring payment adjustment or other action from the contractor. The compliance block is filled out using a color code (Green, Yellow or Red):

Green = Deliverable required has been met in a satisfactory manner.

Yellow = Deliverable required is not being consistently met satisfactorily; attention is needed in certain areas.

Red = Deliverable is not being met.

1.6.2 Recognized Holidays: The contractor will not be required to provide service on Federal holidays.

Federal holidays are:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.3 Hours of Operation: Normal business hours at Ensley Engineer Yard are 0630 – 1700 Monday through Friday. Contractor hours may be adjusted. If alternate hours are requested, this must be agreed upon by Contracting Officer’s Representative (COR) and contractor.

1.6.4 Place of Performance: The work will be performed at Ensley Engineer Yard, 2915 Riverport Road, Memphis, TN 38109. The MegaFab CNC roll is located in building 3.

1.6.5 Site Visit: It is highly recommended that contractors attend the scheduled site visit prior to submitting a quote. Site visit is scheduled for Tuesday 23 April 2019 at 9:00 A.M. at USACE Ensley Engineer Yard, 2915, Riverport Road, Memphis, TN 38109. Interested parties may e-mail their name and company information to kirk.a.middleton@usace.army.mil no later than 2:00 P.M. CST on Monday 22 April 2019. All contractors and government personnel will meet at the EEY Administration Building. The contractor will be able to view and inspect the MegaFab CNC roller.

1.6.6 Type of Contract: The government will award a Firm Fixed Price purchase order.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use, if needed.

1.6.7.2 Key Control N/A

1.6.7.2.1. N/A

1.6.7.2.2. N/A

1.6.7.3 N/A

1.6.8 Special Qualifications: None.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be Andrea Williams, Chief, Civil Engineer.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Andrea Williams, Chief of Plant Section, Paul Lacy, Marine Maintenance Supervisor, and Nicholas Schrup, Maintenance Planner. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 3:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The name and contact information of the supervisor/foreman that will be on-site must be provided to the COR at the commencement of work.

Should this information change the COR is to be notified immediately.

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: None

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FARSubpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS &

ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial off the Shelf DA Department of the Army DD250 Department of Defense Form250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: At project completion the Contractor and COR will make a joint visual inspection of the project and needed repairs for contractor damage, if found, will be noted and made immediately by the contractor at no additional cost to the Government.

3.2 Facilities: N/A

3.3 Utilities: The Government will provide reasonable utilities at its discretion.

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the repair of the damaged MegaFab CNC roller as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Contractor is to provide an on- site supervisor on the job site for the duration of the job. The contractor will be responsible for damages and repairs to any Corps of Engineers equipment associated with the project.

4.2 Secret Facility Clearance: N/A

4.3. Materials: Any “Or Equal” material proposed by the contractor will be submitted for prior approval by the Contracting Officer’s Representative. (SEE SCOPE OF WORK IN PART 5)

4.4. Equipment: (SEE SCOPE OF WORK IN PART 5)

PART 5

SPECIFIC

TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall troubleshoot and repair the MegaFab CNC roller to the Original Equipment Manufacturers specifications. The MegaFab CNC roller will be located in building 3 at Ensley Engineer Yard at 2915 Riverport Road, Memphis, TN 38109.

5.2. Task Heading. Repair of MegaFab CNC Roller. Model# M-11100

5.2.1. Scope of Work.

SCOPE OF WORK for Repair of MegaFab CNC Roller.

The Contractor Must be an authorized service provider for the

OEM. The Contractor must use OEM parts for all repairs.

The Contractor is responsible for troubleshooting and repairing the issues listed below as well as any other components that are out of the OEM specifications.

-Hinge pin bushing is damaged in upper roll.

-Hinge pin sensor is misaligned.

-Counter balance sensor.

-Main Bottom Roll sensor.

The Contractor is responsible for ensuring the MegaFab CNC roll is 100% functioning to the OEM specifications.

Description of product:

FINAL INSPECTION

All work performed shall be jointly inspected by the Contractor and the Contracting Officer’s Representative. The COR will review the QASP and scope of work to determine if work is in compliance.

Repeated failed inspections may result in a finding that the contractor has defaulted.

WARRANTY

The contractor shall warranty the labor and material.

SAFETY REQUIREMENTS

Contractors are required to adhere to Corps of Engineers safety policies. Safety information can be obtained from Robert Shover, Safety Officer, at 901-544-3150.

ACCIDENT PREVENTION PROGRAM: Prior to work commencement, the contractor’s site-specific accident prevention plan is to be reviewed and found acceptable by the designated Government personnel. The US Army Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1, 15 September 2008, Appendix A provides a Minimum Basic Outline for Accident Prevention Plan for accident prevention plans. Prior to the project beginning, a safety conference with the corps’ representative and safety officer will be held with the contractor’s employees. At a minimum, fall, respirator, eye protection, confined space requirements per 29 CFR 1910.120 and 1910.146, and the contractor’s site-specific accident prevention plan will be discussed in a pre-start up conference.

ACCIDENT INVESTIGATIONS AND REPORTING: Report all accidents immediately to the Contracting Officer or Contracting Officer’s Representative (COR). Additionally, the contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the Contracting Officer, on ENG Form 3394, as soon as possible but no later than two [2] working days following the accident. Implement corrective actions as soon as reasonably possible.

Supervisor’s Responsibilities: For job related injuries which require medical treatment, a supervisor of the injured employee shall accompany the injured employee to the medical treatment facility and explain the employee’s regular duties and the availability of “Light Duty” so the injured employee can return to work as soon as medically possible.

MACHINERY AND MECHANIZED EQ UIPMENT: All equipment shall be inspected prior to use on this contract. All equipment shall be re-inspected prior to use anytime it is removed and subsequently returned to the contract site for use. Documentation of equipment inspections shall be made available to the Contracting Officer upon request. All equipment shall be properly guarded.

FIRST AID/CPR REQUIREMENTS: At least one employee shall be certified in CPR and first-aid pre shift/per site. Proof of certification shall be provided to the COR.

ENVIRONMENTAL CONCERNS:

The Contractor will be responsible for the following environmental concerns:

Contractor is responsible for and must document containment and disposal of all waste generated during the project. Waste must be disposed of in accordance with EPA regulations.

No waste of any kind is to enter the lake. If contamination occurs, it will be the contractor’s responsibility for immediate remediation.

SECURITY REQUIREMENTS

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The vendor must ensure that the Candidate has two valid forms of Government issues identification prior to enrollment to ensure the correct information is entered into the E- verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

CONTRACTING OFFICER /CONTRACTING OFFICER’S

REPRESENTATIVE CONTRACTING OFFICER’S

REPRESENTATIVE:

The Contracting Officer’s Representative, or COR, is appointed by the Contracting Officer as the representative overseeing contractor operations. No instructions of the Contracting Officer's Representative or lack thereof will at any time relieve the Contractor from the responsibility of complying fully with all requirements of statement of work and the contract. The Contracting Officer's Representative is not authorized to waive or alter in any respect any of the terms or requirements of the contract, or to make additional requirements.

CONTRACTING OFFICER:

The Contracting Officer is the only Government representative with the authority to bind the Government and make changes to the contract. Any changes to the contract involving an increase or decrease in funds or performance period will be issued by formal contract modification.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors);(7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity(the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language;

and(13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period(by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XM L direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE

PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1. COMPLIANCE DOCUMENTS

The Contractor shall be aware of the following list of Compliance Documents, necessary for successful completion of this requirement.

EM-385-1-1 --Army Corp of Engineers, Safety and Health Requirements Manual, 15 Sep 08

6.2 CONTRACTOR SUBMITTALS

The following list of submittals will be provided to the Contracting Officer’s Representative as required.

Accident Prevention Plan Accident Investigation Forms, as required CPR Certifications MSDS Submissions Accident Investigation Forms, as required

The following shall be submitted with the contractor’s proposal.

PRODUCT DATA

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission Essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold Acceptable Quality Level(AQL)

Method of Surveillanc e

PRS # 1.

Troubleshoot and Repair the Megafab roll.

Repair the MegaFab CNC Roll to OEM specifications.

Full Government Acceptance.

Random Inspection s

PRS # 2

Contractor shall complete performance NLT 45 days ARO

Contractor shall inform customer of possible problems that would delay performance as soon as possible to

Not more than 1 failure during contract period

Periodic Surveillance

PRS # 5

Contractor shall receive Contracting Officer’s approval for any changes in scope and price in advance of performance

Contractor shall not proceed with changes or modifications of the contract without the Contracting Officer’s approval

No deviations allowed Random Inspections

PRS #4

The supervisor and/or foreman will be on site at all times

Supervisor or foreman present Not more than 1 failure during contract period