A22_-_W912EQ18B0009_-_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912EQ18B0009 24-Jul-2018

b. TELEPHONE NUMBER

901-544-0891

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 14 Aug 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KENDELL M RILEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, MEMPHIS

KENDELL RILEY

167 N. MAIN STREET

KENDELL.M.RILEY@USACE.ARMY.MIL

MEMPHIS TN 38103-1894

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 901-544-0780 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

333924

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF50

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EQ18B0009

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4 Each

FORKLIFTS- CLARK MODEL OR EQUAL

FFP

The contractor shall provide all labor, materials, equipment , and supplies as specified to furnish four (4) new forklifts to replace the current Clark CGP30H units. C40D-DEISEL-TRIPLE, CLASS V, 8,000LB -SEE Section C Statement of Work

FOB: Destination

NET AMT

BIDDER CHECKLIST

BIDDER CHECKLIST

PROJECT TITLE: Forklifts for Birds Point New Madrid (BPNM), Firm Fived Price Commercial Supply Contract.

SOLICITATION NUMBER: W912EQ18B0009

In order for a bid to be considered responsive, the Bidder shall submit the information listed in the checklist below. Failure to submit all the required information prior to the bid opening will result in the bid being nonresponsive.

Responsive Bid Submission Checklist Bidder’s Initials of Items

Included in Submission

1. Filled-Out SF 1449 (Blocks 17A, 30A, 30B and 30C) 1. _________________

2. Signed Amendment(s) (if necessary) – SF1449, SF30 (Blocks 8, 15A, 15B and 15C) 2. __________________

3. Pricing for Base Item– SF1449 (Schedule CLIN 0001 - Subtotal for all SUBCLINS) (SubCLINS -0001AA, 0001AB, 0001AC, 0001AD)

3. __________________

4. Submission of Volumes 1 (Descriptive Literature) and 2 (Price) IAW FAR 4. __________________ Provisions 52.212-1 Instructions to Offerors and 52.212-2 Evaluation of Commercial Items.

5. Representation and Certifications per FAR Clause 52.212-3. If your information is 5. __________________ Already in the System for Award Management at SAM – https://www.sam.gov, it may be Submitted instead of completing this section.

6. Authority to Bind the Company 6. ___________________ Refer to FAR 4.102 (Contractors Signature) for required information.

Offers shall be in the possession of the Government prior to the closing date / time located in Block 8 of the SF 1449. Offerors shall confirm receipt of bid with the Contract Specialist.

Section C - Descriptions and Specifications

STATEMENT OF WORK

SECTION C

DESCRIPTION OF REQUIREMENT

Work under this contract shall consist of furnishing four (4) new forklifts to replace the current Clark CGP30H units.

Rated capacity shall not be less than 8,000 lbs.

All capacities correspond to a load center distance of 24 in.

In general, forklift foot print should be kept to a minimum wherever possible.

Maximum width should not exceed 55.1 inches.

Overall length should be less than 161.9 inches.

Maximum height should not exceed 87.9 inches with forks fully lowered.

The inside turning radius should be less than 11.3 inches, outside turning radius should be less than 111.9 inches.

Front and rear tires should be pneumatic. Steering tires should be both rear tires, and drive tires should be both front tires.

Tilting steering wheel is required, with power steering assist.

2 OHG mounted 12 volt headlights should be located in the front of unit, while combination lights (brake light, taillight, reverse light) should be located in the rear.

A yellow strobe light should also be included and the unit should be equipped with an audible back up alarm.

Unit should employ an automotive style fuse box and 130 amp alternator.

Transmission shall be single shift type.

Engine radiator should have aluminum square-fins, and should also be open core. Engine should be diesel fueled with a minimum power rating of 60 HP.

A cold weather engine package, raised air intake, and vertically mounted muffler with stack guard should also be included as options. At a minimum, the automatic engine shutdown system should be equipped with alarms and shutdown sensors for the following situations- low oil, low oil pressure, high temperature, low coolant.

The cabin should also include a fully featured instrument display with digital and audio warnings of engine functions, low fuel level, etc.

Fork opening range should be 16.6 inches to 77 inches.

Forks should be 48 inches long, and should be paired with a cascade revolving clamp.

Fork clamp should be Clark Model 70D-CFR-22B, or approved equal.

Triple stage mast with 57.7” free lift is required, with a minimum tilt range of 5 degrees backward, 6 degrees forward.

Each unit should also be equipped with a ClearCap forklift roof cover, or approved equal.

The roof cover should adhere to relevant standards (OSHA, etc) and should not obstruct the operator’s view.

All units must comply with all relevant ANSI codes and standards.

Proposal to include cost of transporting all units to point of destination.

Warranty to be a minimum of 1 year/2000 hours on basic truck and 5 years/10,000 hours on Major

Components.

SUBMITTALS

The Contractor shall submit 5 copies of detailed drawings on assembled unit complete with parts list and dimensions. Each mechanical item shall be furnished with 5 copies of an operation and maintenance manual.

Calculations and/or dimensions shall be furnished, for approval, to demonstrate that the forklifts are of sufficient size and capacity to meet the specified conditions. Approval of submittals shall be received by Contractor prior to shipment of units.

PRESERVATION/PACKAGING/PACKING

Preservation packaging, and packing for shipment of all items shall be in accordance with commercial practice and adequate for safe transportation. Small parts shall be wrapped and boxed. Each engine item shall be protectively processed for short term indoor storage.

The Contractor shall prepare and load all components for shipment to the Corps of Engineers Ensley Engineer Yard, which is located in southwest Memphis, TN. This preparation shall be in such a manner as to protect them from damage in transit, and the Contractor shall be responsible for and make good any and all damage until all deliveries are completed. Weatherproof covers shall be provided to protect the components during shipment. Machined surfaces shall be secure to avoid damage during loading, transit, or unloading.

DELIVERY

The equipment supplied under this contract shall be delivered to the destination to the receiving dock at address indicated below:

Department of the Army Memphis District, Corps of Engineers Ensley Engineer Yard c/o Steve Barry, Chief, Readiness Branch 2915 Riverport Rd Memphis, TN 38109 Receiving dock hours are Monday through Thursday, 7:15 a.m. to 3:45 p.m.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

Section E - Inspection and Acceptance

BID SUBMISSION REQUIREMENTS

Submit bids in accordance with the instructions provided within 52.212-1 and 52.212-2 of this solicitation. Pricing shall be filled out for every CLIN and total lines with the schedule.

BIDDER INQUIRY

All inquiries regarding this solicitation are to be submitted via email to Kendell.m.riley@usace.army.mil and Monica.a.Moody@usace.army.mil. Telephonic or in-person inquiries will not be accepted.

All questions and responses to inquires will be provided on relevant solicitation posting under the description “Q&A”. All bidders will be held to have reviewed all questions and answers prior to bid submission.

No response will be provide to inquiries submitted later than August 7, 2018 at 2:00 PM CST.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO: 52.212-1 –

INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

INTRODUCTION

Your firm is invited to submit a bid in response to Solicitation W912EQ18B0009 for the project entitled “FORKLIFTS FOR BIRDS POINT NEW MADIRID.” The Government intends to procure this requirement on in accordance with the clauses set forth in FAR Part 12, Acquisition of Commercial Items, following FAR Part 14 procedures, and according to the guidelines within this solicitation.

Award will be a Firm Fixed Price (FFP) commercial supply contract to the Bidder who provides the lowest bid whose descriptive literature meets the standards of the technical specification. The Bidder’s bid shall be submitted electronically via the Safe Access File Exchange (SAFE) file transfer tool.

Please have the naming convention of “Bid for W912EQ18B0009 for [Insert Company Name]” Bidders are responsible for including sufficient details to permit a complete and accurate evaluation of each Bid. Proprietary information shall be clearly marked. Bidders must be registered to do business with the Government in the System for Award Management (SAM) website found at https://www.sam.gov/.

2. SITE VISIT

A site visit is not scheduled for this acquisition.

3. SUBMITTING QUESTIONS

Submit questions via email to Kendell.M.Riley@usace.army.mil. Telephonic or in-person inquiries will not be accepted. All questions and responses to inquiries will be provided on relevant solicitation posting under the description “Q&A”. All bidders will be held to have reviewed all questions and answers prior to bid submission.

4. GENERAL BID REQUIREMENTS

Electronic Bids from Contractors:

A. Time of Submission: Bids are DUE NO LATER THAN 2:00 P.M. CST, 14 August 2018.

Late bids will not be considered.

B. Method of Delivery: Electronic Bid submissions will be accepted. Bidders shall submit one electronic copy of their Bid, via the Safe Access File Exchange (SAFE) file transfer tool.

NOTICE: Prospective bidders are hereby cautioned to allow sufficient time to become familiar with the SAFE system well before the Bid due date and to contact the SAFE helpdesk immediately if a system outage is detected. The government accepts no responsibility for the bidder’s e-business systems compatibility with SAFE.

Public accessibility to SAFE is well established therefor bidders are responsible for making any alternative arrangements if their specific e-business system software or configuration prevents access to SAFE.

C. Electronic Delivery of Bids: Bids are DUE NO LATER THAN 2:00 P.M. CST, 14 August 2018. Late Bids will not be considered. The timeliness of Bids will be determined in accordance with (IAW) FAR 52.215-1(c)(3)(ii)(A). Bids shall be submitted via SAFE to both:

Kendell.M.Riley@usace.army.mil and Monica.A.Moody@usace.army.mil

D. Safe Access File Exchange (SAFE) Submission Instructions:

Utilization of the Safe Access File Exchange (SAFE) file transfer tool at https://safe.amrdec.army.mil/safe/Welcome.aspx is a mandatory transmission method.

For an electronic document to be considered as part of the Bid, it must be uploaded to SAFE prior to the closing deadline. Electronic files date-stamped (Central Standard Time) is the SAFE tool after the closing deadline will not be considered as part of the Bid. If any portion of the Bid is unreadable or contains corrupted files, re-submission of such portions shall be handled IAW FAR 15.207(c). IAW FAR 15.208(b)(1)(i). It is highly recommended that bidders allow enough time to upload and transmit their Bid via SAFE prior to the solicitation-closing deadline. It is also recommended that perspective bidders read and become familiar with the SAFE user guide located at https://safe.amrdec.army.mil/safe/Guide.aspx. For further questions about the SAFE tool, see the help section of the SAFE website.

Bids submitted via the SAFE tool will be downloaded upon receipt but not opened until the bid opening date. In accordance with 52.215-1, any Bid sent MUST be completely received via the SAFE tool's system generated notification email in the Government point of contact's (POC) email inbox prior to the time the solicitation closes in order to be timely; therefore, please take into consideration the time the electronic transmission process may take, to ensure timely Bid submission. When submitting documents through SAFE, bidders shall reference their company name, CAGE code, and the solicitation number in the "Description of File(s)" block of the SAFE uploading screen. The SAFE transfer tool provides confirmation of successful upload upon submission of Bid. Bidders can also check the "notify me when file(s) downloads are completed" box within the SAFE submission screen to receive an additional confirmation that the government POCs have fully downloaded all Bid attachments.

Offers that experience technical difficulties accessing the SAFE website should immediately contact the SAFE helpdesk at usanny.redstone.rdecom-amrdec.mbx.safe-team@mail.mil via email to seek resolution and carbon copy both government POCs.

E. Electronic File Format: Only the following extensions shall be used:

.pdf for Adobe Acrobat files

Bidder shall not embed sound or video files into submittals. Graphics, tables, photographs, and other data beyond the capability of Microsoft Word, Microsoft Excel, or not in currently NMCI supported applications may be submitted in Adobe Acrobat format. Any submission document that requires a "wet signatures" or other data input by hand shall be scanned and formatted in Adobe Acrobat (PDF).

All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected.

F. Number of Pages

The bid descriptive literature contents shall be no more than 20 pages explaining the technical capabilities of room availability and prices of the rooms.

5. SUBMITTING BIDS

Submitted bids will need to be signed and dated to SAFE at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449. As a minimum, offers must show:

A. The solicitation number;

B. The time specified in the solicitation for receipt of offers;

C. The name, address, and telephone number of the Bidder;

D. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

E. Price and any discount terms;

F. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212- 3(b) for those representations and certifications that the Bidder shall complete electronically);

and G. Acknowledgment of Solicitation Amendments (if applicable)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The acquisition will use Part 14, Sealed Bidding procedures. The Government requires that the bid include descriptive literature proving that the proposed equipment meets the techncial specifications of the solicitation.

Please see 52.214-21 (Alternate I) for additional information on the provisioning of descriptive literature in response to this solcitation. In the absence of information proving the techncial capability of meeting the Governments technical requirements the Government shall determine the bid to be non-responsive.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.214-21 DESCRIPTIVE LITERATURE (APR 2002) - ALTERNATE I (JAN 2017)

(a) Descriptive literature, as used in this provision, means information furnished by a bidder, such as cuts, illustrations, drawings, and brochures, that shows a product's characteristics or construction or explains its operation.

The term includes only that information required to evaluate the acceptability of the product and excludes other information for operating or maintaining the product.

(b) Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as--

(1) Design;

(2) Materials;

(3) Components;

(4) Performance characteristics; and

(5) Methods of manufacture, assembly, construction, or operation.

(c) Descriptive literature, required elsewhere in this solicitation, shall be--

(1) Identified to show the item(s) of the offer to which it applies; and

(2) Received by the time specified in this solicitation.

(d) If the bidder fails to submit descriptive literature on time, the Government will reject the bid, except that late descriptive literature sent by mail may be considered under the Late Submissions, Modifications, and Withdrawals of Bids provision of this solicitation.

(e) If the descriptive literature fails to show that the product offered conforms to the requirements of the solicitation, the Government will reject the bid.

(f) The Contracting Officer may waive the requirement for furnishing descriptive literature if the offeror has supplied a product that is the same as that required by this solicitation under a prior contract. A bidder that requests a waiver of this requirement shall provide the following information:

Prior contract number-------------------------------------------------- Date of prior contract------------------------------------------------- Line item number of product supplied-------------------------------------------------------------- Name and address of Government activity to which delivery was made----- Date of final delivery product supplied

(g) Bidders shall submit bids on the basis of required descriptive literature or on the basis of a previously supplied product under paragraph (f) of this provision. A bidder submitting a bid on one of these two bases may not elect to have its bid considered on the alternative basis after the time specified for receipt of bids. The Government will disregard a bidder's request for a waiver under paragraph (f) if that bidder has submitted the descriptive literature requested under this solicitation.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 18 wks. ADC 4 N/A

FOB: Destination

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must--

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by--

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

Section G - Contract Administration Data

SPECIAL PROVISIONS

SPECIAL PROVISIONS, TERMS, CONDITIONS AND INSTRUCTIONS,

INCORPORATED BY FULL TEXT

0010 CUSTOMER INSTRUCTIONS

"Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer."

The customer is responsible for forwarding proof of delivery/service (SF 1449/DD FORM 1155 or DD 250 or electronic equivalent) signed by a government official to the address located in block 18a. Failure to do so may cause a delay in payment to the contractor. If any items delivered/service is not in accordance with the contract or purchase order, notify the contracting officer in writing.

0020 WARRANTY

UNLESS OTHERWISE STATED, STANDARD COMMERCIAL WARRANTIES APPLY, PLEASE

FURNISH A WRITTEN COPY WITH YOUR DELIVERY.

0030 CONTRACTING E-MAIL ADDRESS/PHONE/FAX NUMBER(S)

CONTRACT SPECIALIST – KENDELL RILEY kendell.m.riley@usace.army.mil , (901) 544 0891 CONTRACTING OFFICER- MONICA MOODYYmonica.a.moodyusace.army.mil, (901) 544-0838

0040 DELIVERY TIMES

The following delivery times are established for contactors:

0700-4:00pm, M-T (Monday thru Thursday) 0700-3:00pm, Friday

(UNLESS OTHERWISE INSTRUCTED)

No deliveries will be accepted on Federal holidays.

Call in advance to ensure availability; Steven Barry (901) 544-3401 Sansone (901) 544-4519

All vendors shall have a delivery ticket with each delivery. The delivery ticket will ensure prompt processing of payment.

0050 DELIVERY INTENT/NOTIFICATION CLAUSE

DELIVERY INTENT: It is the contractor’s responsibility to notify/coordinate with the Supply Manager a minimum of three (3) days prior to the anticipated date of arrival. Contractor shall provide:

1) Government purchase order number

2) Delivery Point 3.) Carrier name and tracking information/estimated delivery date DELIVERY PARTIAL/COMPLETE: It is the contractor’s responsibility to notify the CONTRACTING OFFICE within seven (7) days after a partial/complete delivery of goods.

Contractor shall provide

1) Purchase order number

2) Delivery Point/Service Point 3.) Name of the person who accepted delivery and actual date of delivery.

4.) Other information as required by the contracting office

The preferred method is via telephone by contacting someone listed in 0040. You may fax the information to also after you’ve contacted someone listed in 0040. Be sure to include a principle point of contact at your company, telephone number, fax number and e-mail address.

0060 FEDERAL, STATE AND LOCAL TAXES-GOVERNMENTAL ENTITY

The U.S. Government is exempt from state sales or use taxes and federal excise taxes. This purchase is not subject to Tennessee State Sales tax per K.A.R. 92-19-77. For additional information contact your local, state, or federal taxing authority.

0070 BLOCK 18a OF SF 1449, PAYMENT WILL BE MADE BY:

USACE FINANCE CENTER

5722 INTEGRITY DRIVE

BLDG S-787

MILLINGTON TN 38054-5005

0080 BLOCK 18b OF SF 1449, SUBMIT INVOICES:

DESIGNATED BILLING OFFICE:

USACE FINANCE CENTER

5722 INTEGRITY DRIVE

BLDG S-787

MILLINGTON TN 38054-5005

CEFC.B1invoices@usace.army.mil

AND

USACE –

Readiness & Contingency Operation Branch ATTN: Steven Berry (901) 544-3401 2915 Riverport Road

MEMPHIS, TN 38109

FAILURE TO MAIL YOUR INVOICE(s) TO THIS ADDRESS MAY DELAY PAYMENT TO EXPEDITE PAYMENT: Please fax your invoice to 901-874-8731 (Designated Billing Office).

Invoice(s) must include:

(1) Name and address of the Contractor;

(2) Invoice date;

(3) Contract number, contract line item number and, if applicable, the order number;

(4) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(5) Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(6) Terms of any prompt payment discount offered;

(7) Name and address of official to whom payment is to be sent; and

(8) Name, title, and phone number of person to be notified in event of defective invoice.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2016 52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.214-3 Amendments To Invitations For Bids DEC 2016 52.214-6 Explanation To Prospective Bidders APR 1984 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids NOV 1999 52.214-10 Contract Award--Sealed Bidding JUL 1990 52.214-12 Preparation Of Bids APR 1984 52.214-27 Price Reduction for Defective Certified Cost or Pricing Data -

Modifications - Sealed Bidding

AUG 2011

52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.222-56 Certification Regarding Trafficking in Persons Compliance

Plan.

MAR 2015

52.225-6 Trade Agreements Certificate MAY 2014 52.228-5 Insurance - Work On A Government Installation JAN 1997 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7005 Oral Attestation of Security Responsibilities NOV 2001 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.215-7008 Only One Offer OCT 2013 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7003 Notification of Potential Safety Issues JUN 2013 252.247-7022 Representation Of Extent Of Transportation Of Supplies By

Sea

AUG 1992

52.209-12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016)

(a) This provision implements section 523 of Division B of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts.

(b) If the Offeror is proposing a total contract price that will exceed $5,000,000 (including options), the Offeror shall certify that, to the best of its knowledge and belief, it--

(1) Has [ ] filed all Federal tax returns required during the three years preceding the certification;

(2) Has not [ ] been convicted of a criminal offense under the Internal Revenue Code of 1986; and

(3) Has not [ ], more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

52.211-11 LIQUIDATED DAMAGES--SUPPLIES, SERVICES, OR RESEARCH AND DEVELOPMENT (SEP 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $300 per calendar day of delay.

(b) If the Government terminates this contract in whole or in part under the Default--Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default--Fixed-Price Supply and Service clause in this contract.

(End of clause)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software,…