PWS_Manatee_Protection_System_Final.pdf

PERFORMANCE WORK STATEMENT

U.S. ARMY CORPS OF ENGINEERS

MANATEE PROTECTION SYSTEM MAINTENANCE AND REPAIRS AT 6 LOCK SITES

PART 1

GENERAL INFORMATION

1. GENERAL:

This is a non-personal multiple year service contract to provide maintenance, repair, and upgrades to the six (6) Manatee Protection Systems (MPS) at Lock and Dam facilities within the USACE Jacksonville District. The 6 locks are Canaveral Lock, St. Lucie Lock, Port Mayaca Lock, Moore Haven Lock, Ortona Lock and W.P. Franklin Lock. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform MPS maintenance, repairs, and upgrades as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background:

The six (6) lock structures are equipped with MPS systems that provide automated gate controls to the lock gates while the gates are closing. During closure of the gates, acoustical transmitters and receiving arrays are monitoring for the presence of manatees through acoustical signal interruption caused when a manatee passes through the space between gate noses. When the signal is interrupted, the MPS stops the closure of the gate automatically and waits for the signal to be restored, indicating the Manatee has safely passed through the gates.

The MPS is a highly sophisticated electronic, digital, and mechanical system that requires expertise in many areas to fully understand the interaction and function of all components. The designed operation and performance of the MPS is dependent on all the components working together at all times, without interruption. Reliability is key to providing safe manatee passage through the locks when the locks are in service. Consistency is key to keep the locks open for Navigational traffic during normal business hours without any disruptions to commercial or recreational vessel traffic. Any malfunction of the MPS can result in closure of the locks until the problem is corrected. Therefore, it is in the best interest of the USACE to maintain an effective maintenance and repair contract on all MPS, such that preventive measures are regularly performed and corrective action is contractually available for timely response.

1.3. Objectives:

The primary objectives of this contract are to properly maintain the MPS at all six (6) locks by performing regularly scheduled cleaning, calibration, troubleshooting, performance verification, performance alterations, reporting, and repairs. Professional execution of these activities is paramount due to the highly technical nature of the MPS and the need to maintain safe and continuous navigational passage through the locks 365 days per year. The objective is to have contractual access to a qualified contractor who can diagnose problems within a 24 hour response time, and make the repairs in a timely manner.

1.4. Scope:

The types of services to be performed include, but are not limited to:

Cleaning Examination Testing Video recording of the submerged portions of the MPS Removal and replacement of components in need of repair

The services listed above include work both above and below the water line. Additionally, the contractor shall provide electronic, digital and mechanical evaluation of all MPS components to demonstrate 100% compliance with a properly functioning MPS as outlined in the MPS Operations and Maintenance (O&M) Manual located on site at each lock facility.

All modifications and upgrades to the MPS systems will require revisions to the Design Documentation Report that details all the information needed to duplicate the existing system at each lock. Such information shall include, but not be limited to, descriptions of all Design Criteria, Manufacturing Criteria, Parts Specifications, Processes and Instructions.

1.5. Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6. General Information:

1.6.1. Quality Control:

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control Plan (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. Contractor shall deliver three (3) hard copies and one (1) electronic copy of QCP within 30 days after contract award. After receipt of the quality control plan the Contractor shall receive notification, in writing from the Contracting Officer, of acceptance or any proposed change to its QC system.

1.6.2. Quality Assurance:

The government will evaluate the performance of the Contractor under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays:

The Contractor is responsible for providing services on all federally recognized holidays, when directed by the Government. These holidays are:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4. Hours of Operation:

The Contractor is responsible for conducting business, between the hours of 7:00 am - 5:00 pm Eastern Standard Time (EST), Monday through Friday including Federal holidays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance:

The work to be performed under this contract will be performed at the contractor’s facility and at the following six (6) lock sites:

Canaveral Lock; 1000 Mullet Road, Cape Canaveral, FL 32920 (321) 783-5421 St. Lucie Lock; 2200 S.W. Canal St. Stuart, FL 34997 (772) 287-2665 Port Mayaca Lock; 18110 S.W. Connors Hwy, Canal Pt., FL 33438-1516 (561) 924-2858 Moore Haven Lock; 204 Lock Road, Moore Haven, FL 33471 (863) 946-0414 Ortona Lock; 1217 Lock Lane, Moore Haven, FL 33471 (863) 675-0615 W.P. Franklin Lock; 1661 S. Franklin Lock Road, Alva, FL 33920 (239) 694-545

1.6.6. Type of Contract:

Firm Fixed Price contract.

1.6.7. Security Requirements:

The DoD elements under the security responsibility shall be incorporated into the contract;

Antiterrorism/OPSEC 525-13 (Antiterrorism) and AR 530-1 (Operations Security), ALARACT 05/2012;

and USACE OPORD 2013-74 as described in Reference Section IV-Required Clauses to ensure that AT security measures are adhered as described in Reference Section IV- Required.

1.6.7.1. AT Level I Training:

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR, or to the contracting officer if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html

1.6.7.2. Access and General Protection/Security Policy and Procedures:

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05 and Homeland Security Presidential Directive-12 (HSPD-12). The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors who do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.3. Suspicious Activity Reporting Training:

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.6.7.4. Contractor Employees Who Require Access to Government Information Systems:

All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter IAW AR 380‐67 (Personnel Security Program) and Homeland Security Presidential Directive 12 (Policy for a Common Identification Standard for Federal Employees and Contractors).

1.6.7.5. OPSEC Training:

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html

1.6.7.6. For Information Assurance (IA)/Information Technology (IT) Training:

All contractor employees and associated sub‐contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570 01-M and AR 25‐2 within six months of employment.

1.6.7.7. Escort Requirements:

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.6.7.8. Pre‐screen candidates using E‐Verify Program:

The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.8. Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.8.1. Key Control:

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re- keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.2. Lock Combinations:

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.7. Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.8. Contracting Officer Representative (COR):

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, acopy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.9. Key Personnel and Special Qualifications:

The following personnel are considered key personnel by the government: Contract Manager/Alternate Contract Manager, Dive Team Leader, Systems Manager, Software Programmer and Hardware Specialist, and Electronics Technician. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours of 8:00 am – 8:00 pm, Monday through Friday including Federal holidays and when the government facility is closed for administrative reasons. One person may act for multiple key personnel qualifications where justified. Qualifications for all key personnel are listed below:

1.9.1. Contract Manager and Alternate:

Must have education in mathematical, engineering and/or quantitative analysis, experience in Cost Analysis, Underwater Diving, Electronic Control Systems, and familiarity with Defense Department Data Sources, e.g. CPARS and DPARS.

1.9.2. Dive Team Leader:

Must have minimum certifications required by EM- 385-1-1. In addition, must demonstrate experience in underwater construction services similar to the tasks to be performed under this contract.

1.9.3. Systems Manager:

Must demonstrate experience in underwater acoustics. Specifically, demonstrated experience in underwater phenomenon (irregularities) associated with acoustical transmission and reception devices. In addition, Systems Manager must demonstrate experience in ability to evaluate acoustical performance of underwater devices and control systems, and make corrections to software, hardware and controls being affected.

1.9.4. Software Programmer and Hardware Specialist:

Must be proficient in PLC Ladder Logic Programming – preferred: IDEC Automation Organizer WInLDR; Proficient in HMI Design and Programming using Graphical Design Tools and Scripting Language – preferred: IDEC Automation Organizer WinOI/NV;Can maintain PC Systems with National Instruments Lookout™ Applications and Kepware OPC Serer;(Familiarwith) or Able to maintain:

RS232/ RS-485 Serial communications links, Ethernet Networks, Switchers, Hubs, 4-20Ma Sensor Systems and Incremental Encoder Sensor Systems.

1.9.5. Electronics Technician:

Must possess and maintain a Certified Electronics Technician (CET) certification. In addition, must have experience associated with acoustical and mechanical control system interface.

1.10. Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor will not be required to obtain and wear badges identifying employer.

1.11. Contractor Travel:

Contractor will be required to travel CONUS during the performance of this contract to attend meetings, conferences, training, and perform site visits. The Contractor may be required to travel to off- site locations and to ship spare parts and to these locations in support of this PWS. Contractor will be authorized travel expenses in accordance with Joint Travel Regulations (JTR).

1.12. Other Direct Costs:

This category includes reproduction, and shipping expenses associated with training activities and visits to contractor facilities. These costs must be preapproved by the contracting officer. Excluded from reimbursement is internal employee initial certification and qualification training.

1.13. Data Rights:

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.14. Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.15. Phase In/Out Periods:

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board during the 15 day phase in/ phase out periods.

These periods may occur following the end of a base or option year period or following a termination of the contract where a new prime contractor will be providing service for future requirements. During the phase in/out period, the incumbent Contractor shall work directly with the successor Contractor such that the successor may become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1. Definitions:

2.1.1. Contractor:

A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer:

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer's Representative (COR):

An employee of the U.S. Government appointed by the Contracting Officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service:

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable:

Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel:

Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security:

Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance:

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP):

An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. Quality Control:

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor:

One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Work Day:

The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week:

Monday through Friday, unless specified otherwise.

2.2. Acronyms and Abbreviations:

ACOR Alternate Contracting Officer's Representative ADS Acoustic Detection Sensor AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services:

The Government will provide Lock Operators to assist in operation of the gates during service events.

3.2. Facilities:

The Government will provide access to all gates, control houses and general site facility grounds as needed to perform the work. No offices, telephones, computers or network access will be provided.

3.3. Utilities:

The Government will provide access to all electric, water and sewer lines for Contractor connection. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment:

The Government will not provide access to any scanners, printers, fax machines, shipping crates, portable lighting or sound equipment.

3.5. Materials:

The Government will provide copies of the Operations and Maintenance Manuals for each lock site. The copies shall remain the property of the government and shall not be removed from the property without written approval from the COR.

3.6. Spare/Stocked Parts:

The Government will provide these if available.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General:

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance:

Not Applicable.

4.3. Materials:

The Contractor shall furnish all dive supplies, certifications, cleaning supplies, and tools needed to meet the requirements under this PWS.

4.4. Equipment:

The Contractor shall furnish all hardware testing equipment, dive equipment, storage devices, cleaning instruments needed to properly troubleshoot, maintain and repair the MPS in accordance with the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services:

The Contractor shall provide services for regularly scheduled cleaning, maintenance and repair of the entire MPS at each lock facility. In addition, programming and hardware maintenance will be required based on the government’s mandated performance criteria established at each lock site. Lastly, the Contractor shall furnish spare parts as listed in this document such that repairs and replacements to critical elements of the MPS can be accomplished in a timely manner without waiting for spare parts to be procured.

5.2. Dive Plan:

All diving operations shall comply with the applicable diving requirements and safety guidelines of the U.S. Army Corps of Engineers “Safety and Health Requirements Manual,” EM 385-1-1 (2008), Section

30. All the applicable required items shall be submitted by the Contractor after award of the contract, with sufficient time allowed for review by the District Diving Coordinator, 30 days prior to the first dive. The Dive Plan shall be submitted as soon as possible after contract award and shall be submitted to the COR.

5.3. TASK 1 – Cleaning of Submerged MPS Components:

The Contractor shall provide services to remove bio-growth, debris, sediment and organics from all submerged components of the MPS. Submerged components include the protective structural members directly in front of the arrays and transmitters, arrays and transmitters, wiring harness, fasteners, and mounting brackets. Cleaning shall be accomplished with a demonstrated technique that does not harm the existing components. The transmitter arrays and sensor arrays are fragile and extreme care is required to prevent damage to these components. The Contractor’s proposed technique shall be demonstrated on an area of the gate where the MPS does not reside such that a clear performance of cleaning can be observed.

Techniques may include very soft scraping or underwater pressure washing where hand removal techniques are insufficient. All cleaning will be required without any dewatering of the gate monoliths.

Therefore, dive crews, equipment, and vessels will be required to perform the work in accordance with EM 385-1-1. Contractor shall submit a Pre-Inspection Activity Report identifying all activities to be performed at the lock, how the work will be performed and the personnel qualifications proposed to perform the work. No work shall begin until the Pre-Inspection Activity Report has been approved by the

COR.

Provide at least one (1) cleaning per lock, annually. Submerged components shall be maintained free of excessive growth and debris that interfere with the system operation. Cleaning shall be accomplished without damage to the equipment or structure. Cleaning and dive operations shall be performed IAW the Pre-Inspection Activity Report.

5.4. TASK 2 – Performance Checklist and Compliance of all MPS Components:

Each existing MPS at each lock facility operates slightly differently. Therefore, O&M manuals will be provided by the Government that identifies the specific performance criteria required to be maintained at each lock. The Contractor will be required to operate the gates and MPS in accordance with all items listed on the lock specific performance checklist. Alternate checklists may be used for simplified verification processes when submitted and approved by the COR. Any functions not performing correctly in the MPS shall be documented in a final report. Troubleshooting of the non-performing items shall be required at the time of the performance tests. All functions not operating correctly, after on-site troubleshooting efforts to correct the problem have failed, shall be scheduled for repairs by the Contractor at a later date. The final results, performance checklist, and solutions identified for corrective action shall be compiled and summarized in a Post Inspection Activity Report and submitted to the COR for approval.

Provide software and hardware maintenance and upgrades as necessary to meet changing USACE requirements such as sensitivity requirements, closure criteria, alarm notification requirements, digital storage of gate status events, and sequencing of gate functions and controls. The following is a list of what shall be accomplished collectively at each lock and spillway structure at a regularly scheduled time as well as specific activities needed at each structure:

Conduct Preventive Maintenance, Performance Demonstration Tests and Calibration Tests, Periodic visits by expert service technicians for adjustments, calibrations, and performance evaluations.

Service Calls and Troubleshooting Periodic Sensor Cleaning (Dive OPS) Dive Operations for underwater Sensor Cleaning and Video and Text Documentation of all services performed. Dive Operations for inspection and repairs to the MPS Gates.

Maintain MPS and Data Logger Functionality by making programming and automation changes to accommodate USACE needs – each site.

Performance Compliance Demonstration Tests Purchase and Manufacture Spare Parts Remove and Replace Parts

The gates and MPS shall be operated and performed IAW the requirements of the site. Non-functioning components or systems were repaired during the testing phase, or were repaired IAW the Post Activity Inspection Report.

Preventive Maintenance, Performance Demonstration Tests and Calibration Tests, and periodic visits by expert service technicians for adjustments, calibrations, and performance evaluations are routine and with sufficient frequency that service calls are minimized.

Service Calls and Troubleshooting shall be initiated within 24 hours of notification by the Government.

Periodic Sensor Cleaning (Dive OPS) is routine and with sufficient frequency that service calls are minimized. Video and text documentation of services performed are supplied within 30 days of service.

MPS and Data Logger programming and automation changes meet or exceed USACE needs at each site.

Changes are typically documented within 30 days of completion.

Performance Compliance Demonstration Tests are routine and successfully executed. Purchase, Manufacture, Removal, and Replacement of Parts and Spare Parts occur with minimal disruption to the operation of the structures. Sufficient purchase and manufacture of spare parts is available such that 95% of all repairs are completed with parts from inventory.

5.5. TASK 3 – Acoustic Detection Sensor (ADS) System Programming and Hardware Maintenance:

Any variations to the system operating criteria which results in modifications to the Programmable Logic Controls (PLC), Windows 10 Operating System, Web Server, or Data Logger programming or functionality shall be documented. A single documentation package for any changed or upgraded features shall be prepared and submitted to the USACE COR along with one hard copy. In addition, all ADS system programming changes at each lock or spillway shall include 6 hours of on-site training with USACE personnel upon any operations changes as a result of these maintenance activities.

ADS system software and/or hardware systems shall be maintained and/or modified to meet variations and changes to the system operating criteria. The modifications shall be fully documented, and training will be provided to USACE personnel.

5.6. TASK 4 – Perform Repairs to MPS:

Specific parts of the MPS system fail due to normal wear and tear, weathering, corrosion, impact, or for reasons that cannot be explained. The components that typically fail are categorized as water level sensors, encoders, sensor arrays/cartridges, daughter cards and data logger upgrades. When any daughter card is replaced with a new one, the Contractor and COR may elect to have the contractor rebuild the removed daughter card to go back into the inventory of spare parts. The decision will be based on the cost comparison between purchasing a new card and using a rebuilt one. For these reasons, supplying of spare parts is critical to an efficient implementation of repairs and is an essential component of this contract. Currently, the government maintains only a minimal quantity of spare parts at each lock facility and therefore additional spare parts are to be supplied under this contract.

Response to diagnose failures shall occur within 24 hours of notification to the Contractor by the Government. Repair and replacement of systems and components was completed within the time frame agreed upon at the time of the diagnostic. Repairs and replacements restored the original designed functionality of the MPS.

5.7. TASK 5 – Manatee Protection Screens:

Although the manatee protection screening is not part of the sophisticated pass gate system, the protection screens are an integral part of the overall manatee protection systems. Contractor shall provide debris removal and cleaning, replacement, and repairs of the manatee screens around and within the navigation and flood control structure. Contractor will remove all existing debris (logs, vegetation and obstructive materials preventing removal of screen and framework). Contractor divers must ensure all materials are removed from in and around the bulkhead sill area. This may require use of underwater cutting tools and/or chain and levers. Work to be done below the water line, and how best to perform that work, shall be the responsibility of the Contractor. Contractor is required to inform the COR of all work decisions.

Larger debris (trees, logs etc.) will be lifted onto the floating plant by the Government for disposal once it has been freed from below the water line by the Contractor.

Once all debris has been removed from the screens and frames, Contractor shall evaluate the condition of the screens and provide a post cleaning verbal evaluation report. If the screens and/or screen frames are bent or in any other way damaged the contractor will provide to the COR and Dive Safety Officer a plan to cut the damaged units free of the spillway. It is the Governments intent to re-use the existing screens and frames so minimal damage to the units is preferred. If the Contractor deems it possible to remove the screens by bending them or by other means they will provide this information to the COR during their initial post cleaning verbal evaluation report.

A Government operated Floating Plant will be onsite to remove the screens and frames once the debris is removed by the Contractor. Care must be taken in all phases of operations to insure the screens and frames do not fall to the bottom.

Diving and maintenance operations shall be performed in accordance with the dive plan. Debris removal, cleaning, and screen repairs and replacements will restore the original design functionality of the screens.

5.8. TASK 6 – MPS Design Documentation Report:

A detailed Design Documentation Report shall be provided to the Contractor at the time of award for each lock that provides, in its entirety, all information needed to duplicate the MPS system components, design functionality, manufacturing processes, installation and maintenance processes, Operating System hardware components and software codes. The purpose of the document is to formally record and safeguard the entire system design, manufacturing, installation and maintenance processes such that any qualified commercial entity could duplicate the entire MPS system, or portions thereof. As technology and security requirements evolve during the execution of this contract it is anticipated that modifications to the MPS will be required. All changes and modifications to the MPS system components, design functionality, manufacturing processes, installation and maintenance processes, Operating System hardware components and software codes will be updated by the Contractor in the Design Documentation Report.

All Government approved changes to the MPS system components, design functionality, manufacturing processes, installation and maintenance processes, Operating System hardware components and software codes are updated in the Design Documentation Report. Submission of the amended report to the COR for approval shall typically be required within 30 days of any required changes to the system. Additional time may be negotiated for particularly complex or extensive system modifications.

Documentation will include a combination of Written Instructions, Pictures, Videos and QA Forms and Procedures for:

Sensors:

o Instructions for Manufacturing o Instructions for Lab Testing o Instructions for Field Installation, Testing, Replacement, Diagnostics

Custom Circuit Boards – Receiver Daughter Boards, Transmitter Daughter Boards, Controller Cards, and Mother Boards o Manufacturing Procurement Assembly

Microcontroller Programming o Programming Instructions o Source Code o Theory of Operation

Custom Transformer Assembly and Pre-test Configuration of Programmable Oscillators PCB Assembly Instruction o Lab Testing and Quality Control Documentation (Procedures and Forms) Receiver Card Calibration Receiver Card Trouble Shooting and Repair Transmitter Card Testing and Repair Controller Card Testing Theory of Operation – (each type of card) On-Site Troubleshooting Instructions PLCs (Programmable Logic Controllers): Master PLCs (2 Types), RX Enclosure PLC, TX

Enclosure PLC, MH (Machinery House) PLC:

o Theory of Operation o Assembly o Programming with Source Code o PLC Communication o Algorithms o Monitoring/Testing – On Site o Configuration of WebServer Modules

Touch Screen o Theory of Operation o Assembly o Programming with Source Code o Field Installation and Set-up o Maintenance o Use of Operator Screens and Engineering Screens o Field Programming and Updating Instructions o Replacement

Data Loggers (1 per Site) o Specifications, requirements o License Management, Transfer, Installation o Kepserver o National Instruments Lookout o Source Code

On Site Diagnostics and Repairs o Instructions, Procedures, Flow Charts, Videos o Alarm Simulation o System Calibrations

Water Level Sensors Encoders (Gate Position)

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

The Contractor shall abide by Safety and Health Manual EM 385-1-1, 30-NOV-2014.

o The EM 385-1-1 is available electronically at https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ Corps of Engineers, Labor Relations Manual ER 1180-1-8, 30 December 2016 Quality Assurance Representatives Guide EP 415-1-261, Volumes 1 through 4.

Department of the Army, Engineering Regulation ER 1180-1-6, 30 September 1995 -

Construction Quality Management.

PART 7

TECHNICAL EXHIBITS

7. TECHNICAL EXHIBIT LIST:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

7.3. Technical Exhibit C – Minimum Activities Estimate Table

TECHNICAL EXHIBIT A

PERFORMANCE REQUIREMENT SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success

Performance Objective Standard Performance Threshold

Method of Surveillance

PRS # 1

The Contractor shall provide underwater dive crews, vessels, dive equipment and cleaning tools to remove all bio-growth, debris, sand and organics from all MPS components on the lock gates.

Test clean a sample area not on the MPS prior starting work to demonstrate effectiveness of cleaning techniques. Video record before and after to document the successful removal of all items identified to be cleaned.

Hand cleaning will be required where other techniques are insufficient.

The contractor provided safe, clean and operational equipment.

Zero deviation from standard

100% inspection.

PRS # 2

Mechanical/Electrical Performance Demonstration Checklist shall be exercised by systematically operating the gates in accordance with all the criteria established in the O&M manuals for each lock. All checklist items failing performance functions shall be diagnosed and repaired to satisfy the checklist objectives. All performance demonstrations shall be recorded on hard copy.

and operational equipment.

Zero deviation

100% inspection

PRS # 3

ADS4 Upgrades and Maintenance shall be implemented to the MPS to satisfy performance checklist

The contractor provided safe, clean objectives associated with each lock structure, where applicable. Document all tests performed with a pass or fail result, and all failed tests shall be diagnosed, corrected and retested to demonstrate compliance.

PRS # 4

Perform Repairs to MPS System shall include the removal and replacement of water level sensors, encoders, sensor array cartridges, daughter cards and touchscreens.

PRS # 5

Manatee protection screens.

A dive plan was provided and followed. Debris was cleared and the screens were repaired or replaced as required.

PRS # 6

MPS Documentation Report for each Lock. A detailed Design Documentation Report shall be prepared for each lock that provides, in its entirety, all information needed to duplicate the MPS system components, design functionality, manufacturing processes, installation and maintenance processes, Operating System hardware components and software codes.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Pre-Inspection Activity Report and Dive Plan.

1 time for each MPS service event at each lock.

3 Hard Copies to be provided 30 days in advance of regularly scheduled maintenance and service work

Email copy of submittal in MS- WORD or ADOBE PDF to

COR.

COR

Post- Inspection Activity Report.

1 time for each MPS service event at each lock

3 Hard Copies to be provided 10 days after completion of regularly scheduled maintenance and service work.

Email copy of submittal in MS- WORD and underwater video documentation using JPM format on Read Only CD to COR.

COR

Parts list and parts specification for each lock facility.

1 time for each MPS service event at each lock, and 1 time following any physical upgrades or alterations

3 Hard Copies to be provided 10 days after completion of regularly scheduled maintenance and service work.

Email copy of submittal in MS- WORD or ADOBE PDF to

COR.

COR

ADS4

Maintenance- Documentation of Lock Specific Programming and Hardware needs.

1 time for each MPS service event at each lock, and 1 time following any upgrades or alterations

3 Hard Copies to be provided 10 days after completion of regularly scheduled maintenance and service work.

Email copy of submittal in MS- WORD or ADOBE PDF to

COR.

COR

Design…