W912EK-16-T-0040.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers W912EK- 16-T-0040 Indefinite Quantities Tree Maintenance Saylorville Lake

Attn: Troy Robbins 1500 Rock Island Drive Rock Island, Illinois 61201 Email: Troy.a.robbins@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete numbers 1-4 below. Include this cover page with your offer, along with the below items that need to be filled out.

2. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to Contact Regarding Proposal.

3. Complete and sign Blocks 30a, 30b, and 30c on the SF1449.

4. Complete and submit the the Schedule of Prices (“CLINS”), Technical Capability Statement, and USACE Past Performance Questionnaire.

5. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

6. Technical questions must be submitted via email to Troy Robbins at the address below. See

MVR.02 within the solicitation for further instructions.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: 1. Taxpayer ID Number: ____________________________

2. CAGE Code (SAM):_______________________________

3. Point of Contact: _________________________________

4. Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Troy Robbins Phone: 309-794-5259 or Email: Troy.a.robbins@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EK-16-T-0040 02-May-2016

b. TELEPHONE NUMBER

309-794-5259

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 18 May 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TROY A ROBBINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

96514760407409

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966109 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SAYLORVILLE LAKE PROJECT OFC

CEMVR-OD-S

US ARMY CORPS OF ENGINEERS

5600 NW 78TH AVE

JOHNSTON IA 50131-1941

TEL: 515/276-4656 FAX:

--- --- ---- REF BLOCK 18A)FAX:

TEL: 309-794-5613 (INVOICES SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5 Million

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF114

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EK-16-T-0040

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

SAYLORVILLE LAKE

TREE MAINTENANCE INDEFINITE QUANTITIES

PART I - INSTRUCTIONS & NOTICE TO OFFERORS

1. SCHEDULE OF PRICES (CLINS):

Offerors must quote on all items and entire quantities contained in the basic period and all options to be considered for award. Offers received not complying with this requirement will be considered non-responsive and will be rejected.

Award will be made to the lowest priced technically acceptable quote. Please refer to clause 52.212-2 for quote evaluation factors and technical requirements.

2. DOCUMENTS TO RETURN:

In order to be considered responsive, offerors shall complete and return all of the following:

Solicitation Cover Sheet, including Taxpayer ID Number, CAGE Code, Point of Contact, Phone Number and Email Address

First page of solicitation, including offeror’s complete mailing address, telephone number, offeror’s name, title, and signature.

Offer Schedule (CLINS) Technical Capability Statement USACE Past Performance Questionnaire (PPQ)

Offerors must complete all fill-ins and assure all return pages are received by the due date and time shown on page one of the solicitation, at the address indicated below. Please mark the envelope with the Solicitation Number and Project Title. Quotes may also be returned via e-mail or mail.

If e-mailed, send to troy.a.robbins@usace.army.mil, Subject: Offer – W912EK-16-T-0040 Saylorville Tree Maintenance IDIQ.

If mailed, please mark the envelope “Proposal for W912EK-16-T-0040” and send to:

US ARMY CORPS OF ENGINEERS

CLOCK TOWER BUILDING

P.O. BOX 2004

Attn: Contracting Division – Troy Robbins

ROCK ISLAND, IL 61204-2004

3. GENERAL:

a. The Contractor shall provide all equipment, supplies (unless specified otherwise), labor, and supervision necessary to perform the work described herein at various locations throughout Saylorville Lake managed area.

b. Each work item shall be performed according to the specifications described herein and in the task order.

c. Performance of the Tree Maintenance IDIQ with options (if exercised) will be from 01 June 2016 (or date of award if later) to 31 May 2019.

d. The Contractor awarded the contract may not subcontract with another entity without written approval of the government.

4. WORK LOCATIONS:

a. Work sites are widely scattered and vary in topography, vegetative cover, and access for equipment. Several work sites may be contained within the same delivery order, providing for efficiency and economy of scale. However, travel time between sites should also be considered and bid accordingly. Include mobilization in bid price.

Actual delivery work order may include multiple sites with same vicinity.

b. General location sites are indicated on the Saylorville Lake Area Map. All delivery orders shall include fieldwork site locations with accompanying maps and description of each area.

5. SPECIAL INSTRUCTIONS:

a. Thoroughly read the Scope of Work, attached herein of the request for quotation. Your bid should be based on the requirements of the job and what it will take to successfully complete the job.

b. Bids should be quoted on the Offer Schedule. Offerors should refer to the Scope of Work for a description of work to be performed and quantities identified on the Offer Schedule when quoting a proposal.

c. The breakdown of unit price is included for evaluation, for invoicing prices for each service, and may be used in determining deductions for deficiencies in accordance with the contract clause.

6. WAGE RATES:

Prevailing Wage Rates will apply for any award resulting from this solicitation. See the included Wage Determination, and contract clauses 52.222-41, Service Contract Act of 1965 for details

PART II

OFFER SCHEDULE

BID SCHEDULE (BASE YEAR) June 1, 2016 THROUGH May 31, 2017

Task No. Tree Maintenance Quantity Unit Amount

TM001 Pruning (branches transported to local disposal site) 1 Per Tree TM002 Pruning (removed from site) 1 Per Tree

TM003 High limb pruning (branches transported to local disposal site) 1 Per Tree

TM004 High limb pruning (removed from site) 1 Per Tree

TM005 Out of season pruning - Oak trees (branches transported to local disposal site)

1 Per Tree

TM006 Out of season pruning – Oak trees (removed from site) 1 Per tree

TM007 Out of season pruning – Oak trees – High limb pruning (branches transported to local disposal site)

1 Per tree

TM008 Out of season pruning – Oak trees – High limb pruning (removed from site)

1 Per tree

TM009 Cutting of trees & shrubs up to 10" dbh (removed from site) 1 Per Tree

TM010 Cutting of trees & shrubs 10" to 30" dbh (removed from site) 1 Per Tree

TM011 Cutting of trees & shrubs >30" dbh (removed from site) 1 Per Tree

TM012 Cutting of trees & shrubs up to 10" dbh (transported to local disposal site)

1 Per Tree

TM013 Cutting of trees & shrubs 10" to 30" dbh (transported to local disposal site)

1 Per Tree

TM014 Cutting of trees & shrubs >30" dbh (transported to local disposal site)

1 Per Tree

TM015 Stump Grinding w/ chip removal 1 Per Hour

TOTAL BASE YEAR BID $

BID SCHEDULE (OPTION PERIOD 1) June 1, 2017 THROUGH May 31,2018

Task No. Tree Maintenance Quantity Unit Amount

TMA001

Pruning (branches transported to local disposal site)

1 Per Tree

TMA002 Pruning (removed from site) 1 Per Tree

TMA003 High limb pruning (branches transported to local disposal site) 1 Per Tree

TMA004 High limb pruning (removed from site) 1 Per Tree

TMA005 Out of season pruning - Oak trees (branches transported to local disposal site)

1 Per Tree

TMA006 Out of season pruning – Oak trees (removed from site) 1 Per Tree

TMA007 Out of season pruning – Oak trees – High limb pruning (branches transported to local disposal site)

1 Per Tree

TMA008 Out of season pruning – Oak trees – High limb pruning (removed from site)

1 Per Tree

TMA009 Cutting of trees & shrubs up to 10" dbh (removed from site) 1 Per Tree

TMA010 Cutting of trees & shrubs 10" to 30" dbh (removed from site) 1 Per Tree

TMA011 Cutting of trees & shrubs >30" dbh (removed from site) 1 Per Tree

TMA012 Cutting of trees & shrubs up to 10" dbh (transported to local disposal site)

1 Per Tree

TMA013 Cutting of trees & shrubs 10" to 30" dbh (transported to local disposal site)

1 Per Tree

TMA014 Cutting of trees & shrubs >30" dbh (transported to local disposal site)

TMA015 Stump Grinding w/ chip removal 1 Per Hour

TOTAL OPTION YEAR 1 TOTAL $

BID SCHEDULE (OPTION PERIOD 2) June 1, 2018 THROUGH May 31, 2019

Task No. Tree Maintenance Quantity Unit Amount

TMB001 Pruning (branches transported to local disposal site) 1 Per Tree TMB002 Pruning (removed from site) 1 Per Tree

TMB003 High limb pruning (branches transported to local disposal site) 1 Per Tree

TMB004 High limb pruning (removed from site) 1 Per Tree

TMB005 Out of season pruning - Oak trees (branches transported to local disposal site)

1 Per Tree

TMB006 Out of season pruning – Oak trees (removed from site) 1 Per Tree

TMB007 Out of season pruning – Oak trees – High limb pruning (branches transported to local disposal site)

1 Per Tree

TMB008 Out of season pruning – Oak trees – High limb pruning (removed from site)

1 Per Tree

TMB009 Cutting of trees & shrubs up to 10" dbh (removed from site) 1 Per Tree

TMB010 Cutting of trees & shrubs 10" to 30" dbh (removed from site) 1 Per Tree

TMB011 Cutting of trees & shrubs >30" dbh (removed from site) 1 Per Tree

TMB012 Cutting of trees & shrubs up to 10" dbh (transported to local disposal site)

1 Per Tree

TMB013 Cutting of trees & shrubs 10" to 30" dbh (transported to local disposal site)

1 Per Tree

TMB014 Cutting of trees & shrubs >30" dbh (transported to local disposal site)

TMB015 Stump Grinding w/ chip removal 1 Per Hour

TOTAL OPTION YEAR 2 TOTAL $

GRAND TOTAL BASE PLUS

OPTIONS

THE TOTAL CAPACITY FOR THE BASE YEAR AND TWO OPTION YEARS IS $140,000.00. THE CONTRACT

MINIMUM GUARANTEE IS $2,000.00. THE MINIMUM SHALL BE CONSIDERED SATISFED FOR THE LIFE OF THE

CONTRACT UPON THE ISSUANCE OF A TASK ORDER(S) EQUAL TO OR GREATER THAN THE MINMUM

GUARANTEE.

TECHNICAL CAPABILTY STATEMENT

(OFFERORS MUST COMPLETE)

The Offeror SHALL provide sufficient documentation of their technical capability, such as experience of the company and/or the key personnel and crew who will be performing the work, resumes, equipment lists, etc. or other information to enable the Government to determine the company's capability on projects of similar type, size, scope and complexity.

USACE PAST PERFORMANCE QUESTIONNAIRE (PPQ)

(OFFERORS MUST COMPLETE)

AGENCY/COMPANY THAT WORK WAS PERFORMED FOR:_______________________________

POINT OF CONTACT & TELEPHONE NUMBER: __________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

PART III

PERFORMANCE WORK STATEMENT

A. PRE-WORK CONFERENCE

1.0 After award, but prior to commencement of work, the Contractor shall contact the

Contracting Officer’s Represenative (COR) to arrange a mutually agreeable time to meet at the Saylorville Lake Office for purposes of discussing and developing a mutual understanding of the requirements and details of work. The contractor shall also be prepared to submit a current copy and discuss at this meeting the following items:

Insurance Certificate Letter designating On-the-Job Supervisor Written Safety Plan Environmental Protection Plan Licensed Arborist Certification CPR and First Aid Certificate

2.0. Prior to the start of each task order under the above contract, the contractor shall contact the Saylorville Lake Office to arrange a mutually agreeable time to discuss the specifications of each delivery item with the COR.

B. SUPERVISION OF WORK

The contractor shall give personal supervision to the work or have a competent foreman or superintendant, with authority to act, on the job at all times work is being performed. The Contractor shall furnish the COR the names of all persons so designated. The contractor shall have a licensed Arborist on site and shall supply the employees name and certification to the COR prior to performing on site work.

C. REPORT OF WORK PERFORMED

1.0 The Contractor shall submit weekly the Contractor’s Weekly Log (attached as Appendix A) of all work performed.

2.0 Work shall be performed within the hours of 7:00am and 4:00pm Monday through Friday unless alternate hours are agreed upon in advance between the COR and Contractor, and at no additional cost to the Government.

D. INSPECTION

1.0 The work shall be performed in accordance with contract specifications and is subject to inspection by the COR to ensure compliance with the terms of the contract.

2.0 The COR shall be notified within one (1) business day upon completion of each work item. The Contractor, at no additional cost to the Government, shall correct any deficiencies noted in the inspection within five (5) days of notification by the COR.

E. PAYMENT PROCEDURES

1.0 Payment for services performed under this contract will be made after satisfactory performance of work in accordance with the inspection requirements details in the QASP, as described in work task order and upon receipt of invoice. Invoices shall be submitted to the Saylorville Lake Office, 5600 NW 78th Ave, Johnston, IA 50131. The Contractor shall submit an original invoice upon completion of work required by the task order. Each invoice shall contain the following information:

Contractor’s name & address as it appears on the contract Contract number Task Order number Item Number of work completed Description of work completed Quantity of work completed Unit Unit prices Extended totals Original Signature

2.0 Task Orders will be issued in accordance with the conditions stated in the clause FAR

52.216-9 – Ordering Limitations.

F. SAFETY

1.0 All work shall be performed in accordance with safety requirements set forth in Corps of

Engineer’s Safety and Health Requirements Manual, EM 385-1-1, current version, a reference copy is available at the Saylorville Lake Office, 5600 NW 78th Ave, Johnston, IA 50131. The safety manual is also available at http://publications.usace.army.mil/publications/eng-manuals/EM_385-1- 1_languages/EM_385-1-1_English_2008/toc.html

2.0 The Contractor shall prepare a written safety plan and submit it at the pre-work conference as specified in Part III Section A. The safety plan shall include at a minimum the following: signature sheet, background information, statement of safety & health policy, responsibilities & lines of authority, subcontractors & suppliers, training, safety & health inspection, accident reporting, emergency plans, and risk management process (AHA-activity hazard analysis).

3.0 Contractor shall be familiar with ANSI Z133-2012, Safety Requirements for

Arboricultural Operations – Safety Requirements can be referenced in the safety plan submittal.

G. EQUIPMENT AND OTHER NECESSARY QUALIFICATIONS

1.0 Machines powering heavy duty grinders must have high pressure hydraulic systems and impact resistant windows for the protection of the operator. Equipment must be equipped and maintained continuously with deflection plates, safety chains or other manufacturer approved devices on the discharge ports.

2.0 Be aware that you must have or be able to obtain all equipment needed to fulfill requirements of the contract. Equipment breakdowns do not relieve the contractor of the responsibility to complete work required by the task order on time.

3.0 All chainsaws and pruning equipment must be in good working order and should give clean cuts to all trees and branches with no bark tearing. Chainsaws shall not leak oil or gas and must be used with sharp chains.

4.0 If at any point a task order requires the contractor to drive equipment on roadways or trails, the contractor must use flashing lights so he/she is clearly visible to the public using the recreation area. Contractor shall comply with all state laws in transporting heavy equipment.

5.0 All equipment must be maintained and equipped according to the manufacturer recommendations.

6.0 The Contractor shall have the equipment, training and ability to safely trim high branches

(up to 30ft in campgrounds and recreation areas) as well as remove large standing trees.

7.0 The Contractor shall supply the COR with a list (to include brand names) of all supplies and materials to be used on-the-job which are required to be furnished by the Contractor. This list shall include the manufacturer's instructions for using any chemical materials, along with OSHA Material Safety Data Sheets (Form OSHA-20) or OMB form No. 44-R1387 for all materials.

H. TASK ORDERS

1.0 Task orders are necessary to accomplish the work required under this contract and will be issued by the Contracting Officer. If an individual other than a Contracting Officer attempts to issue a Task Order or make changes to the terms and conditions of this contract the contractor shall not proceed with the work and shall immediately notify the Contracting Officer

2.0 A map of the task order location will be attached to the task order. That map will highlight the location of where work shall be done.

3.0 The task order will contain but not limited to the following information:

3.1 Date of order

3.2 Contract number and order number

3.3 For services, Contract Item Number and Description, Quantity, and Unit Price

3.4 Delivery or performance schedule

3.5 Place of delivery or performance

4.0 The contractor shall have ten (10) calendar days after issuance of a task order to begin work.

I. OPTION TO EXTEND THE TERM OF THE CONTRACT

1.0 The Government may extend the term of this contract in accordance with clause FAR

52.216-8, Option to Extend the Term of the Contract

J. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

1.0 If an excusable delay, as defined in contract clause FAR 52.212-4 (f), is encountered, the contractor shall reported the event in writing to the COR. The COR and Contracting Officer will determine if the delay necessitates an extension to the period of performance.

K. TREE MAINTENANCE

1.0 Tree maintenance will primarily occur within the campgrounds and other recreation areas. Additionally tree work will be along roadways, trails, and access points.

2.0 Contractor shall raise branches that are unreachable from the ground. Use of a scissor-lift or bucket truck will be needed for some task orders. Most high tree trimming will be on campsites, along roadways, or in recreation areas. “High limb pruning” as referred to in Part II – Offer Schedule and is classified as any pruning that cannot be safely reached by pole saw.

3.0 Tree pruning will be done with chainsaw or properly sharpened hand tools for clean cuts in accordance with ANSI Z133-2012 Safety Requirements for Arboricultural Operations.

Felling of trees shall be done with chainsaw in accordance to ANSI Z133-2012 Safety Requirements for Arboricultural Operations.

3.1 Contractor must be experienced with chainsaw as well as follow all guidelines in the current Corps of Engineer’s Safety and Health Requirements Manual, EM 385-1-1.

3.2 The contractor shall use proper pruning methods. Pruning cuts must be made with clean, sharp, non-powered hand tools, or small chain saw in consultation with COR, to minimize damage to the trees. Pruning operations will be performed in accordance with ANSI A 300 Part 1 (2001) Pruning and US Forest Brochure, HOW to Prune Trees. The Contractor shall have proper pruning techniques clarified with the COR at the pre-work conference. Pruning operations must comply with the current copy of the Corps of Engineer’s Safety and Health Requirements Manual, EM 385-1-1,.

3.3 No pruning of oak trees will be permitted from March 1 to October 31 unless specifically ordered.

4.0 Branches over roadways, parking lots and campsites shall have all branches removed at branch ridge or branch fork (except main stem) whose tips hang lower than 15’ above the ground. Evergreens, crab apple, hawthorn or other small landscape trees, or trees reserved by the COR are excluded. Remove all (no exclusions) branches at branch bark ridge or branch fork that contacts facilities, such as buildings, shelters, gutters and roofs.

5.0 This service is to occur in areas and roadways that are open to the public. The Contractor shall clean the grounds and dispose of all debris, twigs, leaves, branches, chips, etc. unless directed in the task order to leave on ground. Otherwise the grounds shall be cleaned before the end of each workday. Disposal shall be outlined in the task order.

6.0 Contractor must use extreme caution when felling trees in campgrounds and recreational areas. If needed, contractor shall barricade/tape off area to keep public away during felling.

When cutting on trails the contractor will be responsible for posting signage and closing the trail during time of work. Contractor shall be required to have “spotters” observing each direction from the trees being cut or pruned to be sure that any members of the public stay a safe distance away. Contractor shall make every effort to protect adjacent standing landscape trees and facilities when felling in all recreation areas.

7.0 In order to minimize damage to the Neal Smith Recreation Trail the Government may limit the vehicles/equipment onto the trail for cutting/pruning/felling. The task order will will discuss vehicle/equipment options. . Any work done adjacent to the Neal Smith Trail shall have signage posted by contractor stating “work ahead.”

8.0 All cut trees and shrubs will be cut as close to the ground as possible, unless directed otherwise in the task order. Cut material may be left on ground, removed, or removed from site according to work task order. Bid items stating “remove from site” shall require contractor to remove from government property. See Part II Offer Schedule and bid accordingly.

9.0 In order to protect potential roost or maternity sites for Indiana bats, cutting of large shagbark hickory trees or large standing dead deciduous trees with lose but attached bark will not be permitted between April 1 and October 1. Exceptions may be made depending upon habitat, or risk to public safety, and will be noted in the task order.

10.0 Contractor fells the trees, cuts into sections as needed for the contractor to haul debris in accordance to ANSI Z133-2012 Safety Requirements for Arboricultural Operations. The Contractor shall clean the grounds and dispose of all debris, twigs, leaves, branches, chips, etc. In recreation areas and roadways that are open to the public, the grounds shall be cleaned before the end of each workday. Trunk, branches, limbs and leaves shall be transported to designated disposal site(s) on government property within 2 miles of work site.

Trunks, large branches and top may be ordered to separate disposal site locations.

11.0 Stump grinding (ANSI Z133-2012 Safety Requirements for Arboricultural Operations) will be done in recreation areas and campgrounds. Stump will be ground below grade and contractor will remove all chips from the area. Contractor shall establish safe zones and use extreme caution when working in or around areas where the public is present.

12.0 Pruning on campsites shall be limited to Monday-Thursday unless specifically waived in the task order. Advanced coordination through the COR to close certain campsites to perform the delivery order may be required.

L. RESTITUTION FOR DAMAGES

1.0 Irreversible tree damage occurring during pruning or felling of adjacent non target trees will result in damages being withheld.

2.0 A tree deemed to be irreversibly damaged (determined by the COR) will be flush cut at the contractors expense. The trees value will then be determined by measuring the stumps cross sectional surface area in square inches. Fifty dollars per square inch will be deducted from the contract cost. These deductions will occur either in the current scheduled delivery order.

Sample formula:

3” diameter white oak tree irreversibly damaged.

Pi X r2

3.14 (pi) times radius 1.5 times radius 1.5 (= to half the diameter measured) = 7.065

Damages assessed to the contractor for tree loss of 3” white oak 50X7 = 350 dollars

Tree species is not taken into account. This formula will apply to all trees planted or wild growing within the confines of a managed area be that a park, trail, campground or any area deemed “maintained” by the COR.

3.0 Any damage caused to government property to include but not limited to: buildings, roads, fences, signs, and other structures will result in damages being withheld. In certain instances contractor may repair damages.

N. ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

ACCESS AND GENERAL PROTECTION POLICY AND PROCEDURES

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock Island District Security and Law Enforcement Office by the third party.

The background check will cover, at a minimum, the ten seven years covering States the contractor has lived in, national criminal records check which includes felony and misdemeanor offenses, DMV records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer Representative (COR).

Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

(1) Criminal conduct, in particular violent crime and sex offenders;

(2) Habitual use of intoxicating beverages to excess as evidenced by DUI or public intoxication records; or

(3) Any illegal activity or other disqualification which makes the individual unfit for service (e.g.

drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the COR, and or the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified prime contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

4) Each prime contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island District Security Office No Later Than (NLT) 30 days prior to arrival on site. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements (see AT/OPSEC E-verify paragraph).

3) Approved and identified prime contractor employee shall escort the foreign national employee at ALL times while on site.

4) Each prime contractor employee can sponsor only one short term foreign national at a time.

For all projects located at the Clock Tower and Annex Building, all personnel will receive an identification badge or pass for access to either building. This must be accomplished prior to start of work and will be coordinated with the Contractor, COR and local security office.

O. SUSTAINABILITY

The contractor shall meet the recycled content requirements set forth by EPA. The link is provided. The list is periodically updated; reviewers should check EPA’s website (http://www3.epa.gov/epawaste/conserve/tools/cpg/products/) for updates.

The contractor shall ensure materials contain recycled-content (e.g., tree trimming equipment, supplies, etc) for all contractor-furnished supplies.

The contractor shall meet the BioPreferred Program requirements set forth by USDA.

The following list is current as of 1 Jan 2016. The list is periodically updated, so reviewers should check USDA’s website (http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml) for updates.

The contractor shall use biobased products for equipment maintenance.

The contractor shall assure that all deliverables be printed double sided on paper that contains post-consumer fiber.

The contractor shall use low or non-toxic or hazardous chemicals.

The contractor shall use energy efficient equipment. The list is periodically updated, so reviewers should check DOE’s website (http://energy.gov/eere/femp/find-product-categories-covered-efficiency-programs) for updates.

Personnel Change Request Form

Contract #_______________ Date___________

We, _____________________, respectfully request to add / replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) shall be submitted by close of business on (insert proposed date): ________________

(Insert signature block)

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. Documentation of company enrollment in E-verify, via a print screen of the company profile within the E-verify system, must be submitted to the Security Office no later than 3 business days after the initial Notice to Proceed.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification must be given/coordinated with the designated Government representative. This Form will be provided to the Security Office after Notice to Proceed is given.

To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g. W912EK-15-D-XXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mailed to:

Security Office U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive Rock Island, IL 61201

SAYLORVILLE LAKE TREE MAINTENANCE INDEFINITE QUANTITIES

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business‐like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract.

Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self‐Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor.

The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance‐Based Matrix, Attachment A

Performance Element

Performance Requirement

Surveillance Method Frequency Acceptable Quality Level

Contract Services Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by COR

Monthly 100% accuracy

Combating Trafficking in

Persons

Adherence to FAR clause 52.222‐50.

Assessment by COR Random inspection of contract services.

100% Accuracy

Disincentives:

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212‐4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

APPENDIX A

CONTRACTOR WEEKLY WORK LOG

APPENDIX B: SAYLORVILLE LAKE AREA MAP

CLAUSES INCORPORATED BY FULL TEXT

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

(a) Definitions. As used in this clause--

Postconsumer fiber means—

(1) Paper, paperboard, and fibrous materials from retail stores, office buildings, homes, and so forth, after they have passed through their end-usage as a consumer item, including: used corrugated boxes; old newspapers; old magazines; mixed waste paper; tabulating cards; and used cordage; or

(2) All paper, paperboard, and fibrous materials that enter and are collected from municipal solid waste; but not

(3) Fiber derived from printers' over-runs, converters' scrap, and over-issue publications.

(b) The Contractor is required to submit paper documents, such as offers, letters, or reports that are printed or copied double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable, when not using electronic commerce methods to submit information or data to the Government.

(End of clause)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

(a) Definitions. As used in this provision--

Data Universal Numbering System (DUNS) number means the 9-digit number assigned by Dun and Bradstreet, Inc.

(D&B) to identify unique business entities.

Data Universal Numbering System +4 (DUNS+4) number means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.)

This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same parent concern.

Registered in the System for Award Management SAM database means that--

(1) The offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number--

(i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and Zip Code.

(iv) Company Mailing Address, City, State and Zip Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2016)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is [insert NAICS code].

(2) The small business size standard is [insert size standard].

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM…