W912EF24Q0106 Solicitation_.pdf

W912EF24Q0106

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

BIDDER INQUIRY:

Bidder/Offeror Solicitation Questions:

All inquiries regarding this solicitation are to be submitted via Bidder Inquiry. Telephone and email inquiries will not be accepted. Bidder Inquiry is a website that allows bidders to post questions regarding the solicitation and view all questions by other bidders and responses by USACE. Bidder Inquiry can be accessed through ProjNet at (https://www.projnet.org)

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an acknowledgement of the comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

TIMING OF BIDDER INQUIRIES: Bidders are encouraged to submit their bidder inquiries promptly. The Government will make every effort to answer all bidder inquiries; however, the closer to the solicitation due date an inquiry is received, the less likely it is that a timely response can be provided.

The Bidder Inquiry Key is: 4SWTNC-FNHWKG

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be use from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for Entering Questions:

1. After you are logged in click on the "post new inquiry", it is on the left side of the window under the Word "Submit" a.) This is the window where you will enter your questions b.) Comment Classification: Click on the down arrow to the right of the words “Please select from below”, select “Public”.

c.) Discipline: This is where you select who this question should be directed to. Example, if the question is about an electrical drawing or specification select: “Electrical” from the pull-down list.

d.) Sheet. Enter the sheet number of the drawing you are asking about.

e.) Detail. Enter the detail name of the detail shown on the drawing that you are asking about.

f.) Specification. Enter the Specification number and paragraph number.

g.) File. Use this if you are going to attach a pdf file.

h.) Question. Enter your question here.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

For questions about the ProjNet Bidder Inquiry, please contact the Call Center help desk at ProjNet: Public User,

(833) 389-1097 or 217-367-3273, which operates from 8AM to 5PM (Central US time zone). Bidder inquiry help questions can also be emailed to the helpdesk at staff@projnet.info

Offerors are cautioned to clearly print prices for all line items. Be especially careful placing decimal points, as a mistake in your offer may render it unresponsive. Your quote must be valid for 30 calendar days after the due date specified for receipt of quotations. Please include shipping costs in the quoted price of each item.

Registration at www.sam.gov is required. If not registered, please do so. Step-by-step help information on how to register is detailed on the website, along with frequently asked questions (FAQs). Lack of registration in the SAM database may make an offeror ineligible for award.

Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required for the GSA Federal Service Desk (FSD, https://www.fsd.gov) to activate the entity's registration. Both Federal Assistance entities and all non-Federal entities must mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the registration no longer being active. Mail the completed, signed, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

Completion of the required FAR 52.212-3 Alt. I, Offeror Representations and Certifications – Commercial Products and Commercial Services is required. When you complete your SAM registration, the link to complete your Reps and Certs is also available. Please do not hesitate to contact me or the SAM web site if you need assistance or have questions.

In accordance with FAR 52.229-3 Federal, State, and Local Taxes, and per Title 4 of the US Code 104-107, the Government is exempt from paying local and state taxes. Exempt Tax Identification Number 91-0828090.

General Contract Information:

Delivery Date________________________________________________

Offeror’s Name (Printed) _________________________________________

Offeror’s Contact Telephone Number_______________________________

Offeror’s Email Address___________________________________________

Federal Tax Identification No. ____________________________________________

CAGE Code ________________ Unique Entity ID ______________________________

Is your company registered on-line in SAM (www.sam.gov)? YES NO

To ensure receipt of your quote, please send to the attention of Victoria Conway at:

Email: Victoria.l.conway@usace.army.mil

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Submission of Price Quote – Contractor shall submit the following in 1 copy:

1. Signed and dated Standard Form 1449 (Solicitation / Contract / Order for Commercial Items).

2. Signed and dated Standard Form 30, if applicable, for any Amendments to the Solicitation

3. Completed schedule (pricing information) for all line items listed in the solicitation / amendments.

4. Completed Clause 52.212-3 and Alt I, “Offeror Representations and Certifications—Commercial Products and Commercial Services”.

As noted above.

5. Descriptive Materials (brochures, illustrations, drawings, data sheets, etc.) must be submitted which will allow the Contracting Officer to determine, without discussion with the offeror, whether the products being offered meets all of the required specifications. Submittals shall include copies of manufactures catalog cut sheet, specification sheets, material certifications, and warranty.

BASIS FOR AWARD

The Government will award one contract resulting from this solicitation in accordance with FAR 13.106 to the responsible offeror meeting or exceeding all solicitation requirements and representing the best value based on price.

SITE VISIT

SITE VISIT INSTRUCTIONS

An organized site visit has been scheduled for:

DATE: 1 October 2024

TIME: 1:00 PM PST

PARTICIPATIONS WILL MEET AT: Headquarter, Walla Walla District 201 N. 3rd Ave Walla Walla, WA 99362

There will be only one site visit offered. Offerors planning to attend must register for the site visit by sending an email to: Victoria.l.conway@usace.army.mil

Firms must register no later than 10:00 AM PST, Monday, 30 September 2024 (late submission will not be granted access).

Site visit attendees must provide the following information:

1) Solicitation Number: W912EFQ0106

2) Project Title: HQ Elevator Maintenance Services

3) Name(s) of individual(s) attending site visit:

a) b) c)

4) Name of Company:

5) Cage Code:

Each individual must have picture identification on his/her person while at the project site. There can be no substitutions of one individual for another. If an individual arrives at the site visit without having registered ahead of time and/or without picture identification, that individual may not be allowed on the project. Due to time constraints, there will be no foreign security clearance access granted.

Offerors/bidders are urged and expected to inspect the area where the service will take place and to satisfy themselves regarding all general and local conditions. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

ELEVATOR MAINTENANCE

AT

WALLA WALLA DISTRICT HEADQUARTERS

1. General Information

1.1. Type of contract: This contract will be awarded as a hybrid Firm Fixed Price (FFP) and Time and Materials (T&M) contract. It is a performance-based service contract with a time and materials CLIN for nonroutine and emergency calls.

1.2. Scope: The contractor shall inspect, test, repair, replace and maintain three (3) elevators at Walla Walla HQ in accordance with the PWS, manufactures instructions, ASME A17 and applicable OSHA standards and keep records onsite.

1.3. Period of Performance:

Base year: October 15, 2024 – October 14, 2025 Option Year One: October 15, 2025 – October 14, 2026 Option Year Two: October 15, 2026 – October 14, 2027

1.4. Location and Hours of Operation:

Location: Walla Walla District Headquarters Address: 201 North 3rd Ave., Walla Walla, WA 99362-1876

Hours of Operation: Normal workdays and business hours for the Contractor will parallel those of the Government’s, which are generally Monday through Friday, 0730 to 1600 except Federal Holidays. This excludes work under emergency call outs. In cases of emergency call outs, the Contracting Officer’s

Representative (COR) or Alternate COR will make arrangements for the service call and time of arrival for the Contractor.

2. Post Award

2.1. Assessment Site Visit: After award is made, a site visit will be scheduled for the Contractor to verify site conditions. During the site visit the Contractor should look for deficiencies and non compliances to be noted and submitted as a maintenance report at the pre-work meeting.

2.2. Submittals. The Contractor shall complete and submit to the COR, the following items 7 days prior to the pre-work meeting:

2.2.1. Certificate(s) of Insurance.

2.2.2. Certificates showing the current State of Washington Elevator Journeyman License, inspection and maintenance of elevators, safety training covering Safe Work Practices, Personal Protective Equipment, Proper House Keeping and Fire Protection.

2.2.3. The qualifications of each Contractor performing work.

2.2.4. The name, address and telephone number(s) (not to exceed three) where Contractor’s supervisor can be reached.

2.2.5. A list of all employees that will be working on this contract.

2.2.6. Detailed Quality Control Plan and Inspection Checklist.

2.2.7. In draft form, a Maintenance and Inspection Schedule including any suggested modifications which may be in the interest of practicality, efficiency, economy or effective use of time, including any deficiencies, or items not up to code with elevators inspection schedule.

2.2.8. List of any non-US citizens requiring access to the Walla Walla District HQ building.

2.3. Condition Assessment: Within 15 calendar days of contract award, the Contractor shall schedule a site visit to verify site conditions. The Contractor shall identify any deficiencies and/or non-compliance issues with each elevator and submit findings as a Condition Assessment Report at the pre-work meeting. The Contractor is encouraged to include any suggested modifications that may be in the interest of practicality, efficiency, economy or effective use of time. The Contractor will be responsible for all maintenance, replacement of parts, etc., unless identified in the Condition Assessment Report.

2.4. Pre-Work Meeting: After all post award submittals have been reviewed and approved by the government a pre-work meeting date and time will be established. The pre-work meeting will be scheduled no later than 20 business days after contract award. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues. The schedule of required submittals and reports will also be discussed. The Contractor shall submit the deficiency and noncompliance report obtained from the Assessment Site Visit at the pre-work meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc. unless noted in the deficiency report. The Government will provide the Contractor a letter of record documenting pre-work conference discussions within one week following the meeting.

3. Government Furnished Resources:

3.1. Utilities: Utility services (electrical power, water services, and restroom facilities) required in the performance of the contract may be available from Government sources within the contract areas or from other sources approved by the COR. These utilities are available as is. All extensions, adapters and other necessary items are the Contractor’s responsibility.

3.2. Utility Conservation: The Contractor must ensure employees practice utility conservation. The Contractor is responsible for operating under conditions that prevent the waste of utilities to include turning off lights when not necessary for work, turning off water faucets and valves when not in use.

3.3. Drawings: Any available elevator drawings can be obtained from the COR. Applicable changes shall be noted on drawings and submitted to the COR to be maintained up-to-date. On termination or expiration of the contract all drawings shall be returned to the COR within 5 business days.

4. Contractor Furnished Resources

4.1. The Contractor shall furnish all labor, supplies, parts, tools, equipment and materials necessary to perform cleaning, maintenance, inspection and repairs to all elevators and related equipment and systems necessary to support their effective, efficient and safe operation in their current locations.

4.2. All lubricants, oils, greases, rope preservatives, cleaning materials, and parts shall be furnished by the Contractor and meet Federal, State and industry standards for use on the specific equipment to be serviced under this contract. Lubricants are to be of the proper grade for the purpose used and shall be as specified by the elevator manufacturer.

4.3. Contractor shall be responsible for checking with the COR to ensure their equipment is compatible with the existing conditions and capabilities of the work site.

5. Elevator Maintenance

5.1. Elevator Descriptions

No. Location Manufacturer/Model Load

Capacity

(LBS1)

Lift (Feet)

Stops Speed

(FPM2)

Atrium/Central (Passenger 1)

Dover / Marquis 25 2500 30 3 160 up, 150 down

Atrium/Central (Passenger 2)

Dover / Marquis 25 2500 30 3 160 up, 150 down 3 South End (Freight 3) Dover / Kingswood Plan II 4000 30 3 150

1LBS = Pounds; 2 FPM = Feet per minute

5.2. Maintenance Schedules: Elevator maintenance schedules shall be submitted to the COR for approval. All schedules shall describe the frequency of performance. A maintenance schedule shall be posted in each elevator room. Posted schedules shall become the property of the Government and shall not be removed from elevator rooms upon completion of the contract. Coordinate schedule changes with the COR and keep all schedules current.

5.3. Maintenance Control Plan (MCP): The Contractor shall develop a written Maintenance Control Plan (MCP) for each elevator in accordance with Section 8.6 of ASME A17.1. Each MCP shall describe the specific periodic maintenance procedures, appropriate frequency/interval, and required inspections. The MCP shall be kept in each elevator maintenance log binder kept in the respective machine room and shall become the property of the Government. Amendments to schedules shall be coordinated with the COR.

5.4. Maintenance Inspections: Contractor is required to comply with all applicable elevator maintenance/service State and Federal rules and regulations and maintain adequate records of this compliance. The Government reserves the right to have a third party inspect the elevators. All licenses, monthly and annual inspections, and five-year load tests shall conform to applicable ASME A17 standards.

A report of the inspection results must be submitted to the COR for approval.

5.5. Supplies and Materials: All materials, supplies, equipment, transportation, supervision, services and any items necessary to perform routine maintenance of all the elevators listed shall be provided by the Contractor.

5.6. Routine Maintenance (Firm Fixed Price – FFP): As defined in ASME A17.1 to include examination, lubrication, cleaning, and adjustments of parts, components, and/ or subsystems for the purpose of ensuring performance in accordance with the applicable code requirements. Shall be performed on a regularly scheduled basis but not less than once each calendar month. Except for emergency callback service, all work shall be scheduled five workdays in advance with the COR.

5.6.1. Five Year Full Load Testing and Inspection: The Contractor shall coordinate Category 5 (which shall include Category 1 procedure) testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 (Cat 1), and sections 8.6.4.20.1 through 8.6.4.20.4 and

8.6.4.20.6 (Cat 5), as they pertain to the specific elevator system, no later than March 2025. The Contractor shall serve as a witness during this service.

Any issues discovered during the Category 5 testing will require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR.

The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The written estimate shall include recommendation of repairs needed with estimated cost of itemized parts and labor, the specified time needed to repair and the projected equipment downtime. Any changes that impact price, completion date, change in specificized items, or any specification listed herein this purchase order, shall be completed by a bilateral modification.

5.6.2. Interruption of Service: Elevator maintenance shall be scheduled and coordinated with the COR to minimize interference with building activities. Unless there is an emergency situation or an impending safety hazard for an elevator, e.g., the elevator is out of service, stuck, or experiencing a dangerous or potentially dangerous malfunction, building operations will take precedence over elevator maintenance.

5.7. Changes to Elevators: The Contractor shall make no changes to the existing circuits, circuitry wiring and sequencing or otherwise alter the original circuit or wiring design of the elevators. The Contractor may propose and submit any modifications or changes to the COR in a complete, neatly prepared wiring diagrams accompanied by description of the proposed change. Any proposed changes must be approved by the Contracting Officer (KO) prior to installation.

6. Nonroutine Services:

6.1. Primary nonroutine maintenance (Time and Materials – T&M): As defined in ASME A17.1 to include repair and replacement. This CLIN may be used multiple times until it reaches the NTE amount. The Contracting Officer may determine that it is in the best interest of the Government to exercise the secondary CLIN before funds are fully utilized in the primary CLIN.

6.1.1. Repair: Reconditioning or renewal of parts, components and/or subsystems, necessary to keep equipment in compliance with applicable code requirements.

6.1.2. Replacement: the substitution of a device or component and/or subsystem, in its entirety, with a unit that is basically the same as the original for the purpose of ensuring performance in accordance with appliable code requirements.

6.2. Secondary nonroutine maintenance (Optional T&M CLIN): Has the same definition as the primary nonroutine maintenance CLIN. The purpose of the secondary nonroutine maintenance CLIN is to provide additional funding to the primary CLIN. This CLIN may be exercised by the Contracting Officer by written notice.

6.2.1. The Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a detailed report. Non-routine services require a price proposal and approval from the

Contracting Officer prior to the work starting. The price proposal shall list the contract number or task order number, job description, work to be performed and itemized labor and materials cost.

6.3. Time and Materials (T&M): The contractor shall be responsible to make all repairs and replacements necessary to return a nonoperational elevator back into service. Repairs are defined as unscheduled work required to prevent a breakdown or malfunction of an item of equipment, and/or to put a system or a subsystem back in service after a breakdown.

6.4. Emergency Call-Out Service: In instances where emergency service is needed, the contractor shall provide emergency call-out service 24 hours a day, 7 days per week when requested by the COR or other authorized Government Representative. If the COR or Government Representative receives a pre-recorded phone message, the Contractor will have one hour to respond back with a phone call. Contractor’s mechanic is required to be on-site to commence work within a maximum of 3 hours after a call for emergency services is made. If the Contractor does not arrive within 3 hours, the Government reserves the right to call an alternate contractor to provide necessary services.

6.5. Invoicing: Payment for T&M line items will be as specified in Contract Clause Payment Under Time-and- Materials and Labor-Hour Contracts. In addition to the basis for the labor rate specified in the clause (wages, indirect costs, G&A expenses, and profit), the contract rates shall include all superintendence for subcontractors and cost for consumables and small tools required to complete the required repairs.

Materials that are directly consumed in connection with the furnishing of the labor hours accomplished under the T&M line item will be reimbursed at cost, plus 10 percent for material handling cost.

Reimbursement will be limited to the direct cost of materials in excess of the amount paid under the labor hour rates and will be reimbursed to the extent supported by invoice cost and previously approved for use by the Contracting Officer.

7. Safety/Security

7.1. Safety Requirements: The Contractor’s employees may be working in areas containing systems vital to the operation of the District. The Contractor shall protect all existing structures, utilities and work of any kind against damage or interruption of service. To ensure the safety of Contractor employees and District personnel, the Contractor shall be trained in the required aspects of the applicable safety standards.

7.1.1. USACE Safety Manual: The Contractor must apply risk management strategies to ensure personnel safety, and must comply with safety requirements articulated in EM 385-1-1, the US Army Corps of Engineers Safety Manual. The safety manual can be accessed at:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20 EFFECTIVE%2015March2024.pdf

7.1.2. OSHA: The Contractor must also comply with 29 CFR 1910 - Occupational Safety and Health Act (OSHA). 29 CFR 1910 can be accessed at: http://www.dol.gov/.

7.2. Security Requirements:

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

7.2.1 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA. Also, In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

7.2.2 Contractor Schedules: The Contractor must notify the facility at least three workdays in advance of the access date that an individual on the list will visit the building. Prior notification is not required for “Emergency Call out,” but Contractor personnel responding to emergencies shall be pre-approved and their names shall appear on the authorized Contractor personnel list.

7.2.3 Contractor Personnel: The Contractor shall perform all work under this contract with his/her own forces except as provided in the section titled Subcontractors. Employees who perform this work shall be qualified persons on the contractor’s own payroll. All Contractor employees shall be at least 18 years of age and must be able to fluently read, write, speak and understand English.

7.2.4 Subcontracting: No work may be subcontracted without written approval of the Contracting

Officer (KO). Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

7.3 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E- Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

7.4 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change.)

7.5 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contractor personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

7.6 OPSEC Training. All new contract personnel with access to critical information (as identified in the RA's OPSEC Program) shall complete initial and annual refresher OPSEC Level I within 30 calendar days of their reporting for duty Awareness training, which is available at the following websites:

https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). All contract personnel with access to Controlled Unclassified Information (CUI) shall complete initial and annual refresher CUI training in accordance with applicable Army policy.

Links for requirements outlined under 7.3 through 7.6 may also be found on the Walla Walla District Website at: https://www.nww.usace.army.mil/Business-With-Us/Contracting/AT-OPSEC-for-Contractors/.

8 Quality Assurance Surveillance Plan Contractor Quality Assurance: The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved. In this contract the quality control program is the driver for product quality. The contractor shall develop a comprehensive program of surveillances and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program. The Government will evaluate the Contractor’s performance under this contract for those tasks listed on the Performance Work Statement in accordance with the Quality Assurance Surveillance Plan. The COR will follow the methods of surveillance specified in the Performance Requirements Summary (PRS), generally periodic inspection will be employed. The COR will record and retain all COR inspections.

Performance Requirements Summary (PRS):

Performance Objective

Description

Acceptable Quality Level

(AQL)

Surveillance Method

Maintain Elevator Safety Inspection Program

Elevators are kept operational, up to all codes and standards in accordance with ASME A17.1, and ASME A17.2, and state codes.

90% Periodic

Schedule

Schedule and perform detailed maintenance work and indicate how that work corresponds to all elevator codes and any manufacturer’s specifications. Detailed scheduling system is maintained up to date and posted by each elevator. Advance notification of testing is given to enable COR to witness testing procedures.

100% Periodic

Reliable, safe, and functional elevators and systems

All routine and preventative maintenance work is performed. As necessary adjust required parts to

100% Periodic maintain the limits of manufacturers specifications all state, and federal codes and regulations.

Manufacturers Maintenance Specifications

The Contractor shall maintain the manufacturer’s specifications for each elevator car. (Section 6)

100% Periodic

Reports Maintenance & Repair reports are submitted within the time specified in the Section 9 – Contractor Reporting.

90% 100%

9. Contractor Reporting

a. Maintenance Reports: The Contractor shall submit a quality control report for each day work is performed. The reports shall include: the contract and/or task order number; Compliance with the maintenance/repair schedule; reasons for non-compliance with the maintenance schedule; safety problems identified; corrective actions taken to correct safety problems; elevator repairs required, but outside the regular maintenance work; parts repaired or replaced; and all maintenance/repair work performed. Quality control reports shall be provided to the COR or designated representative no later than 8:00 a.m. on the following business day that the work was performed and inspected.

Forms used for quality control reports are subject to the approval of the COR. A completed checklist shall be submitted for the monthly, yearly and five year inspections. A COR approved Contractor’s checklist may be used, or an example can be found at the end of the ASME 17.2 at Section 5 Technical Exhibits.

b. Failure Reports: If repairs require work considered over and above routine maintenance work, the Contractor shall notify the COR for appropriate decision and action with a detailed description of reasons for noncompliance with maintenance/repair schedule if applicable and safety problems identified and corrective actions taken. Any deviations from existing drawings shall be submitted to the KO for approval. Drawings can be requested from the COR.

c. Contractor Employee Exposure Hours: Total hours worked by Contractor employees during the month. This report must be submitted monthly within 5 business days of the end of each month.

d. Contractor Negligence: Damage occurring during on-site work as a result of actions taken by the

Contractor shall be immediately reported to the COR, as outlined below under “Incident / Accident Report”, and be the responsibility of the Contractor to repair or replace with parts acceptable under this contract.

e. Incident / Accident Report: An incident/accident constitutes an incident or act involving the

Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. The Contractor shall notify the COR by telephone within 30 minutes of any incident or accident, followed by a written report. These reports shall include, but are not limited to, location, nature of the injury or accident, authorities notified and the action taken along with any other pertinent information such as who was injured and what happened. These reports shall be accompanied by sketches, graphs, drawings, and photographs, as needed, and forwarded to the COR within 1 working day following the injury or accident.

f. Submittals: Submittal items listed in section 2.2 shall be kept current and filed with the COR within 7 business days of any change occurring.

10. Contract Administration:

Quality Assurance Surveillance Plan (QASP): A written document specifying the surveillance methodology to be used by the Government for surveillance of Contractor’s performance. The QASP is a “living” document and may be changed through the life of the contract as needed.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service conforms to contract requirements.

TIME & MATERIALS INSTRUCTIONS

Time and Materials (T&M): The Contractor shall conduct repairs and/or replacements on the elevator to restore it to working order.

The Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a detailed report, but shall not initiate such work until authorized to do so by the Contracting Officer in writing. The Contractor shall furnish the COR with an itemized written estimate of the labor hours and the cost of parts and materials which may be required to complete necessary repairs and replacements. The written estimate should also include contract number and invoice number (example, invoice 0001). Payment for the Time and Material (T&M) line items will be as specified in Contract Clause Payment Under Time-and-Materials and Labor-Hour Contracts. In addition to the basis for the labor rate specified in the clause (wages, indirect costs, G&A expenses, and profit), the contract rates shall include all cost for consumables and small tools required to complete the required repairs.

Materials that are directly consumed in connection with the furnishing of the labor hours accomplished under the T&M line item will be reimbursed at cost, plus 10 percent for material handling cost. Reimbursement will be limited to the direct cost of materials in excess of the amount paid under the labor hour rates and will be reimburse to the extent supported by invoice cost and previously approved for use by the Contracting Officer.

Time and Material CLINs -Price and payment shall be full compensation for all Time and materials performed, complete, as specified and approved.

The NTE ceiling amount for CLINS 0002, 1002 and 2002 is $6,000.00. The NTE ceiling on CLINS 0003, 1003 and 2003 is $30,000.00. The extended amount for each of these items is the established ceiling price. Without a modification pursuant to FAR Clause 52.243-3, Changes -- Time-and-Materials or Labor-Hours (Sep 2000), the Contractor exceeds the ceiling at their own risk.

Hourly Rates For services pertaining to Time and Materials efforts provide hourly rates for:

Mechanical Labor : $ xxx per hour Team Labor: $xxx per hour

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Routine Maintenance

FFP

The contractor shall maintain three (3) elevators at Walla Walla HQ in accordance with the Performance Work Statement.

NET AMT

0001AA 12 Months Routine Maintenance Passenger Car 1

FFP

Per the performance work statement FOB: Destination

PSC CD: J035

0001AB 12 Months Routine Maintenance Passenger Car 2

FFP

Per the performance work statement

0001AC 12 Months Routine Maintenance Freight Car 3

FFP

Per the performance work statement

0002 1 Job Primary Nonroutine Maintenance

T&M Consists of repairs and replacements as defined in ASME A.17. All nonroutine maintenance shall meet the requirements in section 6 of the Performance Work Statement. Contractor must have written approval from the Contracting Officer before proceeding with nonroutine maintenance. Ceiling Price for this CLIN is NTE $6,000. Price per hour for mechanic is $______. Price per hour for team is $______. Overtime, if needed, will be calculated according to the Department of Labor. In addition to standard clauses, this line item is subject to the following T&M clauses FAR 52.216-31, 52.232-7, 52.243-3 and 52.246-6.

TOT ESTIMATED PRICE

CEILING PRICE

0003 1 Job OPTION Secondary Nonroutine Maintenance

T&M All nonroutine maintenance shall meet the requirements in section 6 of the Performance Work Statement. Contractor must have written approval from the Contracting Officer before proceeding with nonroutine maintenance. Ceiling Price for this CLIN is NTE $30,000. In addition to standard clauses, this line item is subject to the following T&M clauses FAR 52.216-31, 52.232-7, 52.243- 3 and 52.246-6.

OPTION Routine Maintenance

FFP

1001AA 12 Months OPTION Routine Maintenance Passenger Car 1

FFP

Per the performance work statement

1001AB 12 Months OPTION Routine Maintenance Passenger Car 2

FFP

Per the performance work statement

1001AC 12 Months OPTION Routine Maintenance Freight Car 3

FFP

Per the performance work statement

1002 1 Job OPTION Primary Nonroutine Maintenance

T&M Consists of repairs and replacements as defined in ASME A.17. All nonroutine maintenance shall meet the requirements in section 6 of the Performance Work Statement. Contractor must have written approval from the Contracting Officer before proceeding with nonroutine maintenance. Ceiling Price for this CLIN is NTE $6,000. Price per hour for mechanic is $______. Price per hour for team is $______. Overtime, if needed, will be calculated according to the Department of Labor. In addition to standard clauses, this line item is subject to the following T&M clauses FAR 52.216-31, 52.232-7, 52.243-3 and 52.246-6.

1003 1 Job OPTION Secondary Nonroutine Maintenance

T&M All nonroutine maintenance shall meet the requirements in section 6 of the Performance Work Statement. Contractor must have written approval from the Contracting Officer before proceeding with nonroutine maintenance. Ceiling Price for this CLIN is NTE $30,000. In addition to standard clauses, this line item is subject to the following T&M clauses FAR 52.216-31, 52.232-7, 52.243- 3 and 52.246-6.

OPTION Routine Maintenance

FFP

2001AA 12 Months OPTION Routine Maintenance Passenger Car 1

FFP

Per the performance work statement

2001AB 12 Months OPTION Routine Maintenance Passenger Car 2

FFP

Per the performance work statement

2001AC 12 Months OPTION Routine Maintenance Freight Car 3

FFP

Per the performance work statement

2002 1 Job OPTION Primary Nonroutine Maintenance

T&M Consists of repairs and replacements as defined in ASME A.17. All nonroutine maintenance shall meet the requirements in section 6 of the Performance Work Statement. Contractor must have written approval from the Contracting Officer before proceeding with nonroutine maintenance. Ceiling Price for this CLIN is NTE $6,000. Price per hour for mechanic is $______. Price per hour for team is $______. Overtime, if needed, will be calculated according to the Department of Labor. In addition to standard clauses, this line item is subject to the following T&M clauses FAR 52.216-31, 52.232-7, 52.243-3 and 52.246-6.

2003 1 Job OPTION Secondary Nonroutine Maintenance

T&M All nonroutine maintenance shall meet the requirements in section 6 of the Performance Work Statement. Contractor must have written approval from the Contracting Officer before proceeding with nonroutine maintenance. Ceiling Price for this CLIN is NTE $30,000. In addition to standard clauses, this line item is subject to the following T&M clauses FAR 52.216-31, 52.232-7, 52.243- 3 and 52.246-6.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 N/A N/A N/A N/A 1001AA Destination Government Destination Government 1001AB Destination Government Destination Government 1001AC Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 N/A N/A N/A N/A 2001AA Destination Government Destination Government 2001AB Destination Government Destination Government 2001AC Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA N/A N/A N/A N/A

0001AB N/A N/A N/A N/A

0001AC N/A N/A N/A N/A

0002 POP 15-OCT-2024 TO

14-OCT-2025

N/A ULA - USACE LOGISTICS ACTIVITY-

T0B0200

FACILITY SPECIALIST

WALLA WALLA DISTRICT

201 NORTH 3RD AVE.

WALLA WALLA WA 99362-1876

509-527-7046

960505

0003 POP 15-OCT-2024 TO

14-OCT-2025

N/A (SAME AS PREVIOUS LOCATION)

1001 N/A N/A N/A N/A

1001AA N/A N/A N/A N/A

1001AB N/A N/A N/A N/A

1001AC N/A N/A N/A N/A

1002 POP 15-OCT-2025 TO

14-OCT-2026

N/A ULA - USACE LOGISTICS ACTIVITY-

T0B0200

FACILITY SPECIALIST

WALLA WALLA DISTRICT

201 NORTH 3RD AVE.

WALLA WALLA WA 99362-1876

509-527-7046

1003 POP 15-OCT-2025 TO

14-OCT-2026

N/A (SAME AS PREVIOUS LOCATION)

2001 N/A N/A N/A N/A

2001AA N/A N/A N/A N/A

2001AB N/A N/A N/A N/A

2001AC N/A N/A N/A N/A

2002 POP 15-OCT-2026 TO

14-OCT-2027

N/A ULA - USACE LOGISTICS ACTIVITY-

T0B0200

FACILITY SPECIALIST

WALLA WALLA DISTRICT

201 NORTH 3RD AVE.

WALLA WALLA WA 99362-1876

509-527-7046

2003 POP 15-OCT-2026 TO

14-OCT-2027

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.213-3 Notice to Suppliers APR 1984 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements--

Commercial Acquisition

NOV 2021

52.217-4 Evaluation Of Options Exercised At The Time Of Contract Award

JUN 1988

52.217-5 Evaluation Of Options JUL 1990 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024 52.223-23 Sustainable Products and Services. MAY 2024 52.226-7 Drug-Free Workplace MAY 2024 52.232-1 Payments APR 1984 52.232-9 Limitation On Withholding Of Payments APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-1 Disputes MAY 2014 52.236-8 Other Contracts APR 1984 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.243-3 Changes--Time-And-Material Or Labor-Hours SEP 2000 52.246-6 Inspection--Time-And-Material And Labor-Hour MAY 2001 52.249-1 Termination For Convenience Of The Government (Fixed

Price) (Short Form)

APR 1984

52.249-14 Excusable Delays APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7022 Expediting Contract Closeout MAY 2021 252.215-7013 Supplies and Services Provided by Nontraditional Defense

Contractors

JAN 2023

252.216-7002 Alt A Alternate A, Time-and-Materials/Labor-Hour Proposal Requirements--Other Than Commercial Acquisition With Adequate Price Competition

JAN 2023

252.225-7048 Export-Controlled Items JUN 2013 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.232-7010 Levies on Contract Payments DEC 2006 252.242-7006 Accounting System Administration FEB 2012 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services.