A.07.24_Solicitation_Amendment_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise the Performance Work Statement and to clarify the informational CLINs.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912EF17Q0100

X 9B. DATED (SEE ITEM 11)

06-Jul-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Aug-2017

CODE

USAED, WALLA WALLA - CONTRACTING DIV.

RUTH A. JOHNSON

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1976

W912EF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912EF17Q0100

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

In accordance with the Performance Work Statement. Period of Performance: September 1, 2017 through August 31, 2018.This is an informational CLIN for 0001AA - 0001AK.

To:

In accordance with the Performance Work Statement. Period of Performance: September 1, 2017 through August 31, 2018. Minimum of one maintenance visit per month for each elevator and up to 8 emergency calls per year.$_______ per hour regular hours, $_______ per hour overtime rate.This is an informational CLIN for 0001AA

- 0001AK.

CLIN 1001

In accordance with the Performance Work Statement. Option Year 1 Period of Performance: September 1, 2018 through August 31, 2019.This is an information CLIN for 1001AA - 1001AJ.

In accordance with the Performance Work Statement. Option Year 1 Period of Performance: September 1, 2018 through August 31, 2019.Minimum of one maintenance visit per month for each elevator and up to 8 emergency calls per year.$_______ per hour regular hours, $_______ per hour overtime rate.This is an information CLIN for

1001AA - 1001AJ.

CLIN 2001

n accordance with the Performance Work Statement. Option Year 2 Period of Performance: September 1, 2019 through August 31, 2020.This is an informational CLIN for 2001AA - 2001AJ.

n accordance with the Performance Work Statement. Option Year 2 Period of Performance: September 1, 2019 through August 31, 2020.Minimum of one maintenance visit per month for each elevator and up to 8 emergency calls per year.$_______ per hour regular hours, $_______ per hour overtime rate.This is an informational CLIN for

2001AA - 2001AJ.

CLIN 3001

n accordance with the Performance Work Statement. Option Year 3 Period of Performance: September 1, 2020 through August 31, 2021.This is an informational CLIN for 3001AA - 3001AJ.

n accordance with the Performance Work Statement. Option Year 3 Period of Performance: September 1, 2020 through August 31, 2021.Minimum of one maintenance visit per month for each elevator and up to 8 emergency calls per year.$_______ per hour regular hours, $_______ per hour overtime rate.This is an informational CLIN for

3001AA - 3001AJ.

CLIN 4001

n accordance with the Performance Work Statement. Option Period 4 Period of Performance: September 1, 2021 through August 31, 2022.This is an informational CLIN for 4001AA - 4001AJ.

n accordance with the Performance Work Statement. Option Period 4 Period of Performance: September 1, 2021 through August 31, 2022.Minimum of one maintenance visit per month for each elevator and up to 8 emergency calls per year.$_______ per hour regular hours, $_______ per hour overtime rate.This is an informational CLIN for

4001AA - 4001AJ.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

ICE HARBOR LOCK AND DAM (HLD) ELEVATOR MAINTENANCE

REVISIONS IN RED

SECTION 1 GENERAL INFORMATION

1.1 Type of contract. This Contract is a fixed-price, performance-based service contract. The contractor shall maintain elevators, equipment appurtenances, and accessories so as to comply with the requirements of the latest editions of the elevator codes. The Elevator Inspector’s Manual, ASME A17.2 shall be followed for required inspection and maintenance procedures to ensure safe operation of all elevators covered under this contract.

1.2 Scope. The Contractor shall inspect, maintain, and repair the six (6) Ice Harbor Lock & Dam elevators to ensure maximum availability for safe use by Government personnel.

1.2.1 This full maintenance contract signifies a qualified elevator service provider (Contractor) takes total service responsibility for the equipment identified in this contract. Except for those services listed in paragraph 3.3.3 as Excluded Services, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls (up to 8 emergency calls per year). This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the elevators operating safely and within the performance objectives this PWS.

1.2.2 The Contractor shall maintain elevators, equipment appurtenances, and accessories so as to comply with the requirements of the latest edition of the ASME A17.1 and all other applicable laws, regulations, rules, ordinances, codes, etc., including the recommendations of the original equipment manufacturer (OEM) The Elevator Inspector’s Manual ASME A17.2 shall be used as a guide to establish that equipment is operating safely.

1.2.3 The Contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Elevator Maintenance, Repair, and Safety Testing as defined in this Performance Work Statement (PWS).

1.3 Period of Performance:

1.3.1 Basic Year. This contract shall become effective on September 1, 2017 (or on the date of award, if subsequent thereto) and. shall continue in full force and effect to and including August 31, 2018, unless terminated, as otherwise provided in the contract.

1.3.2 Option Years. This contract is renewable for four (4) additional one-year periods, at the option of the Government, by the Contracting Officer (KO) giving written notice of renewal to the Contractor.

Option year 1 effective September 1, 2018 through August 31, 2019 Option year 2 effective September 1, 2019 through August 31, 2020 Option year 3 effective September 1, 2020 through August 31, 2021 Option year 4 effective September 1, 2021 through August 31, 2022

1.4 Location. Ice Harbor Lock and Dam, 2763 Monument Drive, Burbank, WA 99323-8662

1.5 Hours of Operation. Normal workdays and business hours for the Contractor will parallel those of the Government Project, which are generally Monday through Thursday, 0630 to 1700 except Federal Holidays.

Contractor may work on Fridays from 0630 to 1700 to minimize impact to operations.

1.6 Contractor Personnel. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all routine and emergency tasks defined within this PWS.

1.6.1 Special Qualifications. The Contractor shall obtain and maintain all licenses and permits with the federal, state, and local laws, codes, and regulations as they apply to the work under this contract. The Contractor employees must be skilled in and capable of performing the work under this contract. The Contractor shall provide state-licensed elevator mechanics to perform the work (copies of licenses part of submittals in section 3). All Contractor employees shall be at least 18 years of age and must be able to fluently read, write, speak, and understand English.

1.6.2 Subcontracting. The Contractor shall normally perform all work under this contract with its own forces. No work may be subcontracted without written approval of the KO. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

1.7 Definitions

Acceptable Quality Level (AQL): A predetermined value selected and used by the Government Quality Assurance inspector to distinguish between satisfactory and unsatisfactory performance.

Allowable Reject Level (ARL): The allowable margin of error observed under statistically sound quality assurance surveillance.

Contracting Officer (KO): A person with authority to enter into, administer, and or terminate Government contracts and make related determinations and findings on behalf of the Government. Only a Contracting Officer is authorized to legally obligate the Government and to make any changes to this contract in terms of scope, time, or cost.

Contracting Officer’s Representative (COR): An employee of the Government who is appointed by the KO to administer a contract after award. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change or to waive any term of the contract, particularly with respect to scope, time, or cost.

Contractor: A supplier or service provider awarded a contract to provide specific supplies or service to the Government. The Government works directly with the prime Contractor; however, all references to and requirements of the Contractor in this document apply equally to any subcontractor.

Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement or Performance Requirements Summary.

Maintenance. The term Maintenance includes all maintenance, repair, and replacement activities on existing elevator equipment as stated in the contract scope of services. Maintenance activities are actions to maintain or restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements. All maintenance, repair, and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely.

Observed Acceptance Rate (OAR): The observed rate of acceptable performance based on sound quality assurance surveillance.

Performance Requirement: The point that divides acceptable and unacceptable performance of a task according to the Performance Requirement Summary (PRS) and the Inspection of Services clause. It is the number of defects or maximum percentage of defects in the lot that is acceptable.

Quality Assurance: A planned and systematic pattern of all Government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this contract, quality assurance refers to actions by the Government assurance functions for a contracted service.

Quality Assurance Surveillance Plan (QASP). A written document specifying the surveillance methodology to be used by the Government for surveillance of Contractor performance. The QASP is a “living” document and may be changed through the life of the contract, as needed.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service conforms to contract requirements.

Subcontractor. A supplier or service provider that enters into a contract with a prime Contractor to provide service under a Government contract. The Government does not have privity of contract with the subcontractor. All requirements of the contract are binding on the subcontractor. The prime Contractor must ensure its subcontractor(s) understand all contract requirements.

Valid Repair Service Request. A service call to the Contractor from any Government employee at Ice Harbor Lock & Dam.

1.8 Contract Administration:

1.8.1 Contracting Officer Representative: At the time of award a Contract Officer Representative (COR) will be appointed in accordance with DFAR 252.201-7000. A designation letter will be forwarded to the Contractor listing the COR’s duties and responsibilities.

1.8.2 Invoicing: The Contractor shall submit invoices to the Government not more than monthly for the duration of the award. The Contractor will be paid only for work accomplished and performed in accordance with the contract performance work statements. The invoice date will reflect the date actually submitted. The invoice must have the contract number, the period the invoice is for and the work actually accomplished. The original invoice shall be submitted to the COR by email as a pdf or at the address listed below. If the COR approves the invoice, it will be submitted for payment to the Finance Center. If the COR rejects the invoice, it will be returned for correction and the Contractor shall resubmit. Upon approval by the COR, an original invoice shall be submitted for payment to the address identified in Block 18a of the contract. Invoices shall be sent to:

Ice Harbor Lock and Dam

Attention: Contracting Officers Representative (COR) 2339 Monument Drive Burbank, WA 99323-8662

1.8.3 Payments: Payments shall be made in accordance with FAR 52.212-4 and for designated lines 52.232-7.

1.8.4 Modifications: Modifications to this award will be provided by either a written document or verbal approval from the KO, followed by a written document.

1.9 Addendum: Due to ongoing turbine replacement, the controls of the Powerhouse Freight Elevator (PHF) may be modified by either the Government or a separate contract. Required control modification is to exclude car travel to elevation 368.5 (3rd stop) and prevent damage from striking turbine/generator components. Anticipated duration is up to 4 years. Anticipated maintenance activities on the powerhouse freight elevator shall be coordinated with the Government, pending access to and clearance on elevation 368.5'msl.

SECTION 2 COMMENCEMENT

2.1 Assessment Site Visit. After award is made, a site visit will be scheduled at Ice Harbor for the Contractor to verify site conditions. During the site visit the Contractor should look for deficiencies and non compliances to be noted and submitted as a maintenance report at the pre-work meeting.

2.2 Submittals. The Contractor shall complete and submit to COR, the following items 7 (seven) days prior to the pre-work meeting:

Certificate(s) of Insurance.

Certificates showing the current State of Washington Elevator Journeyman License, inspection and maintenance of elevators Certificates for safety training covering Safe Work Practices, Personal Protective Equipment, Proper House

Keeping and Fire Protection, spill response training, AT/OPSEC training, Confined Space s training, HECP.

The qualifications of the Contractor’s supervisor.

The name, address and telephone number(s) (not to exceed three) where Contractor’s supervisor can be reached.

Contact list for emergency service, including after hour contact information.

A list of all employees that will be working on this contract and their vehicle identification.

Detailed Quality Control Plan and Inspection Checklist.

In draft form, a Maintenance and Inspection Schedule including any suggested modifications which may be in the interest of practicality, efficiency, economy or effective use of time, including any deficiencies, or items not up to code with elevators inspection schedule.

List of any non-US citizens.

2.3 Pre-Work Meeting. After all post award submittals have been reviewed and approved by the government a pre-work meeting date and time will be established. The pre-work meeting will be scheduled no later than 15 (fifteen) business days after contract award. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues. The schedule of required submittals and reports will also be discussed. The Contractor shall submit the deficiency and noncompliance report obtained from the Assessment Site Visit at the pre-work meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc. unless noted in the deficiency report. The Government will furnish the Contractor a letter of record documenting pre-work conference discussions within one week following the meeting.

2.4 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

2.5 Government Furnished Resources

2.5.1 Utilities. Utility services (electrical power, water services, and restroom facilities) required in the performance of the contract may be available from Government sources within the contract areas or from other sources approved by the COR. These utilities are available as is. All extensions, adapters and other necessary items are the Contractor’s responsibility.

2.5.2 Drawings. Any available elevator drawings can be obtained from the COR. Applicable changes shall be noted on drawings and submitted to the COR to be maintained up-to-date. On termination or expiration of the contract all drawings shall be returned to the COR within 5 (five) business days.

2.5.3 Elevator Control Key. Keys for elevator work access will be provided by the Government. All keys issued by the project shift operator shall be signed for by the Contractor or Contractor’s employee upon each visit.

The Contractor or Contractor’s employee shall return the keys at the end of the day or upon completion of the maintenance, whichever is first. No keys issued to the Contractor or Contractor’s employees by the Government shall be duplicated. If keys are lost or duplicated by the Contractor or Contractor’s employees and, in the opinion of the Government it is necessary to replace or re-code any or all locks for reasons of security, the direct cost of such replacement or re-coding will be charged to the Contractor. The Contractor or Contractor’s employees shall report the occurrence of a lost key immediately to the COR. Use of keys by any person other than the Contractor’s employees is prohibited. The Contractor or Contractor’s employees are prohibited from opening any unauthorized areas.

2.6 Contractor Furnished Resources

2.6.1 The Contractor shall furnish all labor, training, supplies, parts, tools, equipment and materials necessary to perform cleaning, maintenance, inspection and repairs to all elevators and related equipment and systems necessary to support their effective, efficient and safe operation in their current locations.

2.6.2 All lubricants, oils, greases, rope preservatives and cleaning materials are to be furnished by the Contractor.

All shall meet all federal, state and industry standards for use on the specific equipment used in the current environments. Lubricants are to be of the proper grade for the purpose used and shall be as specified by the elevator manufacturer. All parts shall meet all federal, state and industry standards.

2.6.3 Parts and Materials. The Contractor shall be responsible to furnish the following parts and supplies: all replaceable type contacts, contact insulators, contact springs, copper braids, all oils and greases, and cleaning materials. Contractor parts and supplies may be stored at a location designated by the Government; however, most spare parts will be carried in Contractor service vehicles.

2.6.4 Component Replacement. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency.

The parts used for replacement are required to comply with all the requirements that the old parts originally complied with.

2.6.5 Warranty of Materials and Services. All materials provided and services performed under this contract shall be free from defects and conform to ASME A17.1. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. The KO or COR will give written notice of any defect or nonconformance within 120 days from the date of acceptance by the Government.

2.6.6 Contractor Vehicles. All Contractor vehicles shall have permanent or temporary identification on both sides, of a size sufficient to provide visual identification from at least 20 feet from the vehicle. Vehicles not so identified will not be allowed inside gated areas. All vehicles are subject to search. The Contractor shall provide a list of all company vehicles its employees will regularly use for work on this contract, to include make, model, color(s), year, and license plate of each vehicle. The Contractor must contact the COR in advance of arrival when an unlisted vehicle is expected.

2.6.7 Contractor Employee Identification. Contractor and subcontractor employees must wear official clothing that identifies them as employee of the Contractor, OR each must wear, visibly on their person at all times, a Contractor-provided laminate badge with employee name, photo, and Contractor’s company identification. In addition, all employees must have valid photo identification on their person at all times while on the Project.

2.7 Safety Requirements. The Contractor’s employees may be working in areas containing control systems vital to the operation of the project. The Contractor shall protect all existing structures, utilities and work of any kind against damage or interruption of service. To insure the safety of Contractor employees and project personnel, the Contractor shall be trained in the required aspects of the project safety standards.

2.7.1 USACE Safety Manual. The Contractor must apply risk management strategies to ensure personnel safety, and must comply with safety requirements articulated in EM 385-1-1, the US Army Corps of Engineers Safety Manual. The safety manual can be accessed at: http://140.194.76.129/publications/eng-manuals/.

2.7.2 Safe Clearance Training. COE EM 385-1-1 safe clearance procedure (hazardous energy control plan HECP) is used by project personnel to ensure continuity of service and safety to personnel and equipment. The project requires that the Contractor provide the names of individuals who will have the authority to request and release clearances with post award submittals section 2.2. Each technician on site shall have been trained in Ice Harbor’s or Walla Walla District’s HECP and shall possess current certifications in Awareness and Affected Persons. The contractor’s authorized clearance holder shall also be hold current certification as Authorized Individual (AI). The HECP training is available online at http://www.projectsafetytraining.com/. Cost of the training shall be included in the contract price. Only the project shift operator as arranged by the COR will issue clearances.

Contractor personnel shall not violate the clearance procedure.

2.7.3 Confined Space Entry Plan. Develop a confined space entry plan in accordance with EM 385-1-1, applicable OSHA standards 29 CFR 1910, and 29 CFR 1926, and any other federal, state and local regulatory requirements identified in this contract. Identify the qualified person's name and qualifications, training, and experience. Delineate the qualified person's authority to direct work stoppage in the event of hazardous conditions.

Include procedure for rescue by Contractor personnel and the coordination with emergency responders. The Contractor shall comply with the requirements of EM 385-1-1, and OSHA requirements in 29 CFR 1910.146 and 29 CFR 1926.21(b) (6). Any potential for a hazard in the confined space requires a permit system to be used.

Coordinate with Project Safety Officer/Operations all entry procedures as listed in the Project Confined Space Plan.

The Contractor shall provide all plant, labor, materials, equipment, and incidentals for confined space operations, including rescue teams as applicable. All elevator pits, except for the Powerhouse Freight Elevator are classified as confined spaces. Powerhouse Passenger, NNOF and NSFP elevator Pits are permit required confined spaces

(PRCS).

2.7.4 Entry Procedures. Prohibit entry into a confined space by personnel for any purpose, including hot work, until the qualified person has conducted appropriate tests to ensure the confined or enclosed space is safe for the work intended and that all potential hazards are controlled or eliminated and documented. (See EM 385-1-1 for entry procedures.) All hazards pertaining to the space shall be reviewed with each employee during review of the

AHA.

The contractor can reclassify the space as a non-permit confined space (OSHA definition - confined spaces that do not contain or, with respect to atmospheric hazards, have the potential to contain any hazard capable of causing death or serious physical harm) if they have air monitoring data that verifies that the space has acceptable entry conditions and their employees can enter the space safely and work inside the space.

Forced air ventilation may be required for confined space entry operations if the atmospheric hazard cannot be eliminated. Ventilation is only a means of hazard control.

2.7.5 OSHA: The Contractor must also comply with 29 CFR 1910 – Occupational Safety and Health Act (OSHA). 29 CFR 1910 can be accessed at: http://www.dol.gov/.

2.8 Security Requirements

2.8.1 ANTI TERROIST/OPERATION SECURITY (AT/OPSEC) -Installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to:

2.8.1.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel.

AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the Requiring Activity (RA) Antiterrorism Officer (ATO) in presentation form which will be documented via memorandum.

2.8.1.2 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.8.1.3 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

2.8.1.4 OPSEC SOP/Plan requirements. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the KO (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

2.8.1.5 Escort. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

2.8.1.6 E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

2.8.2 Contractor Schedules: The Contractor must notify the facility at least three (3) workdays in advance of the access date that an individual on the list will visit the project. Prior notification is not required for “Emergency Call out,” but Contractor personnel responding to emergencies shall be pre-approved and their names shall appear on the authorized Contractor personnel list.

2.8.3 Employee List. The Contractor shall submit a list of names of individuals who may require access to the facility over the course of the contract. The list will contain the first and last name and driver’s license number, and a description and license plate number of the vehicle used by the individual. All vehicles used by Contractor on project site shall have company identification. The Contractor must notify the facility at least five workdays in advance of the access date that an individual on the list will visit the project. Prior notification is not required for “Emergency Call out,” but Contractor personnel responding to emergencies shall be pre-approved and their names shall appear on the authorized Contractor personnel list Contractor employees who are not US citizens will be cleared for access prior to entering any project facilities. Non-US citizens must request access in writing to the USAGE Walla Walla District Security Office forty-five days in advance of the access date. The COR will notify the Contractor when access has been authorized. Ice Harbor Dam Security will provide identification badges. Identification will include employee name, company name and the effective date of the identification card. Contractor employees must wear this picture identification badge at all times while on the project site.

2.8.4 Project procedures for physical security are subject to change. When advised by the COR, the Contractor employees and subcontractors must comply with any and all changing requirements. Such changes may reduce access to certain areas under this contract and may restrict the Contractor’s ability to drive across the dams.

2.9 Environmental.

2.9.1 Conservation. The Contractor must ensure employees practice utility conservation. The Contractor is responsible for operating under conditions that prevent the waste of utilities, to include turning off lights when not necessary for work and turning off water faucets and valves when not in use.

2.9.2 Environmental and Hazardous Materials. The Contractor must establish systems and controls to minimize use of hazardous materials and generation of hazardous wastes, maximize recycling of materials and comply with local, state and federal guidelines for hazardous material and waste storage and disposal. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. In addition, all requirements in the EM 385-1-1 manual apply. Prior to bringing any hazardous materials on site it must be cleared through on site ECC.

2.10 Protection of Government Property. The Contractor shall protect all existing Government structures, utilities, equipment, and work of any kind against damage or interruption of service, which may result from its operations. Persons engaged under this contract may be working in areas containing control systems vital to the operation of the project. The Contractor shall protect against accidental and/or intentional operation of any control systems.

2.11 Contractor Exposure Hours. In accordance with EM 385-1-1 paragraph 01.D.05.c, the Contractor shall submit project work hours to the COR by the 5th business day of each month for work completed in the month prior.

Work hours include all hours on the Project where a Contractor employee is in an on-duty pay status.

2.12 Incident/Accident Reporting. An accident constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. The Contractor shall notify the COR by telephone within 30 minutes of any incident or accident, followed by a written report. The report shall include, but not be limited to, location, nature of the injury or accident, name(s) of injured party(ies), conditions/circumstances surrounding the occurrence, cause of the occurrence, parties notified, and actions taken. The report shall be accompanied by sketches, graphs, drawings, and photographs, as needed, and forwarded to the COR within one working day following the occurrence of accident or injury. In instances where emergency responders are required, contact the control room operator.

2.13 Maintenance Control Plan (MCP). The Contractor shall develop an annual written Maintenance Control Plan for each elevator and submit to the Government at or before the Post-award Conference. A separate schedule shall be prepared for each non-identical elevator. All schedules shall describe periodic maintenance procedures and required inspections, and shall specify the frequency of performance and appropriate intervals for specific maintenance items. A maintenance schedule shall be posted in each elevator room. Posted schedules shall become the property of the Government and shall not be removed from elevator rooms upon completion of the contract.

Schedules shall be kept current and changes coordinated with the COR. Routine maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 30 days.

2.14 Advance Notice of Service. Elevator maintenance shall be scheduled to minimize interference with plant maintenance and operation activities. Except for Emergency Call-back Services, Project plant maintenance,operations, and capital construction will take precedence over elevator maintenance. The Contractor shall check in with the Control Room upon arrival for routine maintenance and repair. Prior notification is not required for Emergency Call-out service; however, the Contractor employee(s) must be pre-authorized under this contract’s HECP (para 2.7) and Project Security (para 2.8) requirements.

2.16 Other Work: The Government may undertake or award contracts for other work. The Contractor shall fully cooperate with such other Contractors and Government employees and carefully fit his own work to such additional work as may be directed by the KO. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor or by Government employees.

2.17 Quality Control:

2.17.1 Quality Control. The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed according to the standards in this PWS.

2.17.2 Maintenance Report. At a minimum, the Contractor shall submit a Maintenance Report for each repair or maintenance event , which includes, but is not limited to, the following information:

Compliance with the maintenance/repair schedule Reasons for non-compliance with the maintenance schedule All maintenance/repair work performed Parts repaired or replaced Safety problems identified Corrective actions taken to correct safety problems Elevator repairs required, but that are outside the scope of this contract

Maintenance Reports shall be provided to the Contracting Officer’s Representative (COR) or designee within two business days of performance of work.

SECTION 3 PERFORMANCE WORK STATEMENT

3.1 Elevator Descriptions

No. Location Permit

No.

Manufacturer

/Model Load

Capacity Lift

(Feet) Stops

Speed

(FPM1)

1 Power House Passenger (PHP) 5174P Armstrong 3,500 118 8 350 2 Power House Freight (PHF) 5202P Dover 14,000 33 3 30 3 North Gate Tower Freight (NNL) 5171 Sheppard 1,000 62 2 100/33 4 South Gate Tower Freight (SNL) 5172 Sheppard 1,000 62 2 100/33 5 North Fish Pump Freight (NFP) 5173 Sheppard 2,000 83 3 100/33 6 North Non Overflow Freight (NNOF) 5170P Sheppard 2,000 88 3 50/16

2 FPM = Feet per minute

3.2 Work Covered under monthly Maintenance.

3.2.1 Maintenance Schedules/Service Records: Elevator maintenance schedules shall be submitted to the COR for approval. All schedules shall describe the frequency of performance. A maintenance schedule/service record shall be posted in each elevator room. All schedules & service records shall become the property of the Government and shall not be removed from elevator rooms upon completion of the contract. Coordinate schedule changes with COR and keep all schedules current.

3.2.2 Maintenance Inspections: Contractor is required to comply with all applicable elevator maintenance/service State and Federal rules and regulations and maintain adequate records of this compliance. The Government reserves the right to have a third party inspect the elevators. All licenses and monthly inspections, annual inspections, and five year load tests shall conform to ASME A 17.1, and ASME A 17.2. A copy of all licenses, inspection results and tests must be submitted to the COR for approval.

3.2.3 Routine Maintenance: Routine maintenance occurs on a monthly basis. Includes cleaning, maintenance, repair, parts replacement outside of non-routine maintenance, servicing, adjustments, calibrations and inspections as listed by the ASME A 17.1, and ASME A 17.2. The 40 CFR 112 SPCC Regulations require that active oil leaks be repaired in oil filled operating equipment. When the contractor identifies a hydraulic oil leak in the system, the leak must be repaired in a reasonable amount of time. Except for emergency callback service, all work shall be scheduled at least three workdays in advance with the COR.

3.2.4 Interruption of Service: Elevator maintenance shall be scheduled and coordinated with the COR to minimize interference with plant maintenance and operation activities. Unless there is an emergency situation or an impending safety hazard for an elevator, e.g., the elevator is out of service, stuck, or experiencing a dangerous or potentially dangerous malfunction, plant maintenance, operations, capital construction will take precedence over elevator maintenance.

3.2.5 Emergency Call-Out Service: In instances where emergency service is needed, the contractor shall provide emergency call-out service 24 (twenty-four) hours a day, 7 (seven) days per week when requested by the COR or the shift operator on duty. If the COR or shift operator receives a pre-recorded phone message, the Contractor will have one hour to respond back with a phone call. Contractor’s mechanic is required to be on-site to commence work within a maximum of 4 hours after a call for emergency services is made. If the Contractor does not arrive within 4 (four) hours, the Government reserves the right to call an alternate contractor to provide necessary services.

3.2.6 Contractor Reporting

3.2.6.1 Maintenance Reports: The Contractor shall submit a quality control report for each maintenance or repair event . The reports shall include: Compliance with the maintenance/repair schedule; reasons for non-compliance with the maintenance schedule; safety problems identified; corrective actions taken to correct safety problems;

elevator repairs required, but outside the regular maintenance work; parts repaired or replaced; and all maintenance/repair work performed. Quality control reports shall be provided to the COR or designated representative no later than 8:00 a.m. on the following business day that the work was performed and inspected.

Forms used for quality control reports are subject to the approval of the COR. A completed checklist shall be submitted for the monthly inspections, yearly inspection and five year load test. A COR approved Contractor’s checklist may be used or an example can be found at the end of the ASME 17.2 at Section 5 Technical Exhibits.

3.2.6.2 Failure Reports: If repairs require work considered over and above routine maintenance work, the Contractor shall notify the COR for appropriate decision and action with a detailed description of reasons for noncompliance with maintenance/repair schedule if applicable and safety problems identified and corrective actions taken. A price proposal for recommended corrective action shall be included in the Failure Report. Any deviations from existing drawings shall be submitted to the CO for approval. Drawings can be requested from the COR.

3.3 Work Covered under Non-Routine or Excluded work

3.3.1 Non-Routine Maintenance: NOTE – Not to Exceed and ceiling prices associated with these contract line items do not imply that the Government is obligated to pay the total estimated amount. Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a written detailed report. The Government reserves the right to obtain repair services for the excluded equipment appurtenances and accessories from other sources. Non-routine work requires a price proposal and approval from the KO prior to the work starting. (Non-Routine Maintenance can also be used in conjuntion with Routine Maintenance)

3.3.2 Changes to Elevators: The Contractor shall make no changes to the existing circuits, circuitry wiring and sequencing or otherwise alter the original circuit or wiring design of the elevators. The Contractor may propose and submit any modifications or changes to the COR in a complete, neatly prepared wiring diagrams accompanied by description of the proposed change. Any proposed changes must be approved by the CO prior to installation.

3.3.3 Excluded Services: The following are not covered in the full maintenance service arrangement and are considered over and above services or Non-routine:

3.3.3.1 Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement.

3.3.3.2 Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

3.3.3.3 Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the elevator system, including the finishing, repairing, or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, total replacement of hoist way control cables, car lighting lamps, ropes/cables, counterweights, minor electrical/electronic components, complete replacement of motor assemblies, car flooring, floor covering, minor electrical/electronic components, main line power switches, main power breaker(s), hydraulic elevator jack and piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the elevator, air conditioners, and heaters, unless damaged by Contractor negligence.

3.3.3.4 Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the basic full maintenance service.

3.3.3.5 In the event that the Contractor encounters an item of work included in paragraph 3.3.3.1 through 3.3.3.4, the Contractor will report the situation to the COR. The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts, and a breakdown of labor hours). NOTE: Any part, component, or assembly unavailable from the manufacturer due to obsolescence remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

SECTION 4 QAULITY ASSURANCE

4.0 Contractor Quality Assurance: The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved. In this contract the quality control program is the driver for product quality.

The contractor shall develop a comprehensive program of surveillances and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

4.1 Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure the Contractor’s QCP is effective in ensuring performance is in accordance with the specification.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust…