RFP Amendment - W912DY23R0026 IMCOM Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this RFP amendment is to incorporate a revised Performance Work Statement, answ er vendor questions, and extend the RFP due date to Wednesday, 30 August 2023, 11:00 am CST.

See continuation page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912DY23R0026

X 9B. DATED (SEE ITEM 11)

28-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Aug-2023

CODE

US ARMY ENGINEERING & SUPPORT CENTER

475 QUALITY CIRCLE NW

HUNTSVILLE AL 35806

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

Jennifer L. Kelley, Contracting Officer 256-895-1605 jennifer.l.kelley@usace.army.mil

W912DY23R0026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR QUESTIONS AND ANSWERS

Questions RFP W912DY23R0026 UP IMCOM

1. a. Can you tell me if these services are currently being performed by a contractor?

Response: This requirement differs from the existing contract in that the existing contract is only for CONUS requirements, but this solicitation adds Alaska and Hawaii requirements. The CONUS services are currently being performed by a contractor on an existing contract.

b. If so, could you please provide the incumbent name as well as the contract number?

Response: The incumbent of the existing contract for the CONUS requirements is C.

H. GUERNSEY & COMPANY. The contract number is W912DY22C0021.

2. The referenced RFP states, “The Contractor will provide support with Subject Matter Experts (SME) assigned on-site at JBSA (1 FTE) and offsite (1 FTE), with significant knowledge of the utility management, Army utility management SME supporting other CONUS and OCONUS locations.”

Based on the language above, is the Government requesting the Contractor provide a proposal for only the 2 FTE above?

The Attachment 7- Pricing Spreadsheet included on SAM.gov lists 6 labor categories.

Can the Government please provide clarification on how many FTE should be proposed and for what labor categories?

Response: The Government’s expectation is that the contractor proposes two (2) Full Time Equivalents (FTEs) for US Army IMCOM’s UP support office at JBSA. One FTE would be on site and one would be off site. In addition, the contractor should propose sufficient support to align with their technical approach to meet the PWS requirements.

All proposed labor categories are at the discretion of the contractor. The Attachment 7 list of labor categories was provided as examples only and are not mandated to any degree.

Any proposed support to the on-site FTEs would be part time, not in person, and as needed to support the program. The above statement from PWS section 1.0 has been revised with this amendment.

3. Will the Government provide Labor Category Descriptions for the labor categories the Contractor should propose?

Response: The contractor shall propose labor categories with associated descriptions that align with their technical approach proposed. The Government is not mandating any particular labor category.

4. Is this a brand-new contract?

Response: No. As explained in response to Question #1, this requirement differs from the existing contract in that it adds Alaska and Hawaii requirements. The CONUS services are currently being performed on an existing contract.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

REVISED PWS - 22 AUGUST 2023

PERFORMANCE WORK STATEMENT

Technical Support Services for Army Utilities Program Program Management Support

IMCOM G-4 Public Works

24 February 2023 15 August 2023 22 August 2023

1.0 UTILITY PROGRAM TECHNICAL SUPPORT. The contractor shall provide specialized Utility Program technical support to US Army Installation Management Command (IMCOM) G-4 Public Works Energy Division;

work to be performed at the HQ IMCOM at Joint Base San Antonio (JBSA), IMCOM installations in CONUS, and at OCONUS Hawaii, and Alaska locations as required. Effort includes Utilities Program management support services for Government-Owned (GO) systems in the Utilities Privatization (UP) portfolio. Contractor shall perform Post- Award Contract Management support to include UP contracts administered by Defense Logistics Agency-Energy (DLA-Energy), Mission Installation Contracting Command (MICC), and Army Contracting Command (ACC).

Effort will consist of a 12-month Base performance period, and a 12-month Option performance period. Effort includes evaluation of GO utility systems for input to the Army utility maintenance and management systems; to include the Installation Status Report – Infrastructure (ISR-I) and ISR – Mission Capability (ISR-MC), and the Utilities Sustainment Management System (SMS) under development. Support services include performing on-site Technical Assistance Visits (TAV) of UP utility systems as required to validate the Monthly System Performance Reports (MSPRs), and the verify system condition reports submitted by UP System Owners. Program Management support shall also include TAVs to conduct review and analysis of 5/10 Year Capital Investment Plans, maintenance management reports, and resiliency progress reports for GO systems.

All work performed shall reflect thorough, professional, detailed knowledge of utility industry standards, alternative financing mechanisms (AFMs) laws and regulations, and UP policy and guidance, including but not limited to Congressional guidance and amendments of 10 U.S. Code (USC) 2688, 10 USC 2922a, 10 USC 2813, the National Defense Authorization Act (NDAA), Office of the Secretary of Defense (OSD) guidance, and applicable Army policies.

Support will be provided under direction of the IMCOM G-4 Energy Division Chief within the Public Works Directorate. The Contractor shall also work closely with other staff and offices supporting the Army Utilities Program, the UP-Working Group, and the OSD UP Working Group Team. A member of the Energy Division of the US Army Engineering and Support Center, Huntsville (CEHNC) will act as the COR on this contract.

The Contractor will provide support with Subject Matter Experts (SME) assigned on-site at JBSA (1 FTE) and off-site (1 FTE), with significant knowledge of the utility management, Army utility management SME supporting other CONUS and OCONUS locations. The Contractor will provide support with an on-site FTE at JBSA and one offsite for a total of 2 FTEs. These proposed labor categories are at the discretion of the contractor but shall have significant knowledge of the utility management and be an expert in Army utility management at CONUS, Hawaii, and Alaska and OCONUS locations. Work will require a government issued computer and network access which will be provided by IMCOM. The computer will remain accountable to IMCOM but will be sub-hand receipted to the contractor for the performance of this contract via IMCOM’s hand receipt method. Use of the computer and network access will only be allowed for the performance of this contract and the computer will not be removed from the Government’s facility where it is located and utilized by the Contractor, unless otherwise provided for in this contract or approved by the Contracting Officer.

Program management function includes associated support for program execution, such as meetings, teleconferences, support for or presentation of briefings, and tracking of milestones needed for timely program execution.

2.0 QUALITY MANAGEMENT. The scale below on the following page will be used to determine an Exceptional, Satisfactory, or Unsatisfactory performance rating.

Rating Standard Exceptional Performance and deliverables significantly exceed contract requirements to the Government’s benefit. Report provides an exceptional evaluation based on outstanding understanding of the system.

Satisfactory Performance and deliverables meet contractual requirements. Report indicates a thorough evaluation based on an understanding of the system.

Unsatisfactory Performance or deliverables do not meet contract requirements.

Report does not provide an evaluation that conveys an understanding system condition. Report lacks detail sufficient for customer to develop a plan of action.

3.0 DELIVERABLES

Electronic Deliverables – The Contractor shall provide reports and other products as described herein, submitted in electronic digital format (Microsoft Word) for reports, analyses, and other text-based deliverables, PowerPoint for all presentations, Excel for system databases, cost estimates, system valuations, contract cost data, and technical data), and Portable Document Format (pdf) for all record images and documents, such as signed contracts. Contractor shall email deliverables to the UP Program Manager with copy to the cognizant Land-Holding Command (LHC) and the Contracting Officer Representative (COR), to include the following (as required):

3.1 Activity Reports: Due on the 10th of every month. Reports shall detail activities performed during the previous month, the overall completion status of the PWS, with a status narrative addressing each sub-installation.

The report shall describe any anticipated delays in project completion and the contractor’s actions to mitigate such delays. The report shall describe work completed and issues encountered. (ref: Monthly Activity report template).

The Government will evaluate contractor performance for this deliverable monthly in accordance with paragraph 2.0.

3.2 Trip Reports with Preliminary Findings and Recommendations: Due 15 days after a trip is completed. Reports shall detail activities performed during the trip (ref: Trip Report template). The Government will evaluate contractor performance for this deliverable monthly in accordance with paragraph 2.0.

3.3 Draft SCA Report: Draft SCA Report/To Include specific details concerning infrastructure that is considered high failure: Due 40 days before the contract expiration date. Report shall detail support for determinations of infrastructure considered high failure (ref: SCA Report template). The Government will evaluate contractor performance for this deliverable in accordance with paragraph 2.0.

3.4 Final SCA Report: Final SCA Report: Due 10 days before the contract expiration date. The Government will evaluate contractor performance for this deliverable in accordance with paragraph 2.0.

4.0 PERIOD OF PERFORMANCE SCHEDULE

Period of Performance for this PWS is from date of award up to two (2) years following award consisting of a 12 month Base year and 12 month Option follow-on year.

5.0 TRAVEL

The Contractor will be required to travel to CONUS, Hawaii, and Alaska and OCONUS installations, the Pentagon, AMC HQ, or other sites, in support of the tasks and activities identified in the paragraph 1.0 of this PWS. Contractor will be required to travel to relevant Installations to perform TAVs for GO and UP systems. Travel expenses will be submitted iaw FAR 31.205-46 by routine invoicing procedures. Travel will be substantiated and evaluated for fair and reasonableness using Joint Travel Regulation. The contractor is responsible for not exceeding the dollar amount on the Travel line item with its total travel expenses from all trips combined.

6.0 DISTRIBUTION

All electronic deliverables shall be sent via email to:

Ryan.c.hernandez.civ@army.mil Barbara.l.osterkamp@usace.army.mil

7.0 PAYMENTS

The Government will make progress payments no more frequently than monthly for a large business, and every two

(2) weeks for a small business, as work progresses under the contract. Payments shall be made against approved progress reports submitted by the Contractor. The Contractor shall provide data in support of their billings which are subject to acceptance by the Contracting Officer or Contracting Officer Representative (COR).

8.0 INVOICING INSTRUCTIONS

Electronic invoice requirements and submission:

Electronic invoice submissions should include contractor’s letterhead and use the format of Standard Form 1034 in accordance with FAR 52.232-1, Payments. The contractor’s use of ENG Form 93 will also be required.

Invoices shall be submitted to the COR for processing.

9.0 REPORT TEMPLATES

Template 1: Activity Report

Template 2: Trip Report

Template 3: System Condition Assessment

APPENDIX A – SECURITY REQUIREMENTS

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

4. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

5. Contract personnel requiring access to Government information systems: All contract personnel with access to a government information system (including USACE business systems and CAC-enabled websites) shall comply with applicable DoD and Army regulations and shall use the organization's User ID-Password Administration and Security System (U-PASS) at commencement of services to request network user accounts. Contract personnel shall complete DoD Information Assurance Awareness training prior to accessing information systems, and annually thereafter.

6. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023

(End of Summary of Changes)