RFP_Italy_UPS_Solicitation_-_8.28.19_FINAL.pdf

RFP – DoDEA – Italy: Uninterruptible Power Supply t of 1973. We COntinually review this site and modify pages to ensure features and COntent are accessible to persons with disabilities.

SOLICITATION NUMBER:

SERVICE:

LOCATION(S):

PERIOD OF PERFORMANCE:

SOLICITATION ISSUE DATE:

OFFER RECEIPT DATE/TIME:

W912DY-19-R-0140

Uninterruptible Power Supply (UPS)

Italy DoDEA School

Award date + ninety (90) days

August 28, 2019

September 6, 2019

US ARMY CORPS OF ENGINEERS

Communication Infrastructure & Systems Support (CIS2)

Facility Technology Integration (FTI) Division

U.S. Army Corps of Engineers

Huntsville Engineering & Support Center

A pre-proposal conference will not be held for this procurement action.

DEPARTMENT OF THE ARMY

ENGINEERING AND SUPPORT CENTER,

HUNTSVILLE P.O. BOX 1600 HUNTSVILLE,

ALABAMA 35807-4301

August 2019

SIGNIFICANT DATES

DATE ISSUE TIME

TBD

TBD

TBD

TBD

TBD

TBD

CONTACT INFORMATION (SF1449 - block 7)

Ms. Tezra Hamilton

CIS2 Contracting Officer

(256) 895-1389

Tezra.J.Hamilton@usace.army.mil

Mr. Michael Metje

CIS2 Contracting Specialist

(256) 895-1774 michael.a.metje@usace.army.mil mailto:Tezra.J.Hamilton@usace.army.mil mailto:michael.a.metje@usace.army.mil

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

PART I – THE SCHEDULE

A. SOLICITATION/CONTRACT FORM

A.1.FORMS

A.1.1 Standard Form 1449 Solicitation/Contract/Order for Commercial Items

A.1.2 Addendum to Standard Form 1449

B. SERVICES, ORDERING AND PRICES

B.1. SCHEDULE OF SUPPLIES AND SERVICES

B.1.1 Description of Services

B.1.2.General Requirements

B.1.3 Reimbursable Costs- RESERVED

B.1.4 Option Years

B.1.5 Pricing – Additional Services

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.1. Statement of Work

E. INSPECTION & ACCEPTANCE

E.1. The Role of Government Personnel and Responsibility for Contract Administration

F. DELIVERIES OR PERFORMANCE

F.1.Place of Performance

F.2. Term of Contract

F.3. Definition of a “Day”

G. CONTRACT ADMINISTRATION DATA

G.1. Changes in Requirements of Building Interior (Addition of Space/Deletion of Space)

G.2. Suspension of Work

G.3. Excusable Delay

G.4. Performance Improvement Plan (PIP) Process

G.5. Cancellation of Contract

G.6. Appointment of Ordering Official(s)

H. SPECIAL CONTRACT REQUIREMENTS

H.1. Security

H.1.1 See A/T OPSEC: Section 7.0

H.2. Safety

H.2.1 See Security: Section 8.0

H.3. Coordination

H.3.1 See Coordination Requirements: Section 10.0

D. PACKAGING & MARKING

D.1 Payment of Postage & Fees D.2 Marking

PART II – CONTRACT CLAUSES

I. Contract Clauses

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

J. List of Attachments (List of Documents, Exhibits and Other Attachments)

PART IV – REPRESENTATIONS AND INSTRUCTIONS

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

M. EVALUATION FACTORS FOR AWARD

1. Vendor Validation Information page

2. Vendor Supplied Experience References

3. NAPLES_ES Main Server Room (1).jpg

4. NAPLES_ES Main Server Room (2).jpg

5. NAPLES_ES Main Server Room (3).jpg

6. NAPLES_ES Main Server Room (4).jpg

7. NAPLES_ES Main Server Room (5).jpg

8. RESERVED

9. RESERVED

10. Naples Elem School Bldg. floor layout

11. Naples ES Europe South Naples FOFC

12. Naples MHS Bldg. floor layout

13. Naples school calendar

14. UPS Total Solution CLIN 0001

15. UPS Warranty pricing page_0002

16. UPS Pricing: Profit & G&A

17. Invoicing Instructions

18. RESERVED

19. DoDEA Educational Facilities Physical Security and Anti-terrorism De-sign Guide

20. Unified Facility Criteria (UFC) Mass Notification

21. Naples UPS Survey Report

22. Naples_140002.jpg

23. Naples_140003.jpg

24. Naples_140004.jpg

A. SOLICITATION/CONTRACT FORM

A.1. Forms A.1.1 Standard Form 1449 Solicitation/Contract/Order for Commercial Items

A.1.2 Addendum to Standard Form 1449 –

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1 PAGE 1 OF 2

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

7. FOR SOLICITATION a NAME Michael MetjeINFORMATION CAll.:

9. ISSUED BY CODE I V\1912DY

US ARMY ENGINEERING & SUPPORT CENTER

475 QUALITY CIRCLE

HUNTSVILLE AL 35806

TB.: 256-895-1110

FAX:

11. DELIVERY FOR FOB DESTINA- 12. DISCOUNT TERMS

TION UNLESS BLOCK IS

MARKED

□ SEE SCHEDULE

15. DELIVER TO CODE I

SEE SCHEDULE

17a. CONTRACTOR/ CODEI I FACILITY I

OFFEROR CODE

TB.EPl-iONE NO.

□ 17b. OiECK IF REMTTANCE IS DIFFERENT AND PUT

SUOi ADDRESS IN OFFER

19. 20.

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

V\1912DY -19-R-0140

b. TELEPHONE NUMBER (NoCollectCalls)

?i:;A.RQ!'>-1774

6. SOLICITATION ISSUE

DATE 28-AUG-2019

6. OFFER DUE DATE/LOCAL

06 SEP 2019 - 3pm CDT

10. THIS ACQUISITION IS � UNRESTRICTED OR □ SET ASIDE: ___ % FOR:

□ SMALL BUSINESS □ V\OM EN-OVI.NED SMALL BUSINESS (V\OSB)

ELIGIBLE UNDER THE V\OM EN-OVI.NED

SMALL BUSINESS PROGRAM

NAICS: □ HUBZONE SMALL □

EDWOSB BUSINESS 335999

□ SERVICE-DISABLED

D8(AJ VETERAN-OWNED SIZE STANDARD:

SMALL BUSINESS 500 employees

13b. RATING

□ 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

□ RFQ D1FB [!]RFP

16. ADMINISTERED BY CODE I

18a. PAYMENT WILL BE MADE BY CODE I

18b. SUBMIT NVOICES

E (DDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

BB.OW IS OiECKED SEE ADDENDUM

21. 22. 23. 24.

ITBVINO. SCHEDULE OF SUPPLIES/ SER.VICES QUANTITY UNIT UNITPRICE AMOUNT

SEE SCHEDULE

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

□ 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED. ADDENDA DARE DARE NOT ATTACHED

□ 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA DARE DARE NOT ATTACHED

� 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

□ 29. AWARD OF CONTRACT: REF.

OFFER DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNA TIJRE OF OFFER.OR/CONTRACTOR )la.UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SK3NER.

(TYPE OR PRINT)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITKJN IS NOT USABLE

30c. 06. 1E SK3NED 31b. NAME OF CONTRACTING OFFICER

TEL:

EMAIL:

(TYPE OR PRINT) 31c. DATE SIGNED

STAN06.RD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

B. SUPPLIES, ORDERING AND PRICES

Spreadsheets shall be used for submitting all pricing - see Attachments

B.1 Description of Supplies and Prices

DoDEA, as one (1) of only two (2) Federally-operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 166 accredited schools in 8 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico. DoDEA employs approximately

15,000 employees who serve more than 72,000 children of active duty military and DoD civilian families.

DoDEA is committed to ensuring that all school-aged children of military families are provided a world-class education that prepares them for postsecondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.

B.2 General Requirements

DoDEA Information Technology (IT) Division has routers, switches, servers, and VOIP equipment at des-ignated facilities throughout the world. The devices in some cases are connected to various models of

UPSs to protect the agency’s IT infrastructure investment as well as secure student and staff digital work and applications under abnormal power conditions. Power fluctuations, whether planned or unplanned, are a routine occurrence at the campus level. When these interruptions occur, DoDEA must have a reliable solution in place which will provide sufficient off-line power to ensure the graceful shutdown of signifi-cant IT Infrastructure systems. In this case we do not have a UPS solution for the school, we need more of a centralized approach for our schools’ UPS capabilities, design solutions, and warranty services.

The Government’s intent is to establish a stand alone contract for a base period of four (4) months. This contract requires a Firm Fixed Price line item for specified services as described in the Statement of Work (SOW). The potential for ordering Additional Services within the scope of the contract is a possibility, however, not a guarantee.

Federal Business Opportunities (FedBizOps) will be the system for advertising and posting requirements, posting questions & answers (Q&A) and accepting quotes. The open period for proposals will be in ac-cordance with dates listed on FedBizOps; to include, if any, extensions or changes to the requirements.

B.3 Reimbursable Costs– RESERVED

B.4 Option Years - RESERVED

B.5 Pricing –

Additional Services, outside the scope of the Statement of Work, will not be considered.

However, Additional Services that reasonably fall within the scope of the Statement of Work, may be considered at a future date, if a bona fide need is established.

Section SF 1449 - CONTINUATION SHEET

QUANTITY UNIT UNIT PRICE AMOUNT ITEM NO SUPPLIES

0001 1 Job

MDF/IDF UPS Solution Italy

FFP

IAW SOW Paragraph 3.0 Deliverables, The contractor shall develop UPS upgrade solution .

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job

Certification - Warranty Service

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 1 Job OPTION Certification - Warranty Service

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2002 1 Job OPTION Certification - Warranty Service

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 1 Job OPTION Certification - Warranty Service

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 1 Job OPTION Certification - Warranty Service

FFP

FOB: Destination

NET AMT

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 Statement of Work for Italy UPS follows:

Statement of Work (SOW) Naples, Italy DoDEA Schools

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades

1.0 Background:

DoDEA, as one (1) of only two (2) Federally-operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating

166 accredited schools in 8 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico.

DoDEA employs approximately 15,000 employees who serve more than 72,000 children of active duty military and DoD civilian families. DoDEA is committed to ensuring that all school-aged children of military families are provided a world-class education that prepares them for postsecondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.

2.0 Scope:

DoDEA Information Technology (IT) Division has routers, switches, servers, and VOIP equipment at designated facilities throughout the world. The devices in some cases are connected to various models of UPSs to protect the agency’s IT infrastructure investment as well as secure student and staff digital work and applications under abnormal power conditions. Power fluctuations, whether planned or unplanned, are a routine occurrence at the campus level. When these interruptions occur, DoDEA must have a reliable solution in place which will provide sufficient off-line power to ensure the graceful shutdown of significant IT Infrastructure systems. In this case we do not have a UPS solution for the schools located in Naples, Italy. DoDEA Europe needs more of a centralized approach for our schools’ UPS capabilities, design solutions, and long-term warranty services that utilizes existing UPS equipment and installation.

3.0 Deliverables/Milestones:

This effort requires the contractor to develop UPS upgrade design solution, equipment installation, and proposal for a follow-on yearly extended warranty maintenance plan at the identified

DoDEA Europe schools/installations located in Naples, Italy. The contractor shall provide all approved materials necessary to install to operational status all approved items. Debris removal is the responsibility of the contractor and shall be properly disposed and not on the military installation. The contractor shall coordinate with the Site POC and Project Manager/COR for all efforts required in support of executing this requirement.

Virtual Kick-off Meeting (within 5 days after award) and weekly status update meeting

(provide meeting notes within 72 hours after each meeting)

Design Diagram Solution, As-built Drawings with wiring/connection diagrams (within

10 days after award)

Project Management Plan (PMP), Milestone Schedule, and Inspection Checklist (within

5 days of award)

Abbreviated Accidental Prevention Plan (AAPP) (within 10 days of contract award)

Customer 75% walkthrough and technical diagrams validations (within 75 days of award)

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades

Knowledge Transfer Documentation (binder and CDs ) / (in English and country of installation) User training (within 85 days after award)

Systems Function, Acceptance Testing, and final inspection/walkthrough (90 days after award)

Final out-brief and closeout (TBD)

The contractor’s proposals shall include design solution and detailed technical diagrams that addresses the following customer’s requirements and existing conditions:

3.1 Fully functional MDF/IDF UPS solution to only support the TR rooms within the school:

3.1.1 All UPS units shall be double-conversion UPS units.

3.1.2 All UPS units will be network (i.e. Ethernet TCP/IP) manageable and compatible with Solar winds management software.

3.1.3 Each UPS unit will be sized to provide to provide 180 minutes of backup power to a load that is 134% the current realized load to each unit.

3.1.4 The required 180 minute runtime shall leave a unit’s batteries with a remaining charge level greater than the UPS manufacture’s recommended minimum level.

3.1.5 Individual UPS units will be configured with a set-point to shut down power output, to connected load devices, prior to the batteries being drained below the manufacture’s recommended levels.

3.1.6 Individual UPS units will be configured to resume power, to connected load devices, upon restoration of input power to the UPS units.

3.1.7 Individual units will be configured to not drain batteries below the manufacture’s recommended minimum charge level.

3.1.8 Current UPS - Main TR only. Naples has three large UPS, with smaller ones in some switch rooms.

3.1.9 Disposal of old UPS’s will be handled by our logistics for DRMO.

3.1.10 All TRs are not currently supported by UPS.

3.1.11 Phones are VOIP and would not work if network is down.

3.1.12 Several TRs throughout a large complex, cabling needed to connect for a central system (MDF/IDF).

3.2 All proposed UPS equipment design and install must be a total UPS equipment support solution that is easily managed and maintained by the customers. No proprietary hardware or software shall be part of the vendor’s solution proposals.

3.3 All equipment power and cabling shall be dual-voltage, 115/220V compliant.

3.4 All proposed hardware or software that requires to be on the network needs to be highlighted and properly coordinated through the customer with the appropriate agency/office for approval and prior to installation.

3.5 All components, equipment and software must be cyber secure, TAA compliant, and pass

IA security tests.

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades

3.6 If equipment/systems require network connections, coordination with the DoDEA POC is required to the established regional standards are maintained, minimize redundant equipment, and ensure local technical support for maintenance exists.

3.7 On-site user training and video training aides are required for all equipment/systems installed at each location.

3.8 Vendor Proposal shall include follow-on yearly equipment maintenance and warranty services pricing option. This extended warranty would include telephone and email customer service technical support. In addition, the extended warranty would include a yearly site visit to inspect, test, and recertify the UPS equipment.

3.9 Design Solutions with technical and diagrams shall be submitted in the PDF format.

3.10 A site visit will not be conducted for this solicitation.

4.0 Place of Performance. The primary place(s) of performance are as follows:

NAPLES ELEMENTARY / MIDDLE HIGH SCHOOL

TBD

* Some activities within this Statement of Work may be required to be performed at other locations rather than the primary place of performance. The contractor must seek Contracting

Officer’s (KO) and the customer’s approval for any location not designated as the primary place of performance and for any remote work arrangements.

5.0 Period of Performance:

5.1. The Period of Performance (PoP) will be 90 days from date of award.

6.0 Recognized Holidays:

6.1 The following are recognized US holidays. The contractor shall not perform services on these days:

New Year’s Day: January 1st

Martin Luther King, Jr.’s Birthday

President’s Day

Memorial Day

Independence Day: July 4th

Labor Day

Columbus Day

Veteran’s Day: November 11th

Thanksgiving Day

Christmas Day

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades

6.2 Local recognized holidays also apply to days not be perform services. The customers will provide a list of local recognized holiday, if applicable. Additional federal holidays or time off declared by the President of the United States or Government employees may be given “59 minutes” early release. In these events, the Contractor personnel shall seek appropriate guidance on duty location from his/her contractor supervisor or the COR.

6.3 Unscheduled Gate / Base Closures. Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay.

This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

6.4 Contractor shall not report to work on those days the Government or installation is closed due to inclement weather, national emergencies, or other events requiring installation closure. During periods of closure, the Contractor shall work with the Government to determine payment terms; any payments will be subject to the KO’s approval. Installation Family Days, or holidays granted by

Executive Order, the Government is not liable for the Contractor’s costs incurred for work at the locale affected by the shutdown. In all cases (including normal workdays), when Government personnel are not available in the building/location of work to oversee Contractor activities. Contractor personnel shall leave the premises but are allowed to work at the local Contractor’s office. Costs incurred for work will not be reimbursed, unless the option for alternate work locations is coordinated with the COR and approved by the KO prior to performing the work.

6.5 Performance of Services during Crisis or Emergency Conditions. In the event of a crisis, services on this contract have been determined as non-essential and do not require continued support during the crisis.

7.0 On-site Point of Contact (POC):

POC: TBD

Facilities Operation Specialist

DoDEA Europe South: Naples, Sigonella & Ankara Naples Field

Office COMM: TBD

DSN: TBD

Mobile: TBD E-mail: POC@dodea.edu

8.0 Security Requirements:

Suitability/Risk Level - The suitability or risk level for this work has been determined to be low.

The prospective employees can be US Citizens or Foreign Nationals. As such, the contractor shall pre-screen their employees to eliminate anyone who does not meet the following criteria:

48 CFR 1352.237-71 Security Processing Requirements—Low Risk Contracts (APR 2010)

(a) Investigative Requirements for Low Risk Contracts. All contractor (and subcontractor) personnel proposed to be employed under a Low Risk contract shall undergo security processing by the mailto:David.Johnson@dodea.edu a0ctamm9 Sticky Note Accepted set by a0ctamm9

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades

Department's Office of Security before being eligible to work on the premises of any Department of

Commerce owned, leased, or controlled facility in the United States or overseas, or to obtain access to a Department of Commerce IT system. All Department of Commerce security processing pertinent to this contract will be conducted at no cost to the contractor.

(b) Investigative requirements for Non-IT Service Contracts are:

(1) Contracts more than 180 days—National Agency Check and Inquiries (NACI).

(2) Contracts less than 180 days—Special Agency Check (SAC).

(c) Investigative requirements for IT Service Contracts are:

(1) Contracts more than 180 days—National Agency Check and Inquiries (NACI).

(2) Contracts less than 180 days—National Agency Check and Inquiries (NACI).

(d) In addition to the investigations noted above, non-U.S. citizens must have a background check that includes an Immigration and Customs Enforcement agency check.

(e) Additional Requirements for Foreign Nationals (Non-U.S. Citizens). Non-U.S. citizens (lawful permanent residents) to be employed under this contract within the United States must have:

(1) Official legal status in the United States;

(2) Continuously resided in the United States for the last two years; and

(3) Obtained advance approval from the servicing Security Officer in consultation with the Office of

Security headquarters.

(f) DOC Security Processing Requirements for Low Risk Non-IT Service Contracts.

Processing requirements for Low Risk non-IT Service Contracts are as follows:

(1) Processing of a NACI is required for all contract employees employed in Low Risk non-IT service contracts for more than 180 days. The Contracting Officer's Representative (COR) will invite the prospective contractor into e-QIP to complete the SF-85. The contract employee must also complete fingerprinting.

(2) Contract employees employed in Low Risk non-IT service contracts for less than 180 days require processing of Form OFI-86C Special Agreement Check (SAC), to be processed. The Sponsor will forward a completed Form OFI-86C, FD-258, Fingerprint Chart, and Credit Release Authorization to the servicing Security Officer, who will send the investigative packet to the Office of Personnel

Management for processing.

(3) Any contract employee with a favorable SAC who remains on the contract over 180 days will be required to have a NACI conducted to continue working on the job site.

(4) For Low Risk non-IT service contracts, the scope of the SAC will include checks of the

Security/Suitability Investigations Index (SII), other agency files (INVA), Defense Clearance

Investigations Index (DCII), FBI Fingerprint (FBIF), and the FBI Information Management Division

(FBIN).

(5) In addition, for those individuals who are not U.S. citizens (lawful permanent residents), the Sponsor may request a Customs Enforcement SAC on Form OFI-86C, by checking Block #7, Item I. In Block

13, the Sponsor should enter the employee's Alien Registration Receipt Card number to aid in verification.

(6) Copies of the appropriate forms can be obtained from the Sponsor or the Office of Security. Upon receipt of the required forms, the Sponsor will forward the forms to the servicing Security Officer. The

Security Officer will process the forms and advise the Sponsor and the Contracting Officer whether the

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades contract employee can commence work prior to completion of the suitability determination based on the type of work and risk to the facility (i.e., adequate controls and restrictions are in place). The

Sponsor will notify the contractor of favorable or unfavorable findings of the suitability determinations.

The Contracting Officer will notify the contractor of an approved contract start date.

(g) Security Processing Requirements for Low Risk IT Service Contracts. Processing of a NACI is required for all contract employees employed under Low Risk IT service contracts.

(1) Contract employees employed in all Low Risk IT service contracts will require a National Agency

Check and Inquiries (NACI) to be processed. The Contracting Officer's Representative (COR) will invite the prospective contractor into e-QIP to complete the SF-85. Fingerprints and a Credit Release

Authorization must be completed within three working days from start of work, and provided to the

Servicing Security Officer, who will forward the investigative package to OPM.

(2) For Low Risk IT service contracts, individuals who are not U.S. citizens (lawful permanent residents) must undergo a NACI that includes an agency check conducted by the Immigration and

Customs Enforcement Service. The Sponsor must request the ICE check as a part of the NAC.

(h) Notification of Disqualifying Information. If the Office of Security receives disqualifying information on a contract employee, the Sponsor and Contracting Officer will be notified. The Sponsor shall coordinate with the Contracting Officer for the immediate removal of the employee from duty requiring access to Departmental facilities or IT systems. Contract employees may be barred from working on the premises of a facility for any of the following reasons:

(1) Conviction of a felony crime of violence or of a misdemeanor involving moral turpitude.

(2) Falsification of information entered on security screening forms or of other documents submitted to the Department.

(3) Improper conduct once performing on the contract, including criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct or other conduct prejudicial to the Government regardless of whether the conduct was directly related to the contract.

(4) Any behavior judged to pose a potential threat to Departmental information systems, personnel, property, or other assets.

(i) Failure to comply with security processing requirements may result in termination of the contract or removal of contract employees from Department of Commerce facilities or denial of access to IT systems.

(j) Access to National Security Information. Compliance with these requirements shall not be construed as providing a contract employee clearance to have access to national security information.

(k) The contractor shall include the substance of this clause, including this paragraph, in all subcontracts.

9.0 AT/OPSEC:

a. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html;

or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

b. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the

National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening

Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

c. Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the

COR NLT 5 calendar days after the completion of the training.

d. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

10.0 Safety:

10.1. General. In accordance with Federal Acquisition Regulation 52.236-13, Alt I, Accident

Prevention (FAR 52.236-13), the Contractor shall comply with the latest version of U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual 385-1-1 (EM 385-1-1), including any interim revisions, in effect at the time of the solicitation. EM 385-1-1.

10.2. Safety Health Program. The Contractor is required by regulation to develop and maintain a written Safety and Health Program (SHP) in compliance with the requirements of the Occupational

Safety and Health Administration (OSHA), EM 385-1-1, 29 CFR1910, 29 CFR 1926, 29 CFR 1960, and FAR 52.236-13. The Contractor shall submit this plan to the Contracting Officer for review after contract award and prior to the commencement of any work under the awarded contract.

10.3. Site Specific Accident Prevention Plan (APP). The Contractor will be required to submit an Accident Prevention Plan to the Contracting Officer within 14 days of contract award. Accident

Prevention Plans (APP) shall address applicable items listed in Appendix A (Minimum Basic Outline for Accident Prevention Plans) of EM 385-1-1 in addition to the other applicable requirements of EM

385-1-1 and OSHA requirements. The plan shall be site specific and shall also address any unusual or unique aspects of the project or activity for which it is written. The Contractor shall coordinate with the facility representatives or facility contractor, on first aid, emergency phone numbers, response

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades plans, site evacuation plans, evacuation drills, etc. The APP shall include site specific Activity Hazard

Analysis (AHAs) for the project. The APP is the document that details how the safety and health requirements of OSHA; other regulatory codes and documents; and EM 385-1-1 are to be accomplished. The APP with AHAs shall be submitted to the Government by cover letter from the

Contractor.

10.4. Abbreviated Accident Prevention Plan (AAPP). The Contractor will be required to submit an AAPP to the Contracting Officer prior to commencement of any site work. The Contractor shall prepare a “fill-in-the-blank” template AAPP to be used for all site visits. The AAPP shall be adapted to sites specified in the individual task/delivery orders and shall be prepared prior to each site visit.

The AAPP shall be submitted to the USAESCH Safety Office for acceptance before any work under this contract is awarded. An example of an AAPP can be obtained by contacting the Project

Manager and or the HNC Safety Office.

10.5. Site and Safety Health Officer (SSHO). The Site Safety and Health Officer (SSHO) shall be a full- time responsibility, an employee of the Prime Contractor, an employee other than the supervisor, report to a senior project (or corporate) official, and possess training in compliance with this section. The SSHO shall meet the minimum training requirements stated in EM 385-1-1;

01A.17.b.

10.6. Accident Reporting and Exposure.

10.6.1. Monthly Man-hour reporting. In accordance with EM 385-1-1, the Contractor shall complete a monthly summary report of accident experience, exposure, restricted duty (RD) and lost work days (LWD). The report shall be on the electronic data collection tool provided by the USAESCH Safety described as total hours associated where workers are exposed to the activity hazards and forwarded to the Government Designated Authority (GDA) no later than close of business (COB) the 10th day of the following month. The Government Designated Authority will be identified in the individual delivery/task orders. Exposure hours and RD or LWD cases will be copy furnished to the U.S. Army Engineering and Support Center, Huntsville (USAESCH), ATTN:

CEHNC-SO. The data must be submitted to arrive at the USAESCH not later than 10 calendar days after the end of each month. The information cut-off date will be the last day of each month. The monthly submission must include the title of the report, i.e., Accident Exposure Data Report, contract number, task order number, project site, month and year for which the report is made, a point of contact listing both email address and telephone number, and number of lost workday accidents to include total days lost. If no hours are worked on the project/task, a report showing

“zero (0)” is required.

10.6.2. Immediate Reporting. Accidents or incidents that appear to have the consequences below shall be immediately reported to the GDA:

(a) A fatal injury/illness

(b) A permanent total disability

(c) A permanent partial disability

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades

(d) 3 or more persons are admitted to a hospital as inpatients as a result of a single occurrence

(e) $200,000 or greater accidental property damage,

(f) Arc Flash incident/accident,

(g) USACE aircraft missing or destroyed or

(h) Three or more individuals become ill or have a medical condition which is suspected to be related to a site condition, or a hazardous or toxic agent on the site.

10.7. Accident Reporting. Accidents involving personal injury/illness, LWD, RD or property damage greater than $2000 shall be reported to the Contracting Officer, or authorized representative, e.g., Project Manager. The ENG Form 3394 shall be submitted to the Contracting

Officer within 5 working days following the accident in accordance with AR 385-40 and USACE

Supplements to that regulation. Safety policy, regulations, documents and reporting forms are available from the Safety Office. The effected Project Manager will ensure the ENG Form 3394 is completed by the contactor through block 16. Block 17 will be signed by the Director of the organization that experienced the accident and the report provided to the Safety Office.

11.0 Cybersecurity

11.1 Cybersecurity (CS)/Information Technology (IT) training: All Contractor employees and associated subcontractor employees shall complete the DoD CS awareness training before issuance of network access and annually thereafter. All Contractor employees working CS/IT functions shall comply with DoD training requirements in DoDD 8140.01, and DoD 8570.01-M upon task order award.

11.2 Cybersecurity (CS)/Information Technology (IT) Certification: All Contractor employees supporting IA/IT functions shall be appropriately certified upon contract IAW DoD

8570.01-M, DFARS 252.239-7001. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon task order award.

11.3 Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government info system must successfully complete the most recent Defense Information Systems Agency (DISA) provided DOD Cybersecurity

Awareness training (i.e. Cyber Awareness Challenge) prior to access to the information systems and then annually thereafter. The training may be found at the following https://public.cyber.mil/ or https://cyber.mi/.

11.4 By adhering to the following the contractor will ensure the cybersecurity posture of the

UPS and affected systems will not be negatively impacted:

11.4.1 The contractor will not establish any new network connections to UPS equipment.

https://cyber.mi/

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades

11.4.2 The contractor may disconnect and reconnect existing data connections to a UPS, as guided by the local On-Site POC, to perform inspections.

11.4.3 The contractor will not establish any data connections to UPS equipment except as authorized by the local On-Site POC. Connecting a computer to UPS to complete required actions does constitute having access to a government information system.

11.4.4 The contractor will not access a DoD or DoDEA network except as authorized by the local On-Site POC.

11.5 Information Assurance (IA) / Information Technology (IT) Training. All contractor and subcontractor employees must complete the most recent Defense Information Systems Agency

(DISA) provided DOD Cybersecurity Awareness training (i.e. Cyber Awareness Challenge) prior to access to the information systems and then annually thereafter. The training may be found at the following https://public.cyber.mil/ or https://cyber.mi/ For each contractor with access to information systems a copy of the latest training certificate will be provided to the CIS2 Project

Manager and On-Site POC.

12.0 Other Pertinent Information:

12.1. Type of Contract: The government intends to award a Firm-Fixed-Price (FFP) contract in which Travel CLINs are billable only through actuals and aligned with GSA per diem rates.

12.2. Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including U.S. Government drawings, designs, specifications, monitor Contractor's performance and notify both the Contracting Officer and the Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

12.3. The Contractor shall provide invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document

Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:

Name and address of the contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly).

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades

Invoice date and invoice number.

Entire Contract number, contract line item number, the order number and modification number as applicable, funding CLIN or SLIN.

Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the purchase order/contract description.

Delivery tracking information to include tracking number and name of the person accepting delivery.

In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work. Read receipts may help substantiate electronic delivery.

Invoice Period of Performance (PoP) and the Contract Period of Performance (PoP).

Name and address of official to whom payment will be sent

Signed (digital or hand signature) next to the Certification line at the bottom of the first page of the invoice (labor and TDY invoices).

All invoices for this contract action shall be emailed to the following locations for processing:

ITS_CIS_INVOICES@usace.army.mil

TBD@usace.army.mil

TBD@dodea.edu

Final invoices with respect to a specific contract/delivery order/task order shall be clearly marked “FINAL” and submitted within 45 days after period of performance end date specified in contract. NOTE – In some cases, the first invoice may also be the final invoice.

Release of Claims: A Release of Claims shall accompany a final invoice. The Release of

Claims shall be signed with notary seal and include the final Purchase Order/Contract/Task Order amount. The Release of Claims template is available upon request from the HNC Contracting

Officer Representative (COR) and Project Manager (PM), Earl Freeman

(Earl.A.Freeman@usace.army.mil).

Payment Processing will begin: 1) after the Government accepts delivery of the supplies and/or services being billed, 2) receipt of invoice in accordance with these instructions and 3) a release of claims (with the final invoice).

NOTE - The Acquisition PM/COR is responsible for determining the acceptability of the invoice and annotating the Government’s official “received” date. The received date is used on occasions where interest must be calculated for late payment. Deficient invoice submissions will be rejected.

mailto:ITS_CIS_INVOICES@usace.army.mil mailto:earl.a.freeman@usace.army.mil mailto:Earl.A.Freeman@usace.army.mil

Department of Defense Education Activity Europe (DoDEA Europe) Uninterrupted Power Supply (UPS) Upgrades

Project Points of Contact:

HNC Project Manager (PM):

Name: TBD Office Phone: TBD E-mail Address: TBD@usace.army.mil

HNC Contracting Officer Rep (COR):

Name: TBD Office Phone: TBD E-mail Address: TBD@usace.army.mil

DoDEA Europe (Naples) Alt. Contracting Officer Rep (Alt. COR):

Name: TBD Office Phone: TBD(comm) / TBD (dsn)

E-mail Address: TBD@dodea.edu

HNC Contracting Officer (KO):

Name: Tezra Hamilton

Office Phone: 256-895-1389

Email Address: tezra.j.hamilton@usace.army.mil

* NOTE: Deliveries shall be coordinated in advance to address size & quantity of materials.

All materials shall be movable via pallet jack. All work shall be performed outside of school hours of operation; i.e.; evenings, nights, weekends & U.S. federal holidays. Contractor shall coordinate with the local DPW and or designated Facility Electrician to review the connections after installation. Contractor shall provide at least a five (5) day notice of the date when the review will be ready. The date must be within a three (3) business day window for DPW or designated Facility Electrician to coordinate the onsite review. DPW or designated Facility Electrician will conduct the review and will either certify the connections or provide a list of deficiencies for correction by the contractor.

13.0 Materials:

The contractor shall supply all materials required to execute the installation relative to this SOW. The contractor shall furnish all tools, test equipment and miscellaneous supplies required for installation.

The contractor shall be responsible for the unloading, loading, and moving of equipment for installation of all items or the approved hardware provided in the contractor’s solution.

14.0 Ref. Floor, Design & Data Sheet Attachments:

mailto:earl.a.freeman@usace.army.mil mailto:earl.a.freeman@usace.army.mil mailto:david.johnson@dodea.edu mailto:tezra.j.hamilton@usace.army.mil

D. PACKAGING & MARKING

D.1 Payment of Postage and Fees All postage and fees related to submitting information including, but not limited to, forms and reports to the Contracting Officer (KO), the Contract Specialist (CS) or the Contracting Officer’s

Representative (COR), must be paid by the Contractor.

D.2 Marking All information submitted to the KO, CS or COR, must clearly indicate the contract number of the contract for which the information is being submitted.

E. INSPECTION & ACCEPTANCE

E-1. Clauses Incorporated by Reference

FAR 42.246-4 Inspection of Services – Fixed Price (AUG 1996)

E-2. Inspection and Acceptance

Supplies/services will be inspected and accepted at the facilities shown. Inspection of all services, deliverables, and reports under this contract shall be accomplished by the USACE

Contracting Officer’s Representative (COR) identified by the Contracting Officer as responsible for the services, deliverables, and reports being delivered, or any other duly authorized

Government representative as designated in writing by the Contracting Officer. Acceptance of all work and effort under this Contract (including “Reporting Requirements,” if any) shall be accomplished by any duly designated representative, as designated in writing by the Contracting

Officer.

F. DELIVERIES OF PERFORMANCE

F.1 Place of Performance

NAPLES ELEMENTARY / MIDDLE HIGH SCHOOL

ATTN: PRINCIPAL

PSC 808 BX 39

FPO AE 09618-0039

Phone: TBD Operating Hours: 0755-1420, Thursdays release at 1330

* Some activities within this Statement of Work may be required to be performed at other locations rather than the primary place of performance. The Contractor must seek

Contracting Officer’s and the customer’s approval for any location not designated as the pri-mary place of performance and for any remote work arrangements.

F.2 Term of the Contract

This is Delivery Contract with a ninety (90) day period of performance (POP). After award, the successful Contractor shall begin work and meet the timeline dates as established with the SOW.

F.3 Definition for Day

“Day” means, unless otherwise specified, a calendar day.

F.4 Ordering Procedures

This Stand-alone Contract and all modification to such, will be fixed price and include the perfor-mance period for the required services. The performance period of any modification may extend beyond the performance period of the Contract; however, may not exceed one-year. Additional services ordered must be within the scope of this contract.

Only Warranted Contracting Officers within the USACE, Huntsville Center, CIS2, Contracts

Branch are authorized to modify the established stand-alone Contract. Only Warranted Contract-ing

Officers within the USACE, Huntsville Center, CIS2, Contracts Branch, are authorized to is-sue modifications to the Contract.

F.5 Modifications

No changes, deviations, or waivers shall be effected without a modification of the Contract, executed by the Contracting officer authorizing such changes, deviations, or waivers. No work associated with any modification will commence until such time as the Contracting Officer issues a written modification which will be Considered the Notice to Proceed. Modifications to the existing Contract and/or task orders will be issued using the Standard Form 30, “Amendment of

Solicitation / Modification of Contract.”

F.6 Contractor Performance Evaluation

a. The US ARMY CORP OF ENGINEERS (USACE), uses the Contractor Performance

Assessment Reporting System (CPARS) as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing Comments from both USACE and the Contractor.

b. Each award requiring an evaluation must be registered in CPARS by the government. The

Contractor will receive several automated emails annotating Contract registration and report status.

c. Within thirty days of award, the Contractor will receive the first e-mail that annotates Contract registration containing user co-information and evaluation module assigned.

d. Once the evaluation is completed by USACE, the Contractor will receive a second email notifying them that the evaluation is ready for their review and Comment. The Contractor representative will have fifteen (15) days to send in Comments before the evaluation becomes available in PPIRS and the evaluation will be marked pending. The Contractor will have thirty

(60) days to respond to the evaluation after which the evaluation will be marked closed and the

Contractor Representative may no longer send Comments. USACE provides an opportunity for contracting officer to consider any disagreement between USACE and the Contractor regarding

USACE evaluation of the Contractor. Based on the review, the Contracting officer will issue the ultimate conclusion on the performance evaluation.

e. The Contractor will receive a third email once the evaluation is finalized in the system.

f. Contractors are encouraged to visit the following website to sign up for the free on-line

Contractor Overview training targeted to Contractor users who will provide Past Performance

Evaluation Comments on the evaluations.

http://www.cpars.csd.disa.mil/allapps/cpartrng/webtrain/webtrain_all.htm

g. Unless the Contractor provides a different point of Contact (POC) to the Contracting officer after award, the Contracting officer…