W912DY19R0030 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Amendment 0003 Continuation Page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DY19R0030

X 9B. DATED (SEE ITEM 11)

13-Jan-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Feb-2020

CODE

US ARMY ENGINEERING & SUPPORT CENTER

475 QUALITY CIRCLE NW

HUNTSVILLE AL 35806

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DY19R0030

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003 CONTINUATION PG

Amendment 0003 to solicitation W912DY-19-R-0030 is hereby amended as follows:

1. Updated Questions and Answers dated 04 February 2020 are hereby incorporated into solicitation W912DY-19-

R-0030. Clarification of Question 46 has been added, 46(a) to the Contractor Questions.

2. ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, section I.

PROPOSAL CONTENT, Volume I, Tab C, Management Approach has been revised to include the following, “It's the contractors responsibility to submit a fictitious user name and password in accordance with the RFP. If unable to figure out a contractor's firewall issue, submit a contractor's name with a password for the government to utilize”.

3. All responses to contractor questions will be posted on www.beta.Sam.gov

3. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

A. GENERAL INFORMATION

Multiple Award Task Order Contracts (MATOCs) objective: See attached PWS Paragraph 1.1

Contract Objective. The resultant contracts will be for services on a firm-fixed-price (FFP) basis and equipment on a FFP basis as identified in the attached Performance Work Statement.

B. COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation are available by INTERNET ACCESS ONLY. All solicitation documents will be posted to the beta.Sam.Gov website. The website address is:

https://beta.sam.gov. All amendments will also be posted to beta.SAM.Gov. It shall be the contractor’s responsibility to check the websites for any amendments. The offeror should submit in the proposal all requested information specified in the Request for Proposal (RFP) solicitation, subject to all mandatory requirements of the RFP.

http://www.beta.sam.gov/

C. STANDARD/NAICS CODE

(a) The North American Industry Classification System (NAICS) code for this acquisition is

541614, Process, Physical Distribution, and Logistics Consulting Services.

(b) It is the Offeror’s responsibility to ensure that its classification data on the System for Award

Management (SAM) website is correct and current.

D. PROPOSAL SUBMISSION

Copies of the solicitation are available by INTERNET ACCESS ONLY. All solicitation documents will be posted to the beta.SAM.Gov website. The website address is:

https://beta.sam.gov. All amendments will be posted to bet.SAM.Gov. It shall be the Contractor’s responsibility to check the website for any amendments. The Offeror shall submit in its proposal all requested information specified in the Request for Proposal (RFP) solicitation.

Offerors are advised that data submitted to the Government in response to this solicitation may be released to non-government personnel for routine/administrative contracting functions. The nongovernment personnel will not be serving as evaluators on the Source Selection Board. A non-disclosure agreement has been signed by these companies which precludes any unauthorized disclosure, reproduction or release in any format of the data submitted in response to this solicitation to other Government employees, non- government personnel or any other sources.

The proposal shall be prepared clearly and concisely to demonstrate that the Offeror has a complete understanding of the requirements. Offerors shall prepare proposals on the presumption that the Government has no previous knowledge of the Offeror’s capabilities. Proposals will be evaluated only on the information specifically presented in respective submittals, with the exception of the Past Performance evaluations. See FAR 52.215-1 for rules concerning submission of offers and late proposals. Proposals will not be returned (except for timely withdrawals), but will be retained by the Government for official record purposes. When applicable, the Offeror shall cross reference to the solicitation by annotating solicitation reference in parenthesis, (i.e. Sec C, para 4.0). “Offeror” refers to the proposed prime Contractor and its proposed key subcontractors.

Throughout the Solicitation, “key subcontractor” is defined as a subcontractor who will perform at least 20% of the total contract effort. A letter of commitment shall be provided for each key subcontractor.

All proposals shall be shipped to:

U.S. Army Corps of Engineers, Huntsville Center

CEHNC-CT-PREAWARD

Attn: Kenneth Cheatham, W912DY-19-R-0030

475 Quality Cir NW

Huntsville, AL 35806

Hand carried submissions shall be dropped off at the US Army Engineering & Support Center, Huntsville at 5021 Bradford Drive mailroom by the person delivering the package. The mailroom https://beta.sam.gov/ entrance is located at the back of the building and is clearly marked from the outside. The mailroom personnel will receive the packages, date stamp, x-ray as appropriate, and call the person identified on the package. The mailroom hours for bid package deliveries are 0800-1500, Monday-Friday, excluding holidays. Hand carried submissions must be date stamped by the mailroom personnel by the specified proposal due date and time. FACSIMILE OR EMAIL

TRANSMISSIONS WILL NOT BE ACCEPTED.

Proposal is due 12 February 2020 at 02:00 PM CST

The Government will not be responsible for proposals delivered to any location or to anyone other than those designated to receive proposals on its behalf. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient of proposals.

Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

a. The Offerors shall submit the following:

The proposal shall be divided into volumes as indicated below. Each set of volumes shall be submitted sealed separately. Each volume shall be marked with the offeror’s name, the solicitation number, the volume number and stamped with “Original” or “Copy”. Each respective original or copy shall be separately bound or placed in a three-ring binder.

The Proposal Volumes are as follows:

VOLUME I – TECHNICAL EXPERIENCE & MANAGEMENT APPROACH

Tab (A) – Solicitation with ALL Amendments and Attachments 0001-0005(Signed)

Attachments Tab (B) – Technical Experience

Tab (C) – Management Approach

Tab (D) – Key Personnel Resumes & Letters of Commitment (Attachment 0002)

Tab (E) – Key Subcontractors Letters of Commitment (Attachment 0003)

VOLUME II – PAST PERFORMANCE

CPARS/Past Performance Questionnaires (PPQ) (Attachment 0004)

VOLUME III – SMALL BUSINESS PARTICIPATION

Tab (A) – Small Business Commitment Document (Attachment 0005)

Tab (B) – Small Business Subcontracting Plan (Other than small business Only)

Tab (C) – Representations and Certifications

Tab (D) – Joint Venture/Mentor Protégé/Team Agreements and approvals (if applicable)

b. All proposals shall contain the evaluation requirements stated herein. Proposals must set forth full, accurate, and complete information as required by this solicitation (including attachments). Proposal organization and cross-referencing are mandatory. No material

(information not part of the proposal) shall be incorporated by reference. The penalty for making false statement in proposals is prescribed in 18 U.S.C. §1001. Failure to submit requested information or to meet an RFP requirement may result in an offer being ineligible for award.

c. Offerors should submit their best proposal initially as the Government intends to make awards without discussions (except clarifications, as described in FAR 15.306(a)). The

Government reserves the right to conduct discussions, if deemed necessary.

E. OFFEROR'S QUESTIONS AND COMMENTS

Questions relative to these documents shall be submitted no later than 23 January 2020 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. Questions and/or comments shall be sent to the following site utilizing the following bidder key:

Website: http://www.projnet.org/projnet

Key: 924WZZ-7TBJSZ

Points of Contact:

Contract Specialist – Primary POC

Kenneth Cheatham

Email: Kenneth.J.Cheatham@usace.army.mil

Phone: 256-895-1889

Contracting Officer – Secondary POC

Ms. Barbara J. Rich

Email: Barbara.J.Rich @usace.army.mil Phone: 256-895-1321

No questions will be accepted via email or by phone. Individual meetings with firms will not be scheduled.

Emails or voicemails with questions and/or requests for meetings will not receive a response.

F. SMALL BUSINESS SIZE STANDARD/NAICS CODE

a. The North American Industry Classification System (NAICS) code for this acquisition is

541614, Process, Physical Distribution and Logistics Consulting Support.

b. The small business size standard is equal to or less than $16,500,000.

http://www.projnet.org/projnet mailto:Kenneth.J.Cheatham@usace.army.mil mailto:Kijafa.T.Johnson-Cooper@usace.army.mil

c. It is the Offerors responsibility to ensure that its classification data on the System for

Award Management (SAM) website is correct and current.

The Government will evaluate the Small Business Subcontracting Plan on an acceptable/unacceptable basis as follows:

a) The SB Subcontracting Plan adequately responds to each of the required elements of FAR

52.219-9(d) paragraphs (1) through (15).

b) The commitments in the SB Subcontracting Plan are consistent with the commitments in the

Small Business Commitment Document.

c) An offeror will need to have an acceptable Subcontracting plan at the time of award.

G. JOINT VENTURE /MENTOR-PROTÉGÉ PROPOSAL REQUIREMENTS

When proposing as a joint venture, the designated firm for the joint venture shall sign the proposal. A copy of the joint venture agreement; along with the signed agreement designating one firm with the authority to bind the members of the joint venture, shall be submitted with the proposal in Volume III. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. If this is an 8(a), HUBZone, Service-Disabled Veteran-

Owned, or Women Owned Small Business joint venture, the Offeror shall ensure that it complies with the applicable requirements of 13 CFR Part 124, 13 CFR Part 125, 13 CFR Part

126 and CFR Part 127, respectively. The joint venture shall include a copy of its Small Business

Administration (SBA) approval of the joint venture arrangement, if applicable. When proposing as part of a Mentor-Protégé Agreement, include a copy of the agreement and the SBA approval of the agreement in Volume III, Tab D.

H. PROPOSAL FORMAT

The Offeror shall submit one (1) original hard copy with all volumes in a single binder of their proposal and include (in the binder) a CD containing a complete copy of the contents of that respective binder.

The Offeror shall submit four (4) hard copies of Volume’s I and II, with each Volume separately bound, and include (in the binder) a CD containing a complete copy of the contents of that respective binder.

The Offeror shall submit one (1) hard copy of Volume III, separately bound, and include (in the binder) a CD containing a complete copy of the contents of that respective binder.

Zip disks are not permitted. Each disc shall be externally labeled with the binder(s) number(s), date, solicitation number and the Offeror’s name.

Title the electronic file(s) in the following format:

W912DY19R0030_COMPANY NAME_ VOLUME I

W912DY19R0030_COMPANY NAME_ VOLUME II

W912DY19R0030_COMPANY NAME_VOLUME III

Written materials: 8 ½” x 11” formats, using 12 point or larger font size, single spaced, using 3-ring binders. Page Size spreadsheets, table, charts, etc. may be 11” x 17” but count as two pages.

Each Volume/Factor shall be in separate binders and tabbed IAW with the chart above. Files shall be set up using the following page setup parameters:

a. Each volume (binder) shall include the following:

Volume number, firm name and business size on proposal cover

Table of contents

List of tables/figures

Solicitation Number shall appear on each page (header or footer)

Volume number and page number shall appear in the bottom right corner of each page (along with the proposal revision number for the amended page, if necessary)

b. Searchable PDF files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right - 1”

Gutter – 0”

From Edge – Header, Footer - 0.5”

Page Size, – 8.5” x 11”

Page Size spreadsheets, table, charts, etc. may be 11” x 17” but counts as 2 pages

c. The following additional restrictions apply:

Each paragraph shall be separated by at least one blank line.

Font type: Times New Roman; font size:12, font size for headers and footers may be increased to 14 or reduced to 10

Font size for spreadsheets, tables, charts, etc. may be reduced to font size 8. NOTE: Offerors may only include narrative in the chart, table, etc. that explains the chart, table, etc.

Information in the chart, table, etc. that goes beyond this purpose may be deemed to count as regular text subject to the page restrictions.

The use of hyperlinks in proposals is prohibited

Double sided printing is preferred

d. Page limitation – Only pages within the respective page limits as follows will be evaluated:

*For the final proposal revision (FPR) (if required), page limits are increased by 2 pages single sided or 1 page double sided for each volume (factor) listed below where a page limit applies*

Volume I: Technical Experience o Table of Contents (not included in page count) o List of Tables and Figures (not included in page count) o Tab A: No page limitation o Tab B: 28 pages single sided or 14 pages double sided o Tab C: 28 pages single sided or 14 pages double sided o Tab D: No page limitation o Tab E: No page limitation

Volume II: Past Performance o List of Tables and Figures (not included in page count) o No page limitation for CPARS or past performance questionnaires

Volume III: Small Business Participation o List of Tables and Figures (not included in page count) o Tab A: 10 pages single sided or 5 pages double sided o Tab B: No page limitation o Tab C: No page limitation o Tab D: No page limitation

Note: Proposal Cover; Table of Contents; Title Page; List of Tables/Figures or Acronyms;

Separator Tabs; subcontractor commitment letters; past performance questionnaires and supporting past performance documents; and Small Business Participation Plan supporting documentation to include teaming arrangement documentation are excluded from page count. If an offer exceeds a page limit, the pages that exceed the limit will not be considered. The excess pages excluded from consideration will be counted from back to front of the Tab.

I. PROPOSAL CONTENT

All information shall be confined to the appropriate volume. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Proposals without the specified content may be determined Unacceptable and removed from the competition. The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the offeror. The Government reserves the right to reject incomplete proposals after initial evaluation without further consideration.

Proposals shall be organized and tabbed as follows:

VOLUME I, FACTOR 1 – TECHNICAL APPROACH

Volume I, Tab A

Offerors shall submit a signed copy of the solicitation with all amendments acknowledging receipt of the solicitation package. Throughout the Solicitation, “key subcontractor” is defined as a subcontractor who will perform at least 20% of the total contract value

Volume I, Tab B

Technical Experience:

Offerors shall submit project experience forms in the format presented in Attachment 0001, Experience Reporting Form, for a minimum of two projects, or maximum of five projects that demonstrate the Offeror’s experience in the Initial Outfitting and Transition (IO&T) services.

Projects shall be recent and relevant to the scope of this solicitation. A project is a single discrete job or undertaking (i.e. a project would be a single task order under an ID/IQ contract, not the

ID/IQ contract as whole). The Government will only review up to the first five projects presented and will not consider any projects over this limit. In order to be considered recent, the experience on these projects must have started or completed within three years from the closing date of this

Solicitation. This experience must be similar in scope and complexity to be considered relevant.

The Offeror shall document any criteria or experience that qualifies the Offeror to successfully fulfill the solicitation requirements. Relevant/significant accomplishments should also be listed.

The Offeror shall demonstrate its experience in performing multiple concurrent projects in various locations. Contracts with any organization, Government or commercial, may be included if the work was relevant to this Solicitation. This list shall demonstrate the principal type of work performed by providing the information requested in the Experience Reporting Form.

Volume I, Tab C

Management Approach:

The Offeror shall describe in narrative form the approach to be utilized in the proposed contract for IO&T services for medical facilities at various locations in all of the following areas:

• Comprehensive Project Management

• Comprehensive Interior Design

• Comprehensive Equipment Planning

• Equipment Purchasing

• Transition Planning and Relocation

• Warehousing Management

• Installation, Testing, and Training

• Final Turnover, Close-out and Post Occupancy Evaluation

• IO&T Synchronization Matrix

• Collaborative Project Management Portal/Sharepoint Site o Provide a link to access a sample demonstration of how the collaborative tool will be utilized to support the requirements o It's the contractor’s responsibility to submit a fictitious user name and password in accordance with the

RFP. If unable to figure out a contractor's firewall issue, submit a contractor's name with a password for the government to utilize.

Organizational Structure - The organizational structure of the Offeror’s proposed team (all key subcontractors should be included in this organizational structure. “Key subcontractor” is defined as a subcontractor who will perform at least 20% of the total contract value) for this requirement shall be outlined in a narrative and a diagrammed organizational chart indicating the working arrangement of the team and also how this organization fits into the Offeror’s overall corporate structure. The Offeror shall provide a resource chart with the number of personnel on-board by labor category that will be committed to the contract. It is important that the Offeror clearly define the organizational roles and responsibilities, the authority and degree of autonomy at each level, and the contractual responsibilities of the team or joint venture units and briefly describe how projects will be accomplished under the proposed organizational structure. The

Offeror's organization shall show supervision during all phases of work. The Offeror shall also describe how various types of problems will be effectively and efficiently resolved within the organization.

Volume I, Tab D

Key Personnel Qualifications – The Offeror shall provide letters of commitment and resumes for the following key personnel: Program Manager, Senior Contracts Manager, and Senior Interior

Designer. Offerors shall not include any qualifications to this commitment, such as a statement that the parties are still negotiating the terms of their agreement. An example of this format is provided in Attachment 0002. Offeror shall also describe in narrative form for each key personnel their areas of responsibility, relationship with the management structure, and relevant experience in performing IO&T services at medical facilities and supporting non-medical facilities.

Program Manager Provides business, technical, and personnel management across a major single project or multiple projects, involving multi-disciplinary and diverse functional activities, subordinate groups of technical and administrative personnel. Serves as the single point of contact and liaison between the Government’s Program Manager and the Contractor. The Contractor shall designate a Program Manager that will be assigned to this contract.

Standard: The Program Manager shall have the following qualifications:

o A four-year college degree in architecture, interior design, engineering, business or a related field from an accredited college/university;

o 10 years’ experience in a supervisory position;

o 10 years’ experience in managing relevant (governmental or non-governmental) medical projects; and o 5 years of experience on relevant Federal, DoD and/or Army projects.

Senior Contract Manager

Has direct responsibility for direct responsibility for administration of the contract. The Senior

Contracts Manager serves as the primary point of contact and liaison between the

Government’s Contracting Officer and the Contractor

Standard: The Senior Contract Manager shall have the following qualifications:

o A four-year college degree in business or related field from an accredited college/university;

o 10 years’ experience in managing (governmental or non-governmental) procurements; and o 5 years’ experience in managing relevant Federal, Department of Defense (DoD) and/or Army procurements.

Senior Interior Designer

This individual provides professional Interior Design oversight and guidance to the Task Order level Interior Design services.

Standard: The Senior Interior Designer shall, except if stated otherwise, have the following qualifications:

o A bachelor's degree in interior design or related field;

o 10 years’ experience in the design and design review of relevant (governmental or non-governmental) medical projects;

o 5 years of experience on relevant Federal, DoD and/or Army projects;

o Not be officially affiliated with any furniture dealership, vendor or manufacturer;

and o Shall be National Council for Interior Design Qualification (NCIDQ) certified

Volume I, Tab E A letter of commitment shall be provided from all key subcontractors utilized in the Factor 1 submission (Attachment 0003).

VOLUME II, FACTOR 2 – PAST PERFORMANCE

CPARS/Past Performance Questionnaires (PPQs):

Offerors shall provide CPARS or PPQs for only the projects submitted in Volume I. Offerors shall include name, title, phone number and signature block for the Past Performance Questionaires

(PPQ). Offerors should NOT submit PPQs on projects with Contractor Performance Assessment

Reporting System (CPARS) ratings; but should provide the associated CPARS ratings rather than PPQs. The PPQ included in the solicitation (Attachment 0004) is provided for the Offeror to submit to the client for each project (that does not have a CPARS) the Offeror submitted in

Volume I. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs shall be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the solicitation closing date, the

Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contacts:

kenneth.j.cheatham@usace.army.mil and barbara.j.rich@usace.army.mil prior to the solicitation closing date. The solicitation number and offeror’s name shall be clearly indicated on the PPQ.

Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted

PPQ information in the past performance evaluation.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all

CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by mailto:kenneth.j.cheatham mailto:barbara.j.rich@usace.army.mil the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

VOLUME III, Factor 3, SMALL BUSINESS PARTICIPATION

Volume III, Tab A

Small Business Commitment Document:

All Offerors, both other than small and small businesses, shall submit a Small Business

Commitment Document (Attachment 0005) in accordance with Defense Federal Acquisition

Regulation Supplement (DFARS) 215.304. The Small Business Commitment Document will be incorporated into any resultant Prime Contract.

Volume III, Tab B

Small Business Subcontracting Plan:

Additional Requirement for Other than Small Business Concerns Only

Separate from the Small Business Commitment Document, other than Small Business Offerors must also submit a small business Subcontracting Plan meeting the requirements of FAR 52.219-

9 and DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan).

Other than U.S. Small Businesses must submit an acceptable small business subcontracting plan to be eligible for award. Small Business Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business

Commitment Document.

Volume III, Tab C

Representations and Certifications and other Statements of Offerors are not considered for evaluation, but are required as part of the offeror’s proposal of this solicitation. The information requested in this

Section needs to be fully completed along with completion of Representations and Certifications in

System for Award Management (SAM) per FAR 52.204-8, Annual Representations and

Certifications. The submitted information will be reviewed for completeness.

Volume III, Tab D

Joint Venture/Mentor Protégé Agreements and approvals (if applicable). The joint venture agreement must be signed by both parties and will be subject to review by Office of Counsel.

Contractor Team Arrangement (if applicable). Provide a letter/agreement for contractor team arrangements identifying who will be acting as a potential prime contractor and who will be acting as its subcontractor(s), letter/agreement must be signed by all parties. The letter/agreement shall clearly identify the prime contractors NAICS and size standards.

E. BASIS FOR AWARD

In accordance with FAR 52.215-1(f)(1), the Government intends to award a contract or contracts resulting from the solicitation to all qualifying offerors as stated in Class

Deviation 2018-O0006. Price will not be used as part of the award determination.

The awards will be made with consideration given to the following three evaluation factors: (1)

Technical Experience & Management Approach, (2) Past Performance, and (3) Small Business

Participation. The Government intends to make award(s) without discussions; however the

Government reserves the right to hold discussions if necessary in accordance with FAR 15.306.

The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001.

The Government intends to make an award to each and all qualifying offerors. A qualifying offeror is an offeror that is determined to be a responsible source, submits a technically acceptable proposal that conforms to the requirements of the solicitation, and the contracting officer has no reason to believe would be likely to offer other than fair and reasonable pricing.

Qualifying offerors must receive a rating of at least “Acceptable” for Factor’s 1, and 3 and must be determined to be a responsible source, with a rating of no less than “Satisfactory Confidence” or “Neutral Confidence” must be achieved for Factor 2, Past Performance.

Throughout the Solicitation, “key subcontractor” is defined as a subcontractor who will perform at least 20% of the total contract value. Any prime/key subcontractor arrangement should be explained by prime for efforts conducted under this contract in tracked changes and allow team to review. A letter of commitment shall be provided for each key subcontractor. Additionally a letter of commitment shall be provided from all key subcontractors identified in Factors 1 and/or

3.

F. FACTORS TO BE EVALUATED

The following factors and key elements shall be used to evaluate Offerors.

*Elements will be evaluated but will not be given a separate rating.

FACTOR 1 - Technical Experience & Management Approach

Key Element 1: Technical Experience

Key Element 2: Management Approach

FACTOR 2 - Past Performance

FACTOR 3 - Small Business Participation Plan

G. EVALUATION APPROACH

FACTOR 1 – TECHNICAL EXPERIENCE & MANAGEMENT APPROACH

a. Technical Experience

Offerors will be required to submit a minimum of two, up to a maximum of five projects on the

Experience Reporting Form (Attachment 0001). In order to be considered recent, the experience on these projects must have started or completed within three years from the closing date of this

Solicitation. This experience must be similar in scope and complexity to be considered relevant.

These projects will be evaluated for breadth and depth of experience in IO&T of medical facilities. Offerors must demonstrate relevant experience in performing medical IO&T services in commercial or government medical facilities.

Under this Factor the Offerors will be required to demonstrate that both the prime (to include any joint venture partners) and all key subcontractors have acceptable experience in the performance of IO&T services for medical facilities.

A qualified offeror will:

Demonstrate experience in projects that require multi-faceted teams to perform IO&T services for medical or supporting medical facilities.

Demonstrate the performance of IO&T services for medical or supporting medical facilities over multiple independent sites.

Demonstrate relevant OCONUS experience.

Demonstrate IO&T experience in Bio-safety Level (BSL) 1, 2, 3, and 4 (excludes

Small Business at MATOC level).

Demonstrate a Collaborative Project Management Portal/SharePoint site.

Demonstrate a Collaborative Project Management Portal/SharePoint site (The

Collaborative Project Management Portal will be evaluated for the tools in the table below).

The Collaborative Project Management Portal will be evaluated for the below tools;

Calendar Tool

Library Tool

Equipment Procurement

Management Tool o Project Calendar o Main Calendar o Logistics o Orientation/Training o Transition Execution o Project Documentation o Project Management Plan o Project Schedule o Request For Information o Meeting Agendas/Minutes o Equipment Planning o Transition Planning o Logistics Management o Equipment bid Package workflow o Sourcing Comments o Technical Review Comments o Quality Review Comments o User/Customer Review

Comments o HNC Review Comments o Ability to issue NTP or Reject equipment bid package o Ability to attach files o Equipment bid package cover sheet showing at a minimum

3 vendor bid and recommended vendor o Ability to provide email notification to each level of reviewer for approval.

o Source By date

Accordingly, offerors other than small businesses shall demonstrate experience, as a prime, providing IO&T services at medical facilities and the ability to perform two or more projects simultaneously across a large geographic area.

b. Management Approach

Offerors will be evaluated to determine if the proposed approach for performing initial outfitting and transition (IO&T) facilities support services in healthcare facilities, dental facilities, and medical research laboratory construction and renovation projects is feasible. Offerors must demonstrate a sound technical approach for performing the required services; to include the procurement and installation of equipment. The Offeror’s proposal will be evaluated to determine if the key personnel have the education, qualifications, and a diversity of project experience necessary to execute the work in the Performance Work Statement (PWS). The Offeror’s proposal shall demonstrate that the Offeror and any subcontractors involved in management have experience managing performance-based milestones. Resumes must include a letter of commitment (Attachment 0002 & 0003) signed by the authorized official of the proposal and proposed key subcontractors (firms anticipated to perform more than 20% of the expected prime contract effort) and any subcontractors involved in the management effort. The Government will evaluate the Offeror’s proposal to determine if the Offeror proposes an organizational structure that shows clear roles and responsibilities.

The Offeror’s proposed management approach will be evaluated for risk of no worse than moderate contract performance based on the requirements in Section L. One element of risk is the number of different business entities that comprise the team and how much of that risk is not mitigated. Risk mitigation includes clarity in the roles and responsibilities of each of the various team members (such as joint venture partners or key subcontractors), streamlined organizational structure, clear lines of accountability, letters of commitment from key subcontractors and key personnel, and the nature and number of the relevant projects to the PWS the various team members have worked on together. Key personnel qualifications and experience will also be evaluated under this factor. The Offerors shall submit an organizational chart showing clear lines of communication on how the team will work together at the task order level under the proposed contract to perform IO&T services. The Government will evaluate the offerors’ practices, programs and operational approaches.

Factor 1 “Technical Experience & Management Approach” will be evaluated using the following rating methodology:

COMBINED TECHNICAL/RISK RATINGS

Color Adjective Description

Green

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Red Unacceptable Proposal does not meet requirements of the solicitation. It contains one or more deficiencies, and/or risk of unsuccessful performance is more than moderate and thus unacceptable. Proposal is un-awardable.

FACTOR 2 – PAST PERFORMANCE

There are three aspects to the past performance evaluation: recency, relevance and quality of products or services. The Government will evaluate the Offeror's likelihood of success in performing the solicitation's requirements and delivering high quality products and services as indicated by that Offeror's recent and relevant record of past performance. In this context, “Offeror” refers to the proposed prime Contractor and its proposed key subcontractors. A letter of commitment must be provided from all key subcontractors. Provide the list of key subcontractors as indicated in Factor 1 Technical Experience and Management Approach. A

“Contractor team arrangement” is an arrangement in which (1) two or more companies form a partnership or joint venture to act as a potential prime Contractor or (2) a potential prime

Contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program (see FAR 9.6). In either case the prime

Contractor and proposed key subcontractors will be assessed individually on their Past

Performance. Past performance of prime Contractors or key subcontractors whose firms are divided into severable segments (i.e. division, group, unit, etc.) will only be evaluated as it relates to those segments of the firm(s) that will actually perform the work.

Past Performance references will first be reviewed to determine the relevancy of the past performance information. More relevant past performance will be treated as a stronger predictor of future success and will therefore have more influence on the overall performance confidence assessment than past performance of lesser relevance. Recency is defined as a time period during which past performance references are considered relevant. Relevancy is defined as contracts similar in size, scope and complexity. Quality is defined as the overall quality of the past performance.

Factor 2 “Past Performance” will be evaluated for relevancy using the following rating methodology:

PAST PERFORMANCE RELEVANCY RATINGS

Rating Description

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

When determining the overall performance confidence assessment for an Offeror, the Government will also utilize information obtained from the Contractor Performance Assessment System

(CPARS). For projects with no CPARS rating, the offeror may utilize the Past Performance

Questionnaires (PPQs) Attachment 0004. PPQs will not be evaluated for projects with an available

CPARS evaluation. In the event the CPARS evaluation is not specific to the offeror, PPQs will be allowed. If no recent/relevant performance record is available or if the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror will be given a neutral confidence rating.

The Offeror is cautioned that in conducting the performance risk assessment, the Government may use data provided in the Offeror's proposal in addition to data obtained from other sources and other relevant projects. Since the Government may not necessarily obtain information on all of the listed contract references and/or may not contact all of the identified POCs provided by the

Offeror, it is incumbent upon the Offeror to explain the relevance of the data provided. In the event that adverse past performance information is obtained from other sources, and the agency conducts either discussions or communications with the particular Offeror as defined in FAR

15.306, the Offeror will have the opportunity to respond to any adverse information received which it had not had a previous opportunity to comment.

Factor 2 “Past Performance” will be evaluated using the following methodology:

Performance Confidence Assessments

Rating Description

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

FACTOR 3 – SMALL BUSINESS PARTICIPATION

Small Business Commitment Document:

All Offerors (both other than small businesses and small businesses) will be evaluated on the level of small business commitment demonstrated for the proposed acquisition and the use of small businesses demonstrated in the performance of prior contracts relevant to the PWS. The following shall be provided; at a minimum, as evidence of small business participation:

The proposal must specifically identify small business as identified in FAR Part 19;;

The extent of commitment to use such firms ( at least one commitment has to be signed for a company to be considered acceptable);

The identification of the complexity and variety of work small businesses are to perform;

Past performance of the Offeror in complying with the requirements of the clauses at

FAR 52.219-8, Utilization of Small Business Concerns; and for all other than small business Offerors, FAR 52.219-9, Small Business Subcontracting Plan; and

The extent of proposed participation of such firms in terms of the value of the total acquisition ($495,000,000.00)

The small business participation commitments for this procurement are listed below. Both other than small businesses and small businesses that submit proposals under the new IO&T acquisition shall be required to propose on the extent of their inclusion of small businesses, including: small business, small disadvantaged business, women-owned small business, HUBZone business, veteran-owned small business, and service-disabled veteran-owned small business in their performance of the contract.

SB SDB WOSB HUBZone VOSB SDVOSB

Small

Business

Participation

Commitment

20% 5% 5% 2% 5% 3%

The work to be performed directly by a small business prime Offeror will be evaluated as

Small Business Participation.

As part of the source selection evaluation, and in order to receive a rating of Acceptable, an

Offeror’s Small Business Commitment Document must demonstrate a thorough approach and commitment to utilize small business concerns. The proposed Small Business Commitment

Document will be incorporated into any resulting contract.

The Small Business Proposal format (Attachment 0005) is designed to streamline and bring uniformity to responses and evaluations for Small Business Participation (FAR 15.304). The format provides clarity in that it is distinctly different from the Small Business Subcontracting

Plan required for other than small businesses only (FAR 52.219-9).

Other than small business contractors may achieve the small business participation commitment through subcontracting to small businesses.

Small business contractors may achieve small business participation goals through their own performance/participation as a prime and also through a joint venture, teaming arrangement, and subcontracting to other small businesses.

The Government will monitor the Contractor’s compliance with the Small Business

Participation Plan to ensure compliance with the terms and conditions stated within.

These goals will be assessed at the contract level, commencing in the first performance year of the contract.

All offerors (both other than small businesses and small businesses) will be evaluated on the level of proposed participation of U.S. small businesses in the performance of the contract (as small business prime offerors or small business subcontractors) relative to the objectives and goals established herein.

Factor 3 “Small Business Participation” will be evaluated using the following rating methodology:

(End of Summary of Changes)

SMALL BUSINESS PARTICIPATION RATINGS

Color Adjective Description

Green

Acceptable

Proposal meets requirements (offers 20% or greater) and indicates a thorough approach and understanding of the requirements. SB firm(s) are specifically identified, demonstrates a commitment to SB firm(s), for example has at least one signed commitment with a SB firm; identifies the complexity and variety of work SBs are to perform. Has a positive past performance in complying with FAR 52.219-8. For other than small business firms – has a positive past performance in complying with FAR 52.219-9. Risk of unsuccessful performance in meeting SB objectives is low.

Red Unacceptable Proposal is deficient and does not meet requirements (offers <20%) does not demonstrate an adequate approach or understanding of the requirements. SB firm(s) may not be specifically identified; a commitment to utilize SB firm(s) may not have been provided; the complexity and variety of work SBs are to perform may not have been identified; evidence is lacking that SB targets are achievable. Is not clear on past performance in complying with FAR 52.219-8.

For other than small business firms – past performance is not clear in complying with 52.219-9., Risk of unsuccessful performance in meeting SB objectives is high.