RFQ_W912DY19Q0025_.pdf

PDF 2 MB Posted Dec 18, 2018

Attached to: RFQ Baumholder Multiple Bldgs Federal contract opportunity
Solicitation number: W912DY19Q0025
Issued by: Department of the Army Corps of Engineers Engineering Support Center Huntsville

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RFQ Baumholder Multiple Buildings W912DY-19-Q-0025

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ATT8_TechReview_W912DY-18-T-0XXX.doc	DOC document	Dec 18, 2018
ATT_1-_RFQ-Baumholder_Bldg_8114_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
ATT_1-_RFQ_-_Baumholder_Bldg_8304_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
ATT_1-_RFQ-Baumholder_Bldg_8111_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
ATT_1-_RFQ-Baumholder_MP_USAG_USAHC_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
ATT_1-_RFQ-Baumholder_Bldg_Warehouse_8785_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
ATT_1-_RFQ-Baumholder_Bldg_8112_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
ATT_1-_RFQ-Baumholder_Bldg_8115_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
Combined_Synopsis_Solicitation_Description,_Baumholder.docx	DOCX document	Dec 18, 2018
ATT_1-_RFQ-Baumholder_Bldg_8116_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
ATT_1-_RFQ-Baumholder_Bldg_8118_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
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ATT_1-_RFQ-Baumholder_MED_Bldgs_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
ATT_1-_RFQ-Baumholder_Bldg_8110_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018
ATT_1-_RFQ-Baumholder_Bldg_8119_Appliance.xlsx	XLSX spreadsheet	Dec 18, 2018

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SEE ADDENDUM

(No Collect Calls)

W912DY19Q0025 18-Dec-2018

b. TELEPHONE NUMBER

256-895-7489

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 17 Jan 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TRAKETA M THOMAS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEERING & SUPPORT CENTER

HUNTSVILLE ENGINEERING & SUPPORT CENTER

P.O. BOX 1600

HUNTSVILLE AL 35807-4301

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912DY 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE SCHEDULE

SEE SCHEDULE AA

TEL: 256-895-1110 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DY19Q0025

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO QUOTER

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: March 26, 2019

B. Required install dates are as follows:

Building 8118 Install Start not earlier than: June 10, 2019 Install Completion not later than: June 14, 2019

Building 8114 Install Start not earlier than: June 17, 2019 Install Completion not later than: June 21, 2019

Building 8115 Install Start not earlier than: June 24, 2019 Install Completion not later than: June 28, 2019

Building 8116 Install Start not earlier than: July 1, 2019 Install Completion not later than: July 5, 2019

Building 8119 Install Start not earlier than: July 8, 2019 Install Completion not later than: July 12, 2019

Building 8110 Install Start not earlier than: July 15, 2019 Install Completion not later than: July 19, 2019

Building 8111 Install Start not earlier than: July 22, 2019 Install Completion not later than: July 26, 2019

Building 8112 Install Start not earlier than: July 29, 2019 Install Completion not later than: August 2, 2019

Building 8304 Install Start not earlier than: August 5, 2019 Install Completion not later than: August 9, 2019

Building 16th SB Install Start not earlier than: August 12, 2019 Install Completion not later than: August 14, 2019

Building 5-7 ADA MP Install Start not earlier than: August 14, 2019 Install Completion not later than: August 16, 2019

Building MED

Install Start not earlier than: August 19, 2019 Install Completion not later than: August 21, 2019

Building 8785 Warehouse Install Start not earlier than: August 21, 2019 Install Completion not later than: August 23, 2019

Building 8118 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 8114 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 8115 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 8116 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 8119 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 8110 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________

(insert date, not After Receipt of Order)

Building 8111 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 8112 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 8304 Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 16th SB Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 5-7 ADA MP Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building MED Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

Building 8785 Warehouse Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The contractor must ship goods on an FOB Destination basis.

B. Contractors must quote six month’s storage cost in the SF-18 form to be considered eligible for award. If a storage fee is not included in pricing, the contractor’s quote may be considered a non-conforming response to the solicitation. A quote for six months of storage is required for when the need for storage is identified prior to leaving the Continental United States (CONUS), and a quote for storage is required for when the need for storage is identified after items have departed CONUS. These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments or production runs will be prorated by the price of the items stored relative to the total price of the items ordered.

Storage will only be funded by Modification and at the discretion of the Contracting Officer. Storage will be a Firm Fixed Price amount. Contractors should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. If storage is required in excess of 6 months, a new amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract. Contractor shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. A Certification of Conformance must be provided by the contractor for any order that will be stored in a warehouse for which the contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Attachment # 4, “Order Clauses.”

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING 13 pages ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 8 pages ATTACHMENT # 3 – STATEMENT OF WORK 29 pages ATTACHMENT # 4 – ORDER CLAUSES 33 pages ATTACHMENT # 5 – CONTRACTOR PERFORMANCE EVALUATION 2 pages

ATTACHMENT # 6 – ACCIDENT PREVENTION PLAN 7 pages ATTACHMENT # 7 – ORDER COMPLETION STATEMENT 1 page ATTACHMENT # 8 – TECHNICAL DOCUMENTS CHECKLIST 6 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The contractor is responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that contractor. The contractor should refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process must be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted GSA item is found to be unavailable after award, and Government acceptance of a substituted item is requested, the contractor must submit to the Contracting Officer copies of the GSA contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The contractor is responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The contractor must not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans must be emailed to:

furnishinginvoices@usace.army.mil

F. The contractor must comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

G. If requested by the Contracting Officer, the contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the contractor and acceptance by the Government.

B. All invoices must be emailed to the following email address for processing: FurnishingInvoices@usace.army.mil

C. The contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice.

Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

THE FOLLOWING PARAGRAPHS WILL DROP OFF WHEN AN AWARD IS MADE ON THIS RFQ.

7. SUBCONTRACTING/JOINT VENTURE PARTNER

mailto:furnishinginvoices@usace.army.mil mailto:FurnishingInvoices@usace.army.mil

A. Contractor Teaming Arrangements (CTAs– see http://www.gsa.gov/cta) and subcontracting will be acceptable to provide a total solution for this requirement.

B. Contractor Teaming Arrangements (CTAs) by General Services Administration (GSA) Multiple Award Schedule (MAS) contractors are strongly encouraged to ensure success. If an entity is identified as a team member (which means a Schedule contractor working with another Schedule contractor, and is distinguished from working as a subcontractor), their quote shall be priced based on their GSA schedule, minus any contractor discount that may be provided at the delivery order level.

C. Subcontractors, whether they hold an MAS or not, are not part of the team for CTA purposes, and are not a party to the CTA agreement. Subcontractors (even if the subcontractor holds a GSA MAS) must utilize the labor categories/items rates/prices of the GSA MAS prime contractor under which they are subcontracting; the same conditions apply to a CTA member who would perform as a subcontractor for a specific delivery order, and not as a CTA member.

D. In the case of small business set-asides, all CTA members must be small businesses.

8. INSTRUCTIONS TO CONTRACTORS

A. The contractor must provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The contractor must complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items must meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Name brand, model numbers, and GSA contract numbers must be provided for all quoted GSA items, including pass-thru items and those manufactured by the Contractor.

E. At the time of their quote, contractor shall provide the most current GSA documentation that is highlighted or contains other markings, which brings immediate attention to the information, and enables the Government to remove all doubt whether the contractor has or has not met the specifications shown in the FID.

F. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID must be provided by the contractor, unless otherwise specified. All salient features of items specified in the FID must be addressed on the cut sheets. When the contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings, which bring immediate attention to information, and enables the Government to remove all doubt whether a contractor has or has not met the specifications shown in the FID. The burden of providing information, which must be organized and sequential according to the FID, is the responsibility of the contractor. The Government shall not be held responsible for contractor information that is not organized and sequential according to the FID, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the contractor’s quoted items and the requirements during technical review.

G. Contractors that quote items not listed in the contractor’s current published GSA contract must provide proof prior to award that GSA has added the item (s) to the contract. Quote must clearly identify that the referenced item is not on GSA at the time of quote. Failure to provide proof a required item has been added to the contractor’s GSA schedule will eliminate its quote from final consideration for award.

H. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The offeror must submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ. The completed spreadsheet must include GSA contract and model numbers for all items. Attachment 1 should reflect only items provided through a http://www.gsa.gov/cta teaming agreement, unless specified as open market items. Offeror shall provide pricing for all line items, even if the amount is $0. Offerors are encouraged to provide discounts off of schedule contract prices on the items quoted.

Offerors must include both the schedule contract unit price as well as the unit price offered in response to this solicitation on the Attachment 1 in the appropriate columns. Quotes from offerors that fail to do so may be considered non-conforming responses to the solicitation.

I. Attachment # 8, “Technical Documents Checklist,” will be provided in Word format by the Government. The contractor must submit a completed Attachment # 8 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

J. Inclusion of non-GSA items (open market): Contractors are highly encouraged to propose only those items available on their GSA schedule contracts; however it may be occasionally necessary to include non-GSA (open market) items on the delivery order. Open market/non-schedule items must be separately identified in the quote and on the delivery order and should not exceed $5,000 per line item. Any open market item that exceeds $5,000 (per line item total) requires at least 3 competitive quotes for each item in order to determine price reasonableness. If there is no competition available, other information such as historical pricing, published catalog pricing, etc. must be provided to support the quoted price(s). The total price of all open market items quoted in response to the subject RFQ must not exceed $25,000 per order.

K. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

L. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

M. The contractor should list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

N. The contractor is bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the contracting officer in one month increments. If a storage fee is not included in the contractor’s quote, the contractor’s quote may be considered a non-conforming response to the solicitation.

O. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

P. The contractor must submit the following with its quotation:

GSA Number Cage Code:

Taxpayer Identification Number:

Duns Number:

POC Name:

Email Address:

Phone Number:

Q. The Contractor must be actively registered in the System for Award Management (SAM) with no exclusions.

R. All quoted items shall comply with current GSA test requirements and be on the GSA contract schedule, unless specified as open market items. Contractors are NOT required to submit testing documentation with quotes;

however, the Contracting Officer reserves the right to request actual copies of test reports at any time prior to or after award.

S. If the total price of the order exceeds $250,000.00, the contractor is requested to include a price reduction in their quote IAW FAR 8.405-4. The ordering activity contracting officer shall ensure all quotes received are fairly considered and award is made in accordance with the basis for selection in the RFQ.

Ordering activities may request a price reduction at any time before placing an order. Schedule contractors are not required to pass on to all schedule users a price reduction extended only to an individual ordering activity for a specific order.

9. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (SF18, SF30, Attachment # 1 in Excel format, Attachment # 8 in Word format) and technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, contractors shall state their number to the Government. Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that contractors use AMRDEC SAFE, a File Transfer Protocol (FTP) site located at https://safe.amrdec.army.mil/SAFE/ as a backup method of submitting their quotes. If an FTP site is used, the contractor shall inform the Contract Specialist in email no later than the due date and time for quotes, as well as provide a functioning link, username, and password.

D. The Government must have in its possession the contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) and the contracting documents (SF18, SF30, Attachment #1 in Excel format, Attachment # 8 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the Primary Requirements.

The Primary Requirements for Administrative Office Furniture (ADMIN) are defined as office furniture systems and, if included in the FID, wood case goods. The Government’s intent is to receive timely quotes that are organized, complete, and technically acceptable, with no need or a minimal need for clarifications. Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

10. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A contractor’s quote that does not meet the specifications of the Primary Requirements.

B. A contractor’s submittal of technical documents (testing results, cut sheets, and other supporting documents) and contracting documents (SF18, SF30, Attachment # 1 in Excel, and Attachment # 8 in Word) merged into a single PDF document.

https://safe.amrdec.army.mil/SAFE/

C. A contractor’s submittal of technical documents that is incomplete, or is not organized and sequential according to the FID, which would prevent a conclusive comparison between the contractor’s quote and the Government’s requirement.

D. A contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the contractor on the same form.

E. A contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

11. LATE RESPONSES / NON-RESPONSIVENESS

A. Late responses are in all cases contractor responses that are not in the Government’s possession by the requested due date and time.

B. If a contractor states in their quote that a GSA schedule modification is pending, then the contractor shall email the Contract Specialist the approved modification prior to award. A contractor’s failure to email the Contract Specialist the required GSA schedule modification prior to award will result in their quote being determined incomplete and/or technically unacceptable.

C. After award is made, if the Contract Specialist receives from the contractor a GSA schedule modification, even if its date preceded the date of the award, then the contractor’s completed quote will be determined late, and will have no effect on the existing award.

12. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, in response to construction delays on buildings to be furnished, in response to market conditions, or for other reasons that clarify the needs of the Government.

13. QUESTIONS

A. Questions may be submitted by contractors within the time period specified in the RFQ package. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A contractor’s request to change the Government’s requirement before quotes are due, may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

14. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products in fact comply with the FID. The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment # 8 - Technical Documents Checklist.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the contractors whose quotes were down-selected, or consider additional quotes for evaluation.

15. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the contractor install dates are within the dates shown below.