RFQ_W912DY-18-T-0301.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912DY18T0301 17-Sep-2018 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

SEE SCHEDULE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

US ARMY ENGINEERING & SUPPORT CENTER

HUNTSVILLE ENGINEERING & SUPPORT CENTER

P.O. BOX 1600

HUNTSVILLE AL 35807-4301

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

20-Sep-2018(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

256-895-1185JASON P UNDERWOOD

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912DY18T0301

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Furnishings/Shipping: Humphreys Lodging

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Camp Humphreys, Korea, Lodging, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

**** This package is SUBJECT TO THE AVAILABILITY OF FUNDS. No award will be made until funds are available.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 6 Months OPTION Option: Storage: Humphreys Lodging CONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 6 Months OPTION Option:Storage: Humphreys Lodging OCONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

NET AMT

Section C - Descriptions and Specifications

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2018 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-1 Buy American--Supplies MAY 2014 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.234-3 Notice of Earned Value Management System - Postaward Integrated Baseline Review

NOV 2016

52.234-4 Earned Value Management System NOV 2016 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.211-7003 Item Unique Identification and Valuation MAR 2016 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013

INSTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 30 September 2018

B. Required install dates are as follows:

Camp Humphreys Lodging, Korea Install start not earlier than: 31 December 2018 Install completion not later than: 1 March 2019

Camp Humphreys Lodging, Korea Contractor Furniture Install Start Date (FISD): _______________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): _______________________________ (insert date, not After Receipt of Order)

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The contractor must ship goods on an FOB Destination basis.

B. Contractors must quote six month’s storage cost in the SF-18 form to be considered eligible for award. If a storage fee is not included in pricing, the contractor’s quote may be considered a non-conforming response to the solicitation. A quote for six months of storage is required for when the need for storage is identified prior to leaving the Continental United States (CONUS), and a quote for storage is required for when the need for storage is identified after items have departed CONUS. The CONUS & OCONUS storage options may be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments or production runs will be prorated by the price of the items stored relative to the total price of the items ordered. Storage will only be funded by Modification and at the discretion of the Contracting Officer. Storage will be a Firm Fixed Price amount. Contractors should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. If storage is required in excess of 6 months, a new amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for only 85% of the total supplies. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract. Contractor shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. A Certification of Conformance must be provided by the contractor for any order that will be stored in a warehouse for which the contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance.

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING 2 page ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) – all buildings 27 pages ATTACHMENT # 3 – STATEMENT OF WORK (Installation) 9 pages ATTACHMENT # 4 – CONTRACTOR PERFORMANCE EVALUATION 2 pages ATTACHMENT # 5 – ACCIDENT PREVENTION PLAN 7 pages ATTACHMENT # 6 – ORDER COMPLETION STATEMENT 1 page ATTACHMENT # 7 – TECHNICAL DOCUMENTS CHECKLIST 6 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The contractor is responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that contractor. The contractor should refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process must be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted item is found to be unavailable after award and Government acceptance of a substituted item is requested, the contractor must submit to the Contracting Officer copies of the contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The contractor is responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The contractor must not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans must be emailed to:

furnishinginvoices@usace.army.mil

F. The contractor must comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

G. If requested by the Contracting Officer, the contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the contractor and acceptance by the Government.

B. All invoices must be sent FurnishingInvoices@usace.army.mil for processing.

C. The contractor shall return a signed Attachment # 6, Order Completion Statement, with the final invoice.

Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

THE FOLLOWING PARAGRAPHS WILL DROP OFF WHEN AN AWARD IS MADE ON THIS RFQ.

7. INSTRUCTIONS TO CONTRACTORS

A. The contractor must provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The contractor must complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items must meet the specifications defined in the Attachment # 2 Furniture Item Descriptions (FID).

D. Name brand and model numbers must be provided for all quoted items, including pass-thru items and those manufactured by the Contractor.

E. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID must be provided by the contractor, unless otherwise specified. All salient features of items specified in the FID must be addressed on the cut sheets. When the contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings that bring immediate attention to information, and enables the Government to remove all doubt whether a contractor has or has not met the specifications shown in Attachment #2. The burden of providing information, which must be organized and sequential according to the FID, is the responsibility of the contractor. The Government shall not be held responsible for contractor information that is not organized and sequential according to Attachments # 1 & 2, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the contractor’s quoted items and the requirements during technical review.

F. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The offeror must submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ.

G. Attachment # 7, “Technical Documents Checklist,” will be provided in Word format by the Government. The contractor must submit a completed Attachment # 7 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

H. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

I. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

J. The contractor should list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

K. The contractor is bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the contracting officer in one-month increments. If a storage fee is not included in the contractor’s quote, the contractor’s quote may be considered a non-conforming response to the solicitation.

L. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

M. The contractor must submit the following with its quotation:

Company Name:

Cage Code:

Taxpayer Identification Number:

Duns Number:

POC Name:

Email Address:

Phone Number:

Mailing address

N. The Contractor must be actively registered in the System for Award Management (SAM) with no exclusions.

8. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (SF18, SF30, Attachment # 1 in Excel format, Attachment # 7 in Word format) and technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, contractors shall state their number to the Government. Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that contractors use AMRDEC SAFE, a File Transfer Protocol (FTP) site located at https://safe.amrdec.army.mil/SAFE/ as a backup method of submitting their quotes. If an FTP site is used, the contractor shall inform the Contract Specialist in email no later than the due date and time for quotes, as well as provide a functioning link, username, and password.

D. The Government must have in its possession the contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) and the contracting documents (SF18, SF30, Attachment #1 in Excel format, Attachment # 7 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the primary requirements.

The primary requirements for Administrative Office Furniture (Admin) are defined as office furniture systems and, if included in the FID, wood casegoods. The Government’s intent is to receive timely quotes that are organized, complete and technically acceptable, with no need or a minimal need for clarifications. Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

9. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A contractor’s quote that does not meet the specifications of the primary requirements.

B. A contractor’s submittal of technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) and contracting documents (SF18, SF30, Attachment # 1 in Excel, and Attachment # 7 in Word) merged into a single PDF document.

C. A contractor’s submittal of technical documents that is incomplete or is not organized and sequential according to the FID preventing a conclusive comparison between the contractor’s quote and the Government’s requirement.

D. A contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the contractor on the same form.

E. A contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

10. LATE RESPONSES / NON-RESPONSIVENESS

Late responses are in all cases contractor responses that are not in the Government’s possession by the stated due date and time.

11. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, construction delays of buildings to be furnished, changing market conditions or Government requirements, or for other reasons that clarify the needs of the Government.

12. QUESTIONS

A. Questions may be submitted by contractors within the time period specified in the RFQ package. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A contractor’s request to change the Government’s requirement before quotes are due may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

13. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products comply with the FID. The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment # 7 - Technical Documents Checklist and the contractor’s confirmation of their ability to meet the Government’s Furniture Installation Start and Completion Dates.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the contractors whose quotes were down-selected, or consider additional quotes for evaluation.

14. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Attachment #2 Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the contractor install dates are within the dates shown below.

Camp Humphreys Lodging, Korea Install start not earlier than: 31 December 2018 Install completion not later than: 1 March 2019

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.” The Government will use any available information to evaluate past performance.

D. Price – Evaluated price will be the contractor’s total quoted price, which includes all supplies, services, shipping, storage and optional items.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with contractors.

However, the Government reserves the right to make award without further exchanges.

15. SELECTION OF QUOTES FOR AWARD

The successful contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total evaluated price.

W D H

1 82 ea M-1 Mattress, Queen 3.1 GUEST ROOMS AS

DESIGNATED BY TR $0.00

2 82 ea FD-1 Foundation, Queen 4.1 GUEST ROOMS AS

DESIGNATED BY TR $0.00

3 80 ea F-1

Wall Hung Headboard, Queen Size, Wood

Veneer

10.1 GUEST ROOMS AS

DESIGNATED BY TR

$0.00

4 164 ea F-2 Night Stand, Small, Laminate/Wood Veneer 10.2 GUEST ROOMS AS

DESIGNATED BY TR $0.00

5 42 ea F-4 6-Drawer Dresser, Laminate/Wood Veneer 10.3 GUEST ROOMS AS

DESIGNATED BY TR $0.00

6 20 ea F-5A

Media Desk, Laminate/Wood Veneer, Non-Powered 10.4

EXTENDED STAY GUEST

ROOMS AS DESIGNATED

BY TR $0.00

7 20 ea F-5B

Media Desk, Laminate/Wood Veneer, Non-Powered 10.5

EXTENDED STAY GUEST

ROOMS AS DESIGNATED

BY TR $0.00

8 20 ea F-5C

Media Desk, Laminate/Wood Veneer, Non-Powered

10.6 GUEST ROOMS AS

DESIGNATED BY TR

$0.00

9 20 ea F-5D

Media Desk, Laminate/Wood Veneer, Non-Powered

10.7 GUEST ROOMS AS

DESIGNATED BY TR

$0.00

10 82 ea F-6 Mobile Writing Table, Laminate/Wood Veneer 10.8 GUEST ROOMS AS

DESIGNATED BY TR $0.00

11 42 ea F-10

Rectangular Coffee Table, Laminate/Wood

Veneer

10.9 GUEST ROOMS AS

DESIGNATED BY TR

$0.00

12 44 ea F-9 Rectangular End Table, Laminate/Wood Veneer 10.10

(2) IN LOBBY; (42) IN

GUEST ROOMS AS

DESIGNATED BY TR $0.00

13 42 ea F-7

Square Pedestal Dining Table, Laminate/Wood

Veneer

10.11 GUEST ROOMS AS

DESIGNATED BY TR

$0.00

14 83 ea

CH-2

Ergonomic Task Chair, Upholstered, Mesh or

Polymer Back

11.1 GUEST ROOMS AS

DESIGNATED BY TR

$0.00

15 208 ea CH-5 Dining Chair, Wood Frame, Upholstered 13.1 GUEST ROOMS AS

DESIGNATED BY TR $0.00

END

PRODUCT

COUNTRY

OF ORIGIN

HNC Unit CostUnit Description

Item

HNC

Total CostQty#

Product Line QuotedLocation

Army Lodging, Pacific Region, FY18 - Korea, Camp Humphreys

Model Quoted

Item Code

Vendor Quoted

Dimensions

FID Items

Attachment #1 Page 1 of 2

W D H

END

PRODUCT

COUNTRY

OF ORIGIN

HNC Unit CostUnit Description

Item

HNC

Total CostQty#

Product Line QuotedLocation

Army Lodging, Pacific Region, FY18 - Korea, Camp Humphreys

Model Quoted

Item Code

Vendor Quoted

Dimensions

16 164 ea L-3 Night Stand Lamp 18.1 GUEST ROOMS AS

DESIGNATED BY TR $0.00

17 42 ea L-4 Floor Lamp 18.2 GUEST ROOMS AS

DESIGNATED BY TR $0.00

$0.00

LS $0.00

LS $0.00

$0.00GRAND TOTAL:

Commercial Shipping

*NOTE 1: Shipping is only allowed on ancillary items.

Installation of Furniture.

Furniture Subtotal:Evaluated Items - Installation & Shipping:

Attachment #1 Page 2 of 2

Furniture Item Descriptions (FID) Army Lodging, Pacific Region, FY18

Attachment #2 Page 1 of 29

Attachment #2

Attachment #2 Page 2 of 29

TABLE OF CONTENTS PAGE NO.

1.0 GENERAL

1.1 Submittal Requirements

1.1.1 RFQ Response

1.1.2 Non-Conforming RFQ Response

1.2 Submittal and Clarifications Format

1.3 Post Award Submittal

2.0 CONTRACTOR GENERAL NOTES

3.0 Mattresses

3.1 Item No. M-1: Mattress, Queen

4.0 Foundations

4.1 Item No. FD-1: Foundation, Queen

5.0 Bed Bases – NOT USED

6.0 Metal/Laminate Desks – NOT USED

7.0 Metal Furniture – NOT USED

8.0 Laminate Tables, Metal Bases- NOT USED

9.0 Laminate Training Tables – NOT USED

10.0 Wood Casegoods – Korea

10.1 Item No. F-1: Wall Hung Headboard, Queen Size, Wood Veneer

10.2 Item No. F-2: Night Stand, Small, Laminate/Wood Veneer

10.3 Item No. F-4: 6-Drawer Dresser, Laminate/Wood Veneer

10.4 Item No. F-5A: Media Desk, Laminate/Wood Veneer, Non-Powered

10.5 Item No. F-5B: Media Desk, Laminate/Wood Veneer, Non-Powered

10.6 Item No. F-5C: Media Desk, Laminate/Wood Veneer, Non-Powered

10.7 Item No. F-5D: Media Desk, Laminate/Wood Veneer, Non-Powered

10.8 Item No. F-6: Mobile Writing Table, Laminate/Wood Veneer

10.9 Item No. F-10: Rectangular Coffee Table, Laminate/Wood Veneer

10.10 Item No. F-9: Rectangular End Table, Laminate/Wood Veneer

10.11 Item No. F-7: Square Pedestal Dining Table, Laminate/Wood Veneer

11.0 Ergonomic Task Seating

11.1 Item No. CH-2: Ergonomic Task Chair, Upholstered, Mesh or Polymer Back

12.0 Seating, Metal Frame, Wood – NOT USED

13.0 Seating, Wood Frame

13.1 Item No. CH-5: Dining Chair, Wood Frame, Upholstered

14.0 Lounge Seating – NOT USED

15.0 Sleeper Sofas & Mattresses – NOT USED

16.0 Sleeper Sofa Mattresses – NOT USED

17.0 Occasional Tables – NOT USED

18.0 Lamps

18.1 Item No. L-3: Night Stand Lamp

18.2 Item No. L-4: Floor Lamp

19.0 Televisions – NOT USED

20.0 Washers and Dryers – NOT USED

21.0 Refrigerators – NOT USED

22.0 Cooktops – NOT USED

23.0 Microwave Ovens – NOT USED

Attachment #2 Page 3 of 29

24.0 Dishwasher – NOT USED

25.0 Luggage Carts – NOT USED

26.0 Scissor Lifts – NOT USED

27.0 Ice Machines – NOT USED

28.0 Ironer – NOT USED

Attachment #2 Page 4 of 29

1.0 GENERAL

Item descriptions and quality requirements, as described in the FID (Furniture Item Descriptions), are for the quality, functional performance and design intent of the furnishings required for this project. Products quoted that meet all functional and quality requirements, including all salient features listed in the product descriptions, will be considered responsive provided they are fully compliant with the RFQ requirements.

Compliance shall be determined by performance, features, quality, design intent, and value. Any item descriptions, salient features or quality requirements listed within this document are not intended to be proprietary.

1.1 Submittal Requirements

All manufacturers shall provide manufacturer’s technical documentation and manufacturer’s construction specifications for each item quoted for verification the proposed products meet all requirements listed in the FID. The RFQ response shall be submitted in the format outlined below.

1.1.1 RFQ Response

RFQ technical responses are the documents which, together with contractual documents (SF18, SF30, Attachment 1 in Excel), make up an overall RFQ response (the quote). RFQ technical responses shall be clearly organized into (1) Adobe Acrobat (PDF) document. The PDF document shall be searchable and include book marks for each item number and be organized per item number of the FID. Each RFQ is a separate contract activity, and specifications from previous projects will not be retrieved and reviewed. All product specifications and information presented shall be legible.

All technical documentation related to each item number shall be located within the same tab in the RFQ response and shall be submitted in the following order:

1. Product Information Required for Each Item Number:

a. Item number for each product submitted in the RFQ response.

b. Manufacturer, product line, and model number for each item and its components.

c. Overall dimensions.

d. Product image.

e. Fabric and finish options proposed for RFQ pricing that have been priced for each item.

2. Product Specific Compliance Documentation:

a. Provide published, detailed, technical documentation including, but not limited to, specification guides, price catalogs, and manufacturer’s published Price List to demonstrate compliance with requirements.

b. Highlight, circle, or mark the model, size, type, and any optional features proposed in the RFQ response.

3. Technical Supporting Compliance Documentation:

a. Provide manufacturer’s technical and construction specifications demonstrating compliance to requirements.

Attachment #2 Page 5 of 29

b. Documentation shall only be submitted once for multiple items from the same product line.

c. Clearly indicate the item numbers that submitted documentation supports.

4. Testing Documentation:

Contractors are NOT required to submit testing documentation with quotes;

however, the Contracting Officer reserves the right to request actual copies of test reports at any time before or after award.

5. Environmental Documentation:

a. Provide certification for Indoor Air Quality (GREENGUARD or equivalent), if available.

b. Provide documentation regarding recycled content and recyclability for all products submitted, if available.

6. Warranty Documentation:

a. Provide any additional or extended warranty that exceeds manufacturer’s standard warranty; extended warranty shall be clearly stated on manufacturer’s letterhead and include a verifiable digital signature containing encryption or handwritten signature, date, and title of the company official accepting technical responsibility.

b. Refer to item descriptions for specific warranty requirements by product type.

1.1.2 Non-Conforming RFQ Response

Submittal of product brochures shall not be acceptable in place of technical documentation or construction specifications. Submittal of a general price list containing large amounts of items not relevant to the procurement is not acceptable. Extended warranties shall not be typed onto the manufacturer’s current warranty. Submittals not in compliance with Section 1.1.1 of the FID shall be considered non-conforming and declined.

1.2 Submittal and Clarifications Format

The RFQ shall be submitted via electronic communications as stated in Section 1.1.1.

The technical supporting documentation shall be submitted in a searchable Adobe Acrobat (PDF) document and organized and bookmarked by item number of the FID.

Embedded objects, i.e. embedded links, files, images within clarification responses, shall be considered non-conforming.

1.3 Post Award Submittal

Documentation shall be submitted to the end user 6 weeks after post award meeting, and shall include the following information:

1. Product information as listed in Section 1.1.1.1

2. Warranty documentation as listed in Section 1.1.1.7

3. Care and maintenance instructions for each item

4. List of manufacturers with a Point of Contact for every item awarded

5. 8” x 11” Sample boards with actual fabrics/finishes organized by item number

Attachment #2 Page 6 of 29

2.0 Contractor General Notes

1. All products proposed to be installed within one room or suite shall consist of items of one style and finish. All products shall be free of rough or sharp edges. Proposed products shall include all components necessary to provide a complete and stable unit. Items shall have consistent quality standards as described and required in the

FID.

2. Although such work is not specifically indicated, furnish and install all supplementary or miscellaneous items, appurtenances, and devices incidental to, or necessary for, sound, secure, and complete installation of all items, including but not limited to built-in equipment.

3. Awarded contractor is responsible for verifying all existing field conditions i.e.

including, but not limited to, built-in opening requirements and electrical conditions.

4. All wood casegoods and wood seating in a common suite or in the same room shall have identical veneer and finish process to ensure complete match in finish and sheen level. If furniture is not from the same manufacturer, a custom match shall be required with a benchmark sample to be required for approval. Coloration of the sample shall be within industry standards.

5. All metal/laminate desks and storage shall be from the same manufacturer.

6. Provide end user with a full color way with a minimum of three options of different patterns solid and/or textured textiles and varying colored fabrics within the same manufacturer or graded in range for selection after award.

7. Where equivalent fabric and finishes have been proposed, bidders shall provide actual samples or color images and specifications for the alternate fabric or finish.

The Government retains the right to reject any alternates not equal to the required specification.

8. All fabric and finish selections shall be approved by the end user after award and prior to order.

9. Exposed storage backs not located against walls shall be fully finished.

10. Seat width and depth shall be measured using the CMD (Chair Measurement

Device) protocol, where applicable. Seat width shall be measured from the widest outer points of the seat. Seat depth shall be measured from the most forward point of the back lumbar to the front edge of the seat. Overall height shall be measured from the finished floor to the top of the backrest.

11. If the CMD (Chair Measurement Device) protocol is not used, seat width measurement shall be the dimension between arms, seat depth shall be measured from the front of the seat to the front of the backrest and overall height shall be measured from the finished floor to the top of backrest.

12. Items, including internal working parts and components, requiring power shall be compatible with the building power supply. Contractor shall confirm power supply voltages and hertz after award and prior to order.

END OF SECTION

Attachment #2 Page 7 of 29

3.0 Mattresses

Warranty Requirements:

1. 10/10 Non-Prorated Warranty

2. Manufacturer shall include a law label on each mattress. The required warranty code shall be clearly and accurately printed on the label.

Testing and Standards:

All mattresses shall meet the following testing requirements, minimum:

ASTM 1566-99

STP 603-08

STP604-08

STP606-08

General Requirements:

1. All mattress and box spring/foundation sets are subject to an industry standard variance of +/- ½”

2. All sets shall be 16 CFR 1633 compliant

3. Wire edge shall be 9 gauge steel, minimum (if used)

3.1 Item No. M-1: Mattress, Queen

Overall Dimensions: 60”W x 80”D x 10-½ - 11-½”H

Required product line:

Sealy – Cardiff Firm, SL 510156-QU

a. 2-Sided mattress

b. Mattress shall be firm

c. Handles on sides of the mattress

d. Innerspring:

i. Heavy gauge steel coils, 638 density minimum

ii. Industry standard encased coil or open coil systems

e. Durable fabric cover

f. Edge support: High performance foam encased edge

g. Border: Fire retardant fiber to match mattress

h. Quilting:

i. Fire retardant fiber

ii. Poly foam or equivalent for promotion of cooler sleep

iii. Core support layer: Reinforced center foam for added support

i. Primary Insulation: Heavy duty insulator pad or similar support layer

j. Upholstery: Poly foam or equivalent

Finish:

Attachment #2 Page 8 of 29

a. Fabric cover: Manufacturer’s standard selection shall include white damask

4.0 Foundations

Warranty Requirements:

1. 10/10 Non-Prorated Warranty

2. Manufacturer shall include a law label on each mattress. The required warranty code shall be clearly and accurately printed on the label.

Environmental and Sustainability:

1. Foundation shall be made from certified sustainable wood

All box springs shall meet the following testing requirements, minimum:

ASTM 1566-99

STP 603-08

STP604-08

STP606-08

1. All mattress and box spring sets are subject to an industry standard variance of +/-

½”

2. All sets shall be 16 CFR 1633 compliant

4.1 Item No. FD-1: Foundation, Queen

Overall Dimensions: 60”W x 80”D x 9”H

Required product lines:

Sealy – Hospitality Grade Foundation, #SL 610156-QU

a. Recyclable all wood foundation

b. Durable fabric cover

c. Shall be 9”H

d. Shall be from the same line or collection as M-1, M-2 and M-3

a. Fabric cover: Manufacturer’s standard selection shall include white damask to match mattress

5.0 Bed Bases – NOT USED

Attachment #2 Page 9 of 29

6.0 Metal/Laminate Desks – NOT USED

7.0 Metal Furniture – NOT USED

8.0 Laminate Tables, Metal Bases- NOT USED

9.0 Laminate Training Tables – NOT USED

10.0 Wood Casegoods – Korea

1. 1 year, minimum

1. Work surfaces shall be fully supported by floor-standing pedestals or other supports such as brackets, legs, panels, etc., following the manufacturer’s standard practices for the size, type and placement. Size and placement of supports shall not interfere with kneespace clearances. All pedestals and supports shall be indicated on the drawings and in the component listing.

2. Transitional wood casegoods blend the light, clean lines of contemporary styling with the influence of traditional period styling without appearing heavy or bulky. Elements such as base molding or trim (if present), crown molding or cornice/profiled trim, and work surface edge details may be simpler than their traditional counterparts and may be curvilinear or rectilinear in design. They may also be smaller than traditional moldings and have a smaller projection from the face of the piece on which they are applied. Ornamentation such as picture mold or other overlay moldings are not appropriate to this style.

3. All wood desk components and wood storage components within a room shall be from the same manufacturer.

4. All casegood components located throughout an entire building shall have a consistent finish and color.

5. The finish color shall match on all components within a room.

6. All wood shall be of the same species, except contrasting wood species shall be permitted for decorative accents and inlays.

7. All desk and storage components shall have adjustable glides with a minimum adjustment of 5/8”, except for mobile desks and nightstands. Nightstands may have fixed nylon glides.

8. Provide all brackets and hardware to ensure proper installation and stability of products.

9. Clips, brackets, screws, and other construction and attachment elements shall be concealed.

10. If a custom match is provided, Contractor shall submit a benchmark sample for approval after award and prior to order. Coloration of the sample shall be within industry standards.

Attachment #2 Page 10 of 29

Veneer Components:

1. Veneers shall be “natural”. “Composite” or “reconstituted veneer” shall not be acceptable.

2. Drawer fronts shall have a vertically matched veneer within each pedestal set.

3. Veneer thickness shall be 1/40” minimum.

4. All segments in one panel shall be the same size, except the two outside edge segments can be narrower to visually balance the panel. Any cathedral grain pattern shall be centered within the flitch.

5. All veneer plates on one panel shall come from the same flitch of veneer;

mismatched plates shall be considered non-conforming.

6. The grain direction on exterior panels, including doors and drawers, shall be vertical, with cathedral peaks pointed toward the top of the panel.

7. Wood veneer surfaces shall be bonded to the core with a PVA or other low VOC adhesive utilizing either a hot or cold press process to ensure complete lamination to the core.

8. Products shall be available in “semi-open pore” or “full-fill” finishes.

9. No unfilled worm holes, spike knots, veneer patches, bark pockets, torn grain, open splits, rough cuts, or ruptured grain shall be permitted on exposed surfaces, except as otherwise noted below.

Premium Visibility Surface Requirements:

1. Premium visibility surfaces include the following:

a. Drawer and door fronts

2. Wood veneer for these surfaces shall conform to the following requirements:

a. Plain-sliced (flat-cut)

b. Cathedrals shall be centered in segment

c. Split heart shall be permitted if a man-made cathedral is achieved

d. Cathedrals with wild grain that deviate from the desired arc shape shall be minimal and shall have less than four concave (opposite the cathedral direction) points per cathedral line

e. The average sapwood content for cherry and walnut veneer shall be from 0-5%, with no more than 20% maximum on any individual furniture item. Sapwood areas shall be treated and toned to be uniform in color with adjacent heartwood areas

f. Slight color and/or mineral streaks that run parallel to the grain shall be permitted

g. Slight color variation with no sharp contrast shall be permitted

h. Veneer shall be book or slip matched

i. Minimum nominal segment width shall be 5”

j. Conspicuous pin knots shall be ¼” maximum diameter with the dark portion no greater than ⅛” diameter; conspicuous burls shall be ⅜” diameter maximum.

Average combined quantity shall not exceed 10 per 32 sq.ft. for maple and 24 per 32 sq.ft. for cherry and walnut

k. Birdseye in maple shall be scattered with no clusters

l. Slight sugar in maple shall be permitted. Sugar streaks shall be parallel to the grain and shall be lighter than the darkest cathedral

Attachment #2 Page 11 of 29

m. Occasional sound and scattered gum spots in cherry shall be permitted

n. Slight worm tracks parallel to the grain and lighter than the darkest cathedral shall be permitted

o. Occasional vine marks and cross bars shall be permitted

p. Bull’s eye shall not be permitted in walnut

q. A maximum of two repaired hairline splits no larger than 1/16” x 6” shall be permitted

r. Small blending repairs shall be permitted

High Visibility Surface Requirements:

1. High visibility surfaces include the following:

a. Exterior face of modesty panels and overhead storage end panels

b. Exterior ends of overhead storage cabinets, wardrobe and storage cabinets

2. Wood veneer for these surfaces shall conform to the following requirements:

a. Plain-sliced (flat-cut)

b. Cathedrals shall be centered in segment

c. Split heart shall be permitted if a manufactured cathedral is achieved

d. Cathedrals with wild grain that deviate from the desired arc shape shall be permitted and shall have less than four concave (opposite the cathedral direction) points per cathedral line

e. The average sapwood content for cherry and walnut veneer shall be from 0-5%, with no more than 20% maximum on any individual furniture item. Sapwood areas shall be treated and toned to be uniform in color with adjacent heartwood areas

f. Color and/or mineral streaks that run parallel to the grain shall be permitted.

Mineral streaks in maple shall be blending

g. Slight color variation with no sharp contrast shall be permitted

h. Veneer shall be slip matched

i. Minimum nominal segment width shall be 3”

j. Conspicuous pin knots shall be ¼” maximum diameter with the dark portion no greater than ⅛” diameter; conspicuous burls shall be ½” maximum diameter.

Average combined quantity shall not exceed 10 per 32 sq.ft. for maple and 64 per 32 sq.ft. for cherry and walnut

k. Scattered sound and repaired knots shall be permitted. Sound knots shall be ⅜” maximum diameter; repaired knots shall be ⅛” maximum diameter. The combined average number shall be no more than 4 per 32 sq.ft.

l. Birdseye in maple shall be permitted; clusters shall not be heavy

m. Occasional sugar in maple shall be permitted. Sugar streaks shall be parallel to the grain and shall be lighter than the darkest cathedral

n. Occasional sound and scattered gum spots and streaks in cherry shall be permitted

o. Slight worm tracks parallel to the grain and lighter than the darkest cathedral shall be permitted

p. Vine marks and cross bars shall be permitted

q. Bull’s eye shall be permitted in walnut

r. A maximum of four repaired hairline splits no larger than ⅛” x 8” shall be

Attachment #2 Page 12 of 29

s. Slight rough cut/ruptured grain shall be permitted

t. Blending repairs shall be permitted

Moderate Visibility Surface Requirements:

1. Moderate visibility surfaces include the following:

a. Interior face of modesty panels and both faces of overhead storage end panels

b. Interior faces and shelves of bookcases

c. Interior of overhead storage cabinets, wardrobes and storage cabinets

2. Wood veneer for these surfaces shall conform to the following requirements:

a. Plain-sliced (flat-cut)

b. Split heart shall be permitted

c. 20% sapwood shall be permitted for cherry and walnut. Sapwood areas shall be treated and toned to be uniform in color with adjacent heartwood areas

d. Color and/or mineral streaks that run parallel to the grain shall be permitted.

Mineral streaks in maple shall be blending

e. Color variation with some contrast shall be permitted

f. Veneer shall be slip matched

g. Minimum nominal segment width shall be 3”

h. Conspicuous burls and pin knots in cherry and walnut shall be permitted

i. Birdseye in maple shall be permitted

j. Sugar in maple shall be permitted. Sugar streaks shall be parallel to the grain and shall be lighter than the darkest cathedral

k. Scattered sound and repaired knots less than ½” diameter shall be permitted.

The combined average number shall not exceed 8 per 32 sq.ft.

l. Gum spots in cherry shall be permitted

m. Few bark pockets not to exceed ¼” x 2” shall be permitted

n. Worm tracks in cherry and walnut shall not be permitted

o. Vine marks and cross bars shall be permitted

p. Bull’s eye shall be permitted in walnut

q. A maximum of four repaired hairline splits no larger than ⅛” x 8” shall be

r. Slight rough cut/ruptured grain shall be permitted

Solid Wood Components: (Visible components only)

1. Solid wood components shall be kiln dried with moisture content from 5-10%.

2. All solid wood shall be compatible for color and grain.

3. Unlimited sound, scattered birdseye in maple shall be permitted.

4. Sound knots shall be no more than ¼” in diameter.

5. Mineral stain shall not exceed 10% of the face.

6. Sapwood in cherry and walnut shall be less than 5% of the face.

7. Worm holes less than 1/16” shall be permitted.

8. No bark pockets, honeycomb, pitch pockets or streaks, sticker discoloration, mineral stain, or shake shall be allowed.

Component Construction:

Attachment #2 Page 13 of 29

1. All casegood components, except for tops, shall be constructed of a solid plywood or MDF core with veneer on exposed faces and a backer sheet on unexposed faces.

2. Desks and other products with chassis construction shall be assembled using tenon & groove or equal construction methods, and be reinforced with hardwood cleats or a similar method of reinforcement.

3. Back panels on freestanding storage cabinets shall be let into the sides so that no raw edges are visible.

4. Tops and ends of storage units shall be securely connected with metal fasteners and hardwood biscuits.

Drawers:

1. Drawer fronts shall be veneered plywood or MDF panel. Veneered drawer fronts shall be completely finished on all edges, and edges shall have the same final top coat as the desk.

2. Drawers shall be 5-sided with a separate, removable front for field replacement without disturbing the contents of the drawer.

3. Drawer sides and backs shall be minimum ½” thick plywood or MDF assembled with dowels. Variance from the thickness requirement for file drawer sides shall only be permitted when the metal file rails attached to the top drawer edge require the dimension to be less. In no instance shall the thickness of the drawer side be reduced to less than 3/8”.

4. Drawer bottoms shall be a 7-ply construction of solid plywood or MDF, medium density fiberboard or similarly engineered wood core, with a veneer or melamine face and a backer sheet on the underside of the panel. Drawer bottoms shall be let into all sides of the drawer with a rabbet joint, glued and stapled.

5. Drawers shall have heavy duty slides and must allow access to a minimum 3/4 of the drawer’s depth.

6. Drawers of a composite core miter-fold construction, laminated with vinyl material, shall be considered non-conforming.

Work surfaces and Tops:

1. Work surfaces and tops shall be constructed of a Grade M2 or M3 particleboard or a 45 lb. medium density fiberboard core with a minimum VGS General Purpose Grade High Pressure Laminate on the face…