RFQ_18-T-0158.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912DY18T0158 20-Apr-2018 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

SEE SCHEDULE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

US ARMY ENGINEERING & SUPPORT CENTER

HUNTSVILLE ENGINEERING & SUPPORT CENTER

P.O. BOX 1600

HUNTSVILLE AL 35807-4301

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

29-Apr-2018(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

256-895-1185JASON P UNDERWOOD

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912DY18T0158

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Appliances: USAG Ansbach, Building 8002

FFP

The contractor shall provide appliances in support of the Huntsville Center Centrally Managed Furnishings Program for USAG Ansbach, Building 8002, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

**** This package is SUBJECT TO THE AVAILABILITY OF FUNDS. No award will be made until funds are available.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

NET AMT

0002 1 Job Appliances: USAG Ansbach, Building 8003

FFP

The contractor shall provide appliances in support of the Huntsville Center Centrally Managed Furnishings Program for USAG Ansbach, Building 8003, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

**** This package is SUBJECT TO THE AVAILABILITY OF FUNDS. No award will be made until funds are available.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0003 1 Job Appliances: USAG Ansbach, Building 8004

FFP

The contractor shall provide appliances in support of the Huntsville Center Centrally Managed Furnishings Program for USAG Ansbach, Building 8004, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

**** This package is SUBJECT TO THE AVAILABILITY OF FUNDS. No award will be made until funds are available.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0004 1 Job Appliances: USAG Ansbach, Building 8005

FFP

The contractor shall provide appliances in support of the Huntsville Center Centrally Managed Furnishings Program for USAG Ansbach, Building 8005, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

**** This package is SUBJECT TO THE AVAILABILITY OF FUNDS. No award will be made until funds are available.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0005 6 Months OPTION Option:Storage: Ansbach,Bldg 8002 CONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0006 6 Months OPTION Option:Storage: Ansbach,Bldg 8003 CONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0007 6 Months OPTION Option:Storage: Ansbach,Bldg 8004 CONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0008 6 Months OPTION Option:Storage: Ansbach,Bldg 8005 CONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0009 6 Months OPTION Option:Storage: Ansbach,Bldg 8002 OCONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0010 6 Months OPTION Option:Storage: Ansbach,Bldg 8003 OCONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0011 6 Months OPTION Option:Storage: Ansbach,Bldg 8004 OCONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0012 6 Months OPTION Option:Storage: Ansbach,Bldg 8005 OCONUS

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage per building.

Storage shall be a Firm Fixed Price amount of ________ per month, for a total amount of ________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

Section C - Descriptions and Specifications

INSTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 22 June 2018

B. Required install dates are as follows:

Building 8002 Install Start not earlier than: 4 September 2018 Install Completion not later than: 14 September 2018

Building 8002 Contractor Furniture Install Start Date (FISD): ____________________ (date, not After Receipt of Order) Contractor Furniture Install Completion Date (FICD): ____________________ (date, not ARO)

Building 8003 Install Start not earlier than: 4 September 2018 Install Completion not later than: 14 September 2018

Building 8003 Contractor Furniture Install Start Date (FISD): ____________________ (date, not After Receipt of Order) Contractor Furniture Install Completion Date (FICD): ____________________ (date, not ARO)

Building 8004 Install Start not earlier than: 4 September 2018 Install Completion not later than: 14 September 2018

Building 8004 Contractor Furniture Install Start Date (FISD): ____________________ (date, not After Receipt of Order) Contractor Furniture Install Completion Date (FICD): ____________________ (date, not ARO)

Building 8005 Install Start not earlier than: 4 September 2018 Install Completion not later than: 14 September 2018

Building 8005 Contractor Furniture Install Start Date (FISD): ____________________ (date, not After Receipt of Order) Contractor Furniture Install Completion Date (FICD): ____________________ (date, not ARO)

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The contractor must ship goods on an FOB Destination basis.

B. Contractors must quote six month’s storage cost in the SF-18 form to be considered eligible for award. If a storage fee is not included in pricing, the contractor’s quote may be considered a non-conforming response to the solicitation. A quote for six months of storage is required for when the need for storage is identified prior to leaving the Continental United States (CONUS), and a quote for storage is required for when the need for storage is identified after items have departed CONUS. These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments or production runs will be prorated by the price of the items stored relative to the total price of the items ordered. Storage will only be funded by Modification and at the discretion of the Contracting Officer. Storage will be a Firm Fixed Price amount. Contractors should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. If storage is required in excess of 6 months, a new amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract. Contractor shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. A Certification of Conformance must be provided by the contractor for any order that will be stored in a warehouse for which the contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Attachment # 4, “Order Clauses.”

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING 4 pages ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 5 pages ATTACHMENT # 3 – STATEMENT OF WORK 6 pages ATTACHMENT # 4 – ORDER CLAUSES 33 pages ATTACHMENT # 5 – CONTRACTOR PERFORMANCE EVALUATION 2 pages ATTACHMENT # 6 – ACCIDENT PREVENTION PLAN 7 pages ATTACHMENT # 7 – ORDER COMPLETION STATEMENT 1 page ATTACHMENT # 8 – TECHNICAL DOCUMENTS CHECKLIST 6 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The contractor is responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that contractor. The contractor should refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process must be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted GSA item is found to be unavailable after award, and Government acceptance of a substituted item is requested, the contractor must submit to the Contracting Officer copies of the GSA contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The contractor is responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The contractor must not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans must be emailed to:

furnishinginvoices@usace.army.mil

F. The contractor must comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

G. If requested by the Contracting Officer, the contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the contractor and acceptance by the Government.

B. All invoices must be emailed to the following email address for processing:

FurnishingInvoices@usace.army.mil

C. The contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice. Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

THE FOLLOWING PARAGRAPHS WILL DROP OFF WHEN AN AWARD IS MADE ON

THIS RFQ.

7. SUBCONTRACTING/JOINT VENTURE PARTNER

A. Contractor Teaming Arrangements (CTAs– see http://www.gsa.gov/cta) and subcontracting will be acceptable to provide a total solution for this requirement.

B. Contractor Teaming Arrangements (CTAs) by General Services Administration (GSA) Multiple Award Schedule (MAS) contractors are strongly encouraged to ensure success. If an entity is identified as a team member (which means a Schedule contractor working with another Schedule contractor, and is distinguished from working as a subcontractor), their quote shall be priced based on their GSA schedule, minus any contractor discount that may be provided at the delivery order level.

C. Subcontractors, whether they hold an MAS or not, are not part of the team for CTA purposes, and are not a party to the CTA agreement. Subcontractors (even if the subcontractor holds a GSA MAS) must utilize the labor categories/items rates/prices of the GSA MAS prime contractor under which they are subcontracting; the same conditions apply to a CTA member who would perform as a subcontractor for a specific delivery order, and not as a CTA member.

D. In the case of small business set-asides, all CTA members must be small businesses.

8. INSTRUCTIONS TO CONTRACTORS

A. The contractor must provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The contractor must complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items must meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Name brand, model numbers, and GSA contract numbers must be provided for all quoted GSA items, including pass-thru items and those manufactured by the Contractor.

E. At the time of their quote, contractor shall provide the most current GSA documentation that is highlighted or contains other markings, which brings immediate attention to the information, and enables the Government to remove all doubt whether the contractor has or has not met the specifications shown in the FID.

F. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID must be provided by the contractor, unless otherwise specified. All salient features of items specified in the FID must be addressed on the cut sheets.

When the contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings, which bring immediate attention to information, and enables the Government to remove all doubt whether a contractor has or has not met the specifications shown in the FID. The burden of providing information, which must be organized and sequential according to the FID, is the responsibility of the contractor. The Government shall not be held responsible for contractor information that is not organized and sequential according to the FID, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the contractor’s quoted items and the requirements during technical review.

G. Contractors that quote items not listed in the contractor’s current published GSA contract must provide proof prior to award that GSA has added the item (s) to the contract. Quote must clearly identify that the referenced item is not on GSA at the time of quote. Failure to provide proof a required item has been added to the contractor’s GSA schedule will eliminate its quote from final consideration for award.

H. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The offeror must submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ. The completed spreadsheet must include GSA contract and model numbers for all items. Attachment 1 should reflect only items provided through a teaming agreement, unless specified as open market items. Offeror shall provide pricing for all line items, even if the amount is $0. Offerors are encouraged to provide discounts off of schedule contract prices on the items quoted. Offerors must include both the schedule contract unit price as well as the unit price offered in response to this solicitation on the Attachment 1 in the appropriate columns. Quotes from offerors that fail to do so may be considered non-conforming responses to the solicitation.

I. Attachment # 8, “Technical Documents Checklist,” will be provided in Word format by the Government. The contractor must submit a completed Attachment # 8 in Word format to the Government by the deadline for submission of quotes set forth in this

RFQ.

J. Inclusion of non-GSA items (open market): Contractors are highly encouraged to propose only those items available on their GSA schedule contracts; however it may be occasionally necessary to include non-GSA (open market) items on the delivery order.

Open market/non-schedule items must be separately identified in the quote and on the delivery order and should not exceed $5,000 per line item. Any open market item that exceeds $5,000 (per line item total) requires at least 3 competitive quotes for each item in order to determine price reasonableness. If there is no competition available, other information such as historical pricing, published catalog pricing, etc. must be provided to support the quoted price(s). The total price of all open market items quoted in response to the subject RFQ must not exceed $25,000 per order.

K. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

L. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

M. The contractor should list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

N. The contractor is bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the contracting officer in one month increments. If a storage fee is not included in the contractor’s quote, the contractor’s quote may be considered a non-conforming response to the solicitation.

O. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

P. The contractor must submit with its quotation its GSA Number, Cage Code, Taxpayer Identification Number, Duns Number, and POC name, phone number, fax number, mailing address, & email address.

Q. Please include the following information:

GSA #: _________________ POC Name: _______________ Phone Number: ___________ Tax ID #: _________________ CAGE Code: _____________ Email Address: ____________ DUNS Number: __________

R. The Contractor must be actively registered in the System for Award Management (SAM) with no exclusions.

S. All quoted items shall comply with current GSA test requirements and be on the GSA contract schedule, unless specified as open market items. Contractors are NOT required to submit testing documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of test reports at any time prior to or after award.

T. If the total price of the order exceeds $150,000.00, the contractor is requested to include a price reduction in their quote IAW FAR 8.405-4.

The ordering activity contracting officer shall ensure that all quotes received are fairly considered and award is made in accordance with the basis for selection in the RFQ.

Ordering activities may request a price reduction at any time before placing an order.

Schedule contractors are not required to pass on to all schedule users a price reduction extended only to an individual ordering activity for a specific order.

9. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (SF18, SF30, Attachment # 1 in Excel format, Attachment # 8 in Word format) and technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, contractors shall state their number to the Government.

Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that contractors use AMRDEC SAFE, a File Transfer Protocol (FTP) site located at https://safe.amrdec.army.mil/SAFE/ as a backup method of submitting their quotes. If an FTP site is used, the contractor shall inform the Contract Specialist in email no later than the due date and time for quotes, as well as provide a functioning link, username, and password.

D. The Government must have in its possession the contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) and the contracting documents (SF18, SF30, Attachment #1 in Excel format, Attachment # 8 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the Primary Requirements. The Primary Requirements for Administrative Office Furniture (ADMIN) are defined as office furniture systems and, if included in the FID, wood case goods. The Government’s intent is to receive timely quotes that are organized, complete, and technically acceptable, with no need or a minimal need for clarifications. Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

10. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A contractor’s quote that does not meet the specifications of the Primary Requirements.

B. A contractor’s submittal of technical documents (testing results, cut sheets, and other supporting documents) and contracting documents (SF18, SF30, Attachment # 1 in Excel, and Attachment # 8 in Word) merged into a single PDF document.

C. A contractor’s submittal of technical documents that is incomplete, or is not organized and sequential according to the FID, which would prevent a conclusive comparison between the contractor’s quote and the Government’s requirement.

D. A contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the contractor on the same form.

E. A contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

11. LATE RESPONSES / NON-RESPONSIVENESS

A. Late responses are in all cases contractor responses that are not in the Government’s possession by the requested due date and time.

B. If a contractor states in their quote that a GSA schedule modification is pending, then the contractor shall email the Contract Specialist the approved modification prior to award. A contractor’s failure to email the Contract Specialist the required GSA schedule modification prior to award will result in their quote being determined incomplete and/or technically unacceptable.

C. After award is made, if the Contract Specialist receives from the contractor a GSA schedule modification, even if its date preceded the date of the award, then the contractor’s completed quote will be determined late, and will have no effect on the existing award.

12. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, in response to construction delays on buildings to be furnished, in response to market conditions, or for other reasons that clarify the needs of the Government.

13. QUESTIONS

A. Questions may be submitted by contractors within the time period specified in the RFQ package. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A contractor’s request to change the Government’s requirement before quotes are due, may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

14. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products in fact comply with the FID. The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment # 8 - Technical Documents Checklist.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the contractors whose quotes were down-selected, or consider additional quotes for evaluation.

15. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the contractor install dates are within the dates shown below.

Building 8002 Install Start not earlier than: 4 September 2018 Install Completion not later than: 14 September 2018

Building 8003 Install Start not earlier than: 4 September 2018 Install Completion not later than: 14 September 2018

Building 8004 Install Start not earlier than: 4 September 2018 Install Completion not later than: 14 September 2018

Building 8005 Install Start not earlier than: 4 September 2018 Install Completion not later than: 14 September 2018

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.”

The Government will use any available information to evaluate past performance.

D. Price – Price will be evaluated based on the contractor’s total quote, which includes supplies, services, shipping, storage and optional items. Quoted items from GSA contractors must be on GSA Schedule contract and be at or below GSA pricing, unless specified as open market items.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with contractors. However, the Government reserves the right to make award without further exchanges.

16. SELECTION OF QUOTES FOR AWARD

The successful contractor will be the one whose quote is rated acceptable on technical, schedule, and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price.

W D H

1 90 Refrigerator/Freezer 8.1 See FID Requirements Required $0.00 $0.00 2 90 Microwave 8.2 See FID Requirements Required $0.00 $0.00

3 12 Washing Machine 8.3 See FID Requirements Required $0.00 $0.00 4 12 Clothes Dryer 8.4 See FID Requirements Required $0.00 $0.00

$0.00 $0.00 1 $0.00 1 $0.00 1 $0.00 1 $0.00

GSA Contract Total $0.00 Discounted

Total $0.00

SOCIAL GATHERING AREA

Dimension

Shipping charges - CONUS Shipping charges - OCONUS Offload only

GSA

Contract

Total Cost Cut Sheet

Subtotal:

Model Quoted

Vendor Quoted

GSA

Contract Unit Cost

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Vendors may quote the cited brand and model number or an approved equal, vendors are not required to quote the cited brand and model number as long as an approved equal is quoted.

GRAND TOTAL:

GSA Contract # shall be provided. If item is open market, quoter shall state Open Market. If part of an item is on GSA Contract and part is open market, Quoter shall state both and provide cost of open market item(s).

Ansbach, Germany, Bldg 8002 Appliances

SLEEPING AND LIVING AREA

HNC Total Cost

FID

Para

Description HNC Unit

Cost Additional

Information# Qty

GSA

Contract # (GS-xxx-xxxxx)

VAT

Attachment #1 Page 1 of 1

1 90 Refrigerator/Freezer 8.1 See FID Requirements Required $0.00 $0.00 2 90 Microwave 8.2 See FID Requirements Required $0.00 $0.00

3 12 Washing Machine 8.3 See FID Requirements Required $0.00 $0.00 4 12 Clothes Dryer 8.4 See FID Requirements Required $0.00 $0.00

$0.00 $0.00 1 $0.00 1 $0.00 1 $0.00 1 $0.00

GSA Contract Total $0.00 Discounted

Total $0.00

SOCIAL GATHERING AREA

Dimension

Shipping charges - CONUS Shipping charges - OCONUS Offload only

GSA

Contract

Total Cost Cut Sheet

Subtotal:

Model Quoted

Vendor Quoted

GSA

Contract Unit Cost

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Vendors may quote the cited brand and model number or an approved equal, vendors are not required to quote the cited brand and model number as long as an approved equal is quoted.

GRAND TOTAL:

GSA Contract # shall be provided. If item is open market, quoter shall state Open Market. If part of an item is on GSA Contract and part is open market, Quoter shall state both and provide cost of open market item(s).

Ansbach, Germany, Bldg 8003 Appliances

SLEEPING AND LIVING AREA

HNC Total Cost

FID

Para

Description HNC Unit

Cost Additional

Information# Qty

GSA

Contract # (GS-xxx-xxxxx)

VAT

1 60 Refrigerator/Freezer 8.1 See FID Requirements Required $0.00 $0.00 2 60 Microwave 8.2 See FID Requirements Required $0.00 $0.00

3 8 Washing Machine 8.3 See FID Requirements Required $0.00 $0.00 4 8 Clothes Dryer 8.4 See FID Requirements Required $0.00 $0.00

$0.00 $0.00 1 $0.00 1 $0.00 1 $0.00 1 $0.00

GSA Contract Total $0.00 Discounted

Total $0.00

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Vendors may quote the cited brand and model number or an approved equal, vendors are not required to quote the cited brand and model number as long as an approved equal is quoted.

GRAND TOTAL:

GSA Contract # shall be provided. If item is open market, quoter shall state Open Market. If part of an item is on GSA Contract and part is open market, Quoter shall state both and provide cost of open market item(s).

Ansbach, Germany, Bldg 8004 Appliances

SLEEPING AND LIVING AREA

HNC Total Cost

FID

Para

Description HNC Unit

Cost Additional

Information# Qty

GSA

Contract # (GS-xxx-xxxxx)

VAT

SOCIAL GATHERING AREA

Dimension

Shipping charges - CONUS Shipping charges - OCONUS Offload only

GSA

Contract

Total Cost Cut Sheet

Subtotal:

Model Quoted

Vendor Quoted

GSA

Contract Unit Cost

1 60 Refrigerator/Freezer 8.1 See FID Requirements Required $0.00 $0.00 2 60 Microwave 8.2 See FID Requirements Required $0.00 $0.00

3 8 Washing Machine 8.3 See FID Requirements Required $0.00 $0.00 4 8 Clothes Dryer 8.4 See FID Requirements Required $0.00 $0.00

$0.00 $0.00 1 $0.00 1 $0.00 1 $0.00 1 $0.00

GSA Contract Total $0.00 Discounted

Total $0.00

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Vendors may quote the cited brand and model number or an approved equal, vendors are not required to quote the cited brand and model number as long as an approved equal is quoted.

GRAND TOTAL:

GSA Contract # shall be provided. If item is open market, quoter shall state Open Market. If part of an item is on GSA Contract and part is open market, Quoter shall state both and provide cost of open market item(s).

Ansbach, Germany, Bldg 8005 Appliances

SLEEPING AND LIVING AREA

HNC Total Cost

FID

Para

Description HNC Unit

Cost Additional

Information# Qty

GSA

Contract # (GS-xxx-xxxxx)

VAT

SOCIAL GATHERING AREA

Dimension

Shipping charges - CONUS Shipping charges - OCONUS Offload only

GSA

Contract

Total Cost Cut Sheet

Subtotal:

Model Quoted

Vendor Quoted

GSA

Contract Unit Cost

UH Army Furnishings Program – Furniture Item Descriptions (FID) Ansbach, Germany, Bldg 8002, 8003, 8004, 8005 Appliances

Attachment 2 Page 1 of 5

Attachment #2

Furniture Item Descriptions (FID)

Unaccompanied Housing (UH)

Attachment 2 Page 2 of 5

TABLE OF CONTENTS PAGE NO.

1. GENERAL

2.-7. NOT USED

8. APPLIANCES

Attachment 2 Page 3 of 5

1. GENERAL

1.1-1.3 Not Used.

1.4 Electrical.

Unless noted otherwise in FID, all electrical requirements shall meet the following requirements: Germany – 220 V, 50 Hz with Schuko plug, unless noted otherwise.

1.5 Cut Sheets.

Cut sheets are required for this RFQ. All required items and features submitted shall be on a current GSA schedule contract with the exception of UNICOR Products. A copy of the current GSA scheduled pricing shall be submitted along with the cut sheets for this RFQ. Items shall conform to the following requirements in order to be considered acceptable for this RFQ:

a. Cut sheets shall be legible and highlight model numbers, dimensions, and all salient features required in the FID.

b. Cut sheets shall note which section in the FID it references and be assembled in numerical order based on the FID section number. ex. 2.1 Mattress, 3.1 Bed…

c. Cut sheet shall include color photographs of all fabric selections being submitted for approval. Include fabric content, flame resistance, and abrasion resistance testing.

d. Cut sheets shall include line drawings or images that address all required features.

e. Cut sheets shall clearly state name brand, model numbers, and GSA schedule contract numbers for all items quoted.

f. Cut sheets shall clearly state all required features have been provided. List all of the features if printed literature is not available. The features may be handwritten on the cut sheet with the name, phone number, and company of the person who is providing the information.

g. Cut sheets which have more than one model, size, type, or which show optional equipment shall be clearly marked to show the model, size, type, and all optional equipment being proposed.

h. All documentation shall be searchable by standard Word, Excel, PDF or other applicable software functions.

i. PDFs created using scanned documents shall use text recognition (i.e. OCR) to ensure search functions are enabled.

2.-7. NOT USED

8. APPLIANCES

All appliances shall be CE marked. The energy efficiency rating shall be provided where applicable. Manufacturer’s warranty shall be provided. Contractor shall verify onsite that

Attachment 2 Page 4 of 5 clearances are adequate for appliances.

8.1 Refrigerator/Freezer, EXPORT.

Zanussi, ZRT27102WA, or equal.

a. Shall be a maximum of 24”W x 24”D x 63”H. Dimensions are critical.

b. Refrigerator/Freezer shall have minimum capacity of 9 cu.ft.

c. Refrigerator shall have a minimum of:

i. (2) Full-width adjustable glass or wire shelves in the main compartment

ii. (1) Full-width adjustable glass, plastic, or wire shelf or drawer in the freezer compartment

iii. (1) Crisper

iv. In-door storage

d. Shall be white.

e. Shall be 50% right handed and 50% left handed.

f. Provide minimum (1) year warranty for parts and labor.

g. Shall be frost-free.

8.2 Countertop Microwave Oven, EXPORT.

Sharpe, R299, or equal. Dimensions are critical.

a. Shall be 18-19”W x 11-14”D x 9-11” H.

b. Microwave shall have capacity of 0.6 - 1 cu.ft.

c. Microwave shall include:

i. Food turntable

ii. Multiple power levels

iii. Minimum 800W.

d. Color shall be white.

e. Provide minimum (1) year warranty for parts and labor.

8.3 Washing Machine, EXPORT.

Maytag, MVW18MNBGW, or Speed Queen, LWNE52SP303UW01, or equal.

a. Shall be 24-27”W x 25-29”D x 38-44”H.

b. Shall be electric.

c. Shall be top load.

d. Shall have minimum capacity of 2.9 cu.ft.

e. Shall be commercial rated and warranted for laundromat-type or community-housing installations.

f. No coin box shall be provided.

g. Shall have minimum of:

i. (3) Cycles

Attachment 2 Page 5 of 5

ii. (3) Wash/Rinse temperatures

iii. Load sizes or automatic load sensor

iv. Bleach and fabric softener dispenser

h. Provide all supply hoses, drain lines, connectors, etc. for a functional unit.

i. Color shall be white.

j. Provide minimum (2) year warranty on parts.

8.9 Clothes Dryer, EXPORT.

Maytag, MDE18MNAGW, or Speed Queen, LDEE7RGS303UW01, or equal.

a. Shall be 26-28”W x 28-30”D x 38-44”H.

b. Shall have minimum capacity of 6.5 cu.ft.

c. Shall be commercial rated and warranted for laundromat-type or community-housing installations.

d. No coin box shall be provided.

e. Shall be same manufacturer as washer provided.

f. Shall have minimum of (3) cycles.

g. Provide front-mounted lint screen.

h. Provide all connectors, vent kits, etc. for a functional unit.

a. Provide (3) wire cord with no plug.

b. Provide minimum (2) year warranty on parts.

END OF SECTION

UH Furnishings Program Statement of Work - Offload of Furnishings in Warehouse

Ansbach, Germany, Bldg 8002, 8003, 8004, 8005 Appliances

Attachment 3 Page 1 of 6

1. GENERAL

1.1. The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload; (3) secure and store, as designated; and (4) properly dispose of any associated packaging/crating materials.

1.2. The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.3 The contractor shall provide a color board or binder of all furnishings, finishes and fabrics for customer’s approval, prior to manufacturing. This documentation will become the property of the customer. Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer at the earliest possible date to avoid delays due to “out of stock” and/or “discontinued” fabrics.

2. DELIVERY

DELIVERY TYPES:

Staged Delivery – This type of delivery is selected for occupied buildings where by the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each work day. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

Non-Staged Delivery – This type of delivery is selected typically for empty buildings where by the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

2.1. The Contractor shall contact the TR at least 15 working days prior to shipping.

The Contractor shall coordinate item delivery from all sub-contractors to minimize the number of deliveries.

2.2. In the event that a delay in delivery is requested by the TR, the Contractor shall notify the Contracting Officer within 1 working day.

2.3. The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide

Ansbach, Germany, Bldg 8002, 8003, 8004, 8005 Appliances

Attachment 3 Page 2 of 6 email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4. Contractor must ensure that the driver of the delivery vehicle has copies of the Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5. Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6. Shipping Label shall read as specified in Table 1 of this document.

2.7. Items shall be labeled with the building number(s) provided in Contract Line Item (CLIN) 0001, unless otherwise noted in this paragraph.

3. RECEIVE AND UNLOAD

3.1. Contractor shall deliver items between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2. All unloaded items shall be properly stored by the end of the workday.

3.3. The Contractor shall verify and inspect the wrapping/crating of all items. Any problems (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR. The TR may require the Contractor to open a damaged container to ensure the actual item is unharmed.

3.4. The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

3.5. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4. PLACE AND INSTALL

4.1. Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

4.2. The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified.

Ansbach, Germany, Bldg 8002, 8003, 8004, 8005 Appliances

Attachment 3 Page 3 of 6

5. PROTECTION OF PROPERTY

5.1. The Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building, grounds, and other items already existing.

The Contractor shall repair or replace any items, buildings, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work.

5.2. The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the TR upon completion of work.

5.3. Material-handling equipment shall have rubber wheels.

6. PRODUCT DOCUMENTATION

6.1. The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation.

Documentation that is packed in boxes with the item may remain in the box. It is not necessary to open the boxes to retrieve the product documentation.

6.2. The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings, unless packed in box with item, and turn them over to the TR.

7. CLEANUP

7.1. The Contractor will be responsible for the removal and disposal of all trash connected with delivery of the furniture and other items under this contract.

8. AT-OPSEC

8.1 All contractor and all associated sub-contractors employees shall comply with applicable installation or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation and MEDOCM access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy.