W912DW23Q0049 CJD Herbicide Application Svcs.pdf

SEE ADDENDUM

(No Collect Calls)

W912DW23Q0049 14-Aug-2023

b. TELEPHONE NUMBER

206-316-3891

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 31 Aug 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DW9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JEANNETTE K PATTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

206-764-6817FAX:

TEL: 206-316-3168 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF57

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DW23Q0049

Section SF 1449 - CONTINUATION SHEET

QUOTER INSTRUCTIONS

QUOTER INSTRUCTIONS

1. This solicitation is to award an Indefinite Delivery/Indefinite Quantity (IDIQ) Single Award Task Order

Contract (SATOC) for herbicide application services on lands administered by the U.S. Army Corps of Engineers Chief Joseph Dam (CJD) Project Office, Bridgeport, WA.

Award will be made as a Firm Fixed Price, 100% small business set-aside. Award will be made solely on price. Lowest price determination will be determined by pricing provided on the price schedule.

The services to be furnished under this contract will be ordered via the issuance of a task order (TO).

2. Solicitation (RFQ) Number: W912DW23Q0049 as described in Block 5 of this solicitation (page 1). The title is “CJD Herbicide Application Services”.

3. Description:

This is a Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) service contract to perform chemical application services on lands administered by the USACE Chief Joseph Dam Project. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide application services for invasive species on approximately 143 acres at Chief Joseph Dam and Rufus Woods Lake as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The contractor shall perform to the standards of this PWS.

4. The NAICS code for this requirement is 561730 with a size standard of $9.5M as described in Block 10.

The PSC is S208.

5. See the Performance Work Statement (PWS) for complete description of this requirement. Note that there is a winter exclusion period.

6. Closing Date and Time Due: See Blocks 6 and 8 of this solicitation (page 1).

7. Period of Performance: See Section 1.3 Period of Performance in the PWS.

8. Quotes shall be emailed to xuejiao.sun@usace.army.mil with the subject line “RFQ W912DW23Q0049”. All questions resulting from this RFQ shall be submitted by close of business two (2) days prior to the closing date. For questions either email or call (206) 764-6070.

9. PROSPECTIVE OFFERORS: Contractors shall be registered in the System for Awards Management (SAM) prior to award of a contract or agreement resulting from solicitations.

“Registered in the System for Award Management (SAM) database” means that –

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment. Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE AN OFFER INELIGIBLE FOR AWARD. The web site may be accessed at www.sam.gov.

SAM Priority Processing Request: The notarized letter must have both the vendor signature page AND the notary signature page signed. If missing a signature (or other required data) GSA will reject the letter. This will cause the review and activation of the account will be delayed further. Any prioritization requests received on Friday are subject to delays because of the weekend. For a request you send on Friday afternoon, you may not receive your response until Monday morning.

10. ELECTRONIC FUNDS TRANSFER (EFT): Effective 99 Jun 01, the Government will make all payments by EFT (unless the Government VISA credit card is accepted). The only exceptions are: 1) Foreign Vendors, 2) Government Agencies, and 3) One-time payments.

The USACE Finance Center (UFC) has altered their process for obtaining electronic funds transfer (EFT) banking information utilized for vendor contract payment and will no longer accept UFC Form 23 to update EFT banking information for vendors. Banking information for all vendors will be retrieved from SAM.gov and entered into CEFMS II. There are no exceptions to this policy change. All contractors must notify the UFC via e-mail at: cefc-fc-eft@usace.army.mil when banking information has been updated in SAM.gov. Compliance with this requirement will help ensure timely payment to the correct back account.

11. State and Local Taxes

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142.

Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

It is the contractor’s responsibility to investigate applicable federal, state, and local taxes, along with any specific exemptions that may exist. This includes any applicable Value-Added Taxes (VAT), sales, use, and excise taxes.

12. Insurance Required (FAR 52.228-5):

In accordance with FAR 28.307-2, “Liability”, the contractor shall procure the following minimum insurance:

Type Amount Workman’s Compensation and Employer’s Liability Insurance $100,000 General Liability Insurance $500,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Type Amount Automobile Liability Insurance $200,000 per person

Bodily Injury $500,000 per occurrence Property Damage $20,000 per occurrence

13. Site Visit is upon request.

14. Submits should include:

a) Signed and dated STANDARD FORM 1449 (Solicitation/ Contract/ Order for Commercial Items). See blocks 30a, b, and c.

b) Signed and dated STANDARD FORM 30, if applicable, for any Amendments to the solicitation. See blocks 15a, b, and c.

c) Completed Price Schedule

d) Completed full text clauses that require fill-in information.

e) Copy of your Washington State Applicators License.

f) Required items in #15 below.

15. The contractor is required to provide the following information with your quote:

Federal Taxpayer’s ID Number:

Unique Identification Number (UIN):

Cage Code Number

Remit to Address:

Company Name:

DBA: _________________________________________________

Address:

City/State/Zip:

Phone & Fax Numbers:

Point of Contact:

E-Mail Address:

BID SCHEDULE

Price Sheet – Chief Joseph Dam Herbicide Application

TASK PRICING

Item Task Description 2023 2024 2025 Treatment Area Unit

0001 Admin / South Viewpoint (Ground Application) 36.5 acres 0002 North Side Pearl Hill Rd. (Ground Application) 2.3 Acres 0003 Foster Creek to Willow Flats (Ground

Application) 74 Acres

0004 Brandt’s Landing (Ground Application) 20 Acres 0005 Wildlife Site 1 (Ground Application) 10 Acres

CHEMICAL SUPPLY PRICING

Item Chemical Description Chemical/Equivalent

Name and EPA # 2023 2024 2025 Unit

0001 2,4-D fl. oz 0002 Glyphosate fl. oz 0003 Escort (or equivalent) grams

0004 Telar (or equivalent) fl. oz 0005 Milestone (or equivalent) fl. oz 0006 HighNoon (or equivalent) fl. oz 0007 Plateau (or equivalent) fl. oz 0008 Polaris (or equivalent) fl. oz 0009 Tordon 22K (or equivalent) fl. oz 0010 Vanquish (or equivalent) fl. oz 0011 Element 4 (or equivalent) fl. oz 0012 Hasten-EA, Sylcoat or

MSO (or equivalent adjuvant that helps enhance the herbicide effectiveness)

fl. oz

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Herbicide Application U.S. Army Corps of Engineers’ Chief Joseph Dam and Rufus Woods Lake

PART 1: GENERAL INFORMATION

1 Introduction/Description of Services: This is a Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) service contract to perform chemical application services on lands administered by the USACE Chief Joseph Dam Project. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide application services for invasive species on approximately 143 acres at Chief Joseph Dam and Rufus Woods Lake as defined in this Performance Work Statement, except for those items specified as government furnished property and services.

The contractor shall perform to the standards in this contract.

1.1 Background: In September 2020 the Cold Springs and Pearl Hill wildfires burned government owned properties and wildlife sites which consisted mostly of shrub-steppe vegetation. This alteration of the vegetative communities within the recreational and wildlife sites provided annual invasive species an opportunity to develop.

1.2 Objectives: The Contractor shall meet all the requirements of this PWS to perform general herbicide applications, decreasing the number and distribution of invasive plant species on managed lands reducing competition with native plant species, thus improving wildlife habitat, and aiding in ecosystem restoration. This reduction in invasive plant species will assist in promoting more sustainable, ecosystem appropriate wildlife habitat in the future, set the stage for further ecosystem restoration (e.g. native plant seeding), and also allow for continual, future non-native plant control.

1.3 Period of Performance: The period of performance shall be for one (1) Base Year and two (2) option years, unless terminated sooner. Depending on seasonal weather patterns within the geographic area, the annual spraying season typically lasts for seven (7) months (April through October). There will be a Winter Exclusion Period listed below;

Base Year Date of Award through 31 October 2023 Exclusion 1 November 2023 through 31 March 2024 Option Year 1 1 April 2024 through 31 October 2024 Exclusion 1 November 2024 through 31 March 2025 Option Year 2 1 April 2025 through 31 October 2025

1.4 Hours of Operation: The work shall be accomplished between the hours of 0700 to 1600 Monday - Thursday.

No work will be permitted on Fridays, Saturdays, Sundays, and Federal holidays.

1.5 Recognized Holidays:

New Year’s Day Independence Day Christmas Day Martin Luther King Jr.’s Birthday Labor Day President’s Day Columbus Day Memorial Day Veteran’s Day Juneteenth Thanksgiving Day

1.6 Place of Performance: Work will be performed at Chief Joseph Dam, Highway 17 and Pearl Hill Rd, and US Army Corps of Engineers (USACE) fee owned areas in association with the Dam and developed recreation areas along Rufus Woods Lake.

1.7 Direct Costs: All costs incurred by the Contractor related to the performance of contract work are the responsibility of the Contractor. All travel costs that may be required during the duration of this contract will be the responsibility of the Contractor. The Contractor will not be reimbursed if work is performed when the Government facility is closed for holidays or local or national emergencies, administrative closings, or similar Government directed facility closings.

1.8 Safety Requirements: The Contractor shall conform to applicable OSHA, and State of Washington, standards, as well as the most current version of the Corps of Engineers Safety Requirements Manual (EM 385-1-1), available here:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf. It is the Contractor’s responsibility to be familiar and comply with all applicable safety standards.

1.9 Accident Prevention Plan: Prior to commencement of work, the Contractor shall provide the Contracting Officer’s Representative (COR) a written plan of the Contractor’s overall safety program. The plan must address policies and procedures for safe operation and compliance with OSHA, EM 385-1-1 and other applicable safety requirements. The plan shall include, but not be limited to, employee training and orientation, vehicle operations, public safety, level and manner of supervision, and a Job Hazard Analysis.

PART 2: SECURITY AND TRAINING REQUIREMENTS

2 Security and Training Requirement:

2.1 Security Requirements: The Contractor and all associated employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

2.1.1 E-Verify: For all potential new hires, the Contractor first shall pre-screen candidate using the E-Verify Program (http://www.uscis.gov/e-verify) as part of establishing the candidates’ employment eligibility. The contractor must ensure that personnel candidates have two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified personnel candidates must be provided to the COR no later than 10 calendar days after contract award. All contractor employees working under this contract having access to CJD will be listed on a company letterhead in alphabetical order by last name. This letter will be submitted to the COR and subsequently provided before the start of the contract and every time new personnel are hired or are no longer employed by the contractor. All contractor personnel performing work under this contract must have a favorable local records and credit check (complete prior to assuming duties at CJD). Contractor shall submit the following documentation for all contractor employees working under this contract at the pre-work meeting:

E-Verify SF-86 Signature page Copy of Drivers ID

2.1.2 Employee Roster: Contractor shall supply an employee roster at the pre-work meeting and update it during the period of performance with all new employees working onsite.

2.2 Training:

AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at/ or it can be provided by the RA ATO in presentation form which shall be documented via memorandum.

iWatch, CorpsWatch Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 15 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

OPSEC Training: All new contractor employees shall complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training.

The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or other Government Representative within 5 calendar days of training completion. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operationssecurity.html; or it can be provided by the RA OPSEC Officer in presentation form which shall be documented via memorandum.

PART 3: DEFINITIONS & ACRONYMS

Army Regulation (AR): A United States Army Regulation. Army Regulations applicable to this contract.

http://www.apd.army.mil/ProductMaps/Administrative/ArmyRegulation.aspx

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Federal Acquisition Regulation (FAR): The Federal Acquisition Regulation (FAR), 48 CFR Chapter 1, is the principal set of rules in the Federal Acquisition Regulation System. The FAR System governs the "acquisition process" by which the federal government purchases (acquires) goods and services.

Invasive: A plant species (non-native or native) that can overtake/exclude native species, negatively impacting plant diversity and the environment.

Noxious (Weed or Plant): A non-native, invasive plant species designated as harmful to the environment or agriculture by a county, state, or federal agency.

ORV: Off-Road Vehicle

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance (QA): The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SDS: Safety Data Sheet

TO: Task Order

Workday: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Monday through Thursday, unless specified otherwise.

PART 4: CONTRACT ADMINISTRATION

4 Contract Administration and Quality Assurance

4.1 On-Site Key Personnel

4.1.1 Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies: coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order.

4.1.2 Contract Personnel: The Contractor shall notify the COR no later than one workday after any personnel changes or access requirements occur. The notice shall provide the employee’s full name, employment change effect date. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

4.1.3 Contract Manager (CM): The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [0800-1600], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

4.1.4 Identification of Contractor Employees: All contract personnel attending working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

4.2 Quality Control / Assurance General Information

4.2.1 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). If the Government requires the Contractor to re-do unsatisfactory work, it would be at no additional cost to the Government.

4.2.2 Quality Control Plan: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

The Quality Control Plan (QCP) is to be delivered within 30 days after contract award or with the Contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the contracting officer (KO) and Contractor Officer Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the KO’s acceptance in writing of any proposed change to his/her quality control system.

4.2.3 Meeting Requirements and Performance Criteria: Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.2.4 Pre-work Conference: Prior to beginning work under this contract, the Contractor must attend a pre-work conference at a time, date, and location established by the government. The purpose of the pre-work meeting is to discuss and assure the Contractor’s understanding of the contract requirements, safety, quality control program and environmental protection. At this meeting the contractor shall submit: 1) E-Verify documentation; 2) Color Copy of Drivers ID; 3) Signed SF-86 Signature page; 4) an accident prevention plan tailored specifically to the services to be furnished; 5) a quality control plan tailored specifically to the services to be furnished; 6) Washington State commercial applicator license(s); 7) a certificate of insurance, 8) key personnel contact information (phone number(s), fax number(s), and email address). The work accident prevention, and quality control plans shall be revised as needed to produce mutually acceptable plans for performance of the work required. Once approved, the plans shall not be changed without the approval of the COR.

PART 5: SPECIFIC TASKS AND RESPONSIBILITIES

5 Scope of Work / General Information: The Contractor is to furnish all labor, equipment, and chemicals to provide herbicide application services for Chief Joseph Dam and its surrounding wildlife habitat sites and recreational areas indicated on maps in attachment 1. Services include spraying herbicide and providing spray records.

5.1 Applicator Requirements: Applicators must be licensed in the State of Washington. Applicators must possess the appropriate Washington State License categories for which they are applying. Contractor must show proof of licensing prior to award of contract.

5.2 Visibility: At all times when contractor personnel are working they shall wear a bright florescent vest with reflective stripes similar to that worn by federal, state, and local agencies when performing roadside work.

5.3 Task Orders: The services to be furnished under this contract will be ordered via issuance of a Task Order (TO) by the KO and forwarded to the contractor via email. Each TO will contain a prioritized list of areas to be treated and the period of performance. The contractor shall contact the COR within two (2) business days to discuss and coordinate the services to be furnished. The contractor shall maintain daily coordination with the COR during the work week throughout the period of performance. At any time during the completion of the TO, the COR will be allowed to contact the contractor to coordinate the immediate treatment of a higher priority area(s) due to unforeseen circumstances.

5.4 Spraying Activities: The contractor shall not start spraying until issuance of a TO and coordination with the COR. It shall be the contractor's responsibility to start and provide a continuous spraying operation from day to day, weather permitting, throughout the TO period of performance. Due to the proximity of areas close to human activity, the contractor shall avoid contacting public citizens, employees (local/state/federal) with chemical spray and drift. If the contractor is unable to spray in an area due to human activity, the contractor shall be required to return at a later time to complete the application. Weekend and holiday applications will not be allowed. If adverse weather conditions prevent the completion of the TO within the period of performance, the contractor will be required to submit, in writing to the COR, a request for a time extension, which must document the cause(s) for the TO not being completed on time. Lack of personnel, utilities, materials, equipment, supervision, insurance, or other work priorities will not be acceptable reasons for allowing a contract time extension. Approval of any contract extension shall be at the determination of the KO.

5.5 Application: Treating weeds in the rosette stage is the most highly effective; however, weed proliferation is highly variable and requires some flexibility for an effective approach to control. Controlling invasive, noxious weeds means killing them by chemical, mechanical or hand control methods to prevent annual seed production or rhizomatous spread. For purposes of this contract, the intended primary control method will consist of herbicide applications, and multiple treatments throughout the growing season will be required. Spray road edges and fields for control of Class A and B weeds. Established lawns and playground areas are not to be sprayed in the treatment areas.

5.6 Target Weed Species: All Class A and B weeds for the State of Washington shall be targeted with emphasis on:

Dalmation Toadflax, Canada Thistle, Bull Thistle, Scotch Thistle, Russian Thistle, Diffuse Knapweed, Russian Knapweed, Spotted Knapweed, and Houndstongue.

5.7 Noxious Weed Control: Only those EPA registered chemicals approved for use in the State of Washington shall be applied and approved prior to application by the COR (refer to 5.10.4). The appropriate chemical(s) shall be mixed and applied at rates consistent with their respective labels and manufacturer recommendations for the specific growth stage of the targeted species at the location(s) observed. Application rates shall be such that the targeted weeds are killed and not simply burnt.

5.8 Previously Used Equipment: The contractor shall clean all previously used equipment prior to bringing it onto USACE lands. The contractor shall ensure that the equipment is free of soil residues, plant pests (insects, regardless of lifecycle stage), noxious weeds, and plant seeds.

5.9 Treatment Area:

Treatment Area Acres Map Reference Admin / South Viewpoint 36.5 Acres Attachment 1, Figure 1 North Side Pearl Hill Rd. 2.3 Acres Attachment 1, Figure 2 Foster Creek to Willow Flats 74 Acres Attachment 1, Figure 3 Brandt’s Landing 20 Acres Attachment1, Figure 4 Wildlife Site 1 10 Acres Attachment 1, Figure 5

5.10 Required Reports, Records and Submittals:

5.10.1 Safety Data Sheet: The contractor is required to provide the COR with a current product label and Safety Data Sheet (SDS) for all chemicals being used, including surfactants, stickers, and spray indicators prior to use and the Contractor must have this information available at all times while working under this contract.

5.10.2 Spray Application Records: Contractor will be required to complete the appropriate Washington State Spray Application Records. Contractor will provide a map of the location(s) sprayed along with the spray application records. Completed forms and maps will be given to the COR in digital form and will be accepted no later than 5 business days after application.

5.10.3 Licenses, Permits, and Insurance: The contractor shall, without additional expense to the government, be responsible for obtaining all necessary licenses, permits, insurance, and for complying with all current federal, state, and local laws, codes, ordinances, statutes, and regulations applicable with the completion of this contract.

Commercial applicator licenses shall be valid for the duration of the period of performance. Should a commercial applicator license expire at any time during the period of performance, the contractor shall immediately remove the affected personnel from chemical application activities until such time as he can show proof of a valid commercial applicator license. The contractor shall hold general liability insurance, and show proof of such, before work activities can start. The insurance policy shall be valid for the duration of the period of performance and shall carry riders which cover drift, overspray and spills. Should the insurance policy term expire at any time during the period of performance, the contractor shall cease all chemical application activities on the last day of coverage until such time as he can show proof of insurance for the term covering the remainder of the period of performance.

5.10.4 List of Approved Chemicals: 2,4-D, Glyphosate, Escort (or equivalent), Milestone (or equivalent), Telar (or equivalent), HighNoon (or equivalent), Plateau (or equivalent), Tordon 22K (or equivalent), Vanquish (or equivalent), Element 4 (or equivalent), Hasten-EA, Sylcoat or MSO (or equivalent adjuvant that helps enhance the herbicide effectiveness). All herbicides and surfactants and spreaders must be EPA approved for Washington State.

Contractor shall provide a list of chemicals to be used to the COR for approval prior to spray application.

5.11 Safety, Rules, Laws and Non-Target Damage

5.11.1 Contractor must prevent spillage and inadvertent or over- spraying of target areas. Contractor’s spraying will not interfere with the normal operation of Government activities.

5.11.2 Laws: The contractor and personnel shall abide by all applicable federal, state, and local laws pertaining to the purchase, transportation, storage, mix area, use, rinse area, equipment decontamination, and disposal of general and restricted use chemicals and chemical refuse/waste.

5.11.3 Restoration of Landscape Damage: Contractor will be responsible for all damages to non-target plants and areas. Contractor will be required to replace or repair damaged plants and structures with equivalent items. Any trees, shrubs, turf, or other landscape features scarred or damaged by the Contractor’s equipment or operations shall be restored to a condition satisfactory to the COR. Any damage to vegetation, such as that caused by drift, incorrect mixing procedures, or inappropriate product, caused by the Contractor’s equipment or operation of equipment shall be repaired in a manner approved by the COR.

5.11.4 Protection of Fish and Wildlife: The Contractor shall perform all work and take such steps required to minimize interference with or disturbance to fish and wildlife.

5.11.5 Equipment and Employee Safety: The contractor shall be responsible for the safety of his employee(s), and for any injury or damage done by said personnel and shall protect the government from any claims. All personnel are required to wear the manufacturer’s recommended personal protective equipment during all work activities conducted in completion of this PWS. The contractor's equipment shall meet or exceed all current federal, state, and local safety requirements. The contractor and his employee(s) shall be required to use the personal protective devices recommended by the manufacturer during all work activities conducted in completion of this PWS.

5.11.6 Incident/Accident Reports: An accident constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. The Contractor shall notify the COR by telephone within 30 minutes of any incident or accident, followed by a written report. These reports shall include, but are not limited to, location, nature of the injury or accident, authorities notified and the action taken along with any other pertinent information such as who was injured and how it may have happened. These reports shall be accompanied by sketches, graphs, drawings, and photographs, as needed, and forwarded to the COR within 1 working day following the injury or accident.

Because of the risk of liability associated with herbicide use, any failure by the Contractor in this requirement relating to health, safety, hazard exposure, Endangered Species Act, and Biological Opinion may result in immediate termination of the contract for default.

PART 6: GOVERNMENT FURNISHED ITEMS AND SERVICES:

6.1 Services: The government will furnish Task Order(s) and Quality Assurance Surveillance Plan.

6.2 Facilities: The government will not furnish any facilities to the contractor.

6.3 Utilities: The government will not furnish any utilities to the contractor.

6.4 Equipment: The government will not furnish any equipment to the contractor.

6.5 Materials: The government will furnish 1) CFR, Title 36 Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects pamphlet, 2) USACE EM 385-1-1 entitled “Safety and Health Requirements Manual”, (electronic version); 3) task order priority list(s) of treatment area(s) (as necessary), 4) local emergency telephone phone numbers, and 5) enlarged vicinity maps/aerial photographs (upon request).

PART 7: CONTRACTOR FURNISHED ITEMS

7.1 General: The contractor shall furnish all labor, utilities, materials, equipment, and supervision necessary to perform the required work under this contract.

7.2 Utilities: The contractor shall furnish his own municipal water source for tank mixing purposes. The contractor is not authorized to utilize raw (non-potable/untreated) water from Rufus Woods Lake for any chemical application-related purpose under this contract.

7.3 Materials: The contractor shall furnish all necessary materials, such as but not limited to, chemicals, insurance, permits, licenses, product labels, product SDS, work plan, accident prevention plan, QC plan, record keeping, completed Pesticide Application Records, invoices, etc. to complete the requirements of this PWS.

7.4 Equipment: The contractor shall furnish all necessary equipment, such as but not limited to, vehicles, equipment, tools, safety equipment, etc. to complete the requirements of this PWS. Chemical application shall be accomplished by the use of ground spraying equipment only (on foot with hose reel and spray wand, motorized vehicle with spray boom/hose reel and spray wand, ORV with spray boom/hose reel and spray wand, or backpack/hand-carry spray unit). Aerial spraying is not authorized under this contract. The contractor shall not deviate from the aforementioned chemical application methods without prior approval from the COR. Applications will be according to manufacturer labels and rates for maximum effectiveness on the target species. Contractor shall use dye for bare ground application for accurate accountability at the discretion of the COR.

7.5 Chemicals: The contractor shall be responsible for supplying all herbicide chemicals to be used and provide a list of these chemicals to the COR for approval prior to use (refer to 5.10.4).

PART 8: TECHNICAL EXHIBITS

Technical Exhibit 1 – Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To E-Verify Documentation At pre-work meeting & for all new employees during the period of performance

1 copy for each employee Paper (hard-copy) or electronic file (PDF)

COR

SF-86 Signature Page At pre-work meeting & for all new employees during the period of performance

1 copy for each employee Paper (hard-copy) or electronic file (PDF)

COR

Driver’s Identification At pre-work meeting & for all new employees during the period of performance

1 copy for each employee Paper (hard-copy) or electronic file (PDF) containing color photo of employee

COR

Employee Roster At pre-work meeting & for all new employee changes during the period of performance

1 copy Paper (hard-copy) or electronic file (PDF)

COR

Accident Prevention Plan At pre-work meeting (initial submittal) & prior to task order issuance (COR-approved version)

1 initial submittal copy & 1 copy COR-approved version

Paper (hard-copy) or electronic file (PDF)

COR

Quality Control Plan At pre-work meeting (initial submittal) & prior to task order issuance (COR-approved version)

1 initial submittal copy & 1 copy COR-approved version

Paper (hard-copy) or electronic file (PDF)

COR

List of Approved Chemicals

At pre-work meeting (initial submittal) & prior to task order issuance (COR-approved version)

1 initial submittal copy & 1 copy COR-approved version

Paper (hard-copy) or electronic file (PDF)

COR

Safety Data Sheets After COR approved Chemical list & prior to task order issuance

1 initial submittal Paper (hard-copy) or electronic file (PDF)

COR

Commercial Applicator License(s)

Annually, at pre-work meeting, upon expiry, & for all new employees during the period of performance

1 copy for each commercial applicator

Paper (hard-copy) or electronic file (PDF)

COR

Certificate of Insurance Annually, at pre-work meeting & upon expiry

1 initial submittal copy & 1 copy of each subsequent policy required to cover the period of performance

Paper (hard-copy) or electronic file (PDF)

COR

Incident / Accident Reports 30 minute notification immediately after incident, followed by written report within 1 working day.

Initial notification by telephone and 1 written submittal copy

Telephone followed by Paper (hard-copy) or electronic file (PDF)

COR

Key Personnel Contact Information / Roster

Annually, at pre-work meeting & for each change of personnel

1 initial submittal copy & 1 copy for each subsequent change of personnel during the period of performance

Paper (hard-copy) or electronic file (PDF)

COR

Deliverable Frequency # of Copies Medium/Format Submit To Spray Application Records

Within 5 business days after application 1 copy of each Spray Application Record

Paper (hard-copy) or electronic file (PDF)

Invoices

After TO is complete 1 copy Paper (hard-copy) or electronic file (PDF)

PART 9: ATTACHMENTS

Attachment 1 – Figures 1-5 Maps of Treatment Areas

Figure 1, Admin / South Viewpoint Figure 2, North Side Pearl Hill Rd.

Figure 3, Foster Creek to Willow Flats Figure 4, Brandt’s Landing Figure 5, Wildlife Site 1

Attachment 2 – Quality Assurance Surveillance Plan (QASP)

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

Chief Joseph Dam Herbicide Application

Contract Number:

Contract Description: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform grounds maintenance services at Chief Joseph Dam and Rufus Woods Lake as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in the contract.

Contractor’s name: < upon award, enter contractor name > (hereafter referred to as the contractor).

1. PURPOSE

This Government Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for this contract. The QASP explains the following: (1) what will be monitored; (2) how monitoring will take place; (3) who will conduct the monitoring; and (4) how monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document.

This QASP was developed to comply with the Federal Acquisition Regulation (FAR), Subpart 37.6, Performance Based Acquisition and 46.4, Government Contract Quality Assurance. In addition, FAR, Subpart 46.103, Contracting Officer Responsibilities, states that agencies shall develop quality assurance surveillance plans when acquiring services.

2. GOVERNMENT ROLES AND RESPONSIBILITIES

Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Contract Specialist - The Contract Specialist acts as an acquisition consultant and serves as the liaison between the contractor and the KO.

Contracting Officer’s Representative (COR) The COR is responsible for technical administration of the contract and will assure proper Government surveillance of the contractor’s performance pertaining to the recreational and vault toilets of the contract. The COR is not empowered to make any contractual commitments or to authorize any contractual change.

3. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable quality levels (AQL) of service required for each requirement. The Government will use these requirements to determine contractor performance and shall compare contractor performance to the PRS thresholds.

3.1 Acceptable Quality Level (AQL): Predetermined value used by the Government to distinguish between satisfactory and unsatisfactory performance. AQL may be stated in percent and is the maximum number of defects per 100 units that can be considered satisfactory. As long as the defective performance does not exceed the AQL, the total service will not be rejected by the Government. The contractor, however, must reperform the defective service at no cost to the Government.

3.2 Deductions: Deductions will be made on a monthly basis during the billing cycle when the observed acceptance rate (OAR) fails to meet AQL. Deductions will be made to specific line items in the following manner: a 10% line item deduction will be made when the OAR is within 5% below the AQL for that specific line item; a 20% deduction will be made when the OAR falls 6-10% below the line item AQL; a 50% deduction will be made when performance falls 11-25% below the line item AQL; and a 100% deduction will be made when performance falls 26% or below the line item AQL. OAR deduction calculations will always be rounded up to the nearest percentage point.

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