W912DS22R0008.pdf

SEE ADDENDUM

(No Collect Calls)

W912DS22R0008 15-Jun-2022

b. TELEPHONE NUMBER

917-790-8087

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 15 Jul 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DS9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ADRIAN STAFFORD-BROWNE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS, NEW YORK

26 FEDERAL PLAZA, RM 16-300

NEW YORK NY 10278-0090

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912DS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

OPS-ALBANY FIELD OFFICE

LAURA LOZON

1 BOND STREET

TROY NY 12180-1208

TEL: (518) 273-0870 FAX:

212-264-3013FAX:

TEL: (917)790-8026 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561612

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF63

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2,920 Hours Base Yr: Unarmed Security Guard Svcs

FFP

Provide all security services for the Albany Field Office (AFO) Reservation as cited within the Statement of Work (ESTIMATED HOURS).

FOB: Destination

PSC CD: S206

NET AMT

0002 2,920 Hours OPTION Option Yr 1: Unarmed Security Guard Svcs

FFP

Provide all security services for the Albany Field Office (AFO) Reservation as cited within the Statement of Work (ESTIMATED HOURS).

0003 2,920 Hours OPTION Option Yr 2: Unarmed Security Guard Svcs

FFP

Provide all security services for the Albany Field Office (AFO) Reservation as cited within the Statement of Work (ESTIMATED HOURS).

0004 2,920 Hours OPTION Option Yr 3: Unarmed Security Guard Svcs

FFP

Provide all security services for the Albany Field Office (AFO) Reservation as cited within the Statement of Work (ESTIMATED HOURS).

0005 2,920 Hours OPTION Option Yr 4: Unarmed Security Guard Svcs

FFP

Provide all security services for the Albany Field Office (AFO) Reservation as cited within the Statement of Work (ESTIMATED HOURS).

TOTALS/NOTES

Total Base (CLINs 0001): $

Total Options (CLINs 0002 – 0005): $

Total Base + Total Options: $

NOTES:

1. Offerors are required to submit prices on all Base Line Items and all Optional Line Items or the proposal will be rejected.

2. The Basis of Evaluation will be the lowest responsive, responsible offer based on the Total Amount which includes the Base Line Item plus all the Optional Line Items (CLINs 0001 thru 0005).

3. The Contractor shall be licensed in the State of New York and shall comply with all State and local laws applicable to security guards.

4. The Contractor shall designate a Local Supervisor who shall conduct twice monthly unannounced site visits, implement corrective actions, and serve as the POC for operational issues. The Contractor's Supervisor shall have the authority to handle replacement of a scheduled guard when necessary due to illness, emergency, or failure to report for a scheduled shift.

5. The Proposal Acceptance Period is stated on the Standard Form 1449.

6. A site visit of the facility may be arranged by appointment. The POC is Ms. Laura Lozon at the

Albany Field Office Monday through Friday from 0700 to 1530 at laura.p.lozon@usace.army.mil (primary) or 518-273-0870 (secondary).

ELECTRONIC PROPOSALS

ELECTRONIC PROPOSALS

(a) Definition.

Electronic proposal, as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via electronic commerce (see FAR Subpart 4.5 -- Electronic Commerce in Contracting).

(b) Offerors may submit electronic proposals as responses to this solicitation.

Electronic proposals are subject to the same rules as paper proposals.

(c) The format for electronic proposals in this solicitation is:

PDF documents sent via email, ONLY to the Contract Specialist and Contracting Officer, as listed below:

Adrian Stafford-Browne: adrian.j.stafford-browne@usace.army.mil Matthew Lubiak: matthew.e.lubiak@usace.army.mil

(d) If any portion of an electronic proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document –

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal;

(2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and

(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

(e) The Government reserves the right to make award solely on the electronic proposal.

However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

(End of Provision)

BID SUBMISSION

ELECTRONIC BID SUBMISSIONS

The proposal shall be submitted electronically. The solicitation will provide the Government address and receipt date for the submittal. The proposal shall not contain classified data. The use of hyperlinks are prohibited.

File size is limited to 25MB per email. It is advised that proposals be submitted via e-mail at least 2 hours in advance to ensure the proposal is submitted timely and uploaded. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipients.

The government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive proposals

Submit proposals no later than 2:00PM EST on 15 July 2022 via e-mail to:

adrian.j.stafford-browne@usace.army.mil matthew.e.lubiak@usace.army.mil

CPARS

The Federal Acquisition Regulation (FAR) requires that Past Performance Information (PPI) be collected on DoD contracts. The Contractor Performance Assessment Reporting System (CPARS) is a web-enabled application that supports the completion, distribution, and retrieval of all contract performance evaluations. Contractor Representatives are responsible for reviewing and commenting on evaluations submitted on the Contractor Performance Assessment Reporting System (CPARS) website at https://www.cpars.gov/

AT/OPSEC

1. AT Level I Training.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2. Access and General Protection/Security Policy and Procedures.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

SOW

USACE ALBANY FIELD OFFICE

SECURITY SERVICES SPECIFICATIONS

1. PLACE OF PERFORMANCE. The Contractor shall perform the services cited herein at the Albany Field Office (AFO) Reservation, 1 Bond Street, Troy, New York. The facility consists of an administration building, a warehouse/garage building, a lock operations building, several storage buildings of various sizes, a navigation lock, and approximately 5 acres of land bounded by a security fence on the northern, eastern, and southern perimeter, and by the Hudson River on the western perimeter. A layout of the facility, including the location and numbering of buildings, is included at Appendix “A”. Approximately 20 civilian employees work at the facility, however, during the period of contract services, the facility will normally be unoccupied.

2. GENERAL REQUIREMENTS. The services required under this contract are limited to unarmed security guard services. The guard(s) (27101 Guard I) carries out instructions and procedures primarily oriented to ensure that emergencies and security violations are readily discovered and reported to appropriate authority. The primary duty is to observe and report security and emergency situations. The guard(s) directly intervenes only in situations which require minimal actions to safeguard property or persons. Duties require minimal training and physical fitness standards.

a. The contractor shall be licensed in the State of New York and shall comply with all State and local laws applicable to security guards. Where required by local law or ordinance, prior to the commencement of work the Contractor shall obtain and furnish copies of any licenses, permits, etc. for the Contactor and for each employee serving as an unarmed security guard.

b. The Contractor shall furnish trained personnel, uniforms, equipment, material, and supervision (with the exception of Government-furnished facilities, equipment and materials specified herein) to satisfactorily maintain the physical security of the AFO facility.

c. Services performed under this contract shall be subject to inspection and acceptance by the Contracting Officer or his duly authorized representative (COR).

d. The Contractor shall endeavor to prevent the occurrence of fires, explosions, and other catastrophes by close observation of the buildings, machinery, vehicles, electrical equipment, and personnel to identify unsafe or potentially unsafe conditions, procedures, or activities. Upon the citing of any unsafe condition, the COR or his designee shall be notified and admission to the unsafe area shall be restricted. Only authorized personnel shall be allowed admittance to the restricted area in order to minimize the risk.

e. The Contractor shall prepare and submit a full written report of incidents that are considered security breaches, violations of administrative regulations, or the assignment as set forth herein. See paragraph 13 titled, “Record Keeping” for daily report requirements. Daily reports shall be supplemented as required to fully detail all unusual events/incidences.

f. The Contractor shall receive, secure, and account for all keys issued to the Contractor for use in the performance of this contract. Duplicate or replacement keys must be requested through the COR. Authorized duplicates will be provided at the Governments expense. Keys issued for duty performance will not be removed from the installation.

g. The Contractor shall maintain records and submit reports in accordance with appropriate regulations, directives and orders and requirements contained herein.

h. All guards reporting for duty shall adhere to the following:

1) Complete, clean, and neat uniform.

2) Personal appearance acceptable for the security profession.

3) Physically capable of standing watch (i.e., physically capable of performing duties, free of intoxicants including alcohol and drugs, sufficiently rested, etc) and making security rounds by walking.

i. All guards shall be fluent in the English language and shall be capable of understanding instructions and all special orders.

3. SUPERVISION.

a. Contract Manager. The contractor shall designate in writing a contract manager to include name, address and 24-hour telephone number(s) upon award of the contract. The term “contract manager” means a person designated by the Contractor to have complete authority to act for the Contractor during the term of the contract. The contract manager shall have the authority to assign/remove contractor personnel, submit reports, perform inspections, accept notices of deductions, authorize corrective actions and shall be the primary point of contact for the Government for administrative issues.

b. Local Supervisor. The Contractor shall designate in writing a company representative to serve as a local supervisor and local point of contact for operational issues on a 24-hour basis. (Note: If the Contractor is based within 50 miles of the AFO, the Contract Manager may serve as the Local Supervisor.) The local supervisor shall conduct random unannounced site visits no less than twice monthly to review the performance of the guards assigned to this contract to ensure compliance with contract requirements. The local supervisor shall submit a report of findings to the Chief, Albany Field Office within two days of the unannounced visit noting any observations, deficiencies and proposed corrective actions. The local supervisor shall have authority to assign alternate guards in the case of unscheduled absences of scheduled contract guards, to take appropriate immediate action if assigned guards are unable to complete their tours, and to implement immediate corrective actions for contract deficiencies.

c. Level of Supervision. As a minimum, the Contractor shall provide a level of supervision necessary to ensure contract guards:

1) Are properly trained to perform all duties specified and meet the minimum qualifications of personnel included in this specification.

2) Are properly uniformed and present a neat appearance.

3) Possess all necessary permits, authority, and licenses.

4) Are physically qualified to meet the physical demands of the job.

5) Fully understand their responsibilities and all contract requirements; and carry out their duties.

4. QUALIFICATIONS OF PERSONNEL. To be eligible to perform under this contract each contract employee must meet the following age, education/experience, medical and security requirements:

a. Age. All contract employees shall be minimum of twenty-one years of age (age requirement may be waived by the Contracting Officer for veterans of military service and for active-duty military personnel).

b. Education/Experience. Contract guards must possess a high school diploma or equivalency and have two (2) years of experience demonstrating they have the following abilities:

1) The ability to fluently speak and converse in the English language, understand and apply rules, detailed orders, instructions, and training materials.

2) The ability to read the English language, understand and apply rules, detailed orders, instructions, and training materials.

3) The ability to construct and write clear, concise, accurate and detailed reports in the English language.

c. Medical. Contract guards must be physically capable of performing the tasks required under this specification. The government reserves the right to require the contractor to provide a medical clearance for any contract guard assigned to work at the AFO facility if there is a concern regarding the guard’s physical capability to perform the required activities safely and competently.

d. Security. The contractor is required to ensure that all employees assigned to this contract have been adequately screened and meet the standard requirements for security personnel. Contractor shall provide photocopies of guard’s picture IDs so they are recognized by government personnel.

5. HOURS OF WORK AND WORK SCHEDULING.

a. Hours of Work. Guard services, consisting of one guard performing the requirements detailed herein, shall be provided for an eight (8) hour period, seven (7) days per week, including all Holidays between the hours of ten (10:00) P.M. and six (6:00) A.M. If the Government requires a change to the daily hours of work (starting/ending time), a minimum of thirty days advance notice will be provided to the Contractor. Any change to the start/stop time will remain in effect for a minimum period of 30 days (i.e. There will be no changes to the scheduled start /stop times on a daily basis).

b. Work Schedules: One guard is required to perform the services during a standard eight (8) hour shift. The Contractor shall prepare and submit to the Chief, Albany Field Office a work schedule identifying (by name) the guard assigned to each daily tour of duty. The schedule shall be submitted a minimum of one week prior to performance. Changes to the schedule shall be submitted in writing prior to the change.

1) No contractor personnel shall be on duty on either a fixed or mobile post for more than twelve (12) consecutive hours in a twenty-four (24) hour period or in the excess of sixty (60) hours per week except in an emergency situation and when approved by the Contracting Officer’s Representative.

2) No contractor employee shall be permitted entry to the AFO facility except to perform assigned guard or supervisory duties.

6. EMERGENCY GUARD SERVICES. The Government has the right to order emergency guard services in excess of the hours stated in this specification throughout the term of the contract. The rate payable for these emergency services will be the hourly rate.

7. DEDUCTIONS FOR NON-PERFORMANCE. Should the Contractor fail to provide the specified man-hours of productive service, or if provided services do not meet the requirements of this specification, a deduction will be made equal to the hourly rate for the period the Contractor fails to provide the required level of service.

8. MAN-HOUR REPORTING REQUIREMENTS. The contractor shall submit a certified payroll report monthly with his payment invoice. The certified payroll report shall include appropriate documentation of hours worked at the facility by each productive and supervisory employee(s) during the report period. The report shall also contain the exact date(s) and time(s) of performance of any emergency services ordered by the Government.

9. REMOVAL FROM DUTY.

a. The Government may require the Contractor to immediately remove any employee(s) from the worksite should it be determined that the individual(s) assigned to duty has been disqualified for either suitability or security reasons or is found to be unfit for performing security duties during their assigned tour(s). The Contractor must immediately remove and provide an acceptable replacement for any such employee. The Government retains the right to permanently rescind the right of any employee to perform duties under this contract should the employee’s performance so warrant. For clarification, a determination that an employee is unfit may be made for, but not limited to incidents involving any of the following:

1) Violations of facility rules, regulations, or standards of conduct.

2) Neglect of duty, including sleeping while on duty, unreasonable delay or failure to carry out assigned tasks, conducting personal affairs or recreational activities during official time, and refusing to render assistance or cooperate in upholding the integrity of the security program at the worksite.

3) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records.

4) Disorderly conduct, use of abusive or offensive language, quarrelling, intimidation by words or actions, or fighting.

5) Participation in disruptive activities which interfere with the normal and efficient operations of the Government.

6) Theft, vandalism, immoral conduct, or any other criminal action.

7) Selling, consuming, or being under the influence of intoxicants, drugs or substances which produce similar affects.

8) Improper use of official authority or credentials.

9) Unauthorized use of Government property, including information management, internet, and communications equipment.

b. The Contracting Officer’s decision regarding the removal of any employee(s) from the worksite will be final.

Specific reasons for the removal will be provided to the Contractor in writing.

10. GOVERNMENT-FURNISHED PROPERTY.

a. The contractor shall take all reasonable precautions in accordance with sound industrial security practices to safeguard and protect the Government property and maintain it in a clean serviceable condition. The Contractor assumes the risk of, and shall be responsible for, any loss of or damage to Government property in his possession except for reasonable wear and tear and to the extent that such property is consumed in the performance of the contract.

b. All property furnished by the Government under this contact shall remain the property of the Government, and upon termination of the contact the Contractor shall render an accounting of all such property which has come into his possession under the Contract.

c. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, or equipment or to the Contractors employees’ personal belongings brought into the building or onto the grounds resulting from fire, theft, accident, or other disaster.

d. The Government will provide to the contractor for use in connection with this contract the following property:

1) Security guard stand.

2) Heating, air conditioning, and lighting.

3) Telephone, for official use only—no personal or non-contract performance calls are authorized.

4) Desk and chair.

5) Watch clock or electronic station recorder. Upon approval, Contractor may substitute his own watch station recording equipment provided it meets the requirements of this specification.

6) Standard US Army and Government forms and regulations.

7) Use of Government internet or computing machines is not authorized.

8) Government property shall not be used for recreational purposes (i.e. Fishing, operating remote vehicles, etc.). Additionally, taking photos of Government property and sharing on social media is not authorized.

e. The Government property made available under this contract shall be for use only in the performance of this contract. Government property shall be returned on termination of the contract prior to the contractor receiving final payment.

f. The Government will provide normal maintenance and repair of the property furnished to the Contractor under this contract.

11. EMERGENCIES.

a. Intrusion/Theft. Upon discovery of intrusion or theft, the contract guard shall immediately call 911 to report the incident and request assistance as deemed necessary. As soon as the situation allows, the incident shall be reported to the Chief Albany Field Office or his designated representative, providing complete details of the incident. The contract guard’s primary functions with regard to criminal activities are as follows:

1) Immediately report the incident to the proper authorities upon detection.

2) Cooperate fully with authorities responding to and investigating the incident.

3) Report the incident to the COR or his designee as soon as the situation allows.

4) Complete a detailed written report of the incident.

5) Contract guards are not expected or required to intercede or confront intruders.

b. Fire. Upon discovery of a fire, the contract guard shall immediately call 911 to request assistance. If feasible, the guard should attempt to extinguish the fire with available fire extinguishing equipment near the scene, however, the guard is not expected to put his personal safety at risk. The contract guard shall report the incident to the Chief Albany Field Office or his designee as soon as the situation allows.

c. Miscellaneous. Heating system failure, electrical malfunctions, etc., shall be reported upon occurrence to the Chief Albany Field Office or his designee immediately upon detection.

12. ABSENCES. The contractor shall have an available staff that can fill in for absences of scheduled guards resulting from emergencies or illness. If for any reason an on-duty contract guard cannot complete his scheduled tour, the contract guard is required to contact the Contractor’s local supervisor to request relief. The guard shall remain at the facility until an alternate Contractor appointed relief guard arrives to relieve him. At no time shall the contractor personnel leave the facility unattended during designated Contractor hours.

13. RECORD KEEPING.

a. Daily Report. A daily report shall be prepared by contract guards to document their activities and provide a record of messages, occurrences, and incidents. A copy of the daily log shall be submitted at the end of each shift to the Chief, Albany Field Office or his designee for review. As a minimum, the daily report must include:

1) Contract guard’s name, date, start and finish times for the tour of duty.

2) Start and finish time for hourly tours and any findings.

3) Description of any unusual events.

4) Other information pertinent to the protection, safety and security of the Albany Field Office Installation and the surrounding area.

5) All instructions/information received by the contract guard from the on-duty government employee at the beginning of his shift.

6) All instructions/information passed on by the contract guard to his government relief employee at the end of his shift.

7) Name(s), date, time of entry and departure of any persons entering the facility outside of normal duty hours.

(Note: Only those employees who obtain prior written authorization from Chief, Albany Field Office or his designee are allowed entry to the facility between the hours of 6:00 PM and 6:00 AM).

b. Supplemental Reports. The daily report shall be supplemented with additional details as required to clearly report all unusual activities, events, and incidents. Supplemental reports shall be submitted on an as needed basis.

c. Local Supervisor Inspection Report. The local supervisor inspection report shall be submitted within two days of completion of each bi-monthly unannounced facility inspection providing observations, deficiencies and proposed corrective actions.

d. Man-hour Report. Man-hour report shall be submitted monthly in accordance with paragraph 8 above.

14. SECURITY PERSONNEL TASKS/RESPONSIBILITIES.

a. Security Check Station Requirements. The Contractor shall make required security checks at the designated intervals indicated below. Security checks shall be made by walking. The use of mechanical (i.e. bicycle) or motorized (i.e. scooter) equipment for transportation during security checks is not authorized. General building locations and numbering system are shown on Appendix A. The Contractor shall either use government furnished equipment for recording security checks or submit for approval an alternate proposed procedure and recording system for assuring that all required security checks are made. Security records shall be submitted to the Chief, Albany Field Office of his designee for review on Monday of each week, listing all security checks and noting any deviations for the previous seven (7) days. It should be noted that the number and/or frequency of required security checks may be changed at any time by written notification by the Chief, Albany Field Office. Such change is within the normal operational requirements for the contract guards and shall not constitute a modification to the contract.

1) Six (6) shorter tours alternating between 8-11 points every hour

a) Buildings 1, 2, 6, and 7

b) Upper-basin vessel mooring facility

2) Two (2) longer tours up to 15 points at the start and end of every shift

a) Buildings 5, 8, 9, and 10.

b) Perimeter fence and gates.

b. Gage Reading/Recording. The contract guard shall record upper river pool level readings every four (4) hours and lower tide gage readings every hour. The frequency of recording the upstream pool level shall be increased to once every hour when the upstream pool level exceeds 19.0 feet.

c. Bond Street Gate. The contract guard shall lock the Bond Street gate at the start of the shift, after the lock operator leaves; and unlock the gate before the lock operator arrives at 06:00.

d. High Water Notifications. The contract guard shall immediately notify the Chief Albany Field Office or his designee when upper river pool level exceeds 20.0 feet. Additional notification requirements due to rising pool elevations may be required and will be made as directed by the Chief Albany Field Office or his designee.

e. Sandbag Distribution. The contract guard shall direct inquiries for sandbags in accordance with guidance provided by the Chief, Albany Field Office or his designee. The contract guard may be required to open gates/storage areas to allow access for sandbag removal from the facility by personnel representing state, county, or local government agencies who have permission from the Chief, Albany Field Office or his designee. The Contractor shall allow removal of sandbags only after being notified directly by the Chief, Albany Field Office or his designee.

f. Security Guard Stand. The contract guard shall remain in the enclosed Security Guard Stand (Building 11) between security checks.

15. MINOR CHANGES TO CONTRACT. Minor changes to the tasks identified in paragraph 14 above required to be performed by the Contactor’s personnel may be made during the contract. Such changes shall not require a written modification to the basic contract provided the change is within the scope of the basic contract and the change does not affect the Contractor’s man-hours or otherwise affect the Contractor’s cost for performing the work.

16. TERMINATION OF CONTRACT. The Government may elect to terminate the Contract at any time during the contract period by providing the Contractor a thirty (30) day written notice of the termination. No additional payment for any adjustment to the contract prices resulting from such termination will be made.

17. PAYMENT. Payment of the contract unit price per hour of guard services shall constitute full compensation for all costs associated with providing security services specified herein including all associated supervision and administration. Monthly payments will be made within 30 days of receipt and acceptance of a proper invoice from the Contractor for the preceding month’s services.

18. SITE VISIT. A site visit of the facility may be arranged by appointment. Contact Laura Lozon, at the Albany Field Office (518) 273-0870, Monday through Friday, 0700 to 1530 to schedule a visit.

19. SECURITY PERSONEL REQUIRED TRAINING AND SCREENING.

a. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations or facilities, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

b. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

QASP

Albany Field Office

QUALITY ASSURANCE SURVEILLANCE PLAN

For Unarmed Guard Services Contract

Award Number: TBD

Description:

The contractor shall provide unarmed security guard at the Albany Field Office (AFO) Reservation, 1 Bond Street, Troy, New York each night from 10:00 PM to 6:00 AM in accordance with the terms, conditions, provisions and schedule of the contract. Services shall be for the period of September 04, 2022 through September 03, 2023, with four (4) pre-priced, one (1)-year options for renewal. The contractor shall be licensed in the State of New York and shall comply with all State and local laws applicable to security guards.

Contractor’s name: __________________________

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.246-4 Inspection of Services – Fixed-Price,

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Matthew Lubiak Organization or Agency: US Army Corps of Engineers Telephone: (917) 790-8089 Email: matthew.e.lubiak@usace.army.mil

b. Contract Specialist (KS) - The KS acts as an acquisition consultant and serves as liaison between the Contractor and Albany Field Office, as well as liaison between Albany Field Office and the supporting contracting office.

Assigned KS: Adrian Stafford-Browne Telephone: 917-790-8087 Email: Adrian.j.Stafford-Browne@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Laura Lozon

Telephone: (518) 273-0870 Email: Laura.P.Lozon@usace.army.mil

d. Other Key Government Personnel –

Title: Mackenzie Lambert, Deputy Chief, O&M Section Telephone: 518-273-0870 Email: Mackenzie.R.Lambert@usace.army.mil

Title: Daniel Garvansites Telephone: 518-273-0870 Email: Daniel.J.Garvansites@usace.army.mil

Title: Reggie Eakins, Chief, Albany Field Office Telephone: 518-273-0870 Email: Reggie.L.Eakins@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Local Supervisor for this contract.

a. Program Manager – Telephone:

Email:

b. Local Supervisor – Telephone:

Email:

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these standards.

The Government shall use the following standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance Requirements:

Task PWS

ID #

Indicator Standard Acceptab le Quality

Level

Method of Surveillance

Incentive Vs. Dis-incentive

Security Guard Hours of Work and Work Schedule

One (1) Guard unarmed from 10:00 PM to 6:00

AM, 365-366

days per year and requirements (Paragraphs 5.a and 12)

Guards are on site 10 minutes prior for turnover and fit for duty by 10:00 PM, meeting the hours of work, and compliant in strict accordance with the SOW

100%

Direct observation, Periodic inspection (auditing) of computer-based checkpoint tracking program logs, analysis of daily turnover checklist, 100% inspection

Exercise of Option Period; Satisfactory

CPARS;

Vs.

Payment deduction, Non-exercise of Option; Removal of guard; termination of contract, unsatisfactory

CPARS

Security Guard Requirements

Guards are submitting daily and supplemental reports reflecting actual conditions (Paragraphs 13.a, 13.b) responding to emergencies (Paragraph 11)

Guards are performing duties and preparing daily and supplemental reports in strict accordance with the SOW.

95%

Periodic inspection (auditing) of computer-based checkpoint tracking program logs, analysis of daily and supplemental reports, 100% inspection

Exercise of Option Period; Satisfactory

CPARS;

Vs.

Payment deduction, Non-exercise of Option; Removal of guard; termination of contract, unsatisfactory

CPARS

Security Guard Tours

Guards are completing tours (Paragraph 14)

Guards complete eight (8) tours each night in strict accordance with the SOW

95%

Periodic inspection (auditing) of computer-based checkpoint tracking program logs, analysis of daily reports, 100% inspection

Exercise of Option Period; Satisfactory

CPARS;

Vs.

Payment deduction, Non-exercise of Option; Removal of guard; termination of contract, unsatisfactory

CPARS

Security Guard Qualifications

Guards meet all the qualifications (Paragraphs 2.a, 2.g, 2.i and Paragraph 4)

Guards are found to have met all the qualifications in strict accordance with the SOW

100% Direct observation, 100% inspection, Exercise of Option Period; Satisfactory

CPARS;

Vs.

Non-exercise of Option; Removal of guard; termination of contract, unsatisfactory

Task PWS

ID #

Indicator Standard Acceptab le Quality

Level

Method of Surveillance

Incentive Vs. Dis-incentive

Security Guard Uniform

Guards are in uniform and have a personal appearance acceptable for the security profession (Paragraph 2.h)

Guards have met all the standards of appearance in strict accordance with the SOW

100% Direct observation, 100% inspection

Exercise of Option Period; Satisfactory

CPARS;

Vs.

Payment deduction, Non-exercise of Option; Removal of guard; termination of contract, unsatisfactory

CPARS

Contract Management and Supervision

Contractor management is responsive and completing administrative and supervisory requirements (Paragraphs 3, 5.b, 8, and 13.c)

Contractor provides copies of guard’s license and ID prior to the guard’s first shift.

Timely submission of work schedule, supervisor reports, and invoices.

100%

Analysis of bi-monthly supervisor reports, 100% inspection

Exercise of Option Period; Satisfactory

CPARS;

Vs.

Non-exercise of Option; termination of contract, unsatisfactory

6. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's Contract Manager or Local Supervisor when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the KS, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. DIRECT OBSERVATION

b. PERIODIC INSPECTION

c. 100% INSPECTION.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions. See attached Schedule of Deductions for Nonperformance.

8. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

9. DOCUMENTING PERFORMANCE.

At the end of each month, the COR will prepare a written summary of the overall results of the quality assurance surveillance of the contractor’s performance.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A monthly performance report template is attached. Any report may become a part of the supporting documentation for payments and other contractual actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's Contract Manager or Local Supervisor. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions or other actions deemed necessary by the KO.

Prepared by: Laura Lozon

Signature – Contracting Officer’s Representative

W912DS22R0008

CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number:

2. TO: (Contract Manager or Local Supervisor) <insert name>

3. FROM: (Name of COR) <insert name>

4. Date and time observed discrepancy:

5. DISCREPANCY OR PROBLEM:

<Describe in detail. Identify any attachments.>

5. Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < # days after receipt of this CDR. >

Prepared by: <Enter COR’s name>

Signature – Contracting Officer’s Representative

Date Received by:

Signature - Contract Manager or Local Supervisor Date

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A Destination Government 0002 N/A N/A Destination Government 0003 N/A N/A Destination Government

0004 N/A N/A Destination Government 0005 N/A N/A Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 04-SEP-2022 TO

03-SEP-2023

N/A OPS-ALBANY FIELD OFFICE

LAURA LOZON

1 BOND STREET

TROY NY 12180-1208

(518) 273-0870

W912DS

0002 POP 04-SEP-2023 TO

03-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 04-SEP-2024 TO

03-SEP-2025

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 04-SEP-2025 TO

03-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 04-SEP-2026 TO

03-SEP-2027

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

DEC 2021

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

DEC 2021

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

DEC 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

DEC 2021

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

DEC 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

DEC 2021

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2021

52.215-1 Instructions to Offerors--Competitive Acquisition DEC 2021 52.215-19 Notification of Ownership Changes OCT 1997 52.217-8 Option To Extend Services NOV 1999 52.217-9 Option To Extend The Term Of The Contract MAR 2000 52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-37 Employment…