W912DR21Q0002 Pest Control Services Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR21Q0002 30-Nov-2020

b. TELEPHONE NUMBER

410-962-4978

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 14 Dec 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AISHA R BOYKIN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTMORE DISTRICT

2 HOPKINS PLAZA

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-0175 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,000,000

NAICS:

561710

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF69

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO QUOTERS

INSTRUCTIONS TO QUOTERS:

Please see block 8. Any questions concerning this solicitation must be submit Request for Information (RFIs) by e-mail only to aisha.r.boykin@usace.army.mil no later than 07 December 2020 at 11:00 AM (EST). All questions and answers will be published to beta.sam.gov through an amendment to the solicitation.

Quotes can be submitted via e-mail to Aisha Boykin, Purchasing Agent at e-mail aisha.r.boykin@usace.army.mil, Contracting Division, Services and Supplies Branch.

No site visit will be conducted for this solicitation.

By submission of a quote, the Quoters acknowledges the requirement that prospective awardee must have an active registration in the SAM database prior to award, during performance, and through final payment of any contract resulting from this proposal. Lack of active registration in the SAM database will make an Quoter ineligible for award. Quoters and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or at: http://www.sam.gov.

Interested Quoters shall submit a complete price schedule and provide a capability statement as stated below in the “Evaluation Criteria.” All line items must be priced. Quotes providing partial pricing shall be considered non-responsive.

EVALUATION CRITERIA:

1. TECHNICAL:

The quoter will be evaluated to ensure all the items below are provided:

a. Capability Statement: Explain how you will perform the requirements stated in the Performance Work Statement (Not to exceed five (5) pages in length).

b. Quoter will provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in this solicitation.

c. Quoter will provide a Safety Data Sheet (SDS) for any pesticide to be used under this solicitation.

d. Quoter will provide a product literature that provides each active ingredient and guarantee of concentration for any pesticide to be used under this solicitation.

e. Quoter will provide a provide Certificate of Insurance.

2. PAST PERFORMANCE:

The apparent awardees past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with

FAR 9.104-1.

Past performance information shall be obtained from any sources available to the Government to include, but not limited to, Performance Risk Assessment Questionnaire, databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

3. PRICE

Pricing will be evaluated in accordance with FAR 13.106-3. The government may require additional pricing information to assist in determining the extent to which the price is fair, and reasonableness and the pricing information shall be provide if requested. The Government will evaluate proposals for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced. Quoters must complete all line items to be considered for award.

Performance Risk Assessment Questionnaire

Please provide your candid responses. The information that you provide will be used in the awarding of federal contracts. Therefore, it is important that your information be as factual, accurate and complete as possible to preclude the need for follow-up by the evaluators. If you do not have knowledge of or experience with the company in question, please forward this Questionnaire to the person who does. Please return the completed Questionnaire to Aisha Boykin via email at aisha.r.boykin@usace.army.mil within 3 days.

Adjectival Rating Definitions:

Outstanding: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective.

Good: Performance meets contractual requirements and exceeds some requirements that benefit the end user.

Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Acceptable: Performance meets contractual requirements. Work was accomplished with some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective.

Unacceptable: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

PART I. (To be completed by the Quoter)

A. CONTRACT IDENTIFICATION

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

B. IDENTIFICATION OF QUOTER’S REPRESENTATIVE

Name:

Title:

Date:

Telephone Number:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent)

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

Outstanding (Explanation must be provided in Comments field below) Good Acceptable Marginal (Explanation must be provided in Comments field below) Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

B. Effectiveness of Project Management (to include use and control of subcontractors).

Acceptable

C. Timeliness of Performance for Services and Product Deliverables.

Acceptable

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement Type Contracts Only).

Acceptable

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

Acceptable

F. General Comments. Provide any other relevant performance information.

G. Other Information Sources. Please provide the following information:

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

H. Respondent Identification. Please provide the following information:

Organization:

Name:

Title:

Date:

Telephone Number

E-mail Address:

PART III. RETURN INFORMATION

Please return this completed Questionnaire via e-mail to Aisha Boykin via email at aisha.r.boykin@usace.army.mil.

Thank you for your assistance.

EVALUATION CRITERIA RATING:

TECHNICAL

RATING DESCRIPTION

ACCEPTABLE Quote clearly meets the minimum requirements of the solicitation. Please see Section “EVALUATION CRITERIA: 1.

Technical” for specific requirements.

UNACCEPTABLE Quote clearly does not meet the minimum requirements of the solicitation.

BASIS FOR AWARD:

Award will be made to the Quoter with the Lowest Price Technically Acceptable. To qualify, the responsible contractor provides a quote which conforms to the solicitation; is technically acceptable; has no negative past performance; and submits the lowest price.

The government shall evaluate the quoter’s submissions for “ technical acceptability,” and then evaluate each quoter’s pricing to identify the lowest priced quote.

Technical acceptability will be based on the quoter’s ability to meet the requirements of the Performance Work Statement based on the technical submission.

Past performance information shall be obtained from any sources available to the Government to include, but not limited to, Performance Risk Assessment Questionnaire, databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

PRICE SCHEDULE

Washington Aqueduct Division Pest Control

Price Schedule

CLIN 0001 1001 2001 3001 4001

Pest Control Services

Base Year Option Year 1

Option Year 2

Option Year 3

Option Year 4

Total Cost (All 5 Years)

Average Per Year

Total Cost Per Year

All line items must be priced. Quotes providing partial pricing shall be considered non-responsive.

W912DR21Q0002

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Integrated Pest Management Program Contract Specification

WASHINGTON AQUEDUCT

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE DISTRICT

5900 MACARTHUR BOULEVARD, N.W.

WASHINGTON, D.C. 20016-2514

Part 1

General Information

GENERAL

The contractor shall furnish all necessary labor, supervision, transportation, material, equipment, and supplies to perform Integrated Pest Management (IPM) and Rodent Control (RC) services for the Washington Aqueduct Division, U.S. Army Corps of Engineers, 5900 MacArthur Blvd, NW, Washington, DC 20016. 13 main buildings at three locations in Washington, DC, are detailed at the end of these specifications. Service visits to all locations shall be every two weeks, or twice a month. The base year period of performance is for 12 months, plus four one-year renewal options. Any anticipated inflationary price increases should be factored into the subsequent option year price bids.

Description of Program: This specification is part of a comprehensive Integrated Pest Management (IPM) program for the premises listed herein. IPM is a process for achieving long-term, environmentally sound pest suppression and prevention through the use of a wide variety of technological and management practices. Control strategies in an IPM program include:

Structural and procedural modifications to reduce food, water, harborage, and access used by pests. Pesticide compounds, formulations, and application methods that present the lowest potential hazard to humans and the environment. Non-pesticide technologies such as trapping and monitoring devices. Coordination among all facilities management programs that have a bearing on the pest control effort.

Contractor Service Requirements: The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the monitoring, trapping, pesticide application, and pest removal components of the IPM program. The Contractor shall also provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

Payment: Contractor will be paid monthly based on the "unit price schedule" as submitted.

Contractor shall present a monthly summary invoice detailing monthly charges.

Submission of Invoices:

(a) Original invoices for services performed under the contract will be submitted to and payment will be made by:

USACE Finance Center Attn: Disbursing 5722 Integrity Drive Millington, TN 38054-5005

(b) One copy of all invoices shall be emailed to the following for review and certification:

ATTN: Charles Ross Washington Aqueduct 5900 Macarthur Boulevard NW Washington, DC 20016 Charles.W.Ross2@usace.army.mil

Service Tickets: The contractor shall submit a service report for each of the three different locations each time service is performed. This form shall document all information on pesticide application required in the District of Columbia. The Government representative will maintain these service records for two years.

Place of Performance:

The work to be performed under this contract will be performed at the Washington Aqueduct and is located in Northwest Washington DC at the Maryland State line and the Potomac River. Pest control will be conducted at the following locations:

a. Dalecarlia Water Treatment Plant ,5900 MacArthur Blvd NW, Washington, DC 20016

b. Champlain St NW (Adams Morgan), Washington, DC 20009

c. McMillan Water Treatment Plant, 2500 First St NW, Washington, DC 20001

Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 to 1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Business being conducted outside the above days/hours must be coordinated and approved in advance by the COR in coordination with the Washington Aqueduct Security Office.

Safety and Health: The Contractor shall observe all safety precautions throughout the performance of this contract. All work shall be in strict accordance with all applicable Federal, state, and local safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work.

Security Requirements: All Contractor and sub-Contractor personnel must consent to a review of public records and screening of personal background information before access is granted to

Washington Aqueduct facilities. Failure to provide requested information may result in denial of access to facilities. No information will be released to outside agencies. The following is a sample of types of adverse information that may exclude a Contractor, his employees, or sub- Contractors from gaining access to Washington Aqueduct property. Access restriction or exclusion is at the discretion of the Washington Aqueduct and will not incur additional government liability. Each case will be reviewed on its own merit:

a. Illegal use or abuse of drugs or alcohol, in accordance with federal law, regardless of state or local statute.

b. History of criminal misconduct or violent behavior.

c. Excessive indebtedness, bad checks, financial difficulties or irresponsibility.

d. Failing or refusing to sign the authorization documents for conduct of background screening.

e. Knowingly providing false information on Official Government Documents.

f. Contractors must ensure that employees are legal residents of the United

States and supply that proof.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file

Employee Identification. The Contractor shall be responsible for furnishing an identification badge/card to each employee prior to the employees work on site, and for requiring each employee engaged on the work to display identification. All prescribed identification shall immediately be delivered to the Contracting Officer, for cancellation upon the release of the employee. When the contract involves work in restricted areas, all contractor employees requiring access to those areas are subject to paragraphs (b) thru (e) of this clause. The identification will meet the following standards:

a. Cards and badges will identify the name of the facility or activity for which they are valid.

b. Cards and badges will show the name and photograph of the person to whom issued. Visitor cards and badges will show “VISITOR” in place of name and photograph, and will have “ESCORT REQUIRED” or “NO ESCORT REQUIRED” printed across the face of the badge, as appropriate.

c. Cards and badges will contain a serial number.

d. Cards and badges issued for restricted (limited and exclusion) areas will show an expiration date.

e. Contractor employees performing work within designated security areas are subject to restrictions on entry and movement of personnel and equipment. All contractor personnel are subject to meeting the requirements of this clause

Special Entrance: Certain areas within some buildings may require special instructions for persons entering them. Any restrictions associated with these special areas will be explained by the COR. The Contractor shall adhere to these restrictions and incorporate them into the Pest Control Plan.

Uniforms and Protective Clothing: All Contractor personnel working in or around buildings specified in this contract shall wear distinctive uniform clothing, and will be issued an access pass to Government property. The Contractor shall determine the need for and provide any personal protective items required for the safe performance of work. Protective clothing, equipment, and devices shall, as a minimum, conform to U.S. Occupational Safety and Health Administration (OSHA) standards for the products being used.

Vehicles: Vehicles used by the Contractor shall be identified in accordance with state and local regulations.

CONTRACTOR PERSONNEL CERTIFICATION

Throughout the term of this contract, all Contractor personnel providing on-site pest control service must maintain certification as Commercial Pesticide Applicators. Uncertified individuals will not be permitted to provide service under this contract.

PART 2

DEFINITIONS & ACRONYMS

DEFINITIONS

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

DEFECT. Noncompliance of a review point for a required service equals one defect. A defect may be any of the following: nonperformance, inadequate response, late or poor performance, and inadequate or late documentation.

DIRECT SUPERVISION. That person providing supervision, who is physically present within the boundaries of the immediate area in which the task is taking place.

ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

GOVERNMENT FURNISHED PROPERTY

Equipment: No equipment will be provided by the Government for the Contractor’s use.

Materials: No materials will be provided by the Government for the Contractor’s use in performance of this requirement.

Utilities: The Government will provide utilities, water and electric, at the work areas, at no cost to the Contractor.

Latrines: The contractor and its employees may utilize the latrines (bathrooms) in the SMS building at Dalecarlia and the McMillan security office while working at those locations.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

General: The Contractor shall furnish all labor, facilities, equipment, materials, parts, supplies, fuels, and tools necessary for the performance of the work in the contract unless otherwise specified in the paragraph above entitled “GOVERNMENT FURNISHED ITEMS.”

PART 5

SPECIFIC TASKS

Basic Services: This specification is part of a comprehensive Integrated Pest Management (IPM) program for the premises listed herein. IPM is a process for achieving long-term, environmentally sound pest suppression and prevention through the use of a wide variety of technological and management practices

PESTS INCLUDED AND EXCLUDED

The Contractor Shall Adequately Suppress the Following Pests: Indoor populations of rodents, insects, arachnids, and other arthropods. Outdoor populations of potentially indoor-infesting species that are within the property boundaries of the specified buildings. Nests of stinging insects within the property boundaries of the specified buildings. Individuals of all excluded pest populations that are incidental invaders inside the specified buildings, including winged termite swarmers emerging indoors.

Populations of the Following Pests are excluded from This Contract: Birds, bats, snakes, and all other vertebrates other than common rodents. Termites and other wood-destroying organisms, mosquitoes and pests that primarily feed on outdoor vegetation.

INITIAL BUILDING INSPECTIONS

The Contractor shall complete a thorough, initial inspection of each building or site at least ten

(10) working days prior to the starting date of the contract. The purpose of the initial inspections is for the contractor to evaluate the pest control needs of all locations and to identify problem areas and any equipment, structural features, or management practices that are contributing to pest infestations. Access to building space shall be coordinated with the Contracting Officer’s Representative (COR). The COR will inform the Contractor of any restrictions or areas requiring special scheduling.

PEST CONTROL PLAN

The Contractor shall submit to the COR a Pest Control Plan at least five (5) working days prior to the starting date of the contract. Upon receipt of the Pest Control Plan, the COR will render a decision regarding its acceptability within two (2) working days. If aspects of the Pest Control Plan are incomplete or disapproved, the Contractor shall have two (2) working days to submit revisions. The Contractor shall be on-site to perform the initial service visit for each building within the first five (5) working days of the contract.

The Pest Control Plan shall consist of five parts as follows:

Proposed Materials and Equipment for Service: The Contractor shall provide current labels and Material Safety Data Sheets for all pesticides to be used, and brand names of pesticide application equipment, rodent bait boxes, insect and rodent trapping devices, pest monitoring devices, pest detection equipment, and any other pest control devices or equipment that may be used to provide service.

Proposed Methods for Monitoring and Detection: The Contractor shall describe methods and procedures to be used for identifying sites of pest harborage and access, and for making objective assessments of pest population levels throughout the term of the contract.

Service Schedule for Each Building or Site: The Contractor shall provide a proposed service schedule for the 3 locations, either twice a month or every 2 weeks.

Description of any Structural or Operational Changes That Would Facilitate the Pest:

Control Effort: The Contractor shall describe site-specific solutions for observed sources of pest food, water, harborage, and access.

Commercial Pesticide Applicator Certificates or Licenses: The Contractor shall provide photocopies of State-issued Commercial Pesticide Applicator Certificates or Licenses for every Contractor employee who will be performing on-site service under this contract. The Contractor shall be responsible for carrying out work according to the approved Pest Control Plan. The Contractor shall receive the concurrence of the COR prior to implementing any subsequent changes to the approved Pest Control Plan, including additional or replacement pesticides and on-site service personnel.

Use Of Pesticides: The Contractor shall be responsible for application of pesticides according to the label. All pesticides used by the Contractor must be registered with the U.S. Environmental Protection Agency (EPA), state and/or local jurisdiction. Transport, handling, and use of all pesticides shall be in strict accordance with the manufacturer’s label instructions and all applicable federal, state, and local laws and regulations.

The Contractor shall adhere to the following rules for pesticide use:

Pesticide Storage: The Contractor shall not store any pesticide product, or application device, in the buildings specified in this contract.

Application by Need: Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticides in any inside or outside area shall not occur unless visual inspection, reports from on site personnel, or monitoring devices indicate the presence of pests in that specific area.

Minimization of Risk: When pesticide use is necessary, the Contractor shall employ the least hazardous material, most precise application technique, and minimum quantity of pesticide necessary to achieve control.

ENVIRONMENTAL PROTECTION

Applicable Regulations: The Contractor and his subcontractors in the performance of a job call, shall comply with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement in effect on the date of this solicitation, as well as the specific requirements stated elsewhere in the contract specifications or as directed by the Ordering Officer. The Contractor shall exercise care and safety in the performance of the contract and shall take necessary precautions to avoid contamination of the water, damage to private property and injury to employees and the public. The Contractor shall be liable for any and all damages to the environment, Government property, private property, trees and shrubs as well as injuries to the public and employees while in performance of this contract. All environmental protection matters shall be coordinated with the COR or Tech Rep.

Notification: The COR or Tech Rep will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately take corrective action. If the Contractor fails or refuses to comply promptly, the Ordering Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of time lost due to any such stop order shall be made the subject of a claim for extension of time or for excess costs or damages by the Contractor unless it is later determined that the Contractor was in compliance.

Protection Of Water Resources: The Contractor shall not pollute streams, lakes or reservoirs with fuels, sediment, oils, bitumen, calcium chloride, or other harmful materials. All work under this contract shall be performed in such a manner that objectionable conditions will not be created in streams through or adjacent to the project areas.

INSECT CONTROL

Emphasis on Non-Pesticide Methods: The Contractor shall use non-pesticide methods of control wherever possible. For example:

Portable vacuums rather than pesticide sprays shall be the standard method for initial cleanouts of cockroach infestations, for swarming (winged) ants and termites, and for control of spiders in webs. Trapping devices rather than pesticide sprays shall be the standard method for indoor fly control.

Application of Insecticides to Cracks and Crevices: As a general rule, the Contractor shall apply all insecticides as “crack and crevice” treatments only, defined in this contract as treatments in which the formulated insecticide is not visible to a bystander during or after the application process.

Application of Insecticides to Exposed Surfaces or as Space Sprays: Application of insecticides to exposed surfaces or as space sprays (“fogging”) shall be restricted to exceptional circumstances where no alternative measures are practical. The Contractor shall take all necessary precautions to ensure tenant and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application.

Insecticide Bait Formulations: Bait formulations shall be the standard pesticide technology for cockroach and ant control, with alternate formulations restricted to unique situations where baits are not practical.

Monitoring: Sticky traps shall be used to guide and evaluate indoor insect control where possible.

RODENT CONTROL

Indoor Trapping: As a general rule, rodent control inside buildings shall be accomplished with trapping devices only. All such devices shall be concealed out of the general view and in protected areas so as not to be affected by routine cleaning and other operations. Trapping devices shall be checked on a regular schedule approved by the COR. The Contractor shall be responsible for disposing of all trapped rodents and all rodent carcasses in an appropriate manner.

Use of Rodenticides: In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside buildings, the Contractor shall obtain approval of the COR prior to making any interior rodenticide treatment. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA-approved tamper-resistant bait boxes. As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows wherever feasible.

Use of Bait Boxes: All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The Contractor shall adhere to the following points:

a. All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

b. The lids of all bait boxes shall be securely locked or fastened shut.

c. All bait boxes shall be securely attached or anchored to floor, ground, wall, or other immovable surface, so that the box cannot be picked up or moved.

d. Bait shall always be secured in the feeding chamber of the box.

e. All bait boxes shall be labeled on the inside with the Contractor’s business name and address, and dated by the Contractor’s technician at the time of installation and each servicing.

TREATMENT LOCATIONS AND BUILDINGS

Treatment of a structure includes all interior spaces, as well as exterior porches, entrances, wall surfaces and foundations. Basements and unoccupied areas are generally excluded. All locations shall be service twice a month, or every two weeks.

Dalecarlia Water Treatment Plant 5900 MacArthur Blvd NW Washington, DC 20016

1- Dalecarlia Guard Shack 2- Dalecarlia Administration/Engineering Bldg.

3- Dalecarlia Visitor's Center Bldg.

4- Dalecarlia Chemical/Laboratory Bldg.

5- Dalecarlia Pumping Station Bldg.

6- Dalecarlia Maintenance Bldg. and adjacent outbuildings

Champlain St NW (Adams Morgan) Washington, DC 20009

7- Champlain Street Air Shaft Bldg.

McMillan Water Treatment Plant 2500 First St NW Washington, DC 20001

8- McMillan Guard Shack 9- McMillan Administration/Chemical Bldg.

10- McMillan Maintenance Support Bldg.

11- McMillan Machine Shop Bldg.

12- McMillan Main Pumping Station 13- McMillan Chloramine Bldg.

…………….. END OF PERFORMANCE WORK STATEMENT ……………..

OPSEC

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

QASP

Performance-Based Quality Assurance Surveillance Plan (Qasp) For

Washington Aqueduct Pest Control

1. Introduction

This Performance-Based Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement (PWS). This plan sets forth procedures and guidelines that the USACE will use in evaluating the technical and safety performance of the Contractor. A copy of the Performance Metrics is furnished in the PWS so that the Contractor will be aware of the methods that the Government will employ in evaluating their performance on this contract.

From the PWS: “The Contractor shall provide all services, materials, supplies, supervision, labor, and equipment to provide Pest Control as specified at the Washington Aqueduct and satellite installations, in accordance with all terms, conditions, general and special contract requirements, specifications, drawings, attachments, exhibits, etc., contained herein or incorporated by reference. The estimated services listed on the bid sheets are a maximum under ideal conditions. Unusual conditions will be determined by the Contracting Officer’s Representative at the Washington Aqueduct and conveyed to the contractor. The Government will not pay for services not performed.”

2. Purpose Of The Qasp

The QASP is intended to accomplish the following:

a. Define the roles and responsibilities of participating Government officials;

b. Define the types of work to be performed with required end results;

c. Document the evaluation methods that will be employed by the Government in assessing the Contractor’s performance;

d. Provide the Surveillance Activity Checklists and Corrective Action Request (CAR) forms that will be used by the Government in documenting and evaluating the Contractor’s performance; and

e. Describe the process of performance documentation.

f. Outline quality assurance procedures to be employed by the Government during performance of this task order to confirm that the site characterization is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

3. Government Roles And Responsibilities.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract.

The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Mark Ryan Andrews Organization or Agency: USACE – Baltimore District: Contracting Office Telephone: 410-962-4387 Email: mark.r.andrews@usace.army.mil

b. Contract Specialist (KS) - The KS acts as an acquisition consultant and serves as liaison between the USACE – Baltimore District: Contracting Office and the requesting program office (USACE – Baltimore District: Planning Division.

Assigned KS: Aisha Boykin Telephone: 410-962-4978 Email: aisha.r.boykin@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Charles Ross Telephone: 202-764-0054 Email: Charles.W.Ross2@usace.army.mil

3. Contractor Representatives:

The following employees of the contractor serve as the contractor’s Task Manager for this contract.

Pest Control Technician – TBD Telephone: TBD Email: TBD

4. Methodologies To Be Used To Monitor The Contractor’s Performance

Even though the Government, through its CORs located on site with the contractor, will be monitoring the contractor’s performance on a continuing basis, the volume of tasks performed by the contractor makes technical inspections of every task and step impractical. Accordingly, USACE will use the Surveillance Activity Table (Attachment A) as the basis for monitoring the contractor’s performance under this contract. The contractor’s performance will be evaluated by the Contracting Officer using the Performance Metrics listed in CPARS.

Quality Assurance Surveillance Activities In general, the work will be evaluated in terms of how well the requirements of the task order are satisfied, the extent to which the work performed follows the approach found in the contractor’s technical proposal, clarity of documentation, and timeliness of scheduled task accomplishment. At the discretion of the COR or the Contracting Officer or Specialist, other government officials approved by the Contracting Officer or Specialist may be asked to evaluate a particular deliverable or set of deliverables.

Quality Assurance Surveillance Techniques

1 General. Some contract requirements have a more significant and important impact on the facilities or services provided. 100 percent inspection might be used for “critical” or “important” requirements; planned sampling or random sampling for “less important requirements”; and validated customer complaints or incidental inspection for the ‘least important requirements.” A method of surveillance is chosen for each contract requirement and a variety of surveillance methods are used for the inspection of the contract.

2 Random Sampling. Surveillance based on random sampling evaluates a portion of the work, accurately estimating Contractor performance through the use of statistical theory.

Random sampling is most useful on large homogeneous populations where 100% inspection is not required or feasible. Also, if appropriate provisions are included in the specification and the random sampling is properly conducted, the percentage of defective work items found in the sample, adjusted for inaccuracies, may be extrapolated and deducted from the Contractor’s payment invoice. Random sampling will not be used for any inspections of Grounds Maintenance due to the small size of the Grounds Maintenance populations. Random sampling of small populations approach 100% inspection and are too labor intensive to be economical.

3 Planned Sampling. Planned sampling is similar to random sampling in that it is based on evaluating a portion of the work as the basis for evaluating the Contractor’s performance. Samples are selected based on a subjective rationale and the sample size is arbitrarily determined. Planned sampling is useful when population sizes are not large enough or homogeneous enough to make random sampling practical. Planned sampling will be used to surveille most grounds maintenance requirements.

4 One Hundred Percent Inspection. One hundred percent inspection is generally used for those services which are considered very important, those which have relatively small monthly populations, and those included in the indefinite quantity portion of the contract.

100% inspection will be used for acceptance of all extra work (special projects) including labor and material.

5 Validated Complaints. Validated complaints is a quality assurance method based on customer awareness. Building Residents are made aware of contract requirements and monitor the services provided by the Contractor. Where there is a case of poor performance or nonperformance, the Government (COR) is notified. The COR investigates the report and, if it is found to be valid, documents it. Customer Complaints will be used to supplement other surveillance techniques.

6 Unscheduled Inspection. Unscheduled inspection consists of impromptu evaluation of contract requirements whenever the COR feels there may be a need. This method is used to investigate suspected problems and will be used to support other methods of inspection. Unscheduled inspections are never used as a primary evaluation method of surveillance.

5. Quality Assurance Reporting Forms

The forms used to document surveillance activities include Contractor’s Progress Report (Appendix F of CENAB Standard 18504.0) and/or Memorandums for Record.

Nonconformance will be documented on a Corrective Action Request (CAR), Non-conformances are documented at the discretion of the person conducting the surveillance activity, but should be fair and reasonable. Each CAR will be annotated as a Critical nonconformance, Major nonconformance, or Minor nonconformance. CARs will be provided to the Contracting Officer for distribution to the contractor. The contractor will be required to correct safety issues immediately. All other CARs will provide a reasonable suspense date for the contractor to review and take appropriate action, usually 10 calendar days. The contractor is required to provide written responses to all CARs.

Completed forms will be consolidated and provided to the Contracting Officer at the end of each month for that month's surveillance activities. These forms, when completed, will document the contractor's compliance with contract requirements and completion of milestone activities. The Contracting Officer will evaluate contractor performance using the definitions contained in the CPARS and the metrics identified in this PWS.

Attachment A - Performance Standards for Pest Control Services

Task Indicator Standard Acceptable

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