W912DR-17-T-0083.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR-17-T-0083 05-May-2017

b. TELEPHONE NUMBER

443-853-2060

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 31 May 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LILLIAN LAMB

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS X

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTIMORE DISTRICT

10 S. HOWARD ST

ROOM 7000

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-2196 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

7.5 Million

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF79

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

INSTRUCTION TO OFFERORS

Award will be made to the offeror with the Lowest Priced Technically Acceptable (LPTA) proposal.

Quotes can be submitted via e-mail to Lillian Lamb, Contract Specialist at email:

lillian.lamb@usace.army.mil or fax at (410-962-2001) or also via mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Branch, ATTN: Lillian Lamb, 10 South Howard Street, 7th floor, Room 7200-D, Baltimore, MD 21201.

Questions concerning this solicitation must be submitted by email only to lillian.lamb@usace.army.mil no later than May 19, 2017 11:00 AM (EST). This will allow responses to be posted on FBO prior to solicitation closing.

Site Visit - A site visit is not scheduled for the requirement. Prospective bidders are advised to contact Jeffrey Meadows at 570-275-9505 or jeffrey.l.meadows@usace.army.mil to visit the project before bidding. Please bring valid photo identification and a copy of a solicitation for verification purposes to the site visit.

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost or contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Submission requirements:

I. TECHNICAL:

A. Submission Requirements: This information consists of the offeror’s intended approach to executing the contract. The submission for this section shall not exceed 5 pages in length, excluding resumes.

1. Equipment plan: The proposed equipment list should only include the equipment which will be used on this contract. Equipment listed should be identified for use on levees or flats.

Include size, make, model, and ownership (owned or rented) of equipment.

2. Staffing plan: The proposed staffing plan shall include both numbers of personnel proposed and position titles. Resumes for proposed key personnel, consisting of experience and other pertinent information, inclusive of superintendents, quality control inspectors, and foremen must also be submitted.

II. PAST PERFORMANCE:

A. Submission Requirements: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return to Lillian Lamb, Contract Specialist, e-mail at lillian.lamb@usace.army.mil . The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as Mowing and Trimming Services. References must be recent within the past 3 years.

B. Two Completed Past Performance Questionnaires (See Attached Past Performance

Questionnaire)

III. QUOTE – Bid Schedule.

FAILURE TO ABIDE BY ITEMS 1-3 ABOVE MAY RESULT IN QUOTE BEING CONSIDERED

NON-RESPONSIVE AND INELIGBLE FOR AWARD.

Evaluation Criteria rating

1. Technical - The Government will check Offeror’s equipment and staffing plans for each project for completeness and reasonableness. A complete and reasonable equipment plan and staffing plan will receive an Acceptable rating. Incomplete or unreasonable plans will receive a rating of Unacceptable.

Government will evaluate the clarity and strength of the overall organization and how well it is organized and structured to execute the entire scope of work. The Government will evaluate the capability of the firm to execute the project. The Government will evaluate the Contractor’s resources to determine if it has the capability to self-perform the required amount of the project, in accordance with public policy to assure adequate interest in and supervision of all work.

2. Past performance:

RATING DESCRIPTION

ACCEPTABLE Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Past performance references and/ or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL No past performance submitted

The Government will assess the degree of success of Offeror’s recent, relevant past performance.

Owners/references will be asked to comment on items such as, timeliness, management of subcontractor work, including timely payment to subs or suppliers, safety, relations between customer and contractor, level of support for such things as correcting errors. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably.

NOTE: ALL UNACCEPTABLE RATING FOR PAST PERFORMANCES AND REFERENCES

WILL BE RESULT IN INELIGBLE FOR AWARD.

3. Price: Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonableness and the pricing information shall be provide if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs

Number: Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other

(Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify): Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date

(mm/dd/yy): Actual Completion Date

(mm/dd/yy): Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Lillian Lamb, Contract Specialist, e-mail at lillian.lamb@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as Mowing and Trimming Services. References must be recent within the past 3 years.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

W912DR-17-T-0083

TO BE COMPLETED BY

CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST

REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

PRICING SCHEDULE

SOUTHERN NEW YORK LOCAL FLOOD PROTECTION PROJECTS

BROOME AND STEUBEN COUNTIES, NEW YORK

GRASS MOWING/TRIMMING

BID SCHEDULE

The Contractor, as an independent Contractor and not as an agent of the Government, shall furnish all labor, supervision, materials, equipment and supplies to perform work in accordance with the specifications of the Scope of Work.

BASE YEAR

ITEM DESCRIPTION UNIT UNIT PRICE QTY TOTALAMOUNT

0001 Mow Broome County, Full Cycle EA _ 4 _

0002 Mow Oxford LFPP, Full Cycle EA 2 0003 Mow Steuben County, Full Cycle EA 4 0004 Mow Almond, Full Cycle EA 2

TOTAL BASE YEAR $

OPTION YEAR 1

ITEM DESCRIPTION UNIT UNIT PRICE QTY TOTAL AMOUNT

1001 Mow Broome County, Full Cycle EA 4

1002 Mow Oxford LFPP, Full Cycle EA 2

1003 Mow Steuben County, Full Cycle EA 4

1004 Mow Almond, Full Cycle EA 2

TOTAL OPTION YEAR 1 = $

OPTION YEAR 2

ITEM DESCRIPTION UNIT UNIT PRICE QTY TOTAL AMOUNT

2001 Mow Broome County, Full Cycle EA 4

2002 Mow Oxford LFPP, Full Cycle EA 2

2003 Mow Steuben County, Full Cycle EA 4

2004 Mow Almond, Full Cycle EA 2

TOTAL OPTION YEAR 2 = $

OPTION YEAR 3

ITEM DESCRIPTION UNIT UNIT PRICE QTY TOTAL AMOUNT

3001 Mow Broome County, Full Cycle EA 4

3002 Mow Oxford LFPP, Full Cycle EA 2

3003 Mow Steuben County, Full Cycle EA 4

3004 Mow Almond, Full Cycle EA 2

TOTAL OPTION YEAR 3 = $

OPTION YEAR 4

ITEM DESCRIPTION UNIT UNIT PRICE QTY TOTAL AMOUNT

4001 Mow Broome County, Full Cycle EA 4

4002 Mow Oxford LFPP, Full Cycle EA 2

4003 Mow Steuben County, Full Cycle EA 4

4004 Mow Almond, Full Cycle EA 2

TOTAL OPTION YEAR 4 = $

TOTAL BASE YEAR + 4 OPTION YEARS = $

SCOPE OF WORK

SOUTHERN NEW YORK LOCAL FLOOD PROTECTION PROJECTS

BROOME AND STEUBEN COUNTIES, NEW YORK

GRASS MOWING / TRIMMING

STATEMENT OF WORK

1. Objectives: The Contractor shall furnish all labor, equipment, materials, administrative work, and supplies necessary to perform grass mowing and trimming services at Southern NY Local Flood Protection Projects in Broome County and Steuben County, NY. Map(s) depicting project areas where mowing services are required are attached. Mowing shall be in accordance with these specifications and in coordination with the Technical Point of Contact (TPOC) Mr. Jeff Meadows. Services include mowing of levees, berms (flats), drainage ditches, and adjacent areas. Hand trimming around concrete, metal, and wood structures to include floodwalls, headwalls, fences, railings, and any areas not accessible to equipment.

NOTE: Special attention will be required near stream banks to prevent the establishment of woody growth. If it can be reached by hand, it is part of the mowing cycle.

2. Project locations and acreage:

Broome County:

Binghamtom LFPP 3.44 Acres – Flat / 2.19 Acres – Levee Lisle LFPP 10.1 Acres – Flat / 0.0 Acres ‐ Levee Whitney Point LFPP 7.3 Acres – Flat / 0.0 Acres – Levee Total acreage for per cycle is 23.03, 4 cycles per year.

Oxford LFPP 0.75 Acres – River Bank Total acreage per cycle is 0.75, 2 cycles per year.

Steuben County:

Canisteo LFPP 5.1 Acres – Flat / 0.9 Acres – Levee Corning LFPP 11.9 Acres – Flat / 9.1 Acres ‐ Levee

Hornell LFPP 29.2 Acres – Flat / 63.3 Acres – Levee Total acreage for per cycle is 119.50, 4 cycles per year.

Almond Lake 9.0 Acres – Levee Total acreage per cycle is 9.0, 2 cycles per year.

SPECIFICATIONS

1. Mowing area boundaries: In general, mowing operations at the Local Flood Protection

Projects shall extend from the edge of the waterway, or top of stream bank (whichever is relevant), to a distance of approximately fifteen feet out from the landside toe of the levee.

Specific boundary lines at all projects will be shown at the pre‐work meeting.

2. Cutting Height: Areas shall be cut to a height of four inches.

3. Trimming: Trimming around structures and areas not accessible with equipment is required.

The areas to be trimmed are defined as all areas from river bank edge to fifteen feet from land side of levee not accessible by equipment.

4. Debris: Care shall be taken not to damage the sod. All debris, trash, limbs, etc. small enough for one person to move or pickup that would impede mowing shall be removed and properly disposed.

5. Equipment requirements: With the exception of the hand trim work and the specified hillside mower, all cutting shall be performed with flail type mowers. Tractors shall be 4‐ wheel drive equipped. Tractors shall have sufficient horsepower to operate a flail type mower of at least seven feet wide. Simultaneous utilization of a minimum of two machines during each cycle is required. Gang flail‐type mowers are permitted on flats, however, they must not be utilized on levees without prior approval from the TPOC. Mowing equipment, flail or rotary type, specifically designed to operate on steep slopes, must be utilized on the levees in conjunction with at least one other approved machine. Unless approved otherwise by the TPOC, rotary type mowers shall have mulching blades installed during operation.

6. Damage to levee: Any damage to levee or topsoil within fifteen feet of the levee toe (rutting, scalping, etc.) will be the responsibility of the contractor. Topsoil and seed mixture for repairs must be approved by the TPOC. Areas to be repaired will be addressed by the TPOC and the contract will not be considered complete until repairs have been approved.

7. Mowing Cycle: Performance of four mowing cycles at Binghamton, Lisle, Whitney Point, Canisteo, Corning, and Hornell LFPPs and two mowing cycles at Oxford LFPP and Almond Lake per calendar year mowing season. A mowing cycle is defined as a complete mowing and hand trimming of areas as directed by the TPOC. Cycle pattern and start date shall be at the direction of the TPOC pending weather conditions. Excepting TPOC approved contingencies, each cycle shall be completed within the timeframe established as follows:

Project Days Binghamton 2 Lisle 3 Whitney Point 2 Oxford 1 Canisteo 1 Corning 2 Hornell 9 Almond 1

These are the maximum days required to do a project cycle in its entirety.

8. Mowing Season: For the purposes of this contract the mowing season is considered to be between 01 March and 30 September of each year. All cycles will be performed within the mowing season at the direction of the TPOC based on current year conditions.

SPECIAL CONDITIONS

1. Period of Performance: Each mowing cycle shall be performed within the previously prescribed number of days at each location. Work must be completed on successive work days until the entire cycle is complete. Each cycle will be initiated by the TPOC with the first cycle being performed within 10 days of award. All cycles must be completed by 30 Sep.

2. Performance of Work: The Contractor shall perform work only during normal Corps of

Engineers duty hours (7:00 a.m. to 3:30 p.m., Monday through Friday, excluding federal holidays). Exceptions to this condition must be coordinated with and approved in advance by the Operations Manager, Susquehanna River Project.

3. Accident Prevention: In performing this contract the Contractor shall comply with all current Federal, State, and Local safety regulations, including Corps of Engineers Safety and Health Requirement Manual EM 385‐1‐1 and shall comply with any subsequent changes.

Information regarding acquiring the Corps of Engineers Safety and Health Requirement Manual EM 385‐1‐1 may be found on the USACE Headquarters website at http://www.usace.army.mil/SafetyandOccupationalHealth/EM38511,2008BeingRevised.asp x Prior to commencement of work under this contract the Contractor shall furnish to the Government an Accident Prevention Plan in accordance with Section I, Article 01.A.12 of the EM 385‐1‐1, dated 30 November 2014.

4. Accident Reporting: In the event of an accident or injury involving Contractor personnel or equipment in performance of work the Contractor shall immediately notify the TPOC/COR and Contracting Officer by the most expedient means feasible. The Contractor shall complete forms furnished and/or provide a written description of the incident within 24 hours of notification to do so. The Contractor shall be liable for any and all injuries to Company Employees, government Employees or the public as a result of his/her actions.

5. Operations and Storage Areas: The Contractor shall confine all operations to areas authorized or approved by the TPOC. Materials may only be stored on site in the Contractor’s vehicles or equipment. The Contractor is prohibited from using Government property to clean his equipment or to dispose of any waste.

6. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7. Housekeeping: The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work site and premises, any rubbish, tools, equipment, and materials that are not property of the Government. Upon completing the work the Contractor shall restore the work area to the original condition, to be approved by the TPOC.

8. Environmental Protection: The Contractor is required to comply with all Federal, State, and

Local environmental regulations. The Contractor shall exercise care and safety in the performance of the contract and shall take necessary precautions to avoid contamination of the water, damage to private property and injury to employees and the public. The Contractor shall be liable for any and all damage to the Environment and/or public or private property, caused by equipment or chemicals. No separate payment will be made for environmental protection measures. All environmental protection matters shall be coordinated with the TPOC.

9. Permits and Licenses: The Contractor shall, at his/her own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current Federal, State and Local laws and regulations and shall comply with any subsequent changes.

10. Records and Reports: In addition to the administrative requirements dictated elsewhere, the Contractor shall complete a Daily Quality Control Report form to maintain record of contract performance, accident/injury incidence, and observance of project deficiencies.

Forms will be distributed at pre‐work conference. This form shall be completed and furnished to the TPOC upon completion of each site or day.

11. Pre‐screen candidates using E‐Verify Program: The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.uscis.gov/e‐verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

12. Minimum Man‐power Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein. A minimum of 2 operators must be used for the performance of each mowing cycle.

13. Superintendent: The Contractor shall act as or provide a superintendent who acts as a quality control manager whenever the work specified herein is being performed. The superintendent shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under this contract. The superintendent and any individual designated to act for him/her shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to the administration of the entire project. Such authorization shall be submitted in writing to the COR and contracting officer. The superintendent shall deal directly with the TPOC for normal day‐to‐day administration of the contract provisions. The superintendent shall attend pre‐work conference(s) prior to commencing work.

14. Project Operation: The locations of work are flood control projects and the Contractor’s access to the work areas and the execution of the requirements specified herein shall not interfere with the daily operations of the government operations. The sites of work are subject to periodic flooding. The Contractor shall consider the potential for high water levels in the scheduling of work. A specific program shall be established by the Contractor to evacuate personnel, equipment, and materials as necessary in the event of high water. It is the responsibility of the Contractor to coordinate all work with the TPOC.

DELIVERABLES

1. Submittals Required with Quote‐ A paper or digital copy of the following shall be submitted with the Contractor’s quote:

A. Proposed equipment information.

2. Pre‐Work Submittals ‐ A paper or digital copy of the following shall be submitted within 14 days of award to the COR:

A. Accident Prevention Plan

3. Post‐Work Submittals: A paper or digital copy of the following shall be submitted within 15 days of work completion to the COR:

A. Daily Quality Control Reports

INVOICES AND PAYMENT

1. Invoices: The Contractor shall submit itemized invoices no later than 15 days from the completion of the work. The invoice shall accurately reflect work completed. Each invoice at a minimum shall contain the following information:

Contractor name and address, exactly as it appears on the contract

Contract number

Date of invoice submission

Invoice or Call Order number

Invoice total

2. Corrections: Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re‐dated to reflect the new submission date.

3. Remittance: Invoices shall be submitted via post‐mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified of the correct recipient.

VIA Post Mail: U.S. Army Corps of Engineers

Susquehanna River Project ATTN: Andi Griffith 306 Railroad Street, Rear Danville, PA 17821

VIA Email: Andi.Griffith@USACE.Army.mil

QASP

Quality Assurance Surveillance Plan (QASP) For

Mowing and Trimming Southern New York Local Flood Protection

Projects

Prepared By:

Digitally signed by BIELEN.GEORGE.A.1229069655

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=BIELEN.GEORGE.A.1229069655

Date: 2017.03.03 18:18:49 ‐05'00'

George A. Bielen Contracting Officer Representative

1.0 INTRODUCTION:

• Purpose. The role of the government in quality assurance is to ensure contract standards are achieved. The purpose of the QASP is to identify the methods and procedures the government will use to evaluate contractor actions while performing the requirements in the contract specifications. It is designed to provide an effective surveillance method by monitoring contractor performance for each service listed in the contract specifications for the subject contract.

• The QASP provides a systematic method to evaluate the services the contractor is required to provide. The QASP is based on the premise that the government desires to maintain a high quality standard for services for which it has contracted.

• This QASP has been developed by the requiring activity, Canisteo, Corning, and

Hornell, New York LFPPs and Almond Lake. It is designed to provide direction to personnel performing “on the ground” contract administration and quality assurance.

Personnel monitoring the contract terms, conditions, and specifications will periodically review the QASP throughout the life of the contract.

2.0. ROLES AND RESPONSIBILITIES:

• Contracting Officer Representative (COR). The COR is responsible for quality assurance guidance and to ensure that contract quality requirements, specifications, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

• The COR evaluates and documents contractor performance in accordance with the

BIELEN.GEORGE.A.1229069655

QASP and contract specifications. The COR may utilize Quality Assurance Evaluators (QAE) to perform the hands on day to day quality surveillance of the contractor. QAE’s are nominated by the COR, subject to Contracting Officer approval and designation. COR’s may utilize other surveillance support personnel as authorized in AR 70-13.

• The COR informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

• The COR notifies the Contracting Officer of any significant performance deficiencies.

• The COR maintains surveillance documentation and recommends improvements to the QASP throughout the life of the contract.

• Contracting Officer (KO). The Contracting Officer is responsible to safeguard the interests of the United States in contractual relationships. Only the contracting officer is authorized to bind the government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

• The KO delegates authority for inspection and/or acceptance in accordance with terms of the contract.

3.0. DESCRIPTION OF SERVICES:

3.1. Scope of Work. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items necessary to provide mowing services at the Southern New York Local Flood Protection Projects.

4.0. QUALITY REQUIREMENTS:

4.1. Quality Control Program. The contractor, not the government, is responsible for management and quality control actions to meet the terms of the contract.

4.2. The quality control program is the driver for quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program, discussed and agreed to at the beginning of the contract, provides the measures needed to lead the contractor to success.

4.3. Once the quality control program is accepted, careful application of the process and standards presented in the remainder of this document will ensure a consistent quality assurance program.

5. SURVEILLANCE:

5.1. Surveillance Schedule. The Government Representative (COR) will work with assigned quality assurance evaluators to develop a surveillance schedule. Changes to the surveillance schedule will be discussed in advance with COR. Surveillance documentation will be kept in the official electronic contract file and/or the official hardcopy contract file.

a) Surveillance Methods. This QASP will incorporate 100% inspections as the approach to ensure the contractor complies with the contract requirements. Re-performance is the preferred method of correcting any unacceptable performance.

b) Validated Customer Complaint. This contract will be inspected for quality assurance using the validated customer complaint surveillance method. Anyone who observes unacceptable services, either incomplete or not performed, should immediately contact the COR. The COR will conduct an investigation to determine the validity of the complaint. If the COR determines the complaint to be valid, the COR will document the findings and notify the customer and the contractor. The COR will retain a copy of the written complaint for the government’s files. If the complaint is valid, the contractor will be given the opportunity to correct the defect.

c) 100% Inspection: 100% inspection will be utilized for this contract and will be noted as follows: 100% inspections will be utilized for all projects. This type of surveillance overrides periodic surveillance. However, validated customer complaints are still u t i l i zed . Under the 100% surveillance method all contract performance requirements are inspected for quality assurance at every occurrence within the contract schedule.

d) Surveillance Team. The surveillance team consists of the following key players:

Contracting Officer Representative, Contracting Officer, Contract Administrator, and Quality Assurance Evaluators.

e) Unacceptable Performance. If the number of complaints/defects exceeds the performance threshold for any requirement, the COR will determine the possible cause of this unacceptable performance. Government-caused complaints/defects shall not be counted against the contractor. The same applies to any other requirement of the contract when Government-caused complaints/defects are the cause of unacceptable contractor performance. If the contractor’s performance is judged unacceptable by the COR for any requirement, the COR will inform the contractor’s on-site representative, and request acknowledgement of the unacceptable performance.

Unacceptable performance will normally result in the contractor being required to re-perform the unacceptable work. If the work is not able to be re-performed according to specification, the COR will consult with the Contracting Officer to determine the appropriate resolution. If the contractor disputes the results of surveillance, the COR must refer the contractor to the contracting officer for resolution.

f) Revisions. Revisions to this QASP are the responsibility of the requiring activity.

However as a result of partnering with the contractor, surveillance checklists may be revised jointly by COR personnel and contractor personnel. The Contracting Officer must approve any revisions that are significant enough in nature to impact the quality expectations of the contractor.

6. DOCUMENTATION REQUIREMENTS:

6.1 The COR is responsible for maintaining a Surveillance Folder at a designated location either hardcopy or electronic, which may also be a part of the Project Office’s official contract file. The following information should be contained in the Surveillance Folder:

a. QASP

b. Contractor’s Quality Control Plan, if required.

c. Contract Documents, to include the contract, specifications, modifications, and delivery orders.

d. Appointment Letters and Training Certificates of the COR and other Surveillance Personnel if applicable.

e. Surveillance Checklists/Inspection Forms.

f. Quality Assurance Surveillance Schedules, if applicable.

g. Corrective Action Notes/Log

h. Invoice and payment documents

7.

i. Meeting Minutes/Memo’s/Miscellaneous Correspondence

PERFORMANCE REQUIREMENTS SUMMARY: This summary identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to inspect all services called for in the contract to determine whether or not the performance objectives and goals were met. The Performance Requirements Summary is an integral part of the QASP.

Performance Objective

Performance Standard Performance

Threshold

Disincentive

Incentive

Mowing 100 % of grass is maintained within one inch of the contract specifications

95 % of grass is maintained within one inch of the contract specifications

20% of invoice deduction or re-performance for failing to meet the performance threshold

Full payment of invoice

Trimming 100% of all unmowed grass around items in the mowed area is trimmed to contract specifications

98% of all unmowed grass around all items in the mowed area are trimmed to contract specifications

5% of invoice deduction or re-performance for failing to meet the performance threshold

Full payment of invoice

Report Submittals Required reports/invoices are submitted within designated timeframe

Required reports/invoices are submitted within designated timeframe 95% of the time

5% deduction from invoice for failure to meet the performance threshold

Full payment of invoice

Safety Maintained during operations

No accidents or incidents due to contractor’s failure to take safety precautions

No accidents or incidents due to contractor’s failure to take safety precautions

5% deduction from invoice for safety violation.

Full payment of invoice

*The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract including the clauses entitled “Inspection of Services” and

“Default”.*

7.1 Performance Evaluation and Re-Performance. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The contractor shall provide the Government written or verbal response why the performance threshold was not met, how performance will be returned.

OPSEC

Access and General Protection/Security Policy and Procedures.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Pre‐screen candidates using E‐Verify Program.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

PRIMARY CONTRACTING OFFICER

The primary Contracting Officer for this action is Colette B. Day, however, any Contracting Officer holding the appropriate warrant authority in the Baltimore District can serve as the Contracting Officer for this contract.

Also, please note that any time the primary Contracting Officer changes, it will be incorporated into the contract via unilateral modification to the contract”.

SUBMISSION OF INVOICES

Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

(a) Original invoices for services performed under the contract will be submitted to and payment will be made by:

USACE FINANCE CENTER

ATTN: DISBURSING

5722 INTEGRITY DRIVE

MILLINGTON, TN 38054-5005

(b) One copy of all invoices shall be forwarded to the following for review and certification:

USACE Baltimore

VIA Post Mail: U.S. Army Corps of Engineers

Susquehanna River Project ATTN: Andi Griffith 306 Railroad Street, Rear Danville, PA 17821

VIA Email: Andi.Griffith@USACE.Army.mil

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-14 Service Contract Reporting Requirements OCT 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.222-17 Nondisplacement of Qualified Workers MAY 2014 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-41 Service Contract Labor Standards MAY 2014 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-17 Interest MAY 2014 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-1 Alt I Disputes (May 2014) - Alternate I DEC 1991 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.243-1 Changes--Fixed Price AUG 1987 52.246-1 Contractor Inspection Requirements APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award…