W912DR-17-T-0023_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR-17-T-0023 15-Feb-2017

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 02 Mar 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

10 S. HOWARD STREET

ROOM 7000

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-2196 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

500 employees

NAICS:

238220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF92

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DR-17-T-0023

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

Award will be made to the offeror with the Lowest Priced Technically Acceptable (LPTA) proposal.

Quotes can be submitted via e-mail to Lillian Lamb, Contract Specialist at email:

lillian.lamb@usace.army.mil or fax at (443)-853-2060, ATTN: Lillian Lamb or also via mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Team, ATTN: Lillian Lamb, 10 South Howard Street, 7th floor, Room 7000, Baltimore, MD 21201-2530.

The Offeror shall submit the quote and two (2) past performances on projects that are similar to the scope of work in this solicitation.

Questions concerning this solicitation must be submitted in writing by email only to Lillian.lamb@usace.army.mil no later than 24 February 2017 at 11:00 PM EST. This will allow responses to be posted on FBO prior to solicitation closing.

Must complete all line items to be considered for award. All line items must be priced.

Partial pricing shall be considered non-responsive.

Site Visit

A site visit is scheduled for 21 February 2017. Prospective bidders are advised to contact Dean Whitmore at 814-658-6800 or dean.r.whitmore@usace.army.mil to visit the project before bidding. Please bring valid photo identification and a copy of a solicitation for verification purposes to the site visit.

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost or contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

PAST PERFORMANCE SUBMISSION: (See Attached Past Performance Questionnaire) Submission Requirements: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return to Lillian Lamb, Contract Specialist, e-mail at lillian.lamb@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as emergency notification services. References must be recent within the past 3 years.

Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance. Owners/references will be asked to comment on items such as, timeliness, management of subcontractor work, including timely payment to subs or suppliers, safety, relations between customer and contractor, level of support for such things as correcting errors. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1- 4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E

VG

S

M

U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Lillian Lamb, Contract Specialist, e‐mail at lillian.lamb@usace.army.mil The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as HVAC Preventative Maintenance. References must be recent within the past 3 years.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

PRICING SCHEDULE

CLIN Description Units Total 0001 Preventive Maintenance 4 visits based on specifications/ Remote Monitoring/Seasonal Changeover Labor is based on 4 disciplines with 8 hours for each visit, 32 hours total at prevailing wage

Material $ Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

Total Labor $ Total $

0002 Labor (on site) 32 hours for each discipline listed in specifications for repairs.

Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

Total Labor $

0003 Material cost and Handling charge. Bid handling % above actual cost only.

(Based on actual material costs per submitted invoices.)

Annual Material $

Handling Charge %

Total

0004 Annual Travel Cost. Estimated annual visits 4 scheduled and 10 unscheduled 14 visits $

Option Year 1

1001 Preventive Maintenance 4 visits based on specifications/ Remote Monitoring/Seasonal Changeover Labor is based on 4 disciplines with 8 hours for each visit, 32 hours total at prevailing wage

Material $ Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

1002 Labor (on site) 32 hours for each discipline

Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

Total Labor $

1003 Material cost and Handling charge. Bid handling % above actual cost only.

(Based on actual material costs per submitted invoices.)

Annual Material $

Handling Charge %

Total

1004 Annual Travel Cost. Estimated annual visits 4

14 Visits $

Option Year 2

2001 Preventive Maintenance 4 visits based on specifications/ Remote Monitoring/Seasonal Changeover Labor is based on 4 disciplines with 8 hours for each visit, 32 hours total at prevailing wage.

Material $ Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

2002 Labor (on site) 32 hours for each discipline

Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

2003 Material cost and Handling charge. Bid handling % above actual cost only.

(Based on actual material costs per submitted invoices.)

Annual Material $

Handling Charge %

Total

2004 Annual Travel Cost. Estimated annual visits 4

Option Year 3

3001 Preventive Maintenance 4 visits based on specifications/ Remote Monitoring/Seasonal Changeover Labor is based on 4 disciplines with 8 hours for each visit, 32 hours total at prevailing wage.

Material $ Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

Labor (on site) 32 hours for each discipline listed in specifications for repairs.

Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

Total Labor $

3003 Material cost and Handling charge. Bid handling % above actual cost only.

(Based on actual material costs per submitted invoices.)

Annual Material $

Handling Charge %

Total

3004 Annual Travel Cost. Estimated annual visits 4

Option Year 4

4001 Preventive Maintenance 4 visits based on specifications/ Remote Monitoring/Seasonal Changeover Labor is based on 4 disciplines with 8 hours for each visit, 32 hours total at prevailing wage.

Material $ Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

Labor (on site) 32 hours for each discipline listed in specifications for repairs.

Electrician HVAC Controls 32 hours

Electrician Low voltage 32 hours

Pipefitter/ HVAC 32 hours

Laborer Group 1 32 hours

Total Labor $

4003 Material cost and Handling charge. Bid handling % above actual cost only.

(Based on actual material costs per submitted invoices.)

Annual Material $

Handling Charge %

Total

4004 Annual Travel Cost. Estimated annual visits 4

Total Base Year 4 Option years $

PERFORMANCE WORK STATEMENT

Performance Work Statement

For USACE BALTIMORE DISTRICT

Raystown Lake Project, Visitors Center, HVAC

Operation and Maintenance Services

Raystown Lake Project, Hesston PA

12 January 2016

Dean Whitmore (814)-658 6800 dean.r.whitmore@usace.army.mil

Nicholas Krupa (814)-658-6800 nicholas.e.krupa@usace.army.mil

1. Introduction: Raystown Lake is located in Huntingdon and Bedford Counties in South Central Pennsylvania, approximately 95 miles west of Harrisburg and 175 miles east of Pittsburgh. It is south of the town of Huntingdon and approximately 70 miles from the Pennsylvania-Maryland border. This contract defines the HVAC operation and maintenance services that will be required for the Raystown Lake Visitors Center located in the Seven Points Recreation area on the Raystown Lake Project. The schedule for all activities is included but may vary depending upon conditions. The government will provide notice to the contractor if such variation is necessary and the subsequent impact to the remainder of the schedule.

1.1 Definitions

1.1.1 Contract – a mutually binding legal relationship (enforceable by law) obligating the seller to furnish supplies or services and the buyer to pay for them.

1.1.2 Contracting Officer (CO) - A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. A Corps of Engineers employee vested with the authority to approve, modify, and issue contracts.

1.1.3 Contracting Officer’s Representative (COR) – The person designated by the CO with the authority to administer the contract.

1.1.4 Contractor’s On-Site Representative – Person on site, designated and empowered by the contractor to submit schedules, verify work completed and make other day to day decisions on behalf of the contractor.

1.1.5 Contract Employees - Those persons hired by the contractor and approved by the Contracting Officer’s Representative to assist in the performance of this contract.

1.1.6 Contract Period – Base Year and Option Years as renewed by the Corps of Engineers (Refer to Section 2.)

1.1.7 HVAC – Heating Ventilation and Air Conditioning System.

2. Background: This contract defines the HVAC Operation and Preventative Maintenance services, Trouble shooting, break/fix, design, and consultation services, Material costs associated with repairs, upgrades and replacement services that will be required in the Visitors Center of the Raystown Lake Project.

2.1 Visitor Center HVAC Equipment List:

Trane air cooled chiller #CGAFC50EA, (1 ea.)

Trane air handler units, (3 ea.)

Trane unit heaters, 5 ea.)

Chilled water pumps (1 ea.)

Hot water pumps, (3 ea.)

Weil McLain hot water boiler Model #80, (2 ea.)

Associated valves, apertures, blowers etc.

3. General Requirements: Raystown Lake/ North Atlantic Division/ Baltimore District has a requirement for HVAC operation and maintenance services that will be required for the Raystown Lake Visitors Center located in the Seven Points Recreation area on the Raystown Lake Project.

Non-Personal Services: The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.1 Period of Performance: The contract period will consist of one (1) base year and four (4) option years. The beginning and ending dates are as follow:

Base Year Date of contract award – December 31, 2017 Option Year 1 January 1, 2018 – December 31, 2018 Option Year 2 January 1, 2019 – December 31, 2019 Option Year 3 January 1, 2020 – December 31, 2020 Option Year 4 January 1, 2021 – December 31, 2021

3.2 Site Security

All personnel working on this project will be required to follow all security and access rules and regulations (i.e., physical access and/or network access requirements) as set forth by the US Government in order to gain access to the USACE offices and/or systems to perform work assignments and/or for the delivery of equipment.

3.2.1 Keys will not be provided for access to the area. Access will be provided during normal working hours; week days 0700 to 1630. If access is required outside of these hours access will be coordinated with the COR.

3.2.2 Each staff member will be required to have their photo identification with them at all times while on the project site.

3.3 Employees

3.3.1 All contractor employees working on this contract must be citizens of the United States of America, be an alien who has been lawfully admitted for permanent residence as evidenced by an Alien Registration Receipt Card, Form 1-151, or present other evidence from the INS that employment will not affect his/her immigration status.

3.3.2 All persons hired by the contractor during the course of the contract must be at least 18 years of age and must possess a driver’s license valid in the Commonwealth of Pennsylvania. The contractor shall insure that the on-site representative is able to communicate in the English language.

3.3.3 The contractor and all contract employees shall be subject to the rules and regulations provided in Title 36 of the Code of Federal Regulations, Section 327, during the performance of the contract.

3.3.4 The contractor and employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations of this contract. During an on duty status, the contractor and contractor representatives must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. Unacceptable behavior, deemed so by the Operations Manager, that brings discredit to the Government or the contractor may be grounds for dismissal of the employee or termination of the contract.

3.4 Safety: The contractor shall provide the Corps of Engineers with a written accident prevention plan and activity hazard analysis plan no less than fourteen (14) days prior to commencement of work. The accident prevention plan will provide all the necessary information required by EM 385-1-1, Appendix A. Because this contract requires work inside high voltage electrical units’ emphasis on ARC Flash protection will be required. All safety plans must be acceptable to the government before work commences.

3.4.1 The contractor shall comply with all applicable sections of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. The contractor shall provide all required safety and protective equipment as recommended by the appropriate MSDS and required by EM 385-1-1. EM- 385-1-1 does not preclude in any way the need to adhere to all applicable regulations as publicized by the Occupational Safety and Health Administration, (OSHA).

3.4.2 For the purpose of this contract, the Contractor shall designate an employee responsible for overall supervision of accident prevention activities. Such duties shall include: (1) Assuring applicable safety requirements are (a) communicated to the worker in a language they understand. It is the Contractor's responsibility to ascertain if there are workers on the job who do not speak and/or understand the English language. If such workers are employed by the prime Contractor or subcontractors, at any tier, it is the prime Contractor's responsibility to insure that all safety programs, signs, and tool box meetings are communicated to the workers in a language they understand, and that a bilingual employee is on site at all times.

If the Contractor contends that interpreters and/or bilingual signs are not required, certification must be provided which verifies that all workers (whose native tongue is other than English) have a command of the English language sufficient to understand all direction, training and safety requirements, whether written or oral, and (b) incorporated in work methods, and (2) Inspecting the work to ensure that safety measures and instructions are actually applied. The proposed safety supervisor's name and qualifications shall be submitted in writing for approval to the Ordering Officer. This individual must have prior experience as a safety engineer or be able to demonstrate his/her familiarity and understanding of the safety requirements over a prescribed trial period. The safety engineer shall have the authority to act on behalf of the Contractor's general management to take whatever action is necessary to assure compliance with safety requirements. The safety supervisor is required to be on the site when work is being performed.

3.4.3 Prior to any work physically performed at the job site, a safety meeting shall be held between the Contractor and his/her employees to discuss the Contractor's safety program and in particular to review the following submittal: (a) The contractor shall provide the Corps of Engineers with a written accident prevention plan and activity hazard analysis plan at least two weeks (fourteen days) prior to commencement of work. The accident prevention plan will provide all the necessary information required by EM 385-1-1, Appendix A (provided at pre-work conference). Due to the nature of the work and high voltage in these systems Emphasis Shall be place on Electrical Safety and Ark Flash Safety. All safety plans must be acceptable to the government before work commences. (b) At least one safety meeting shall be conducted prior to the commencement of work, at the issuance of each job order, or whenever new crews begin work, by the appropriate field supervisors or foremen for all workers. An outline report of the meeting giving date, time, attendance, subjects discussed and who conducted it shall be maintained and copies furnished the designated authority on request.

3.5 ACCIDENTS: Chargeable accidents are to be investigated by both Contractor and the COR.

3.5.1 Accident Reporting: Eng. Form 3394: Section I, Paragraph 01.D., of EM 385-1-1 and the Contract Clause entitled ACCIDENT PREVENTION are amended as follows: The prime Contractor shall report on Eng. Form 3394, supplied by the Contracting Officer, all injuries to his employees or subcontractors that result in lost time and all damage to property and/or equipment in excess of $2,000 per incident. Verbal notification of such accident shall be made to the Contracting Officer within 24 hours. A written report on the above noted form shall be submitted to the Contracting Officer within 72 hours following such accidents. The written report shall include the following:

3.5.2 A description of the circumstances leading up to the accident, the cause of the accident and corrective measures taken to prevent recurrence.

3.5.3 A description of the injury and name and location of the medical facility giving examination and treatment.

3.5.4 A statement as to whether or not the employee was permitted to return to work after examination and treatment by the doctor, and if not, an estimate or statement of the number of days lost from work. If there have been days lost from work, state whether or not the employee has been re-examined and declared fit to resume work as of the date of the report.

3.6 PAYMENT

3.6.1 Payment for services under this contract will be processed upon receipt of an invoice at the end of each completed Preventative Maintenance cycle or completed maintenance activities. No payment will be made for services not provided. All services provided during a period of performance will be invoiced for that performance period. All invoices shall include:

Contractor name and address, exactly as it appears on the contract Contract number Date of invoice submission Invoice number Unit Cost Invoice total

3.6.2 Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

3.6.3 Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. If changes occur to the mailing addresses the Contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers Raystown Lake Project ATTN: Dorothy McClain 6145 Seven Points Road Hesston, PA 16647 VIA Electronic Mail: Dorothy.Mcclain@usace.army.mil Dean.r.whitmore@usace.army.mil

3.7 INSURANCE

3.7.1 Contractor In accordance with FAR 28.306-2, the Contractor shall provide insurance as required in Clause 52.228-4001 “Required Insurance”. Prior to start of contract work, the Contractor shall furnish to the COR a current certificate or written statement of insurance requirements of the contract. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer. Additionally, said policies shall list the Government as additionally insured.

3.8 INSPECTIONS AND QUALITY CONTROL SURVEILLANCE PLAN

3.8.1 Inspections

3.8.1.2 The contractor shall report all work completed. Status report information may be provided via phone, email, or in writing to the contract COR or his designee. This information will be used for quality assurance inspections.

3.8.1.3 Inspections will be accomplished by the Contractor in accordance with FAR 46.202-3.

All maintenance and repairs shall be inspected and tested for proper HVAC operation after the work accomplished.

3.8.2 Quality Control. The Contractor is responsible for establishing and maintaining adequate quality control to insure satisfactory performance of contract work in accordance with specifications. This feature will be assured by a comprehensive Quality Control Plan developed by the Contractor and approved by the COR prior to initiating work. The Government will monitor all work to assure compliance with the Contractor Quality Control Plan and that the Contractor’s performance meets Contract specifications.

3.8.3 Quality Control Plan. The Contractor shall submit for the COR’s approval, a written detailed Quality Control Plan. This plan must indicate in detail, an inspection system covering all work performed under this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year will accompany the plan. This plan will be submitted no less than fourteen (14) days prior to each pre-work conference. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, must be acceptable to government BEFORE work commences. This plan shall include, at minimum, the following items.

3.8.3.1 QC DESIGNATION. The Contractor shall provide a signed letter to the COR designating the name(s) of the Contractor’s QC(s) who will be physically present on site with authority and power to conduct all overall management, coordination, and supervision whenever work specified herein is being performed. This letter shall also include the QC(s) schedule(s) of work and contact information.

3.8.3.2 INSPECTION SCHEDULE. The Contractor shall provide a schedule which identifies the frequency of Quality Control inspections.

3.8.3.3 INSPECTION REPORT. The Contractor shall provide a reporting form that will be completed upon each QC inspection. This form will include, at minimum, the following information: QC name, contract number, date and list of items inspected, defects/problems, and safety violations. Copy of reports shall be provided to the COR upon request.

3.8.3.4 COMMUNICATION PLAN. The Contractor shall provide a communication plan which demonstrates the Contractor’s ability to maintain communications between Contract Employees and the Government personnel during times when services under this contract are being performed. This plan must include contact phone numbers and email addresses used, and/or identification of alternate method of communication.

Although the Corps of Engineers does not endorse any product or service provider, cellular communication using area providers (Verizon and AT&T for highest quality reception) is recommended to meet this requirement.

3.8.3.5 TRAINING PROGRAM. The Contractor shall provide a summary of employee training requirements and methods. This program must demonstrate that sufficient training methods will be provided to all Contract Employees, to allow them to meet all requirements of this contract. Verification of a trainee’s ability to successfully provide service is needed to adequately meet this requirement.

3.8.3.6 TRAINING RECORD. The Contractor shall provide an itemized training record for all Contract Employees which demonstrates either successful or unsuccessful completion of the training program. Although part of the Quality Control Plan, completed training records may follow submission/approval of the plan, and within three (3) days of the Contract Employee’s start date.

3.8.3.7 ANTI-TERRORISM TRAINING. All employees working on the site must be trained in AT 1 level 1 Awareness.

3.8.3.8 SERVICE SCHEDULE. The Contractor shall provide service schedules.

Dates, days, times and locations and services will be clearly identified. This schedule must meet the specifications of this contract.

3.8.3.9 VARIATION. If services be provided outside of the schedule the Contractor shall notify the Government of any variations exceeding 15 minutes. Failure to meet this requirement is considered a deficiency and repeated cases may result in default.

3.8.3.10 EQUIPMENT AND MATERIAL INVENTORY. The Contractor shall provide an inventory of all equipment and materials to be used during the course of providing services under this contract. MSDS will accompany any applicable cleaning agents or materials. Equipment and materials which do not appear on this list will not be permitted on the project or in the service of this contract.

3.8.3.11 REVISIONS. The Contractor shall provide notification of any changes, additions or any other modification of this plan for COR approval BEFORE incorporating said revision into the performance of services under this contract.

3.9 Deductions and Default

3.9.1 All work shall be performed in an orderly manner as directed in the contract. If services are found to be defective in workmanship or otherwise not in conformance with the specifications and requirements, the government will have the right to reject such service. If time permits, the work shall then be re-performed in accordance with contract specifications without additional cost to the Government.

3.9.2 Damage to Government facilities should be avoided. Any damage to Government facilities deemed to have been caused by contractor negligence will be, (1) corrected in a timely fashion by the contractor; (2) Corrected by Government forces or another contractor and deducted from the contractor pay estimate; or (3) Settled in an appropriate and timely fashion through the contractor’s insurance carrier.

3.9.3 Default of the contract will be considered for various reasons relating to non-performance of the contractual specifications. The following is a partial listing of reasons for which default may be considered.

a. Repetitive safety violations

b. Excessive occurrence of damage to Government or private property

3.10 Location of Work Performance.

This contract defines the HVAC services at the Seven Points Recreation Area in the Visitors Center of the Raystown Lake Project.

Raystown Lake Project 6145 Seven Points Road Hesston PA 16647

3.11 POCs Shall inspect all Services performed by the Contractor under this PWS through the final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

Technical Subject Matter Expert (SME) Dean R. Whitmore (814)-658-6800

E-mail address: dean.r.whitmore@usace.army.mil

3.12 Delivery. Delivery of all materials will be coordinated with the Requesting Unit Local POC; Delivery will be made to the physical address identified in 3.3 as the place of work performance.

4. Performance Requirements: Four (4) contract line items are established, as follows

4.1 CLIN 1 -- Operation and Preventative Maintenance: Consists of quarterly maintenance visits to the site to ensure the continued efficient operation of the system to include seasonal maintenance as indicated. This includes all remote monitoring, troubleshooting, remote changing of set points and all labor travel expenses. Does not include costs for software updates, repairs of any equipment in need of repair or replacement. Material/Software costs will be covered under CLIN 3.

4.1.1 This section indicates what is expected to be completed and furnished under CLIN 1.

4.1.1.1 CONTRACTOR SHALL PROVIDE - The contractor shall furnish the necessary labor, tools, equipment, lubricants, air filters, belts and transportation required to provide HVAC preventive maintenance services at the Raystown Lake Multipurpose building.

4.1.1.2 CONTRACTOR SHALL PROVIDE - A computer control system, which can be accessed remotely using the appropriate contractor provided and installed software with the capability to monitor the system from their offices and make changes in set points and other important parameters and alarms as well as troubleshoot the system.

4.1.1.3 GOVERNMENT SHALL PROVIDE – Water for chilled water applications and phone line for monitoring the building control program.

4.1.2 Preventive Maintenance Activities

4.1.2.1 APRIL SERVICE: Complete air conditioning service. Fill the chilled water piping and service the chiller; clean the condenser coils on the chiller; lubricate and service all air handlers, chilled water pump and hot water pumps; replace V-belts on all air handlers;

replace air filters; check pressures and temperatures on chiller system to insure that they are within acceptable limits; complete service on chiller system. Complete service check of Honeywell Excel control system. Check operation of XBS, operator terminal, Care, Live Care and E-Vision software; Inspection of all actuators, sensors, transducers, transmitters, relays, controllers and switches; check operation of all thermostats, heating valves and dampers.

4.1.2.2 JULY SERVICE: Complete air conditioning service; complete service on chiller system; check pressures and temperatures to insure that they are within acceptable limits;

lubricate and service all air handlers, chilled water pump and hot water pumps; replace air filters. Complete service check of Honeywell Excel control system. Check operation of XBS, operator terminal, Care, Live Care and E-Vision software; Inspection of all actuators, sensors, transducers, transmitters, relays, controllers and switches; check operation of all thermostats, heating valves and dampers.

4.1.2.3 OCTOBER SERVICE: Complete heating service. Drained chilled water system and check chiller condition; clean and service furnace; lubricate all hot water pumps; test all boiler safety controls; lubricate and service all air handlers and unit heaters; check all pressures and temperatures to insure that they are within acceptable limits; replace air filters. Complete service check of Honeywell Excel control system. Check operation of XBS, operator terminal, Care, Live Care and E-Vision software; Inspection of all actuators, sensors, transducers, transmitters, relays, controllers and switches; check operation of all thermostats, heating valves and dampers.

4.1.2.4 JANUARY SERVICE: Complete heating service. Check operation of oil fired furnace. Lubricate all hot water pumps; test all boiler safety controls; lubricate and service all air handlers and unit heaters; check all pressures and temperatures to insure that they are within acceptable limits; replace air filters. Complete service check of Honeywell Excel control system. Check operation of XBS, operator terminal, Care, Live Care and E-Vision software; Inspection of all actuators, sensors, transducers, transmitters, relays, controllers and switches; check operation of all thermostats, heating valves and dampers.

4.2 CLIN 2 - Labor Disciplines: Consists of all trouble shooting, break/fix, design, and consultation services CONDUCTED ON-SITE. The hours needed for anticipated labor disciplines to service this contract are listed. The vendor will adhere to the proposed hourly rates for those disciplines specified. At the conclusion of each performance period, the vendor will bill the government for only those hours actually recorded on the task. Labor should include any direct, indirect and overhead costs associated with that labor discipline. Labor is not to include travel and any charged time incurred to and from the site. The Contractor will only charge the Government for productive time actually on site. Any costs associated with travel to and from the site shall be computed into the bid under the travel CLIN #4.

4.2.1 Anticipated disciplines are shown in the chart below. A curriculum vital shall be provided to the Government for each employee associated with the job to assure compliance with minimum position qualifications and requirements. Minimum requirements for labor disciplines are shown below. Should there be disagreement between the Contractor and the Government over the qualifications of an employee, the Government prevails.

Electrician/ HVAC And Temperature Controls

Pipefitter (Includes HVAC pipe installation)

Laborer Electrician (Low voltage)

4.3 CLIN 3 – Material/Handling and Support: Consists of all material costs associated with repairs, upgrades and replacements to include support items such as connectors, tape, etc.

Materials shall be estimated at the initiation of the task and detailed in the final invoice. The final invoice from the vendor shall reflect the cost of materials as charged by the supplier then the percentage bid as a handling/support charge shall then be added to the final material costs for that particular proposal. Material estimates for this CLIN are not to exceed $5000.00 for the each contract year.

4.4 CLIN 4 - Travel: The vendor shall determine and bid estimated travel cost for each contract year. There will be 4 scheduled visits and an estimated not to exceed 10 unscheduled visits per contract year. All travel cost shall be in accordance with the JTR.

5. PERFORMANCE OF WORK

5.1 ORDERING WORK: Scheduled Preventive Maintenance shall take place as reflected in

4.1.2 of this document and the Contractor shall adhere to the service schedules. In the event of emergencies, a modification to the contract will be ordered to reflect any extra needed hours or materials.

5.2 PRE-WORK MEETINGS: The contractor is required to attend a pre-work conference prior to beginning of the contract. The Pre-Work Conference may be telephonically and will be arranged by the Contracting Officer’s Representative (COR) after award of contract and before commencement of work. The COR will notify the Contractor of the date, time, and location set for the meeting. At this conference, the Contractor shall be orientated with respect to

Government procedures and line of authority, contractual, administrative, and application matters.

5.3 WORKING HOURS: Working Hours: It shall be the Contractor's responsibility to complete all work during the normal five (5) day week, 0700 am to 3:30 p.m. except Federal holidays. For emergency repairs, at the request of and with the concurrence of the government, the contractor may work outside the aforementioned hours.

5.4 INSPECTIONS: All work in progress may be subject to the inspection of Corps representatives.

5.5 COMPLIANCE WITH AGENCY REGULATIONS: The site of the work is at a Government agency and all rules and regulations issued by the authorized agency officials covering general safety, security, sanitary requirements, pollution control, traffic regulations and parking, shall be observed by the Contractor. Information regarding these requirements may be obtained by contacting the Ordering Officer, who will provide such information or assist in obtaining same from appropriate authorities. The contractor and all contractor employees shall be subject to the rules and regulations provided in Title 36, Code of Federal Regulations, Part 327, during the performance of this contract. A copy of these provisions will be provided by the Government.

6. JOB ORDER PREPARATION

6.1 SITE VISIT: A site visit will be available prior to award. The Contractor shall meet (telephonically or in person) with the Corps' designated representative responsible for coordinating the site visit Dean Whitmore via email at dean.r.whitmore@usace.army.mi or via telephone at 814-599-0563. Upon award of contract, an additional site visit and scope clarification meeting(s) may be performed to further define and/or clarify the requirements. The Contractor shall have the following time schedule for submittal to the COR after diagnostics.

TYPE OF REPAIR SCHEDULE/RESPONSE

Emergency Diagnostics 6 hours

Emergency Repairs 12 hours

Routine Diagnostics 3 days

Routine Repairs 1 week

6.2 DELIVERY SCHEDULE

The time for completion of the work under the job order shall be stated therein. Delivery schedules shall include time for all activities from date of issuance of the proposal, including ordering materials and time required for final clean-up, inspection, acceptance and close out of the job order.

6.3 NOTICE OF COMPLETION OF A PERIOD OF PERFORMANCE

The Contractor shall notify the COR, in writing upon completion of each period of performance.

The Contractor shall give advance notice of the date work will be fully completed.

7. CLIN PRICING

Waste of excess material quantities are incidental costs included within the contract unit prices.

Quantities used shall be taken from field measurements as appropriate, without allowance for waste. Costs for expendable supplies, lubricants and wear and tear on tools are incidental to the maintenance costs and are included in the bare material cost line items. These will not be paid for separately. If conditions beyond the control of the Contractor are expected to significantly impact the continuous execution of the work, "overtime" and/or "non-standard time" may be warranted. The labor hour adjustment is limited to those unit lines affected by the anticipated impact.

7.1 The following items are considered as to be included in the CLIN Items or Allowances

ITEM DEFINITION (if required) Material Handling and Storage Safety Requirements Personnel Protective Equipment Equipment Barriers Final Clean-up Contingencies

8. SOLICITATION PROPOSAL FORMAT & SPECIAL CLAUSES

The Solicitation proposal shall be of sufficient detail to identify, quantify, and rationalize the use of all line items as noted herein.

9. JOB ORDER ESTIMATE: The estimate shall include a brief description of the unit line item and should be…