W912DR17Q0012.pdf

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Attached to: Carpet Cleaning Services Federal contract opportunity
Solicitation number: W912DR-17-Q-0012
Issued by: Department of the Army Corps of Engineers Engineering District Baltimore

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W912DR17Q0012 Carpet Cleaning Solicitation

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SEE ADDENDUM

(No Collect Calls)

W912DR17Q0012 12-Jul-2017

b. TELEPHONE NUMBER

443-853-2060

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 28 Jul 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LILLIAN LAMB

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTIMORE DISTRICT

10 S. HOWARD ST

ROOM 7000

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-2196 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$5,500,000

NAICS:

561740

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTION TO OFFEROR

INSTRUCTION TO OFFERORS

Quotes can be submitted via e-mail at lillian.lamb@usace.army.mil or via mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Branch, ATTN: Lillian Lamb, 10 South Howard Street, 7th floor, Room 7200-D, Baltimore, MD 21201-2530.

SUBMISSION REQUIREMENTS

The Government will award a firm-fixed-price (FFP) contract to the responsible offeror whose offer conforms to the requirements as stated in this request for quotation (RFQ). The award will be made using the Lowest Price Technically Acceptable (LPTA) method based on the following three (3) evaluation factors: Technical, Past Performance, and Price.

The Government intends to evaluate quotes and make award without questions to offerors.

Therefore, the Offeror's initial quote should contain the Offeror's best terms from a Technical and Cost standpoint. Unclear quotes may not result in questions for clarifications. Offers with an omission or unclear quote may be judged to mean the contractor does not fully understand the requirements or understand what it takes to meet the requirements, regardless of the proposed cost/price, and will be rated unacceptable. In that case, the Offeror may be found unacceptable, and ineligible for award. The Government reserves the right to ask questions of offerors if the Contracting Officer determines them to be necessary.

1. OFFEROR SHALL PROVIDE A QUOTE FOR EACH SERVICE ITEM ON THE “SCHEDULE OF

CARPET CLEANING SERVICES”. PERCENTAGES (%) SHALL NOT BE ACCEPTED.

2. OFFEROR SHALL PROVIDE A QUOTE FOR CMR REPORTING, IF YOU ARE QUOTING $0.00 THEN

YOU MUST ENTER $0.00 AS THE UNIT PRICE.

3. FAILURE TO ABIDE BY ITEMS 1-2 ABOVE MAY RESULT IN QUOTE BEING CONSIDERED NON-

RESPONSIVE AND INELIGBLE FOR AWARD.

Evaluation Criteria Factors/Ratings:

1. Technical –

The offer will be evaluated to ensure all the items below are provided:

• Cover Letter on offeror’s letterhead. Letter shall summarize the pricing total and include offeror specific details such as Cage Code, Tax ID#, and DUNS #. Letter shall be signed by the representative managing the account.

• Capability Statement

• Two (2) Past Performance references for similar projects. Projects must have been completed within the previous three (3) years.

• Two (2) Past Performance Questionnaires

• Bid Schedule – Government template provided

The following adjectival ratings will be assigned to the Technical factor

Acceptable: Offer clearly meets the minimum requirements of the solicitation.

Unacceptable: Offer does not clearly meet the minimum requirements of the solicitation.

2. Past Performance (see attached questionnaire below) -

Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two (2) projects to fill out the Questionnaire and return to Lillian Lamb, Contract Specialist, e-mail at lillian.lamb@usace.army.mil. Past Performance for similar projects within the last 3 years (Past Performance) will be evaluated utilizing the information provided by the Contractor, the Past Performance Questionnaires, two (2) references and by checking other sources such as the Contractor Performance Assessment Reporting System (CPARS).

Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably.

The following adjectival ratings will be assigned to the Past Performance factor

RATING DESCRIPTION

ACCEPTABLE Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Past performance references and/ or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL No past performance submitted

3. Price –

Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonableness and the pricing information shall be provide if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced. Offeror must complete all line items to be considered for award. All line items must be priced. Quotes providing partial pricing shall be considered non-responsive.

Questions concerning this solicitation must be submitted by email no later than 19-JUL-2017 at 11:00 AM EST.

This will allow responses to be posted on FBO prior to solicitation closing.

Email: lillian.lamb@usace.army.mil

Site Visit - Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost or contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Each location can be located online and a site visit coordinated with the station commander. Please bring valid photo identification and a copy of a solicitation for verification purposes to the site visit.

POC:

mailto:lillian.lamb@usace.army.mil

Service Address City State Zip

Code POC

18471 Smock HWY Suite 102 Meadville PA 16335

Air Force- Bryan Murphy 724-743-8500 x126, Army- Clarissia Telepak 216-802-1423, Navy- Charles Roberts 412-395-4708, Marines- SSgt

Mercier 412-395-5820 x201

20232 Perry HWY Suite 3 Cranberry Township PA 16066 Navy- LT Poissant 804-771-2060 x156

271 Tri County Lane Belle Vernon PA 15012 Army- Ken Bowe 717-614-2215, Marines- SSgt Mercier 412-395-5820 x201

22631 Rt 68 Suite 110 Clarion PA 16214 Army- Ken Bowe 717-614-2215

101 Clearview Circle Butler PA 16001

Air Force- Bryan Murphy 724-743-8500 x126, Army- Ken Bowe 717-614-2215, Navy- Charles Roberts 412-395-4708, Marines- SSgt Mercier

412-395-5820 x201

5522 Shafer Rd Dubois PA 15801

Air Force- Bryan Murphy 724-743-8500 x126, Army- Ken Bowe 717-614-2215, Marines- SSgt

Mercier 412-395-5820 x201

500 Galleria Dr. Johnstown PA 15904

Air Force- Bryan Murphy 724-743-8500 x126, Army- Ken Bowe 717-614-2215, Navy- Charles Roberts 412-395-4708, Marines- SSgt Mercier

412-395-5820 x201

1560 Park Manor Dr. Pittsburgh PA 15205

Air Force- Bryan Murphy 724-743-8500 x126, Army- Ken Bowe 717-614-2215, Navy- Charles Roberts 412-395-4708, Marines- SSgt Mercier

412-395-5820 x201

7200 Peach St. Erie PA 16509

Air Force- Bryan Murphy 724-743-8500 x126, Army- Ken Bowe 717-614-2215, Navy- Charles Roberts 412-395-4708, Marines- SSgt Mercier 412-395-5820 x201. Air Force Reserve- Tony

Rodriguez 609-754-5175

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Lillian Lamb, Contract Specialist, e-mail at lillian.lamb@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two (2) References from previously completed jobs must be submitted and include a point of contact and phone numbers.

These references must be relevant to the work which will be performed in this contract. Relevant work is defined as carpet cleaning services. References must be recent within the past three (3) years.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

W912DR17Q0012

TO BE COMPLETED BY

CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST

REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

PRICE SCHEDULE

SCHEDULE OF CARPET CLEANING SERVICES (Base Year) 18471 Smock Hwy, Suite 102, Meadville, Pa. 16335

Location 1 (1992 S.F./ October-April)

1 September 2017 (or date of award) – 31 August 2018

Request for bid proposals for the Carpet Cleaning Services described in the Carpet Cleaning Performance Work Schedule and outlined in the bid proposal below. Carpet Cleaning Contractor shall provide necessary labor, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry.

The following table of services should be used as a guide and bid form in obtaining janitorial services for recruiting facilities in compliance with above guidance:

SCHEDULE OF CARPET CLEANING SERVICES AND BIDS

Carpet cleaning services in accordance with the Performance Work Statement to include Scotch Guard

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0001 Per the Above Service Items 2 EACH $___________ $___________ Listed

Estimated Total Amount Base Year for Line Items 0001 $_____________________

20232 Perry Hwy. Suite 3, Cranberry Township, Pa. 16066 Location 2

(1550 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0002 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 0002 $_____________________

271 Tri County Lane, Unit 205, Belle Vernon, Pa. 15012 Location 3

(918 S.F./ October-April) 1 September 2017 (or date of award – 31 August 2018

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0003 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 0003 $_____________________

Clarion Mall, 22631 RT 68, Suite 110, Clarion, Pa. 16214 Location 4

(3822 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0004 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 0004 $_____________________

Clearview Mall, 101 Clearview Circle, Space# 501 & 505, Butler, Pa. 16001 Location 5

(3748 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0005 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 0005 $_____________________

5522 Shaffer Rd. Suite 82, Dubois, Pa. 15801 Location 6

(3945 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0006 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 0006 $_____________________

Galleria Mall, 500 Galleria Dr. Johnstown, Pa. 15904 Location 7

(2520 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0007 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 0007 $_____________________

Robinson Towne Center, 1560 Park Manor Dr. STE 312, Pittsburgh, Pa. 15205 Location 8

(2302 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0008 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 0008 $_____________________

Summit Towne Center, 7200 Peach St. Erie, Pa. 16509 Location 9

(3043 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0009 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 0009 $_____________________

CMRA Reporting

The following table of services should be used as a guide and bid form in obtaining janitorial services for

CMRA Reporting in accordance with the Performance Work Statement

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0010 Per the Above Service Items 1 Annually $___________ $___________

Estimated Total Amount Base Year for Line Items 0010 $_____________________

Estimated Total Amount Base Year for Line Items 0001 – 0010 $_____________________

SCHEDULE OF CARPET CLEANING SERVICES (Option Year) 18471 Smock Hwy, Suite 102, Meadville, Pa. 16335

Location 1 (1992 S.F./ October-April)

1 September 2018 (or date of award) – 31 August 2019

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1001 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 1001 $_____________________

20232 Perry Hwy. Suite 3, Cranberry Township, Pa. 16066 Location 2

(1550 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1002 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 1002 $_____________________

271 Tri County Lane, Unit 205, Belle Vernon, Pa. 15012 Location 3

(918 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1003 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 1003 $_____________________

Clarion Mall, 22631 RT 68, Suite 110, Clarion, Pa. 16214 Location 4

(3822 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1004 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 1004 $_____________________

Clearview Mall, 101 Clearview Circle, Space# 501 & 505, Butler, Pa. 16001 Location 5

(3748 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1005 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 1005 $_____________________

Dubois Mall, 5522 Shaffer Rd. Suite 82, Dubois, Pa. 15801 Location 6

(3945 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1006 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 1006 $_____________________

Galleria Mall, 500 Galleria Dr. Johnstown, Pa. 15904 Location 7

(2520 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1007 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 1007 $_____________________

Robinson Towne Center, 1560 Park Manor Dr. STE 312, Pittsburgh, Pa. 15205 Location 8

(2302 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1008 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 1008 $_____________________

Summit Towne Center, 7200 Peach St. Erie, Pa. 16509 Location 9

(3043 S.F./ October-April)

The following table of services should be used as a guide and bid form in obtaining janitorial services for

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1009 Per the Above Service Items 2 EACH $___________ $___________

Estimated Total Amount Base Year for Line Items 1009 $_____________________

CMRA Reporting

The following table of services should be used as a guide and bid form in obtaining janitorial services for

CMRA Reporting in accordance with the Performance Work Statement

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 1010 Per the Above Service Items 1 Annually $___________ $___________

Estimated Total Amount Base Year for Line Items 1010 $_____________________

Estimated Total Amount Base Year for Line Items 1001 – 1010 $_____________________

PERFORMANCE WORK STATEMENT

21 June 2017

PERFORMANCE WORK STATEMENT

CARPET CLEANING SERVICES

1. INTRODUCTION/BACKGROUND:

Multiple recruiting offices throughout Pennsylvania require carpet cleaning.

2. GENERAL REQUIREMENTS:

2.1. Services to Be Performed: Carpet cleaning is required at each location specified below twice per year. The first cleaning shall be performed within 30 days of contract award and 30 days within the effective date of each option year exercised. The second carpet cleaning shall be performed within the last 120 days of the contract, or as scheduled in advance. The Contractor shall provide all necessary labor, equipment, and supplies required to perform these services. All cleaning procedures and treatment shall be accomplished in accordance with the manufacturer’s directions and/or listed specifications and industry standards applicable to the Professional Cleaning & Restoration Industry.

2.2. Non-Personal Services: The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any action constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer immediately.

2.3. Period of Performance: The period of performance for the base year will be from the date of award thru 31 August 2018. Subsequent option years will have a period of performance of 01 September thru 31 August. The first cleaning shall commence no later than (NLT) 30 calendar days after date of award (or notice to proceed).

2.4. Location of Work Performance:

a) 18471 Smock HWY, Suite 102, Meadville, PA 16335

b) 20232 Perry Highway, Suite 3 & 2nd floor Suite 2, Cranberry Township, PA 16066

c) 271 Tri County Lane, Unit 205, Belle Vernon, PA 15012

d) Clarion Mall, 22631 Rt 68, Suite 110, Clarion, PA 16214

e) Clearview Mall, 101 Clearview Circle, Space #501 & 505, Butler, PA 16001

f) Dubois Mall, 5522 Shaffer Road, Suite 82, Dubois, PA 15801

g) Galleria Mall, 500 Galleria Dr., Johnstown, PA 15904

h) Robinson Towne Center, 1560 Park Manor Dr., Suite 312, Pittsburgh, PA 15205

i) Summit Towne Center, 7200 Peach Street, Erie, PA 16509

2.5. Inspection: Point of Contacts (POC) shall inspect all services performed by the Contractor under this Performance Work Statement. The POC information will be provided at award.

2.6. Delivery: Coordination shall be made with the Contracting Officer Representative (COR) two weeks in advance of a proposed cleaning date. All carpet cleaning shall be performed between the hours of 5:00 p.m. and 8:00 p.m. EST Monday through Friday or by appointment scheduled in advance, with each recruiting service. The Contractor shall notify the designated Military Service Representative(s) (MSR) of any deviations to the previously agreed upon appointment and schedule an alternate appointment carpet cleaning. No keys to Government leased facilities are to be provided to Contractors under any circumstances.

3. PERFORMANCE REQUIREMENTS:

Only the high-performance hot water extraction systems, commonly called "Steam Cleaning", although no steam is actually generated, should be used. High traffic areas and troublesome spots shall be pre-treated. The process consists of spraying a chemical cleaning solution with water into the pile and using a powerful vacuum, then recovering the solution and soil into a holding tank. Services should only be performed by a truck-mounted unit outside the facility with only the hose and wand brought inside the recruiting station. No "Rug Doctor Machines” or similar type of machine is acceptable for use. All spots shall be removed by carpet manufacturer’s approved methods as soon noticed. All tears, burns and raveling shall be brought to the COR’s attention immediately. Small office furniture shall be moved and replaced, for example, chairs, trashcans, boxes, etc.

Caution: Water/Steam Temperatures should never exceed 120 degrees F. The Contractor shall not allow foot traffic on the carpet until it is dry. The Contractor shall place fans on wet areas during cleaning and allow carpets to dry as long as possible and complete procedure with a thorough pile lifting.

The Contractor shall apply a certified "Scotch Guarded" treatment to aid in preventing further soiling in high traffic or troublesome areas to keep the appearance of carpeting in-between cleanings. Traffic and spot cleaner should be applied prior to general cleaning.

4. SPECIAL REQUIREMENTS:

The cleaning products that are used shall be environmentally friendly and non-harmful to humans. The cleaning product shall not leave a residue. The cleaning service must remove the majority of the water/solution, allowing the carpet to dry completely within 12 hours.

5. ATTACHMENT/TECHNICAL EXHIBIT LIST:

5.1. Attachment 1/Technical Exhibit 1 – Performance Requirement Summary

Performance Objective

Standard Performance Threshold

Method of Surveillance

The Contractor shall provide carpet cleaning services twice a year per the

PWS.

The Contractor provided carpet cleaning per paragraphs 3 and 4 of the PWS.

The contractor shall be required to perform 100% on time.

Visual inspection will be performed on each cleaning and any noticeable sports shall requirement re-performance within a two week period.

6. CMRA STATEMENT:

MANPOWER REPORTING: (a) Scope. The following sets forth contractual requirements for reporting of contractor labor work year equivalents (also called Contractor Man-year Equivalents (CMEs) in support of the Army, pursuant to 10 U.S.C. 129a, 10 U.S.C.2461(g), Section 343 of P.L.106-65, and 32 CFR 668. Reporting shall be accomplished electronically by direct contractor submission to the secure Army Web Site: https://cmra.army.mil.

Information on the background, purposes, and significance of this reporting requirement, and the 32 CFR 668 Final Rules as published in the Federal Register, can be found at this Web Site. In addition, a Help Desk function, detailed instructions on what and how to report, FAQs, and a site demonstration are available. The Army's objective is the collect as much significant CME data as possible to allow accurate reporting to Congress and for effective Army planning. The reporting data elements should not be viewed as an "all or nothing" requirement. Even partial reporting, e, g., direct labor hours, appropriation data of performance, Army customer, etc., will be helpful.

QASP

PERFORMANCE-BASED QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) FOR

CARPET CLEANING SERVICES AT

US ARMED FORCES RECRUITING OFFICES

SERVICED BY NAB REAL ESTATE DIVISION

1. INTRODUCTION

This Performance-Based Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement (PWS) for Contract No. (TBD) – Carpet Cleaning Service Contracts for the US Armed Forces Recruiting Offices. This plan sets forth procedures and guidelines that the USACE will use in evaluating the technical and safety performance of the Contractor. A copy of the Performance Metrics is furnished in the PWS so that the Contractor will be aware of the methods that the Government will employ in evaluating their performance on this contract.

2. PURPOSE OF THE QASP

The QASP is intended to accomplish the following:

a. Define the roles and responsibilities of participating Government officials;

b. Define the types of work to be performed with the required end results;

c. Document the evaluation methods that will be employed by the Government in assessing the

Contractor’s performance during performance of this task order to confirm that the site characterization is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

d. Describe the process of performance documentation.

e. Outline quality assurance procedures to be employed by the Government during performance of this task order to confirm that the site characterization is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

3. ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT OFFICIALS AND

MILITARY SERVICE REPRESENTATIVES

The USACE Project Managers; G. Dellphine Jackson, Gloria Hawkins, Sherry Johnson, Barbara Harris, Malcolm Brooks, Johnita Jackson, Joanna Wright:

• Reports problems or discrepancies to the Contracting Officer Representative and Contracting Officer as soon as possible.

• Reviews contractor submittals.

• Project Manager may use the below Contracting Officer Representative to assist in these tasks.

• Ensures contractor complies with the work plans and safety plans though random and continuous surveillance activities while in the field.

• Performs periodic inspections of Recruiting Offices to monitor quality of services received and report all discrepancies to the COR and Contracting Officer as soon as possible.

• Monitors contract performance.

The USACE contracting Officer Representative(s) G. Dellphine Jackson:

• Responsible for overall project direction, including technical and customer-related issues.

• Responsible for reporting all findings (to include successes, as well as problems and discrepancies) to the

USACE Contracting Officer as soon as possible.

• Provides quality assurance oversight to ensure the customer’s requirements are met or exceeded.

• Reviews vouchers and makes recommendations to the Contracting Officer for payment action based on completion of designated milestones and helps to ensure schedules are maintained.

• Provides input to the contractor’s past performance evaluation in the Contractor Performance Assessment

Reporting System (CPARS).

• Initiates periodic contractor evaluations in the Contractor Performance Assessment Reporting System

(CPARS)

• Oversees the implementation of the QASP

• COR may appoint a Technical Monitor (TM) in accordance with the CENAB Standard 18504 to assist with these duties

• Monitors contract performance

• Maintains central repository for all QA tasks required for payment

• Participates in preparation of the SOW/PWS to ensure that Technical requirements are adequately addressed

• Participates in proposal review

The USACE Technical Monitors: On-Site Military Representatives

• Monitors contract performance onsite

• Reports all discrepancies with performance to the Project Manager and/or COR as soon as possible

• Supports all on-site QA activities

The USACE Contracting Officer(s): Colette Day:

• Has obligation authority for the Government

• Directs the contractor as necessary

• Issues modification to the contract

• Issues all acceptance/ rejection statements

The USACE Contract Specialist(s): Lillian Lamb

• Advertise Solicitation in accordance with the processed purchase request

• Review bid…

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Nov 14, 2017.