A-10_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR-16-T-0013 05-Feb-2016

b. TELEPHONE NUMBER

410-962-2281

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 19 Feb 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PHILLIP JAMES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS BALTIMORE DIS

10 SOUTH HOWARD STREET

ROOM 7000

BALTIMORE MD 21201-2536

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 443-853-2061 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$18 MILLION

NAICS:

561790

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTION TO OFFERORS

I. QUOTE SUBMISSION REQUIREMENTS

Award will be made to the offeror with the Lowest Priced Technically Acceptable (LPTA) proposal.

Quotes shall be submitted electronically to Phillip.James@usace.army.mil or fax to (410)-962-2001, ATTN: Phillip James or via mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Team, ATTN:

Phillip James , 10 South Howard Street, 7th floor, Room 7000, Baltimore, MD 21201-2530.

The Offeror shall submit the quote and two (2) past performances on projects that are similar to the scope of work in this solicitation. Past Performance and Price proposals shall be submitted as two (2) separate documents.

II. REQUESTS FOR INFORMATION (RFI’S)

Questions concerning this solicitation must be submitted in writing by email only to Phillip.James@usace.army.mil no later than 11:00AM on February 11, 2016. This will allow responses to be posted on FBO prior to solicitation closing. Bidders will be provided responses to their questions via amendment.

Site Visit

A scheduled site visit will not be held for this action. Prospective bidders are advised to contact Ms. Karen Truxal at 202-764-2727 should they wish to visit the project before bidding. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please bring valid photo identification and a copy of the solicitation for verification purposes.

mailto:Phillip.James@usace.army.mil mailto:Phillip.James@usace.army.mil

PRICE SCHEDULE

Price Schedule McMillan WTP

Emergency Generators Washington Aqueduct

Service Base Year

UOM Quantity Unit Price Total

Annual maintenance on 3 generators McMillian WTP

Job

Quarterly maintenance on 3 generators

QU

Disassemble radiators, installation of new core & gaskets in 3 generators & test generators under full Plant Load

Optional

Item

Emergency Maintenance Labor Cost Normal Business Hours

Hours

Item

Emergency Maintenance Labor Cost After Normal Business Hours

Item

Emergency Maintenance Labor Cost on Holidays

Base Year Total $

Service Optional Year 1 UOM Quantity Unit Price Total

Annual maintenance on 3

Quarterly maintenance on 3 generators & test generators

Item

Emergency Maintenance Labor Cost Normal Business Hours

Item

Emergency Maintenance Labor Cost After Normal Business Hours

Item

Emergency Maintenance Labor Cost on Holidays

Option Year One Total $

Service Optional Year 2 UOM Quantity Unit Price Total

2001 Annual maintenance on 3

2002 Quarterly maintenance on 3 generators & test generators

Item

Emergency Maintenance Labor Cost Normal Business Hours

Item

Emergency Maintenance Labor Cost After Normal Business Hours

Item

Emergency Maintenance Labor Cost on Holidays

Option Year Two Total $

McMillan WTP Emergency Generators

Maintenance Contract

SUMMARY OF PRICES

TOTAL PRICE - BASE YEAR

TOTAL PRICE - OPTION YEAR #1

TOTAL PRICE - OPTION YEAR # 2

TOTAL CONTRACT PRICE

(SUM OF BASE PLUS OPTION YEARS)

NOTE: ALL LINE ITEM MUST BE PRICED OR THIS BID WILL BE CONSIDERED NON-RESPONSIVE-

END OF PRICE SCHEDULE –

PERFORMANCE WORK STATEMENT

Performance Work Statement McMillan Water Treatment Plant Emergency Generators

1 REQUIREMENTS

1.1 This PWS is for maintenance service for three emergency power generator units located at McMillan Water Treatment plant in Washington, DC. The contract will have a base and two option years. The following services shall be provided:

A. Provide a certified technician to:

1) Perform all manufacturer-recommended annual preventive maintenance on the emergency generator sets

2) Perform four (quarterly) inspections and testing of the generator sets under full plant load conditions.

Servicing agent shall be authorized agent of the engine-generator manufacturer and/or their representative(s) must be qualified technicians authorized to perform maintenance on Cummins Power Systems.

B. Furnish typewritten inspection reports containing all test results, technician's comments, and other pertinent information. Manufacturer, model number and serial number as well as the Washington Aqueduct’s asset ID number assigned to each unit shall identify equipment in the report. Where applicable, reports shall include "as-found" and "as-left" conditions. All test results and reports shall be electronically sent to the COR no later than seven days (7) after completion of service work. A copy of the technicians' field report shall be delivered to the Technical POC upon completion of each service visit.

The Technical Point of Contact (TPOC) for this project is:

Gilroy Yong Electronic Industrial Control mechanic Gilroy.G.Yong@usace.army.mil

C. Base Year Only - Disassemble each radiator and install new core and gaskets on each generator. The radiator recore will include the following:

1) Radiator will be disassembled and new core and gaskets installed on all three generators

2) Generators will be tested after new core is installed

D. Provide emergency maintenance service at pre-determined hourly rates.

1.1.1. Annual Preventive Maintenance: The annual Preventive Maintenance (PM) work shall include the tasks listed in Part 2 of this work statement. The contractor shall provide a manufacturer-certified technician for an 8-hrs day to perform the task on all three emergency generators. The technician shall replace oil, filter, and other items listed to be replaced under the contract. The annual PM work shall be scheduled at least 2-weeks in advance and the contractor’s technician will perform the work on site from 7:00 am to 3:00 pm. One of the mailto:Leo.J.Nolan@usace.army.mil quarterly “Inspection and Testing” of the generators shall be scheduled immediately following the annual PM work to ensure proper operation of the generator sets after completion of the annual PM work.

1.1.2. Quarterly Inspection and Testing: The contractor shall provide manufacturer-certified technician on a quarterly basis for a total of 4-days a year to inspect the generators and monitor their performance when they are exercised under plant load conditions. During this quarterly test run, the utility power to the plant will be shutoff and the generators will be operated for a minimum of 4-hrs under full plant load. The quarterly test dates shall be scheduled at least 2-weeks in advance and the contractor’s technician will be on site from 7:00 am to 3:00 pm on each of those dates to monitor the performance of the units, make necessary adjustment, provide training when required, and submit technician’s field report on the test. The technician’s field report is separate from the formal report that needs to be submitted by the company within a week after completion of each quarterly test.

1.1.3. In the event any of the generators fail to run when the utility power is out, the contractor shall provide emergency maintenance service on the units at pre- determined hourly rate.

1.1.4 The contractor shall complete the base year task within one (1) year of award of the Contract. The option for two one year extensions shall be provided.

Table 1 Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Section Task Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method

1 Requirements Recore radiators on three generators

Recore completed and generators fully operational & functional

100% Compliance 100 % Inspection

1 Requirements Annual Maintenance Complete all inspection services as established in PWS

100% Compliance 100 % Inspection

1 Requirements Quarterly Maintenance Complete all inspection services as established in PWS

100% Compliance 100 % Inspection

1 Requirements Respond to Emergency Calls

Provide plan/strategy to overcome unfavorable conditions and respond within 4 hours of emergency call.

100% Compliance 100 % Inspection

1 Requirements Inspection Reports Technical POC approval of Reports

100% Compliance 100 % Inspection

1-2. CONTRACTOR QUALIFICATION. The contractor shall have an established 24-hr service business within 100 miles of Washington DC. The contractor shall have at least five years’ experience in maintenance of similar equipment and shall have a minimum of three journeyman level service technicians who are Cummins-certified technicians who shall perform the work.

1-3. REFERENCE STANDARD. The work shall comply with the manufacturer's recommendations, these specifications, and the applicable NEMA, ANSI, ASTM, and NETA standards. The contractor will comply with all sections of the U.S. Army Corps of Engineers Safety and Health Requirements Manual: EM 385-l-1 dtd. 30 November 2014. A copy of the most up to date version of the Safety and Health Requirements Manual can be found at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

1-4. SERVICE SITE. The maintenance service specified herein shall be performed on site at Washington Aqueduct’s McMillan Water treatment Plant located at 2500 First Street, NW, Washington, DC 20001.

1-5. SUBMITTALS. Furnish typewritten inspection reports containing all test results, technician's comments, and other pertinent information. Manufacturer, model number and serial number as well as the Washington Aqueduct’s asset ID number assigned to each unit shall identify equipment in the report. Where applicable, reports shall include "as- found" and "as-left" conditions. All test results and reports shall be electronically sent to the COR no later than seven days after completion of service work. A copy of the technicians' field report shall be delivered to the COR upon completion of each service visit.

1-6. PRICING. The following pricing information shall be submitted as a basis to calculate emergency labor costs. The costs shall include all Truck, mileage and fuel charges and cover the following type of hourly rate:

1. Regular Hours

2. After hours

3. Holidays

1-7 INVOICES AND PAYMENTS

A. Invoices: The Contractor must submit itemized invoices no sooner than 5 days after the completion of the work and no later than 15 days from the completion of the total call activity. The invoice must accurately reflect work completed. Each invoice at a minimum must contain the following information:

• Contractor name and address, exactly as it appears on the contract

• Contract number

• Date of invoice submission

• Invoice and/or Call Order number

• Invoice total

B. Corrections: Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices must be re-dated to reflect the new submission date.

Remittance: Invoices must be submitted via post-mail and/or electronic mail to the following address for payment. Should changes occur to the mailing address the Contractor will be notified of the correct http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf recipient.

VIA Post Mail: Washington Aqueduct ATTN: Karen Truxal 5900 MacArthur Avenue Washington, DC 20016 VIA Electronic Mail: Karen.Truxal@usace.army.mil

2 EQUIPMENT

2-1. SERVICE CONDITIONS.

The maintenance contract is on three 600 KW diesel powered standby emergency engine generators with the technical data listed below. Since they are standby units they get exercised once every two weeks without load and once every quarter with plant load. Therefore runtime on the generators on a typical year will be approximately 30 hrs under load and 100 hrs without load.

Cummins 600 KW Generator Serial # 95981-01 Cummins 600 KW Generator Serial # 95981-02 Cummins 600 KW Generator Serial # 95981-03 Related Transfer Switch

2.2 ANNUAL PREVENTIVE MAINTENANCE.

A. Combustion / Air Intake System

1. Check air inlet for restrictions and remove any foreign matter.

2. Check all air filters and replace if found dirty (dry type). Retain old filters for review by owner’s representative.

3. Clean sump and replace oil in oil bath air filter(s).

4. Check exhaust system for leaks, tighten clamps where appropriate and note other deficiencies in report.

B. Lubrication System

1. Take oil sample for annual oil analysis.

2. Drain engine oil and refill with appropriate amount and type as indicated in manufacturer’s instructions.

3. Replace engine oil filter(s).

4. Dispose of old oil and filter(s) off-site in an environmentally approved manner.

5. Inspect bypass filter element and replace if needed.

6. Service all grease fittings in accordance with manufacturer’s instructions.

C. Fuel System

1. Check fuel tank(s) for leaks.

2. Check fuel lines for leaks, tighten clamps or fittings where appropriate and note in report.

3. Replace fuel filter element(s).

4. Check fuel lift pump for proper operation.

mailto:Karen.Truxal@usace.army.mil

D. Cooling System

1. Check, test, and record anti-freeze status including level of freeze protection and pH balance.

2. Check hoses for leaks and general condition, tighten clamps if necessary. Note deficiencies and corrective actions.

3. Check block heater for proper operation

4. Replace water filter.

5. Pressure test system and tighten hose clamps where appropriate.

E. Electrical System

1. Check battery electrolyte level; add as required.

2. Check battery specific gravity. Record values.

3. Check battery connections and cables. Clean all connections and reinstall if required.

4. Check battery charger for proper voltage and amperage output. Adjust if required.

5. Check safety shut down operations. Document which safety shutdown functions are covered by "auxiliary fault" and include in report.

F. Engine System

1. Check belts and adjust if necessary.

2. Check fan hub and drive pulley.

3. Replace spark plugs (required).

4. Replace points and condenser if present (required).

5. Replace distributor cap and rotor.

G. Test emergency generator operations under load and record the following: (To be performed next day as one of the 4 quarterly inspection and testing requirements.)

1. Oil pressure

2. Water temperature

3. AC voltage

4. Frequency output (adjust carburetor / governor if needed)

5. DC voltage

6. AC amperage

H. Transfer Switch

1. Check general condition

2. Check transfer operation – note any deficiencies

3. Verify proper operation of auxiliary contacts and indicating lights replace lamps with appropriate type where necessary.

I. Written Analysis

1. Data shall be incorporated in written reports as described in other sections of this specification.

2. Owner shall be notified immediately if technician determines a generator is inoperative or in need of extensive repair.

J. Annual Oil Analysis

1. The vendor may subcontract the actual analysis of operating oils for these generators with a certified oil analysis laboratory.

2. The cost for this analysis shall be included in the cost of the contract.

3. The written report shall include details of the oil analysis and advisement of any impending failures indicated by the presence of certain materials in the oil.

2.3 QUARTERLY INSPECTION AND TESTING

A. Combustion / Air Intake System

1. Check air inlet for restrictions and remove any foreign matter

2. Clean sump and replace oil in oil bath air filters(s)

3. Check air filter and replace if found dirty

4. Check exhaust system for leaks, tighten clamps where appropriate and note other deficiencies in report.

B. Lubrication System

1. Check engine oil level and add as required

2. Inspect bypass filter element

3. Service all grease fittings

C. Fuel System

1. Check fuel tank(s) for leaks

2. Check fuel lines for leaks, tighten clamps or fittings where appropriate and note other deficiencies in report

3. Check fuel lift pump operation

D. Cooling System

1. Check, tes t and record ant i -freeze s ta tus. Add coolant as needed to maintain proper coolant level

2. Check hoses for leaks and general condition, tighten clamps if necessary

3. Check block heater operation

E. Electrical System

1. Check battery electrolyte level; add as required.

2. Check battery specific gravity. Record values.

3. Check battery connections and cables. Clean all connections and reinstall if required.

4. Check battery charger for proper voltage and amperage output, adjust if required.

5. Check safety shut down operations

F. Engine Systems

1. Check belts and adjust if necessary

2. Check fan hub and drive pulley

G. Test emergency generator operations under load and record the following:

1. Oil pressure

2. Water temperature

3. AC voltage

4. Frequency output (adjust carburetor / governor if needed)

5. DC voltage

6. AC amperage

H. Check Transfer Switch

1. Check general condition

2. Check transfer operation

3. Visual inspection-No Load condition

I. Written Analysis

1. Data shall be incorporated in written reports as described in other sections of this specification.

2. Owner shall be notified immediately if technician determines a generator is inoperative or in need of extensive repair.

3 EXECUTION

3-1. SCHEDULE SERVICE. The Government shall provide a minimum of 2- weeks advance notice to the contractor to schedule the annual preventive maintenance work and the quarterly inspection/monitoring of the generators’ performance under load. One of the quarterly inspections shall immediately follow the annual preventive maintenance work.

3-2. EMERGENCY SERVICE. The contractor shall be accessible by phone 24- hours a day and be able to respond to emergency service request by reporting to site within 4-hours of receiving the call. All 24-hrs contact information, including cell phone numbers to key contractor personnel shall be submitted at the beginning of the contract period.

4. SECURITY

AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30calendar days of new employees commencing performance with the results reported to the

COR NLT 5 calendar days after the completion of the training

All new contractor employees will complete Level I OPSEC Training within 30calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative.

This Form will be provided to the Contracting Officer and shall become part of the official contract file.

QASP

QUALITY ASSURANCE SURVEILLANCE

PLAN

Maintenance for McMillan Water Treatment Plant

Emergency Generators

Contract Description: The U.S. Army Corps of Engineers, Baltimore District, proposes to procure, by means full and open competition, an annual maintenance contract on three 600 kW diesel powered standby emergency engine generators. The maintenance will be performed quarterly and annually.

Contractor’s name: TBD

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• Confirm that the action is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

• Define the roles and responsibilities of participating Government officials.

• Define the types of work to be performed with required end results.

• Document the evaluation methods that will be employed by the Government in assessing the

Contractor’s performance.

• Provide the Surveillance Activities Table and Corrective Action Request (CAR) form that will be used by the Government in documenting and evaluating the Contractor’s performance.

• Describe the process of performance documentation.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Colette Day Organization or Agency: USACE – Baltimore District: Contracting Office Telephone:

410-962- 2187 Email: @usace.army.mil

b. Contract Specialist (KS) - The KS acts as an acquisition consultant and serves as liaison between the USACE – Baltimore District: Contracting Office and the requesting program office (USACE – Baltimore District: Planning Division.

Assigned KS: Phil James Telephone: 410-962- 2281 Email: @usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: N/A Telephone:

Email:@usace.army.mil

d. Other Key Government Personnel - This includes Performance Monitors, Inspectors, etc. who act on behalf of the COR to monitor performance (i.e., Technical Manager).

Technical POC: Jay Nolan Title: Chief, McMillan Water Treatment Plant Telephone:

202-762-0169 Email: Leo.J.Nolan@ usace.army.mil

3. CONTRACTOR REPRESENTATIVES

The following employees of the contractor serve as the contractor’s Task Manager for this contract. Task

Manager – N/A Telephone:

Email:

4. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, shown in Table 1 below, includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

mailto:Brandy.N.Thomas2@usace.army.mil mailto:Sharla.A.Andrews@usace.army.mil

Table 1: Performance Standards for Emergency Generator Maintenance

Task Indicator Standard Acceptable Quality Level

Surveillance Method

Incentive

Recore radiators on three generators

Recore radiators on three generators

Recore radiators on three generators

Recore radiators on three generators

Recore radiators on three generators

Recore radiators on three generators

Perform required annual maintenance tasks on generators

Contractor to show capability of planning, executing and performing the required work to maintain the generators

Certified Cummins trained technicians are available and in location as needed to properly perform maintenance tasks described in PWS.

Tasks shall be performed in such a manner as to conform to the

PW S.

Direct Observation and 100% Inspection by COR and Technical Manager.

Favorable Past Performance Rating

Perform required quarterly maintenance tasks on generators

Contractor to show capability of planning, executing and performing the required work to maintain the generators

Certified Cummins trained technicians are available and in location as needed to properly perform maintenance tasks described in PWS

Tasks shall be performed in such a manner as to conform to the

PWS.

Direct Observation and 100% Inspection by COR and Technical Manager.

Favorable Past Performance Rating

Inspection Reports

Contractor to show capability to provide inspection reports for all services rendered

Technical POC approval of reports

The Contractor shall provide related services such as preparing and providing required reports and submitting necessary information as specified.

100% Compliance

Favorable Past Performance Rating

Respond to Emergency Calls

Contractor to show ability to quickly respond to emergency situations.

Provide plan/strategy to overcome unfavorable conditions and respond within 4 hours of emergency call.

Plan/strategy to ensure qualified personnel responds within 4 hours.

Direct Observation and 100% Inspection by COR and Technical Manager.

Favorable Past Performance Rating

5. METHODS OF QA SURVEILLANCE

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem.

The COR, with assistance from the KS, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

6. QUARTERLY REPORT

Per the scope of work the contractor is required to submit a quarterly report on all tasks. The government will analyze the contractor's reports with regards to the status of each task and funding spent to date.

7. RATINGS

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a high to low or neutral outcome. The following ratings shall be used:

HIGH:

Likely to cause significant disruption of schedule, increased cost or degradation of performance; risk may be unacceptable even with special Contractor emphasis and close government monitoring

MODERATE:

Can potentially cause some disruption of schedule, increased cost, or degradation of performance;

special Contractor emphasis and close government monitoring will probably be able to overcome difficulties

LOW:

Has little potential to cause disruption of schedule, increased cost or degradation of performance; normal Contractor effort and normal government monitoring will probably overcome difficulties

NEUTRAL: Unable to provide an evaluation.

8. DOCUMENTING PERFORMANCE

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

9. FREQUENCY OF MEASUREMENT

During contract/order performance, the COR will take quarterly measurements of the contractor’s performance.

PERFORMANCE REPORT

1. CONTRACT NUMBER:

2. Prepared by:

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.>

Prepared by:

Signature – Contracting Officer’s Representative Date

CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number:

2. TO: (Contractor Task Manager or on-site representative) <insert name>

3. FROM: Karen Truxal

4. Date and time observed discrepancy:

5. . DISCREPANCY OR PROBLEM:

6. . Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < 10 days after receipt of this

CDR. >

Prepared by: Karen Truxal

Signature – Contracting Officer’s Representative Date

Received by:

Signature - Contractor Task Manager or on-site representative Date

SUBMISSION OF INVOICES

(a) Original invoices for services performed under the contract will be submitted to and payment will be made by:

USACE FINANCE CENTER

ATTN: DISBURSING

5722 INTEGRITY DRIVE

MILLINGTON, TN 38054-5005

(b) One copy of all invoices shall be forwarded to the following for review and certification:

Washington Aqueduct ATTN: Karen Truxal 5900 MacArthur Blvd NW Washington, DC 20016

CONTRACTING OFFICER STATEMENT

The primary Contracting Officer (KO) for this action is Colette B. Day, however; any Contracting Officer holding the appropriate warrant authority in the Baltimore District can serve as the Contracting Officer for this contract.

Also, please note that any time the primary KO changes; it will be incorporated into the contract via unilateral modification to the contract.

PAST PERFORMANCE QUESTIONAIR

PAST PERFORMANCE SUBMISSION: (See Attached Past Performance Questionnaire)

Submission Requirements: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return to Phillip James, Contract Specialist, e-mail at phillip.james@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments.

Three References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as generator maintenance services. References must be recent within the past 3 years.

Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance. Owners/references will be asked to comment on items such as, timeliness, management of subcontractor work, including timely payment to subs or suppliers, safety, relations between customer and contractor, level of support for such things as correcting errors. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably mailto:phillip.james@usace.army.mil

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE

Code: Address: DUNs

Number: Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other

(Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify): Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date

(mm/dd/yy): Actual Completion

Date (mm/dd/yy): Explain

Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective.

The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Phillip James, Contrract Specialist, e-mail at philip.james@usace.mil The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as generator maintenance service. References must be recent within the past 3 years.

mailto:philip.james@usace.mil

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N

W912DR-16-T-0013

cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.217-5 Evaluation Of Options JUL 1990 52.222-41 Service Contract Labor Standards MAY 2014 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.243-1 Changes--Fixed Price AUG 1987 52.246-2 Inspection Of Supplies--Fixed Price AUG 1996 52.246-16 Responsibility For Supplies APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012