16-Q-0021_Amendment_0001_16June16.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for Amendment 0001 is to:

1. Incorporate Vendor questions and Government answ ers as part of the solicitation.

2. Technical Exhibit 1 'Estimated Key Personnel Providing Services in Relation to PWS Requirements' has been added.

3. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jun-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CN-16-Q-0021

X 9B. DATED (SEE ITEM 11)

08-Jun-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jun-2016

CODE

EXPEDITIONARY CONTRACTING COMMAND

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

W912CN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CN-16-Q-0021

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Question Answer Can you please tell me if this is a new requirement? If not, who is the incumbent, and what is the contract number?

This is a follow-on requirement to W912CN-13-C- 0020. The incumbent is Juncture Consulting LLC.

Is this a new requirement or a follow on requirement? If it is a follow on requirement, can you tell us the name of the incumbent? Will the incumbent provide the Offeror the names and contact information for current employees in order for the Offeror to qualify and include them into the required organization chart?

This is a follow-on requirement to W912CN-13-C- 0020. The incumbent is Juncture Consulting LLC. The incumbent has declined to provide their current employee names and contact information. It is not required for Vendors to provide specific names in the submitted organization chart.

Page 31 - the Wage Determination Table lists employee categories as Family Advocacy Prevention Specialist and a Supervisor Family Events/Program Coordinator. On page 55, Sections 2.5.1 and 2.5.2 states Key Personnel as Senior Prevention Specialist and Social Service Specialists/Educators, respectively. Are the employee categories in the Wage Determination Table and the Key Personnel descriptions in Section 2.5.1 and 2.5.2 being used synonymously?

The titles used in the Wage Determination Table and the titles listed in the key personnel section of the PWS are used synonymously. For purposes of providing quotes, please use the titles listed in PWS Sections

2.5.1. and 2.5.2., i.e. Senior Prevention Specialist, Social Service Specialist/Educators, etc.

Page 57 - Section 2.7 Travel. Is staff travel for training events limited to an area within 50 miles of Schofield Barracks? Or will staff travel for training events be required throughout the Hawaiian Islands? Is any overnight travel anticipated?

Overnight and travel to other islands is not anticipated, except for the required Family Advocacy Staff Training (FAST) for the Senior Prevention Specialist. The cost and attendance for any trainings is the responsibly of the contractor.

Page 57 - Section 3.1 FAP Education and Training for USAG-HI. What is the typically class size?

Class range is between 1-230 participants.

Specifically the following are the typical class sizes:

Mandatory Training - 50 Community Classes - 10 Playgroups - 30

Question Answer Page 64 - Work Experience Information Sheet. Is the Offeror allowed to submit more than one Work Experience Information Sheet

There is no limit on the number of Work Experience Information Sheets.

Is there an incumbent? If so, what is the Contract Number and value?

This is a follow-on requirement to W912CN-13-C- 0020. The incumbent is Juncture Consulting LLC. The total value for W912CN-13-C-0020 is $1,194,708.00.

52.203-5002 in the solicitation states that “No military personnel assigned, attached or on TDY to any military unit shall be employed by the Contractor to perform work under this contract unless and until he or she has furnished the Contractor written approval of his immediate Commander, and in no event shall such personnel be utilized in a supervisory capacity in performance of the contract work.” Does this include military Reservists or only Active Duty Service members?

Local Clause 52.203-5002 includes both Active Duty and Reservist service members.

Section 4.3 Government Furnished Materials does not list computers as being provided. Will government computers be provided?

Government Computers will be provided.

When will the Bid/Response feature be enabled on the FBO solicitation listing, so quotes can be uploaded?

The Bid/Response feature has been enabled. In the event there are technical difficulties, the Government will accept bids through e-mail in accordance with the Solicitation; however, it is the responsibility of the Vendor to ensure all attachments are received.

The Addendum to FAR 52.212-2 instructions for Factor 3

(pg. 51) state that the price should be provided on the SF 1449, i.e., pricing should be entered on the SF 1449 continuation sheet and attached to page 1 of the SF 1449.

However, the Addendum to 52.212-1 Quote Preparation Instructions (pg. 49) say that the quote (item d.) should be submitted separately from the SF 1449 (item a.). Should vendors submit price quotes: 1) with the SF 1449, 2) as a separate document from the SF 1449, or 3) both?

Vendors should provide both; prices with the SF 1449 as well as a separate document.

Page 48, Instructions to Offerors, does not specify page margins, type of font, font size, or line spacing requirements for the proposal or graphics. What are the specifications for page margins, type of font, font size, and line spacing?

Font type, size and spacing requirements for proposal and graphics can be at the discretion of the Vendor but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side.

Pages 50-51, what is the maximum number of Work Experience Information Sheets?

There is no limit on the number of Work Experience Information Sheets.

Question Answer Evaluation Criteria, Factor 1, are Key Personnel resumes required?

Key Personnel resumes are not required.

Section 4.3, are cell phones required for the performance of this mission

It is up to the Vendor as to whether or not they deem it necessary for their employees to have cell phones for performance of services. The Government will provide desk phones for use.

What is the current employee make-up supporting this effort? (labor categories and hours per labor category)

Current labor categories and staffing hours are proprietary information and will not be provided.

Vendors are encouraged to review PWS Section 2.5 for Historical Staffing levels. Employee make up is at the discretion of the Vendors in accordance with the PWS.

Are there any SCA positions under this contract, and if so what is the category and anniversary date of the employee(s)?

There are currently no SCA positions providing services.

Which Key Personnel (Senior Prevention Specialist and/or Social Services Specialist/Educators) support each tasks required?

Please see Technical Exhibit 1. Several of the tasks overlap and would be at the Vendors discretion as to how Vendors intend to staff and support the performance requirements.

Could the Government provide equivalent rates for each labor category?

The equivalent rates are listed in the Office of Personnel Management (OPM) 2016 General Schedule (GS) State of Hawaii Locality pay table, which incorporates the 1% general schedule increase and a locality payment of 16.81%. Please see link:

https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2016/HI_h.pdf

Are there metrics/workload data associated with each task? Although historical staffing levels is provided in the PWS, are these positions full or part-time?

Currently detailed workload data is unavailable for each required task. For Historical Staffing levels, see PWS Section 2.5. Historical staffing levels have been the following: estimated one (1) full-time Senior Prevention Specialist and estimated between four (4) to five (5) mixture of full-time and part-time Social Service Specialist/Educators. Vendors should be aware that this is for informational purposes only and does not account for future fluctuations in mission requirements.

Will the Government reimburse the contractor for trainings not listed within the requirement?

The Government will not reimburse for any trainings not listed within the requirement.

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

TECHNICAL EXHIBIT 1

Technical Exhibit 1 Estimated Key Personnel Providing Services in Relation to PWS Requirements

This is for informational purposes only. The table below SHOULD NOT be considered as an absolute in terms of which personnel provide services.

PWS Performance Requirement Section Estimated Key Personnel Providing Services PWS Section 3.1 Contractor shall serve as the point of contact (POC) for all briefings and/or training requests for FAP. FAP trainings on various topics request can come from units, individuals, and civilians. Priorities of resource allocation on trainings shall be set by the FAP Manager (FAPM).

Senior Prevention Specialist and Social Services Specialist/Educator

PWS Section 3.1 The Contractor shall design, implement and maintain a variety of workshops, classes and briefing each month.

Senior Prevention Specialist and Social Services Specialist/Educator

PWS Section 3.2 The Contractor shall provide sixteen playgroups for parents of infants and toddlers (2-5 years old) a month at designated USARHAW locations.

Senior Prevention Specialist and Social Services Specialist/Educator

PWS Section 3.3, 3.4 The Contractor shall provide and/or coordinate multiple mandatory annual FAP Training to meet annual training requirements as well as professional training to Child Youth Services and Family Child Care, and JAG, annually in accordance with applicable regulations.

Senior Prevention Specialist and Social Services Specialist/Educator

PWS Section 3.3 The Contractor shall create and maintain a current and accurate electronic database that is readily retrievable, by name or unit, by Government personnel at any point in time to validate the training received.

Senior Prevention Specialist and Social Services Specialist/Educator

PWS Section 3.5 The Contractor shall conduct outreach events to promote FAP awareness. The Contractor shall provide documentation of all events and keep an updated log

Social Services Specialist/Educator

PWS Section 3.5 The Contractor shall create, implement, and update a Marketing Plan.

Senior Prevention Specialist

PWS Section 3.6 Evaluations

Senior Prevention Specialist

PWS Section 3.6 The Contractor shall enter/update ACS-wide Management Information System/Client Tracking System (CTS) within three (3) working days of the prevention activities.

Senior Prevention Specialist

PWS Section 3.7 The Contractor shall enter and update a centralized Calendar for all ACS FAP Activities. The Contractor shall maintain

Senior Prevention Specialist and Social Services Specialist/Educator

PWS Performance Requirement Section Estimated Key Personnel Providing Services sign-up procedures for all ACS FAP Activities.

PWS Section 3.8 FAP Prevention Plan

Senior Prevention Specialist

PWS Section 3.9 The Contractor shall complete a Community Needs Assessment in accordance with FAP Accreditation Standards by the end of performance period.

Senior Prevention Specialist

PWS Section 3.10 The Contractor shall provide personnel crisis support services in accordance with applicable directives, instructions and regulations, including applicable ACS Accreditation Quality Standards.

Senior Prevention Specialist

(End of Summary of Changes)