W912CN-21-Q-0045 Amendment 0001.pdf

0011660053

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Because the solicitation w as issued under ITES-3H, amendment 0001 issued to incorporate the follow ing:

1. Extend the offer due date to 07 Sep 21, 10:00 AM HST.

2. Change the NAICS to 541519 from 334111.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CN21Q0045

X 9B. DATED (SEE ITEM 11)

19-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2021

CODE

413 CSB

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

W912CN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CN21Q0045

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The standard size code has changed from 1,250 to $30,000,000.

The required response date/time has changed from 25-Aug-2021 10:00 AM to 07-Sep-

2021 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from:

SCR in accordance with CHESS Contract ITES-3H

To:

CLIN 1002

CLIN 2002

CLIN 3002

CLIN 4001 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 12 Each OPTION Monthly Preventative Maintenance

FFP

Monthly Preventative Maintenance Refer to TE-1 Reference PWS Paragraph 5.4

FOB: Destination

PSC CD: 7B22

NET AMT

CLIN 4002 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 1 Job OPTION Service Contract Reporting (SCR)

FFP

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-SEP-2021 TO

21-APR-2022

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

WX3JN3

CAGE

POP 25-SEP-2021 TO

24-SEP-2022

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 01-SEP-2021 TO

21-APR-2022

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

CAGE

POP 25-SEP-2021 TO

24-SEP-2022

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 01-SEP-2021 TO

21-APR-2022

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

CAGE

POP 25-SEP-2021 TO

24-SEP-2022

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule item for CLIN 1001 has been changed from:

CAGE

POP 22-APR-2022 TO

21-APR-2023

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

POP 25-SEP-2022 TO

23-SEP-2023

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule item for CLIN 1002 has been changed from:

CAGE

POP 22-APR-2022 TO

21-APR-2023

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

CAGE

POP 25-SEP-2022 TO

23-SEP-2023

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule item for CLIN 2001 has been changed from:

CAGE

POP 22-APR-2023 TO

21-APR-2024

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

POP 25-SEP-2023 TO

24-SEP-2024

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule item for CLIN 2002 has been changed from:

CAGE

POP 22-APR-2023 TO

21-APR-2024

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

CAGE

POP 25-SEP-2023 TO

24-SEP-2024

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule item for CLIN 3001 has been changed from:

POP 22-APR-2024 TO

21-APR-2025

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

CAGE

POP 25-SEP-2024 TO

24-SEP-2025

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule item for CLIN 3002 has been changed from:

CAGE

POP 22-APR-2024 TO

21-APR-2025

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

CAGE

POP 25-SEP-2024 TO

24-SEP-2025

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule for CLIN 4001 has been added:

POP 25-SEP-2025 TO

24-SEP-2026

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

The following Delivery Schedule for CLIN 4002 has been added:

CAGE

POP 25-SEP-2025 TO

24-SEP-2026

N/A US ARMY GARRISON HI DIR OF PUB

WKS DPW

SPENCER LARSON

BLDG 105 948 SANTOS DUMONT AVE

WAAF PLA

SCHOFIELD BARRACKS HI 96857-5013

808-6563082

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 4001:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 4002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

PREVENTIVE MAINTENANCE AND REPAIR (PMR) SERVICES FOR

WIDE FORMAT PLOTTER/SCANNER MULTI-FUNCTIONAL DEVICES (MFDs)

AT DPW USAG-HAWAII (USAG-HI), ISLAND OF OAHU

1. General: This is a non-personal service contract to perform preventive maintenance, minor repair service and consumable replacements (except plotter paper) for the four (4) Canon OCE ColorWave 500 Wide format Plotter/Scanner multi-function devices (MFDs) located in buildings #104 and #105, USAG-HI, Directorate of Public Works (DPW), Wheeler Army Airfield (WAAF), Island of

Oahu, Hawaii. The Government will not exercise direct supervision or control over the contract service providers performing the services herein. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government to ensure the conditions of the contract are met.

1.1. Scope of Work: The Contractor shall provide all personnel, equipment, Supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventive maintenance and repair service of the plotter/scanner MFDs in buildings #104 and #105 WAAF.

Work includes the combined ability to print a total of no more than 12,500 square feet of prints per month and provide no more than 18 cartons of toner per year for the MFDs.

1.2. Period of performance:

Base Period 25 Sep 21 -24 Sep 22 1st Option Period 25 Sep 22 -24 Sep 23 2nd Option Period 25 Sep 23 -24 Sep 24 3rd Option Period 25 Sep 24 -24 Sep 25 4th Option Period 25 Sep 25 -24 Sep 26

1.3. General Information

1.3.1. Hours of Operation: The Contractor is responsible for conducting business, 0800 to 1700, Monday through Friday except Federal holidays or when the Government facility is closed due to local emergencies, administrative closings, or similar Government directed facility closings.

1.3.2. Place of performance: The work to be performed under this contract will be performed at buildings #104 and #105, DPW, WAAF. The street address for building #104 is 947 Wright Avenue, Bldg 104, Schofield Barracks, HI, 96857. The street address for building #105 is 948 Santos Dumont Avenue, Bldg 105, Schofield Barracks, HI, 96857. Reference Technical Exhibit NO. 1 - Service Item List & Description.

1.3.3. Quality Control: The Contractor shall submit a Quality Control Plan (QCP) that demonstrates the Contractor's approach to conducting comprehensive quality control within fifteen (15) calendar days after contract award. The plan shall clearly describe the offeror's quality control methods and practices such as standardized procedures to monitor performance, identify discrepancies, and take corrective action to prevent re.-occurrences. As part of the QC Plan, the Contractor shall identify what items the Offeror will inspect under its comprehensive QC for each task listed in the PRS table. The QCP shall be used throughout the life of this contract and shall be updated by the Contractor when the changes impact the QCP.

Deliverables A001 Quality Control Plan (QCP).

Performance Standards

a) STD: Quality Control Plan shall be submitted within fifteen (15) calendar days after Contract award.

AQL: 1009%

1.4. Type of Contract: Firm Fixed Price Contract.

1.5. Quality Assurance: The Government will evaluate the Contractor's performance IAW the QA Surveillance Plan (QASP) for those tasks listed in the performance requirements summary (PRS). For those tasks listed on the Performance Requirements Summary (PRS), the Receiving Officer will follow the methods of surveillance in this contract. Government personnel will record all surveillance observations. When an observation indicates defective performance, the Receiving Officer will require technician to initial the observation. Initiating of the observation docs not necessarily constitute concurrence with the observation, only acknowledgement that they have been made aware of defective performance. Government surveillance of tasks not listed in the PRS by methods other than those listed in the may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the KO as a result of surveillance will be IAW the terms of this contract.

1.6. Contractor's qualification: The prime contractor shall have a minimum two (2) years of experience in maintenance and repair service of plotters within past five (5) years. The experience of a subcontractor cannot substitute for the prime contractor's experience.

1.7. Key Personnel

1.7.1. The Contract Manager (CM) shall have authority to make on-site decisions on behalf of the Contractor on contract matters. The CM shall be able to read and write, speak and understand English.

1.7.2. The CM shall be available during normal duty hours (refer to Para 1.3.1) within two

(2) hours to meet on the installation with Government personnel. The Contractor shall ensure that communications between the CM and Contractor's employees are established within 30 minutes during work hours.

1.8. Contractor Personnel Conduct: Contractor personnel's conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor's employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, "Joint Ethics Regulation", Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the US Army Facilities.

1.9. Antiterrorism and Operations Security

1.9.1. AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the KO, if a Receiving Officer is not assigned after completion of training by all employees and subcontractor personnel. AT level 1 awareness, training is available at the following website: https://atlevell.dtic.mil/at.

1.9.2. Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors' employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.9.3. iWATCH Training: This standard language is for contractor employees with an area of performance within an Anny controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Receiving Officer. This training shall be completed within 14 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the Receiving Officer NLT 30 calendar days after contract award.

1.9.4. For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

To satisfy the OPSEC Level I training requirement for this contract, all contractor employees must read the attached OPSEC Addendum.

1.10. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment The Contractor will, in tum, notify the KO or Receiving Officer within 30 minutes of the incident Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.11. Environmental Requirements

1.11.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

1.11.2 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year

PART2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) that, for the purpose of sampling inspection, can be considered satisfactory.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime

2.1.3 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.8 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government- furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable wider a cost contract when accepted by the Government for continued use wider the contract.

2.1.9 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property, Government property does not include intellectual property and software.

2.1.10 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the

PWS.

2.1.11 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government's expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited t o :

(1) Items that cannot be found after a reasonable search;

(2) Theft

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.12 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item.

2.1.13 Minor Repair: Minor problems detected during preventive maintenance with consumable repair parts required to repair costing less than $250.00 purchased by the contractor without any reimbursement from the Government, and no more than four (4) labor hours.

2.1.14 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.15 Property. All tangible property, both real and personal.

2.1.16 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.17 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.18 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.19 Quality Control. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.20 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment

2.1.21 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.22 Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer’s Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control

QCP Quality Control Program WAWF Wide Area Work Flow

PART3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Utilities: Electricity, sewage, and water will be made available where existing. Any alterations or temporary connections shall be the responsibility of the Contractor. All temporary connections shall be restored to original condition before the final payment for this contract. No temporary connections will be allowed until the Contractor has submitted a detailed plan for the connection and has received approval from the Receiving Officer for the connection as planned. The plan shall include a detailed description on how the connection will be restored to its original condition or better. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART4

CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Paragraph 3 of this PWS. The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and repair services as outlined in the PWS. All replacement units, parts, components, and materials to be used in the maintenance and repair equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

PART 5

SPECIFIC TASKS

5.1. Basic Services: The contractor shall perform preventive maintenance, minor repair service and consumable replacements (except plotter paper) of the four (4) Canon OCE ColorWave 500 Wide format Plotter/Scanner multi-function devices located in buildings #104 and #105, DPW, WAAF.

5.2. Initial Contract Startup. The Contractor shall develop a Preventative Maintenance (PM) schedule identifying all contract work and locations within seven (7) Calendar days after contract award. The Contractor's schedule shall include all items of work required by these specifications.

It shall set forth the item of work, locations, and the time of beginning and completion. Any changes in the work schedule during performance shall be coordinated with Receiving Officer.

Initial Startup will include an inspection and if needed, initial repair of the four (4) Canon OCE ColorWave 500 Plotter/Scanner MFDs to get them in full operational status to pass initial inspection if it is required to be on a Preventative Maintenance Inspection (PMI) Plan. The Contractor shall provide all labor, material, and equipment for any repairs needed for the plotters/scanners to pass the initial inspection.

Deliverables A002 Preventative Maintenance (PM) schedule.

Performance Standards

a) Standard: Identifies and corrects all deficiencies. Each Canon OCE ColorWave 500 Wide Format Plotter/Scanner MFDs pass initial inspection report.

AQL: Required to be accomplished 95% of the time.

b) Standard: Submit the PMI Plan to POC no later than five (5) workdays prior to contract start date and prior to option being exercise.

AQL: Required to be accomplished 95% of the time.

5.3. Perform Repair Services: The Contractor shall report any identified deficiencies that require repair(s) to the COR and provide a cost estimate. The Contractor shall provide estimates of turn-around to repair equipment where a replacement part must be specially ordered. The Contractor shall only conduct repairs upon approval from the KO or upon receipt of a purchase order. Contractor shall provide repairs or replacement of print heads, cutters, circuitry, control boards, scanners, motherboards, network interface cards and any other required parts within ten (10) workdays. Allow for inclusion of newly-acquired equipment and the removal of de-commissioned equipment from the schedule. The Contractor shall perform all work on DPW premises unless specifically authorized. Provide recommendations for displacement, upgrade, or replacement of equipment.

Performance Standards

a) Complete all required repair services within ten (10) work days.

AQL: Required to be accomplished 95% of the time.

5.4. Monthly Preventive Maintenance: The Contractor shall provide preventive maintenance services of the Plotters listed in Technical Exhibit No. 1 - Service Item List & Description. The preventive maintenance shall include inspection, cleaning, adjustment, and replacement of parts.

The Contractor shall maintain the plotters/scanners in an operable condition, substantially equivalent to the original designed capacity and efficiency. If the Plotters are not in an operable condition, the Contractor shall restore the Plotters to an operable condition within 2 working days.

Contractor shall notify Receiving Officer immediately if restoring the plotters to an operable condition requires repairs requires more than 2 working days or if the repairs needed are outside the scope of this contract.

Maintenance includes the combined ability to print a total of no more than 12,500 square feet of prints per month and provide no more than 18 cartons of toner per year for the MFDs.

Deliverables A003 Provide 18 cartons of toner per year.

Performance Standards

a) Standard: Complete all work listed on the PMI Plan for all Wide Format Plotter/Scanner MFDs as scheduled in PMI Plan.

AQL: Required to be accomplished 95% of the time.

5.5 Parts and Materials. The Contractor is responsible for providing all parts and equipment, as well as all needed repair services for covered devices (excluding plotter paper). In no event shall the Government be billed any additional charge for delivery of parts to the job site. Maintenance plan will provide no more than 18 cartons of toner per year for the MFDs.

Performance Standards

a) Standard: Provide all parts and equipment, as well as all needed repair services for covered devices

AQL: Required to be accomplished 95% of the time.

5.6 Warranty of Workmanship, Services and Parts. Contractor shall provide a ninety (90) day warranty for workmanship and services performed. In the event any newly installed parts fail within the manufacturer’s warranty period, the Contractor shall arrange for replacement of the defective parts at no additional cost to the Government.

Performance Standards

a) Standard: Provide a ninety (90) day warranty for workmanship and services performed

AQL: Required to be accomplished 95% of the time.

The COR/ACOR is responsible for verifying that the Contractor has reported the required data.

5.6.1 Site Clean Up shall be performed by the Contractor.

5.7 Performance Requirements Summary (PRS):

5.7.1 The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

5.7.2 Regardless of the surveillance method, the Receiving Officer shall always contact the CM when a defect is identified and inform the manager of the specifics of the problem. The Receiving Officer will be responsible for monitoring the contractor's performance in meeting a specific performance standard/AQL.

5.7.3 Surveillance results may be used as the basis for actions against the Contractor. Services shall be measured against the above objectives and monitored with the Government's QASP.

Discrepancies shall be recorded and reported on the 5th calendar day of each month on a Contractor's Discrepancy Report (CDR). The Contractor shall acknowledge the report and make corrections before the next report period.

5.7.4 Performance Requirements Summary (PRS) Matrix

Statements

Standard/AQLs

Incentive/Remedy

5.2 Initial Contract Startup. Develop a

PM schedule within seven (7) Calendar days after contract award. Initial Startup will include an inspection and if needed, initial repair of the four (4) Canon OCE ColorWave 500 Plotter/Scanner MFDs to get them in full operational status to pass initial inspection if it is required to be on a Preventative Maintenance Inspection Plan.

a) Standard: Identifies and corrects all deficiencies. Each Canon OCE ColorWave 500 Wide Format Plotter/Scanner MFDs pass initial inspection report.

b) Standard: Submit the PMI Plan to POC no later than five (5) workdays prior to contract start date and prior to option being exercise.

AQL:95%

Re-performance

5.8 Deliverables

5.3 Perform Repair Services: The

Contractor shall provide on-site repair services, as required.

Complete all required repair services within ten (10) work days.

5.4 Monthly Preventive Maintenance: The

Contractor shall provide preventive maintenance services of the Plotters listed in TECHNICAL EXHIBIT NO. 1 - Service Item List & Description.

a) Complete all work listed on the PMI Plan for all Wide Format Plotter/Scanner MFDs as scheduled in PMI Plan. Maintain all Plotter/Scanner MFDs so that they are fully operational.

5.5 Parts and Materials

The Contractor is responsible for providing all parts and equipment, as well as all needed repair services for covered devices (excluding plotter paper). In no event shall the Government be billed any additional charge for delivery of parts to the job site.

Maintenance plan will provide no more than 18 cartons of toner per year for the MFDs.

a) Provide all parts and equipment, as well as all needed repair services for covered devices

5.6 Warranty of Workmanship, Services and

Parts. Contractor shall provide a ninety (90) day warranty for workmanship and services performed.

a) Provide a ninety (90) day warranty for workmanship and services performed

Deliverable Frequency # of Copies Medium/Format Distribution

A001 (PWS, para. 1.3.3) Quality Control Plan

(QCP).

Initial: QCP will be submitted within fifteen

(15) calendar days after contract award. Updates:

All QCP updates shall be accepted by the KO

1 Electronic Copy

MS Word KO

A002 (PWS, para. 5.2) Preventative Maintenance (PM) schedule.

The Contractor shall develop a Preventative Maintenance (PM) schedule identifying all contract work and locations within seven (7) calendar days after contract award.

1 Electronic Copy

2 Hard Copy

PDF Format.

Bind hardcopy

KO and

COR

A003 (PWS, para. 5.4) Provide 18 cartons of toner per year for the MFDs

Delivery according to scheduled dates listed in Maintenance Plan

18 Each Cartons of toner

TECHNICAL EXHIBIT NO. 1

Service Item List, Description and Supplies List

1. Plotters and Printer List

Item Manufacturer And Model

Description Plotter Printer Serial

Scanner Serial #

Location (Installation, Bldg, Floor, Ofc/Room)

CANON

OCE COLOR

WAVE 500

Plotter & Scanner

497003835 355006779

WAAF, BLDG 105, 1ST FLR,

MASTER PLANNING OFC

CANON

OCE COLOR

WAVE 500

Plotter & Scanner

497003845 355006777

WAAF, BLDG 105, 2ND FLR,

GIS OFC, RM 222

CANON

OCE COLOR

WAVE 500

Plotter & Scanner

497003844 355006778

WAAF, BLDG 105, 2ND FLR,

GIS OFC, RM 200

CANON

OCE COLOR

WAVE 500

Plotter & Scanner

497003833 355006780

WAAF, BLDG 104, 2ND FLR,

BOD

2. Supplies

Equipment Name Description Manufacturer Part#

COLORWAVE 500 YELLOW

TONER PEARLS

Yellow Toner Pearls for Oce ColorWave 500 Plotter

CANON OCE 1070038731

COLORWAVE 500 CYAN

TONER PEARLS

Cyan Toner Pearls for Oce ColorWave 500 Plotter

CANON OCE 1070038732

COLORWAVE 500 MAGENTA

TONER PEARLS

Magenta Toner Pearls for Oce ColorWave 500 Plotter

CANON OCE 1070038733

COLORWAVE 500 BLACK

TONER PEARLS

Black Toner Pearls for Oce ColorWave 500 Plotter

CANON OCE 1070038734

(End of Summary of Changes)