W912CM22Q0008 Catholic Religious Education and Community Coordinator.pdf

SEE ADDENDUM

(No Collect Calls)

W912CM22Q0008 27-May-2022

b. TELEPHONE NUMBER

0611-143-546-6749

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 20 Jun 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DEGENHARD WILL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011764980

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

CMR 410, BOX 741

APO AE 09096

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W582RS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USAG WIESBADEN - RSO, CHP JASON BYERS

USAG WIESBADEN - RSO, CHP JASON BYE

01019 WHEATON AVENUE

APO, AE 65205

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

813110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CM22Q0008

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Catholic Religious Education Coordinator

FFP

Base Year: Non-personal services for Catholic Religious Education Coordinator to be performed pursuant to attached Performance Work Statement (PWS).

FOB: Destination

PURCHASE REQUEST NUMBER: 0011764980

PSC CD: G002

NET AMT

1001 12 Months OPTION Catholic Religious Education Coordinator

FFP

Option Year 1:

Non-personal services for Catholic Religious Education Coordinator to be performed pursuant to attached Performance Work Statement (PWS).

FOB: Destination

2001 12 Months OPTION Catholic Religious Education Coordinator

FFP

Option Year 2:

Non-personal services for Catholic Religious Education Coordinator to be performed pursuant to attached Performance Work Statement (PWS).

3001 12 Months OPTION Catholic Religious Education Coordinator

FFP

Option Year 3:

Non-personal services for Catholic Religious Education Coordinator to be performed pursuant to attached Performance Work Statement (PWS).

4001 12 Months OPTION Catholic Religious Education Coordinator

FFP

Option Year 4:

Non-personal services for Catholic Religious Education Coordinator to be performed pursuant to attached Performance Work Statement (PWS).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-JUN-2022 TO

29-JUN-2023

N/A USAG WIESBADEN - RSO, CHP JASON

BYERS

USAG WIESBADEN - RSO, CHP JASON

BYE

01019 WHEATON AVENUE

APO, AE 65205

W582RS

1001 POP 30-JUN-2023 TO

29-JUN-2024

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 30-JUN-2024 TO

29-JUN-2025

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 30-JUN-2025 TO

29-JUN-2026

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 30-JUN-2026 TO

29-JUN-2027

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT (PW

PERFORMANCE WORK STATEMENT (PWS)

Catholic Religious Education and Community Coordinator (CRECC) at United States Army Garrison (USAG) Wiesbaden

29 June 2022

Part 1 General Information

1. General: This is a non-personal service(s) performance work statement (PWS) for Catholic Religious Education and Community Coordinator services under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) PWS to provide a Catholic Religious Education and Community Coordinator (CRECC) for the Catholic congregation of USAG Wiesbaden. The contract comprises an amalgamation of the two roles central to the organization and management of a Catholic community.

1.2 Background: The services of the Catholic Religious Education and Community Coordinator fall under the USAG Wiesbaden Chaplain’s Religious Support Program as defined in the Commander’s Master Religious Plan (CMRP). The mission of the Chaplain’s Religious Support Program is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized Civilians. Religious Support includes religious services; rites, sacraments, and ordinances; pastoral care/counseling; religious education; and Family life ministry. The primary goal of the Chaplain’s Religious Support Program is to insure the free exercise of religion, which is a statutory requirement under USC Title 10. Religious education is an essential element of Catholic worship. The need for religious education is also outlined in Army Regulation (AR) 165-1, Chapter 5, paragraph 5-3. AR 165-1 can be found on the following website:

https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r165_1.pdf.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this PWS. See also Paragraph 1.1 Introduction.

1.4 Objectives: Services provided shall be conducted in accordance with AR 165-1 Army Chaplain Corps Activities. The CRECC is not a member of the Chaplain's Staff and is not considered a government employee. All services under this contract are to be performed by the qualified personnel in coordination with the Government Catholic Priest, the Contract Catholic Priest, the Catholic Parish Council, and the Director of Religious Education

(DRE).

1.4.1 As a Religious Education Coordinator, the CRECC is to provide religious education classes utilizing volunteers from the Catholic Chapel services within the community. The CRECC will recruit volunteers to coordinate and teach weekly religious education classes, schedule teacher training events, and support local Vacation Bible School programs. Performing promotional endeavors and advertising campaigns, maintaining adequate records of functions and attendance, requesting timely and appropriate religious education materials and classroom supplies as needed, coordinating teacher training classes and teacher appreciation events, and answering community inquiries regarding the religious education program are all tasks of the CRECC.

1.4.2 As a Community Coordinator, the CRECC is to assist the Chapel Catholic Community with denominationally specific, professional, ecclesiastical support for the Catholic Liturgical Cycle requirements, Canon Law requirements, Sacramental requirements, Diocesan regulations and requirements, and denominationally specific Ecclesiastical norms and requirements. The CRECC provides coordination support for the EERS of Catholic worship, sacraments, rites, and ordinances. The requirements for the Catholic Community (Parish) Program are outlined in AR 165-1. The CRECC will coordinate those services required to support: coordination among the Government Catholic Priest and the Director of Religious Education USAG Wiesbaden, the Catholic Community Pastoral Council, and the Government Senior Chaplain supporting USAG Wiesbaden. The CRECC will provide denominationally specific administrative support and coordination for Catholic Masses, Sacraments of First Reconciliation, First Communion and Confirmation, preparation of Catholic Rites, Sacraments, and Ordinances, parents meetings for sacramental preparation, and special events in support of the liturgical year such as Advent, Christmas, Lenten/ Easter programs and holy days of obligation, etc. The CRECC will also coordinate denominationally specific administrative support for parish activities; parish records for sacraments, the Catholic Community (Parish) Program Budget, and special parish and religious Advent/ Christmas, Lent/ Holy Week/ Easter, Patronal Feast Day, Baccalaureate Mass, etc.

1.4.3 The CRECC will coordinate services to provide denominationally specific, professional, administrative support include obtaining, preparing, recording, sending, and maintaining official records as required by the Catholic Church. Coordination for Parish program events includes promotional endeavors and advertising campaigns; maintaining adequate records of functions/ attendance and materials needed; and projecting the timely supply of support materials and classroom supplies for sacramental preparation classes and meetings.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) work days after date of contract award (Deliverable A.001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) work days. If the Government has provided comments, the Contractor shall then have three (3) work days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

e. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

f. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 RESERVED

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within five (5) days of identifying those issues. Verbal reports shall be followed up by written reports within five (5) days (Deliverable A.002).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays when services are scheduled unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth Day June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays when services are scheduled unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st Epiphany January 6th Good Friday Varies Easter Monday Varies Labor Day May 1st Ascension Day Varies Whit Monday Varies Corpus Christ Varies Assumption Day August 15th Day of German Unity October 3rd All Saints’ Day November 1st 1st Christmas December 25th 2nd Christmas December 26th

1.5.3.3 Catholic Holy Days of Obligation: Work shall be performed on Catholic Holy Days of Obligation.

Holy Thursday Good Friday Easter Vigil Ascension of Jesus All Saints Day Immaculate Conception Mary, Mother of God Ash Wednesday

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0900 to 1700, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: RESERVED

1.5.4.3 Contractor Support Hours: The Contractor shall provide service during the Chapel(s) opening hours.

During normal duty hours (0900-1700, Monday through Friday) and during times of weekend religious services (0830-1400, Sunday), the facility will be unlocked. The facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times be available for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: The service to be provided under this contract shall be performed primarily at Hainerberg Chapel and Clay Chapel properties. The Contractor will have access to the chapel facilities and any other facilities within the community, as determined by the Government Point of Contact (POC), which are suitable for conducting religious education classes/meetings/events. During normal duty hours these facilities will be unlocked. The Contractor shall be responsible for reserving space as needed with the POC in any facility used.

Arrangements for facility use after normal duty hours or at times other than when weekly religious services are held will be the sole responsibility of the Contractor. If facilities other than the chapel are required, the Contractor shall be responsible for making all arrangements in advance through the Contracting Officer Representative.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this contract must comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures.

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

Organizational Sponsor: USAG Wiesbaden, Clay Kaserne

Location: Clay Kaserne Building No: 1057 DSN Phone No: 548-4063 Commercial Phone No: 0611-143 548 4063

Installation Access Control Office:

Location: Clay Kaserne Building No: 1062 DSN Phone No: 548-7080/1/2/3 Commercial Phone No: 0611-143 548 7080/1/2/3

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf.

https://media.defense.gov/2017/Apr/27/2001921547/-1/-1/0/AER190-16-G.pdf.

1.6.3.1 The Contractor shall provide the COR, an Initial Installation Pass Log ten (10) work days after contract award (Deliverable A.003). The log must at a minimum contain the following information: name(s) of employee(s) and IACS pass expiration date. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) work days after any changes to the log (Deliverable A.003).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment if an individual has expired or has been terminated and shall return them to the issuing office within ten (10) calendar days (Deliverable A.004).

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within ten (10) calendar days (Deliverable A.005).

1.6.3.4 Common Access Cards (CAC): RESERVED

1.6.3.4.1 RESERVED

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.006). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.006). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Activity Manager a Polizeiliches Fuehrungszeugnis, issued within the previous four (4) months, no later than seven (7) days after contract award (Deliverable A.007). Forwarding correspondence from the Contractors shall identify the associated contract number. The Requiring Activity Manager will determine the favorability of the Polizeiliche Fuehrungszeugnis and notify the Contractor. The Contractor shall forward a copy of unfavorable Polizeiliche

Fuehrungszeugnis to the Contracting Officer via the COR and the Requiring Activity Manager within seven (7) days of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.6.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The CRECC position is considered “Key Personnel” by the Government. The services required under this contract are in direct support of religious support services and have specific education and experience requirements. The Contractor shall be available for telephone communication or site attendance with the COR on days services are provided. On all other days the contractor is required to respond to all calls within a time not to exceed four hours after notification by the Government. The Contractor shall provide the name of the Key Personnel no later than seven (7) days after contract award and seven (7) days prior to any changes (Deliverable A.008).

1.10.1 Special Qualifications:

1.10.1.1 Bachelor's Degree with a major or minor in the area of Religious Education, or any educational field from an accredited university or two years of college and three years of work experience (paid or volunteer) as a Bible School teacher, Sunday School Superintendent, Director of Religious Education, Christian School teacher or related field or six years of work experience (paid or volunteer) as a Bible School teacher, Sunday School superintendent, Director of Religious Education, Christian School teacher or related field. Work experience in military chapel environments is desired.

1.10.1.2 The CRECC shall be familiar with Catholic doctrine.

1.10.1.3 The CRECC shall possess the ability to communicate effectively with chaplain(s), volunteers, and government representatives verbally and in written format in English (i.e. advertising, marketing, instructions, invoices, etc.). Effective interaction with individuals from different Catholic religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential.

1.10.1.4 The CRECC shall have a working knowledge of military Family life. CRECC shall have the skill to interview personnel to determine commitment and character conclusive to staffing a religious education program.

CRECC shall have knowledge of resources to assist volunteers in learning and fulfilling their duties.

1.10.1.5 The Contractor shall provide all information as necessary to complete a military installation background investigation, prior to beginning any service on this contract.

1.10.1.6 Contractor/Sub-Contractor employees providing services under contracts are subject to the following process: Each employee (direct employee and sub-Contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014 (www.apd.army.mil/pdffiles/ad2014_23.pdf).

This process is also in accordance with “Chief of Chaplains Child Protection Guidance at Chaplain Sponsored Events and Programs,” (CCCPG) dated 10 March 2016 (https://army.deps.mil/army/cmds/imcom_eur/s-staff/rso/cpvm/SitePages/Home)

1.10.1.7 Background checks will be initiated and paid for by the Government. The cost for the pre-employment screening is the responsibility of the Contractor. The COR or Government POC with the Commander Designated Entity (CDE) will coordinate, submit, and track child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist COR who will assist Contractor employees completing all required documents required for the background check process.

1.10.1.8 The required Pre-Employment screenings per AR 2014-23 are executed by the Contractor and provided to the COR or Government POC (application; interview; references; statement of previous arrest or charge; assessment of individual’s eligibility qualifications, temperament and suitability for work with children.; tentative offer of employment). (Proponent: Contractor is responsible organization. COR maintains files.)

1.10.1.9 The required Preliminary Investigations per AR 2014-23 are executed by the COR and the CDE (Installation Records Check; FBI Fingerprint (as applicable); Host Nation Police Good Conduct Certificate (as applicable); Extended Good Conduct Certificate Local National Screening Program (as applicable); National Military Representative (as applicable)).

1.10.1.10 The Tier 1 Investigation with State Criminal History Records Check (SCHR) are executed by the COR and the CDE. This investigation will be initiated after successful completion of the preliminary investigation.

1.10.1.11 If deemed appropriate by the local Garrison Commander, a Contractor may start working under Line Of Sight Supervision (LOSS) after successfully completing the pre-employment screening and preliminary investigation. If LOSS is not feasible, favorable Tier 1 Investigation and SCHR results are required BEFORE the Contractor can start working under this contract.

1.10.1.12 Renewals and any derogatory or unsuitable information found in these screenings and investigations shall be handled in accordance with AR 2014-23 and CCCPG.

1.10.1.13 No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

1.10.1.14 Contractor employees shall complete, within 30 days of contract award, annual Chapel Child Protection training.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Contractor Travel: The Contractor may be required to travel during the performance of this contract to attend meetings, conferences, and training as approved by the Contracting Officer’s Representative (COR). Travel expenses directly related to the fulfillment of this contract will be carried by the Contractor.

1.13 Other Direct Costs (ODCs): RESERVED

1.14 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosure Requirements: In the course of providing services, the contractor may come in contact with individuals seeking the assistance of Chaplains. The very fact that individuals are seeking assistance with family and or personnel issues is at minimum sensitive information. Complete confidentiality is paramount. The sharing of information about individuals or families seeking counseling assistance from Chaplains with persons other than the COR for this contract or the military Chaplain involved is strictly prohibited. Disclosure of sensitive information regarding Chaplain counseling appointments and individuals involved could result in immediate termination of the contract. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.16 The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: RESERVED

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable A.009). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: RESERVED

1.20 Safety: The Contractor shall be aware of local safety requiremems and ensure that all responsible efforts are made to protect all persons from harm and the U.S. Government property from damage.

1.20.1 Host Nation Safety Laws and Regulations: RESERVED

1.20.1.1 RESERVED

1.20.1.2 RESERVED

1.20.1.3 RESERVED

1.21 Environmental Compliance: RESERVED

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 45 calendar days (Deliverable A.010) after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion (Deliverable A.010) for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within seven (7) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training (Deliverable A.010) every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training (Deliverable A.010).

1.22.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 calendar days of employment under this contract (Deliverable A.011). Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training (Deliverable A.011).

OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months (Deliverable A.011). Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training (Deliverable A.011).

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training (Deliverable A.011).

1.22.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days after the contract is awarded and within 45 calendar days after new employees commence contract performance, with the results reported to the COR within seven (7) calendar days after the contract is awarded and within 45 calendar days after new employees commence contract performance (Deliverable A.012). Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training (Deliverable A.012). Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.22.4 Information Assurance (IA) Training RESERVED

1.22.5 Personally Identifiable Information (PII): RESERVED

1.23 Authorization to Perform Services in Germany

1.23.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law.

The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.23.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.23.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement.

Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.24 Notice to Proceed: RESERVED

1.25 Electromagnetic Compatibility Directive: RESERVED

1.26 Government Property and Services: Refer to Part 3 of this PWS for Government property (GP) for this contract.

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Chapel Tithes and Offerings Funds (CTOF). These funds are non-appropriated by Congress. They are Government funds used for the collective benefit if those who generate them: military personnel, their dependents and authorized civilians. The CTOF is an instrumentality through which funds received from the religious program of the Army at any level are collected, administered and disbursed.

Chapel Volunteer Management (CVM). The CVM provides guidance concerning the management of volunteers engaged in garrison religious programs and activities. Use of the chapel volunteer management system is mandatory at each Army garrison

Command Master Religious Plan (CMRP). An annual planning and authorization document used to support budget needs and program projections of Chaplains and congregations.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR:

“Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Essential Elements of the Religious Services (EERS) – EERS include those concepts, functions, practices, and objects that are held or used by distinctive religious groups for worship, religious education, and pastoral care.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel;

to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order.