W912CM-17-T-0013-0001.docx

W912CM-17-T-0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

USAREUR REAL PROPERTY GFEBS SUPPORT CONTRACT

Part 1

General Information

1. Introduction: This is a non-personal services contract to provide Real Property General Fund Enterprise Business System (GFEBS) Support to U.S. Army Europe (USAREUR). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: USAREUR is a US Army landholding command with real property at (4) Sites in Eastern Europe. The sites consist of administrative, operational, storage, billeting, and associated infrastructure categories similar to a CONUS Army garrison; however, the base support staff significantly limited in size. The installation’s real property program requires General Fund Enterprise Business System (GFEBS) subject matter expertise to provide functional field support in reconciling errors, inconsistencies, and data gaps in both its electronic GFEBS records and paper files. Currently, all land holding commands have been notified of an upcoming Army-wide Real Property Audit in 2017. The USAREUR Office of the Deputy Chief of Staff – Engineer (ODCS-ENG) is requesting support to augment their real property staff. All work will be done IAW the U.S. Army Real Property Audit Readiness Handbook the most recent version (currently Version 3 dated February 2016) and other applicable Real Property publications listed in Part 6 of this PWS.

1.2 Responsibilities: The contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The contractor shall perform as specified in this contract and under the direction of the Contracting Officer (KO).

1.2.1 Work Responsibility: The contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6. The contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.2.2 Administrative Responsibility: The contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., Host Nation, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS on a weekly basis no later than close of business on Friday.

1.3 Objectives: Reconcile errors and prepare complete real property records for identified facilities in preparation of the Army Real Property Audit and provide training on GFEBS system to Government personnel.

1.4 Functional Areas: Professional Services – Business Administrative Services.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months.

1.6 Management and Administration:

1.6.1 Phase In /Phase Out Period: Reserved.

1.6.2 Contract Management: The contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager (PM) and an Alternate Project Manager. The Project Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under the PWS. At the post award conference, the contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager / Alternate Project Manager.

1.6.3 Contractor Responsiveness: The Project Manager or designated Alternate shall be available for telephone communication with the COR in Europe during the hours 08:00 thru 17:00 CET (Central European Time), Monday thru Friday. A personal answering service is permitted at other than normal contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or Alternate responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated Alternate shall attend meetings as requested by the Government. Meeting attendees shall at times include contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 08:00 thru 17:00 CET (Central European Time), Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Recognized Holidays: The contractor is not required to perform services on U.S. Federal holidays.

1.6.7 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant. The contractor is required to work on training holidays.

1.6.8 Quality Control:

a. The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirement of the contract as well as best business practices that develop during the term of this contract. As a minimum, the QCP must include the following to be acceptable:

i. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor’s Quality Control Team.

ii. How the contractor will monitor the timeliness of the work to ensure that the work performed complies with all deadlines and goals.

iii. How the contractor will monitor or measure quality performance against established standards or specifications to ensure that the work performed complies with all specifications and requirements of the contract.

iv. How the contractor intends to deliver quality services to ensure customer satisfaction throughout the life of the contract.

v. Analysis of quality control and timeliness reports shall be submitted to the COR on the first Monday of every month.

b. In addition, the QCP shall include a detailed description of:

i. The inspection system, areas to be inspected on both a scheduled or unscheduled basis, and the individuals by title and position that will be responsible for conducting the inspections.

ii. The methods to be used for identifying deficiencies in the quality of services to be provided under this contract and the methods to be used to implement corrective actions.

iii. The records to be kept to document inspections and corrective or preventive actions taken.

iv. The methods and frequency of formal and informal communications with the Government regarding performance feedback.

v. The plans, procedures and frequencies for maintenance and inventory of Government furnished property, furnishings and equipment as described in Part 3 of this PWS, including maintenance logs.

vi. Methods and procedures covering key control for keys issued to the Contractor by the U. S. Government, if applicable.

c. The contractor shall bring problems or potential problems affecting its performance to the attention of the COR and the Contracting Officer as soon as it is known. The contractor shall submit written reports within two (2) work days after the verbal report.

d. A final QCP shall be submitted to the COR (plus one informational copy to the Contracting Officer) for review and acceptance within ten (10) calendar days after date of contract award. The COR will accept or reject the QCP within five (5) calendar days from date of submission of the QCP and return to the contractor for revision. The contractor shall resubmit the revised QCP to the COR within two (2) calendar days, and the COR will accept or reject within two (2) calendar days; and so on until both parties are in agreement. During the performance of the contract, the contractor shall submit any changes to the QCP to the COR not later than ten (10) workdays prior to the effective date of change. The COR will accept any proposed changes to QCP in writing within five (5) calendar days from date of submission of the changes to the QCP.

1.6.9 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: Workspaces will be provided by the USAREUR for Government facilities in Europe (USAREUR Headquarters U.S. Army Garrison Wiesbaden, Germany and Temporary Duty Locations of Romania and Bulgaria), however it is at the contractor’s discretion where their personnel is physically located as long as all contract requirements are met.

1.6.11 Type of Contract: The Government will award a firm fixed price contract.

1.6.12 Security Program: Contractor personnel performing work under this contract must have a current background check at time of the proposal submission, and must maintain the level of security required for the life of the contract. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.6.13 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.14 Key Control: Reserved.

1.6.15 Security Training Requirements:

1.6.15.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 20 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 45 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.15.2 Access and General Protection/ Security Policy and Procedures: Contractor and all associated sub‐contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.15.3 Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely; (2) Remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.15.4 AT Awareness Training for Contractor Personnel Traveling Overseas: This standard language required US based contractor employees and associated subcontractor employees to make available and to receive Government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525‐13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.6.15.5 iWatch Training: The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 20 calendar days of contract award and within 20 calendar days of new employees commencing performance with the results reported to the COR not later than 45 calendar days after contract award.

1.6.15.6 Army Training Certification Tracking System (ATCTS): All contractor employees with access to a Government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.15.7 OPSEC Training: Per AR 530‐1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.15.8 Information Assurance (IA) / Information Technology (IT) Training: All contractor employees and associated sub‐contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01‐M and AR 25‐2 within six months of appointment to IA/IT functions.

1.6.15.9 Performance or Delivery in a Foreign Country: DFARS Clause 252.225‐7043, Antiterrorism/Force Protection for Defense Contractors outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non‐contingency support. The key AT requirement is for non‐local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

1.6.15.10 Threat Awareness Reporting Program: For all contractors with security clearances. Per AR 381‐12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2‐4b.

1.6.16 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.17 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: Perform inspections necessary in connection with contract performance: Maintain written and oral communications with the contractor concerning technical aspects of the contract: Issue written interpretations of technical requirements, including Government drawings, designs, specifications: Monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Key Personnel: The following personnel are considered key personnel by the Government:

1.6.18.1 Real Property Specialist(s), for the performance of all required work. The required qualifications are listed under paragraph 1.6.18.3.1 below.

1.6.18.2 Project Manager / Alternate Project Manager (see also paragraph 1.6.2). The required qualifications are listed under paragraph 1.6.18.3.2 below.

1.6.18.3 Qualifications:

1.6.18.3.1 Qualifications Real Property Specialist(s): The Real Property Specialist(s) shall be subject matter expert with the Department of Defense General Fund Enterprise Business System (GFEBS) Real Property Module. In addition, the Real Property Specialist(s) must possess a high degree of expertise in data collection, analysis, report preparation, standard operating procedure development, and documentation preparation and shall have a minimum of five (5) years real property experience. In addition, the Real Property Specialist(s) must be able to provide a high degree of training on GFEBS as outlined in Part 5 of this PWS. If the personnel changes during contract performance, the contractor shall notify the COR immediately and provide a substitute with the same qualifications within 2 calendar days of the change. This list shall be updated and made available to the COR as changes occur throughout the duration of this contract. Work performed by personnel not on this list will not be accepted by the COR and, as such, will not be compensated by the Government.

1.6.18.3.2 Qualifications Project Manager/ Alternate Project Manager: The Project Manager and Alternate must have 24 semester hours in mathematical, engineering, and/or quantitative analysis courses; five (5) or more years cost analysis experience; and shall be familiar with Defense Department Data Sources (e.g. cost and software data reporting, EVM). If the personnel changes during contract performance, the contractor shall notify the COR immediately and provide a substitute with the same qualifications within 2 calendar days of the change. This list shall be updated and made available to the COR as changes occur throughout the duration of this contract. Work performed by personnel not on this list will not be accepted by the COR and, as such, will not be compensated by the Government.

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.6.20 Contractor Travel: Contractor shall be required to travel OCONUS to the locations identified in 1.6.10 during the performance of this contract to perform site visits, attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. The contractor is authorized travel expenses in accordance with Joint Travel Regulation (JTR). All travel costs shall be included in the contractor’s firm fixed price offer and cannot be separately invoiced. All travel requires Government approval/authorization and approval by the COR.

1.6.21 Other Direct Costs: Reserved.

1.6.22 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: The contractor shall abide by installation safety procedures and U.S. Department of State Travel Advisories.

1.6.24.1 Safety Plan and Program: Reserved

1.6.25 Environmental Compliance: Reserved.

1.6.25.1 Environmental Compliance Plan and Program: Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: Not Applicable.

3.2 Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment while at the locations identified in the PWS. Facilities for off-site data entry are not provided.

3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide access to computers, scanners, fax machines, printers.

3.5 Materials: The Government will provide access to existing historic maps, drawings, records, and GIS data.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable.

4.2 Facilities: Facilities for off-site data entry are not provided. The contractor is responsible for facilities not provided by the Government, i.e. off-site offices, hotel conference rooms, or CONUS contractor facilities.

4.4 Utilities: Facilities for off-site data entry are not provided. The contractor is responsible for utilities at facilities not provided by the Government.

4.3 Materials: Not Applicable.

4.4 Equipment: Not Applicable.

PART 5

SPECIFIC TASKS

5.1 Real Property GFEBS Support: The contractor shall provide subject matter expertise to provide functional field support in reconciling errors, inconsistencies, and data gaps in both its electronic GFEBS records and paper files. Currently, all land holding commands have been notified of an upcoming Army-wide Real Property Audit in 2017. The USAREUR Office of the Deputy Chief of Staff – Engineer (ODCS-ENG) is the requesting organization. All work shall be done in accordance with the U.S. Army Real Property Audit Readiness Handbook the most recent version (currently Version 3 dated February 2016) and applicable publications outlined in Part 6. The contractor shall perform the following tasks:

5.1.1 100% Field Inventory: Identify all real property assets, building, structures and utility services to be included in GFEBS. All data required to fully complete an electronic GFEBS record shall be collected at this time. This will include,but not be limited to information on status, cost, area, capacity, condition, use and management of RP inventory for the accountability of all RP per AR405.5 and the Real Property Audit Readiness Handbook. Information shall be delivered as an update to the existing master Microsoft EXCEL spreadsheet used by the installation. The 100% inventory shall be completed not later than 30 days prior to the end of the period of performance.

5.1.2 New Record Creation: Field Inventory shall be compared against existing records to determine what new paper and electronic records need to be created. A total 1000 of both paper and electronic records may result from the field inventory. Electronic data entry is not required to be performed on-site, however paper records shall be done on site due to access to resources. Contractor shall produce audit ready files including maps, photos, 1354’s, and attestation letters for all found-on-site facilities within 30 days from the found-on-site date (i.e. assets not currently in the real property database).

5.1.3 Data Reconciliation: An internal paper file review has highlighted a number of conflicting and missing data elements that must be reconciled in order to produce an audit-ready record. The contractor shall rely on USAREUR personnel to provide the best available information in cases where records show alternative sizes/dates and where cost estimates and/or attestation letters have to be prepared. The contractor shall provide on-site support to assist the installation in identifying and correcting inconsistencies in approximately 700 existing records. The more complex the record, the greater the chance for inconsistencies to be found.

5.1.4 Correcting Existing GFEBS Errors: The contractor shall review 25% within the first 90 days, 50% by 180 days, 75% by 270 days and 100% of existing GFEBS records completed 30 days prior to the end of period performance. A full data “scrub” to include filling missing data and correction of all HQIIS errors is required. Previous quarter’s HQIIS error reports are available upon request.

5.1.5 Creating Real Property SOPs: The contractor shall produce a fully customized written and graphic depiction of the installation’s real property standard operating procedures and shall make suggestions for business process improvements where necessary to meet Army internal control requirements not later than 30 days prior to the end of period performance.

5.1.6 Over-the-Shoulder GFEBS Training: As required, the contractor shall provide over-the-shoulder training to ODCSENG personnel to coincide with other on-site activities. This will improve data entry time and move current users into a more efficient “production mode” with the goal of being able to complete a GFEBS entry in an hour (provided all data is available). Contractor would work with up to (5) individuals for up to a maximum of 60 total hours. This training shall be in addition to the required on-line GFEBS training and will be used to supplement the Tier II Helpdesk support provided through the Army Materiel Command (AMC).

5.6 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site. The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/ Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

6.1 Contractor Adherence: The contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. The applicable regulations and instructions include, but are not limited to, the following known as the HQDA RPAO Smart Book:

2. UFC 1-300-08, TRANSFER AND ACCEPTANCE OF DOD REAL PROPERTY

3. AR 405-45, REAL PROPERTY INVENTORY MANAGEMENT

4. AR 405-70, UTILIZATION OF REAL PROPERTY

5. AR 420-1, ARMY FACILITIES MANAGEMENT

8. DODI 4165.14, Real Property Inventory and Forecasting

9. DUSD RECONCILIATION REQUIREMENTS

11. RPIM V8.1A PICK LISTS

12. FIAR GUIDANCE

13. FY16 REAL PROPERTY CATEGORIZATION SYSTEM

15. 22JUL16 OSD DOCUMENTING USE OF RP BETWEEN DOD COMPONENTS

16. 30SEP15 OSD FINANCIAL REPORTING OF ASSETS

17. 20150930 DCFO MEMO ACCOUNTING POLICY UPDATE FOR FINANCIAL STATEMENT REPORTING FOR REAL PROPERTY ASSETS.

18. FY16 REAL PROPERTY CATEGORIZATION SYSTEM HIERARCHY

19. ALT VALUATION 19JAN16 (OSD) FOR OPENING BALANCES

20. ASD SIGNED POLICY DOCUMENTING USE OF RP ASSETS BTWN DOD COMPOENTS

21. DODI 4165.56 RELOCATABLES

22. DODI 4165.70 REAL PROPERTY MANAGEMENT

23. DODI 4165.71 REAL PROPERTY ACQUISITION

24. DODI 4165.72 REAL PROPERTY DISPOSAL

25. EXECUTIVE ORDER 13327 FEDERAL REAL PROPERTY ASSET MANAGEMENT

26. FINANCIAL REPORTING POLICY FOR RP MEMO, 27JUN2016

27. FY16 OSD EOY ERROR CODES

28. FY2016 RPI RECONCILIATION GUIDANCE, 20150925

29. GAO STANDARDS FOR INTERNAL CONTROLS

30. HQIIS USER GUIDE

31. OCONUS FINANCIAL REPORTING POLICY FOR REAL PROPERTY MEMO

32. OUSD MEMO ALTERNATE VALUATION METH. ESTABLISHING OPENING BALANCES

33. POLICY MEMORANDUM FOR INSTALLATION REAL PROPERTY INVENTORY SURVEY AND ASSIGNMENT OF FACILITIES

34. Q3FY16 ARMY GREENBOOK

35. STATEMENT OF FEDERAL FINANCIAL ACCOUNTING STANDARDS (SFFAS) 50

36. USARMY INSTALLATIONS SITE ACCOUNTABILITY DASA EIE

37. HOST TENANT AGREEMENT MEMO, 13NOV15

The above documents “HQDA RPAO Smart Book” will be provided to the contractor upon award.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

7.4 Attachment 4/Technical Exhibit 4 – Site Summary Table

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

(The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success)

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

PWS 1.6.2

Project Manager and Alternate Project Manager

To COR, plus one info copy to the Contracting Officer at Regional Contracting Office Wiesbaden (ATTN: Dana Justice)

PWS 5.1.1

100% Field Inventory The contractor shall submit a master EXCEL spreadsheet with the full inventory for each installation.

NLT 30 days prior to the end of the period of performance

Same a s above

PWS 5.1.2

The contractor shall submit an EXCEL spreadsheet with an up to date list new records created for each installation.

PWS 5.1.4

The contractor shall submit an EXCEL spreadsheet with an up to date list records/ errors corrected for each installation.

PWS 5.1.5

The contractor shall submit draft Real Property Standard Operating Procedures (SOPs) and final Real Property SOPs for review by the COR.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

TECHNICAL EXHIBIT 4

SITE SUMMARY TABLE

The following have been deleted:

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