Solicitation_W9112CL-16-Q-0501.pdf

SEE ADDENDUM

(No Collect Calls)

W912CL-16-Q-0501 25-May-2016

b. TELEPHONE NUMBER

210-295-6019

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 06 Jun 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CL9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LASTENIA GOLDIAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CONTRACTING SUPPORT BRIGADE

REGIONAL CONTRACTING CENTER AMERICAS

CCEC-AMF-4130 STANLEY RD STE 320

JBSA FORT SAM HOUSTON TX 78234-2726

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81XG9 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

U.S. ARMY SOUTH/PANAMAX

FRANK WACHOLTZ

PANAMAX 216,RIVER WALK, HOTEL

FORT SAM HOUSTON TX 78234

TEL: 210-808-1849 FAX:

210-808-9473/9474FAX:

TEL: 210-295-XXXX SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF27

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CL-16-Q-0501

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 767 Nights

LODGING

FFP

Contractor shall provide 59 rooms for Non-US personnel, from 24 July 2016 to 6 August 2016 in accordance with Statement of Work attached part 5 paragraph 5.1 table FOB: Destination

NET AMT

0002 3 Days

CONFERENCE ROOMS

FFP

Contractor shall provide conference rooms that can accommodate 100 people on each room and a single large room able to acccommodate 400 people that can be broken down into these rooms is preferred. from the 25 to 27 July 2016 See Statement of Work attached part 5 paragraph 5.5

0003 1,001 Each

BREAKFAST

FFP

The contractor shall provide a breakfast buffet from 5:00 a.m. until 10:00 a.m. 28 July-04 August and 6:00 a.m. until 9:00 a.m. other days with seating in the main restaurant or at an enclosed facility on site as agreed to by the contractor and the Government representative, see Statement of Work paragraph 5.3.3.

0004 591 Each LUNCH/ Meals

FFP

The contractor shall provide lunch for Non-US Participants from 25 July to 06 August 2016 in accordance with the Statement of Work attached part 5 paragraph 5.3.4

0005 673 Each DINNER/ Meals

FFP

Contractor shall provide dinner for Non US personnel from 24 July to 5 August 2016 in accordance with Statement of Work attached part 5 paragraph 5.3.5

0006 462 Each

LIGHT REFRESHMENT

FFP

The contractor shall provide twice a date a buffet style light refreshment break station for Non-US personnel from 25 July to 27 July 2016 in accordance with Statement of work attached part 5 paragraph 5.3.3

0007 150 Each

SOCIAL EVENT

FFP

The contractor shall provide a space buffet style for social event. See Statement of Work attached part 5 paragraph 5.7

0008 1 Pack

(PAK)

AUDIO VISUAL

FFP

Contractor shall provide Audio Visual equipment from 25 to 27 July 2016 as specified in the Statement of Work attached part 5 paragraph 5.6.1 to 5.6.6

0009 3 Days Parking Spaces

FFP

Parking spaces shall be clearly designated for conference transportation, and available beginning the morning before the conference and ending the evening of the day following the conference in acordance with Statement of Work Paragraph

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Origin Government Origin Government 0002 Origin Government Origin Government 0003 Origin Government Origin Government 0004 Origin Government Origin Government 0005 Origin Government Origin Government 0006 Origin Government Origin Government 0007 Origin Government Origin Government 0008 Origin Government Origin Government 0009 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 24-JUL-2016 TO

06-AUG-2016

N/A U.S. ARMY SOUTH/PANAMAX

FRANK WACHOLTZ

PANAMAX 216,RIVER WALK, HOTEL

FORT SAM HOUSTON TX 78234

210-808-1849

W81XG9

0002 POP 25-JUL-2016 TO

27-JUL-2016

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 25-JUL-2016 TO

06-AUG-2016

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 25-JUL-2016 TO

06-AUG-2016

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 24-JUL-2016 TO

05-AUG-2016

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 25-JUL-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 04-AUG-2016 150 (SAME AS PREVIOUS LOCATION)

0008 POP 25-JUL-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-3 Alt I Offeror Representations and Certifications--Commercial Items (APR 2016) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2016 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-14 Inconsistency Between English Version And Translation Of Contract

FEB 2000

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.247-27 Contract Not Affected by Oral Agreement APR 1984 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7000 Disclosure Of Information AUG 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.204-7015 Disclosure of Information to Litigation Support Contractors FEB 2014 252.223-7004 Drug Free Work Force SEP 1988 252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Nov 2014)

NOV 2014

252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.225-7041 Correspondence in English JUN 1997 252.225-7048 Export-Controlled Items JUN 2013 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) PRICE

(ii) Technical capability of the service offered to meet the Government requirement

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (MAR 2016)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi)

___ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

X (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256)450-8840

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFAR1.HTM

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm

(End of clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

W81XG9

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W912CL Admin DoDAAC W912CL Inspect By DoDAAC W81XG9 Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) W81XG9

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Service acceptor:

Contract Specialist: lastenia.goldian.civ@mail.mil Contracting Officer: belinda s. winston.civ.mail.mil

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

N/A

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

STATEMENT OF WORK

1. General: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the US Government (USG) and its employees.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to fulfill all requirements as defined in this SOW except for those items specified as government furnished property (GFP) and government furnished services (GFS).

1.2. Background: USSOUTHCOM, in coordination with regional partner nations, conducts a regionally oriented exercise in order to enhance foreign military and civilian interaction and regional cooperation in the region.

1.3. Objectives: The objective of this requirement is to support the Panamax 2016 Exercise by providing all requirement specified in the SOW.

1.4. Scope: The Contractor shall provide non-personal services and deliver the listed requirements as specified in Attachment 1 and Technical Exhibits in coordination with the Contracting Officer (KO) and the US Government Representative (USGR).

1.5. Period of Performance: 24 July 2016 to 06 August 2016

1.6. General Information

1.6.1. Quality Control Plan (QCP): N/A

1.6.2 Recognized Holidays: The contractor is required to perform services on local holidays. Contractor shall notify the KO if services cannot be render prior contract award.

1.6.3. Hours of Operation: The contractor is responsible for conducting business 24 hours Monday through Sunday.

The Contractor must maintain at all times an adequate workforce for the uninterrupted performance of all tasks defined within this SOW.

1.6.4. Place of Performance: The work to be performed under this contract will be within San Antonio Historic River Walk District and within five driving miles of Walters Gate, Fort Sam Houston, TX.

1.6.5. Type of Contract: Firm Fixed-price contract.

1.6.6. Quality Standards for Rooms: All rooms will include queen size or larger single or double bed accommodations, a private bath with hot and cold running water, clean linens and towels, room service on a daily basis, working electricity, working central air conditioning and heating, and free internet access (Wi-Fi or cable connection). Room furnishings will include at least a serviceable bed with linen, blankets and pillows, work desk with chair and reading lamp, color television with cable, clock, and telephone.

1.6.7. Check-in and Checkout: In some cases, participants may show up earlier than regular check-in time.

Contractor shall allow early arrivals to check-in early if there is availability of rooms. The hotel shall additionally allow guests with late flight departures to check out as late as 7:00 p.m. when possible. Contractor shall provide a secure area for storage of personal luggage when neither early check-in nor late checkout are possible.

1.6.7.1. A list/roster of all participants will be provide by the USGR ten (10) days before day one of the conference.

Rooms shall be held and ready for early check-in, and late checkout at no additional cost if available. The USG might may change or cancel lodging requirements to include the person designated for any room, up to 24-hours prior to occupancy without penalty. The USG will only pay for rooms and services actually used.

1.6.7.2. The USG may request additional rooms at any time, and the hotel shall give the USG priority on all unoccupied lodging of similar quality at the contracted price.

1.6.8. The Contractor shall provide price quotes for services including all applicable local, state, and federal taxes as well as any applicable fees. Please note that the USG does not pay any Tips within their contracts.

1.6.9. The Contractor shall provide the USG security representative with a brief orientation of the location, facilities physical security, and perimeter of the building. The Contractor security manager shall meet with the USG security representative to establish a direct point of contact within the Contractor staff to solve security issues.

1.6.10. Service Breakdowns: The hotel shall ensure required maintenance or repairs for hotel equipment, to include guest rooms, conference facilities, admin rooms, etc. be corrected immediately at the expense of the hotel.

1.6.11. Admin Station: The Hotel shall provide a station in the hotel lobby to be manned by exercise administration personnel for the duration of the contract period. The station shall consist of at a minimum a table or desk and two chairs.

1.6.12. Baggage Service: The Contractor shall provide baggage handling for hotel guests during check-in and checkout as well as baggage space for early check-in/check-out.

1.6.13. Extended Stays: Guests wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. Guests who wish to extend their stay at the hotel may do so at the hotel’s discretion and the guests’ financial resources. If flights are delayed/cancelled due to inclement weather, the participants covered under the lodging contract shall be allowed to come back to the Hotel and use the facilities while awaiting transportation. If the delay/cancellation is such that guests must stay an extra night/s awaiting transportation they will have the option of checking back in at the USG expense provided funding is available.

1.6.14. Parking: Parking spaces shall be clearly designated for conference transportation, and available beginning the morning before the conference and ending the evening of the day following the conference.

1.6.15. Facilities and Amenities: All hotel guest facilities and amenities, to include the swimming pool, spa, and exercise facilities will be made available for conference participants free of charge as long as they are registered in the hotel.

1.6.16. Business Center: The Contractor shall provide access to the Business Center to all exercise participants.

Access includes to computers, copy machine, fax, and Internet services/capability. Printing or other fees associated with these services (if any) are not covered under this requirement, and shall be charged directly to the guest.

1.6.16.1. The Contractor shall provide high-speed wireless internet connection with a rate of no less than 2MB. This connection will be distributed to the conference room being used by USG.

1.6.17. Hotel Representative: The hotel shall provide a representative as a liaison for the conference. The hotel representative (HR) must be vested with the authority to resolve issues involving conference execution and payment as they arise. The HR shall be available throughout the period the hotel is in use by the USG. The hotel shall provide a list of on-call hotel points-of-contact, who have the authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, banquets, payment, etc) when the HR is not available.

1.6.17.1. The hotel Security Manager shall provide the USG security representative an orientation of the hotel. In addition, the hotel Security Manager shall meet with the USG security representative to establish a direct point of contact within the hotel staff to solve security issues.

1.6.17.2. If external security augmentation is exercised, the hotel security manager shall ensure complete and unlimited access and seamless coordination between the hotel's organic security systems and the external augmentation units. The Contractor security manager will stay in close touch with USG security representative at all times during the course of this contract.

1.6.18 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or US Government Representative upon request.

The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or US Government Representative, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.6.18.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately:

(1) Notify the KO or US Government Representative of that information; and

(2) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this clause.

(3) Traffic violations, other than parking, will be reported to the Contracting Officer or US Government Representative only if the contract is for drivers for the Government.

1.6.18.2 The Contractor shall also immediately-

(1) Notify the Contracting Officer or US Government Representative of any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S.

or host nation national security or imminent risk of deadly bodily harm to any person;

(2) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this clause.

1.6.18.3 Remedies. In addition to other remedies available to the Government, the Contractor's failure to comply with the requirements of this paragraph may result in-

(1) Requiring the Contractor to remove a Contractor employee or employees from the performance of the contract;

(2) Requiring the Contractor to terminate a subcontract;

(3) Suspension of contract payments;

(4) Loss of award fee, consistent with the award fee plan, for the performance period in which the Government determined Contractor non-compliance;

(5) Termination of the contract for default or cause, in accordance with the termination clause of this contract;

(6) Suspension or debarment.

1.6.18.4 Subcontracts. The Contractor shall include the substance of this paragraph in all subcontracts.

1.6.18.5 Identification. If required by the Government security director, contract personnel and all associated sub-contractors employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public.

1.6.19. Operations Security. (OPSEC) If the contractor, or a sub-contractor, or employees of either disclose any information that disrupts or harms the USG's operations or activities, then the USG retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of USG activities, unless related to service to be provided. Personnel shall not post or discuss USG activities on any unauthorized public access media. All USG paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information. However, contractor will immediately report suspicious activities to security personnel.

1.6.20. Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the USG. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.21. Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.22. Changes to Contract: The only person authorized to make changes to the contract is the KO. Failure to clear any changes to the contract with the KO in advance of requested change may result in the USG not being responsible for the charges, and non-payment to the Contractor. Accordingly, the Contractor shall notify the KO prior to any additional services/performances necessitating contract modification (that is, those resulting in changes to the terms of the contract).

PART 2

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the USG. Note: The only individual who can legally bind the USG.

2.1.3. GOVERNMENT REPRESENTATIVE (GR). He or She is an employee of the USG appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of USG property.

2.1.8. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The USG does not have private of contract with the subcontractor.

2.1.10. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer POC Point of Contact QA Quality Assurance TE Technical Exhibit SOW Statement of Work USG United States Government USGR United States Government Representative

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General : The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this SOW.

4.2. The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

PART 5

SPECIFIC TASKS

5.1. Specific Tasks: The contractor shall provide lodging accommodations to authorized participants. The table below lists the estimated number of standard rooms for conference participants to be paid by contract.

5.1.1. Anticipated Lodging Schedule for NON-US Personnel is as follows:

Table 1.

Rooms for Non US Personnel Arrival Date Departure Date Nights Total Nights

59 24 Jul16 6 Aug 16 13 767

5.1.2. The USGR will identify those individuals on the guest list whose rooms will be paid by the USG under the contract. The USG reserves the right to cancel rooms up to 24 hours prior to the beginning of the period of performance. All other rooms and services shall be the responsibility of the individual and the USG will not be held liable. The USG will not pay for telephone calls, mini-bar, room service, cell phones, and hotel charges other than those specifically provided for in this contract. Charges not covered by the contract are to be resolved between the guests and the hotel.

5.2. Contractor Point of Contact (POC). The Contractor shall provide a POC as a liaison for the conferences. The POC shall be available throughout the time of this contract.

5.3. Meals. Scheduled meals are prepared according to predetermined menus. The USGR will identify individuals with dietary restrictions. The hotel shall strive to accommodate special diets where feasible and within contracted meal rates. Food served in Buffet style should be labeled. Non-alcoholic juice, soft drinks, coffee, tea or beverage is included with meals. If Voucher, Sign-in, or any other system is used, it will be controlled/approved by either the KO or the USGR.

5.3.1. Hotel Meal Program. The hotel shall account for meals served and shall provide a consumption list (head count) at the end of each business day by NLT 8 p.m. to the USGR with an invoice showing actual charges for each meal. Hotel shall submit receipts and other billing information as requested by the Contracting Officer. NOTE:

Payment for any drink containing alcohol is the responsibility of and must be paid for separately by the guest requesting such beverage.

5.3.2. Breakfast. The hotel shall provide a breakfast buffet from 5:00 a.m. until 10:a.m. with seating in the main restaurant or at an enclosed facility on site as agreed to by the vendor and the USG in sufficient quantities to provide 1000-2500 Calories per meal.

NOTE : On the 25-27 July breakfast will be provide from 5:00am until 8:00am

5.3.3. Light Refreshment. The hotel shall provide a buffet style refreshment break station from 10 am until 11 am and 2 pm until 3 pm for dates 25 to 27 Jul. The refreshment break station shall consist at a minimum, of coffee, tea, juice, and water with small snacks of fruit and mini pastries, such as mini muffins, Danish, croissants or similar.

Menu selections or substitutions shall be coordinated with the USGR. Unless otherwise directed by the USGR, set-up shall be completed by the scheduled time and removed no later than two (2) hours later.

5.3.4. Lunch. The hotel shall provide a minimum of two choices for its buffet/menu selection(s). Lunch shall be from 11:30 a.m. until 1 p.m. 25 to 27 July and 11 a.m. until 12:30 p.m. 28 July to 06 August. Seating shall be in the main restaurant or at an enclosed facility on site as agreed to by the vendor and the USG based on Attachment 2.

The Voucher or Sign-in system will apply to authorized personnel. Any un-authorized charges shall be billed directly to the user. Lunch shall, as a minimum, consist of main entrees, side dishes, dessert, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee in sufficient quantities to provide 1000-2500 Calories per meal.

5.3.5. Dinner. The hotel shall provide a minimum of two (2) choices for its buffet/menu selection(s). Dinner shall be from 5:00 p.m. until 7:00 p.m. with seating in the main restaurant or at an enclosed facility on site as agreed to by the vendor and the USG based on Attachment 2. The Voucher or Sign-in system will apply to authorized personnel.

Any un-authorized charges shall be billed directly to the user. Dinner shall, as a minimum, consist of main entrees, side dishes, dessert, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee in sufficient quantities to provide 1000-2500 Calories per meal.

5.4. Admin Station: The Hotel shall provide a station in the hotel lobby to be manned by exercise administration personnel for the duration of the contract period. The station shall consist of at a minimum a table or desk and two chairs.

5.5. Conference Rooms: 5.5.1. The contractor shall provide four (4) conference rooms on site that can accommodate 100 people each. A single large room able to accommodate 400 people that can be broken down into these rooms is preferred. If this is not available we will need an additional single large room able to hold 400 people in a classroom style set up similar to

Technical Exhibit 1. These conference rooms will be required for 25-27 July 2016 from 6:30 am until 6:00 pm. See Technical Exhibit 1 for set up.

5.5.1. The contractor shall provide one (1) conference room able to accommodate 100 people 24 July 2016 from 8:30 am to 6:00 pm. See Technical Exhibit 1 for set up.

5.6. Automation, Audio/Visual (AV) Specifications for Conference rooms

5.6.1. Audio/ Video System. Contractor shall provide all projectors, screens, cabling, splitters, boosters, amplifiers, frames, trestles, mounts, bulbs, speakers, microphones, mixers and other materials or devices necessary to provide video display and sound system in accordance with this SOW.

5.6.2. Projectors shall be DLP technology front projection, ratio projector with a resolution of at least SXGA (1280 x 1024). Projector shall meet minimum ANSI Lumen rating as shown in Exhibit 1 with an appropriate lens f/stop to support the designated conference space shown in Exhibit 1 and fill the projection screen with minimal borders. In cases where setup calls for two or more projectors used in tandem, projectors will be the same make and model and have approximately the same amount of hours on the projector bulbs. Contractor will provide appropriate cabling, amplifiers, splitters, etc. needed to connect projectors as indicated in the attached Technical Exhibit 1. Ceiling mounted projectors are preferred over floor/tabletop mounting. Projectors and screens must provide highest quality image for both still graphics (PowerPoint presentations with graphics) and motion video (.WMV, MP4, AVI or similar files) visible by a participant sitting in the back corner of the utilized room. Projector screens shall be of the correct material for front-projection display. See Exhibits for screen size requirements. Projector screen frames (where applicable) shall be “skirted” with a black material on the bottom and, if applicable, sides.

5.6.3. The Audio system consists of necessary amplifiers, mixers, speakers, cabling, microphones and other materials required to provide a high quality sound system for business presentations. Microphones shall be handheld wireless style. Contractor shall ensure all microphones can be used at the same time without interference or distortion. Contractor is responsible for all batteries and shall keep an additional quantity on-hand to quickly exchange dead or weak batteries where needed. Sound mixer board should have a minimum of four (4) individual input channels and three (3) output connections. Connector styles should be appropriate for the type of cable/device being used (i.e. speaker, mic receiver, etc.). At least one input jack and one output jack must be left open to permit the connection of an ISO 4043 soundproof booth.

5.6.4. Contractor shall ensure all cabling is installed in a safe manner to prevent tripping and electrical hazards while presenting a neat and professional appearance. Contractor shall provide extension cords and/or power strips where required. Contractor shall not “daisy chain” extension cords or power strips as this causes overheating and leads to possible fire or electrical damage. Contractor may use tape to secure cables to floor/wall when and where approved by hotel/conference center management.

5.6.5. Technical Support. Contractor is encouraged to keep replacement items such as spare projector bulbs, microphone batteries, etc. on hand to allow for rapid replacement in the event a device fails to operate. The following guidelines will be followed for equipment failure:

Device Repair/Replace Time A/V Component (projector, mic, speaker, etc.) 15 minutes

5.6.6. The technician should be able to speak and understand Basic English with regards to the technology support he/she is providing. If technician is not located on-site, he/she will provide the KO or USGR with a local contact number where he/she can be reached. The above listed Repair/Replacement Time does not include travel time to/from site.

5.7. Social Event: The contractor shall provide a space, food, and beverages for one social event. The social events will be 4 August 2016 from 6:00 p.m. until 8:00 pm (time subject to change) and will have up to 150 people. The food and beverages for the social event will be of sufficient quantity for the participants and consist of a buffet of appetizers, side dishes, finger foods, desserts, and non-alcoholic beverage choices such as water, juice, soft drinks, tea and coffee. Hotel will set up a self-pay bar area with local and imported liquors, wines and beers. Space should be able to comfortably accommodate up to 150 people.

Note: Contracting Office Points of Contact are:

a. Lastenia Goldian, Contract Specialist, phone (210) 295-6019, email lastenia.goldian.civ@mail.mil

b. Belinda Winston, Contracting Officer, phone (210)-808-9504, email Belinda.d.winston.civ@mail.mil

PART 6

APPLICABLE PUBLICATIONS

Not Applicable

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LIST

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 –…