Solicitation_Amendment_for_Lodging_Punta_Pacifica_W912CL-16-Q-0005-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to clarify and restate the objectives of the lodging requirements: Facilities must be w ithin 5 miles of Panama Pacifico (Old How ard Air Force Base) in order to quickly and safely transport personnel from the hotel to the flight line. Hotel must meet Force Protection standards established by the US Embassy, Panama. Due to the time sensitive nature of the mission, the hotel shall be located on the w est side of the Bridge of the Americas (the side w ith Old How ard AFB) to avoid heavy bridge traffic and allow the pilots to respond rapidly to the flight line. See objectives under Paragraph 1.3 of the SOW.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Dec-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CL-16-Q-0005

X 9B. DATED (SEE ITEM 11)

11-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Dec-2015

CODE

410TH CONTRACTING SUPPORT BRIGADE

4075 GORGAS CIRCLE, BLDG 1026

JBSA FORT SAM HOUSTON TX 78234

W912CL 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CL-16-Q-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Dec-2015 02:00 PM to 28-Dec-2015 12:00 PM.

The following have been added by full text:

STATEMENT OF WORK

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1.Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform provide lodging as defined in this SOW except for those items specified as government furnished property (GFP) and government furnished services (GFS).

The contractor shall perform to the standards in this contract

1.2.Background: N/A

1.3. Objectives: The Contractor shall provide ARMY SOUTH lodging facilities. Facilities must be within 5 miles of Panama Pacifico (Old Howard Air Force Base) in order to quickly and safely transport personnel from the hotel to the flight line. Hotel must meet Force Protection standards established by the US Embassy, Panama. Due to the time sensitive nature of the mission, the hotel shall be located on the west side of the Bridge of the Americas (the side with Old Howard AFB) to avoid heavy bridge traffic and allow the pilots to respond rapidly to the flight line.

1.4. Scope: The Contractor shall provide non-personal services and deliver to ARMY SOUTH, hotel accommodations, specified in Attachment 1 in coordination with the Contracting Officer (KO) and the Government Representative (GR).

1.5. Period of Performance: 14 January – 3 March 2016

1.6. General Information

1.6.1. Quality Control Plan (QCP):

1.6.1.2. N/A

1.6.2. N/A

1.6.3. Recognized Holidays: N/A.

1.6.4. Hours of Operation: The contractor is responsible for conducting business 24 hours Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5. Place of Performance: The work to be performed under this contract will be performed within the country of Panama.

1.6.6. Type of Contract: Firm-Fixed Price

1.6.7. Security Requirements:

1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.2. Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.6.7.2.1. Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately:

(1) Notify the KO or COR of that information; and

(2) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this clause.

(3) Traffic violations, other than parking, will be reported to the Contracting Officer or Contracting Officer Representative only if the contract is for drivers for the Government.

1.6.7.2.2. The Contractor shall also immediately-

(1) Notify the Contracting Officer or Contracting Officer Representative of any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

(2) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this clause.

1.6.7.2.3. Remedies. In addition to other remedies available to the Government, the Contractor's failure to comply with the requirements of this paragraph may result in-

(1) Requiring the Contractor to remove a Contractor employee or employees from the performance of the contract;

(2) Requiring the Contractor to terminate a subcontract;

(3) Suspension of contract payments;

(4) Loss of award fee, consistent with the award fee plan, for the performance period in which the Government determined Contractor non-compliance;

(5) Termination of the contract for default or cause, in accordance with the termination clause of this contract;

(6) Suspension or debarment.

1.6.7.2.4. Subcontracts. The Contractor shall include the substance of this paragraph in all subcontracts.

1.6.7.3. Identification. If required by the Government security director, contract personnel and all associated sub-contractors employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public.

1.6.7.4. Operations Security. If the contractor, or a sub-contractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. Personnel shall not post or discuss government facility activities on any unauthorized public access media. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information. However, contractor will immediately report suspicious activities to security personnel.

1.6.7.5. Medical Requirements. N/A

1.6.8. Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award meetings convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, GR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. AREA OF RESPONSIBILITY. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Panama, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Martin, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4. GOVERNMENT REPRESENTATIVE (GR). He or She is an employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. For the purpose of this clause or provision, a local national (LN) is defined as any person who is performing services under a contract and is a resident of any country within the

USSOUTHCOM AOR.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. N/A

2.1.11. QUALITY ASSURANCE N/A

2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. THIRD COUNTRY NATIONAL. For the purpose of this clause or provision, a third country national (TCN) is defined as any person, regardless of citizenship, who travels into the USSOUTHCOM AOR from outside of the USSOUTHCOM AOR. This includes personnel who are citizens of the country where performance of the contract is being conducted, but reside outside of the USSOUTHCOM AOR. For this purpose, non-DOD contractor personnel are considered traveling under DOD sponsorship.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) GR Government Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary SOW Statement of Work QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and

Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: NONE

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General : The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this SOW.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide non-personal services and deliver to ARMY SOUTH, hotel accommodations, as specified in Attachment 1 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and the Government Representative (GR).

5.1. Check-in and Checkout: In some cases participants may show up earlier than regular check-in time. Contractor shall allow early arrivals to check-in early if there is availability of rooms.

The hotel shall additionally allow guests with late flight departures to check out as late as 6:00PM when possible. Contractor shall provide a secure area for storage of personal luggage when neither early check-in nor late check-out is possible.

5.2. Quality Standards for Rooms. All rooms shall include a high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, clean linen on a daily basis, working electricity, color television with cable, clock, and telephone. The room shall also be appropriately furnished. All guest will be placed between the 2nd and 11th floor, if possible.

5.2.1. The US Government may request additional rooms at the same quoted rate; subject to room availability.

5.3. The Government Representative will identify those individuals on the guest list whose rooms will be paid by the US Government, under the contract. The US Government will not pay for telephone calls, mini-bar, room service, cell phones, and hotel charges other than those specifically provided for in this contract. It is highly recommended the hotel request a credit card from guests upon check-in to secure potential unauthorized charges. Charges not covered by the US Government are to be resolved between the guests and the hotel.

5.4. The US Government will only pay for rooms and services actually used under the contract.

The government reserves the right to cancel rooms up to 24 hours prior to the beginning of the period of performance. The KO or GR will inform the hotel of any cancellations. Any cancellation after check-in date of the period of performance shall result in the government paying one room night rate only per room not utilized.

5.5. The hotel shall provide the Government’s security director an orientation. The hotel security manager shall meet with the Government security director to establish a direct point of contact within the hotel staff to solve security issues.

5.6. Hotel Representative. The contractor shall provide a representative as a liaison. The hotel representative (HR) must be vested with the authority to resolve issues and payment as they arise. The HR shall be available throughout the time period the hotel is in use by the Government. The hotel will provide a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, banquets, payment, etc).

5.7. Service Breakdowns. The hotel shall ensure required maintenance or repairs for hotel equipment, to include guest rooms, conference facilities, breakout rooms, elevators; kitchen equipment, etc. are corrected immediately at the expense of the hotel. All equipment shall be repaired within one hour or replaced within two hours of reported malfunction.

5.8. Baggage Service. The hotel shall have baggage handling available for hotel guests during check-in and check-out.

5.9. Extended Stays. Guests wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. Guests who wish to extend their stay at the hotel may do so at the hotel’s discretion and the guests’ financial resources. If flights are delayed/cancelled due to inclement weather the participants covered under the lodging contract shall be allowed to come back to the Hotel and use the facilities while awaiting transportation. If the delay/cancellation is such that guests must stay an extra night/s awaiting transportation they will have the option of checking back in at the US Government expense.

5.10. Laundry Services. N/A

5.11. Shuttle Service. N/A

5.28 CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract [for the NAMED COMPONENT] via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

5.29. CHANGES TO CONTRACT: THE ONLY PERSON AUTHORIZED TO MAKE

CHANGES TO THE CONTRACT IS THE KO. Failure to clear any changes to the contract with the Contracting Officer IN ADVANCE of requested change may result in the Government not being responsible for the charges, and non-payment to the Contractor. Accordingly, the Contracting Officer SHALL be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes to the terms of the contract). Purchases or changes by unauthorized persons may result in the contractor not receiving payment for costs incurred

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): N/A

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LIST

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1. Attachment 1 – Deliverables Schedule

ATTACHMENT 1

DELIVERABLES SCHEDULE

Number of Personnel

Arrival Date Departure Date Number of

Nights Total Nights

4 (TORCH) 14 January 2016 3 March 2016 49 196 3 (TORCH) 14 January 2016 25 January 2016 11 33

8 AVN 17 January 2016 3 March 2016 46 368 4 AVN 17 January 2016 23 January 2016 6 24

1 HELAMS 20 January 2016 3 March 2016 43 43 4 AVN 23 January 2016 24 January 2016 1 4 4 AVN 24 January 2016 3 March 2016 39 156

TOTAL 824

The following have been deleted:

PERFORMANCE WORK STATEMENT

52.204-7 System for Award Management JUL 2013 52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (NOV 2015) Alternate I

OCT 2014

52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2014 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity APR 2015 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans OCT 2015 52.232-18 Availability Of Funds APR 1984 52.232-34 Payment By Electronic Funds Transfer--Other Than System for Award Management

JUL 2013

52.253-1 Computer Generated Forms JAN 1991

(End of Summary of Changes)