Amdendment2_W912BV20Q0158.pdf

W912BV20Q0158

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment w ill include a change in the Liguidated Damages in the scope of w ork section 1.14.1. The LD w ill increase from $200/day to $300/day to match the solicitation

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Sep-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912BV20Q0158

X 9B. DATED (SEE ITEM 11)

28-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Sep-2020

CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 01 10 00 - STATEMENT OF WORK

The following have been modified:

STATEMENT OF WORK

SPECIFICATIONS

ELECTRICAL REPAIRS – BLUE

CREEK CAMPGROUND OOLOGAH

LAKE, OKLAHOMA

PART 1 – GENERAL

1.1 SCOPE

OF WORK

BASE BID:

This specification covers requirements for contractor-furnished materials; equipment and labor necessary to perform electrical upgrades to two (2) 50amp electrical campsites & electrical main located in Blue Creek campground in accordance with this SOW. All materials shall be like or equal to as described in Section 2.2. All work shall be accomplished in a safe, workmanlike manner and in accordance with the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, most current edition, all applicable Federal, State, and local safety codes and practices and in accordance with the building manufactures specifications and guidance.

OPTION BID 1:

Gravel Parking Area placed at the newly constructed pavilion that will have a dimension of 80’width X 100’length X 6” depth. Parking area will need to be cleared of trees and associated root balls. Rock to be used will be ¾” crusher run rolled in and compacted.

Parking lot constructed in accordance with this SOW for Option Bid 1.

OPTION BID 2:

Place a 40ft wide x 40ft x 6” thick concrete slab and a pre-manufactured single tier steel picnic shelter that is 30ft wide x 30ft length with a 4:12 roof pitch at Oologah Lake, Spencer Creek Campground located in Rogers County, Oklahoma for Option Bid 2.

1.2 REFERENCES

International Building Code (IBC) 2015

American Society of Civil Engineers (ASCE) Standards 7-10 National Electric Code – Current edition

1.3 BASIS FOR PAYMENT

Lump sum after final acceptance of completion of base bid. If individual options are awarded, lump sum payment will also be made after final acceptance of that awarded item.

Invoices and all contract supporting documentation shall be sent via email to the COR Mr. Louis Kurosky at: Louis.C.Kurosky@usace.army.mil

1.4 WORK HOURS

Regular work hours will be from 8:00 am – 4:30 pm Monday through Friday, excluding federal holidays. Any proposed changes to the work hours must be approved by the lake manager.

1.6 COMPLETION TIME

Work shall be fully completed 120 days after issuance of the notice to proceed (NTP) from the USACE contract office.

1.7 SAFETY REQUIREMENTS

The contractor shall comply with the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, most current edition and all applicable Federal, State, and local safety codes and practices. It is the contractor’s responsibility to ensure public safety during the entire duration of the contract. Necessary signs, barriers, warning devices, etc. shall be operated and maintained by the contractor at contractor expense. Contractor employees shall comply with the minimum dress requirements as stated in Chapter 7 of EM 385-1-1.

1.8 EQUIPMENT

All equipment used to perform work under this contract shall be in good operating and mechanical condition and shall comply with Section 18 of EM 385-1-1. Equipment shall be inspected by the contractor and the inspection reports shall be submitted to the project manager prior to utilization of such equipment to accomplish work on this contract.

1.9 SUBMITTALS

After award, the contractor shall submit a pre-manufactured building design and concrete slab foundation plan for the Government to review and approved PRIOR to any work being performed. The building design must meet International Building Code (IBC) 2015, risk category II and American Society of Civil Engineers (ASCE) Standards 7-10. The Government will provide any comments or suggested corrections within 10 business days of receiving the plans for review. After final acceptance of plans by the Government, the contractor shall provide a final set of stamped licensed professional engineered drawings for the building and foundation. These drawings must be provided prior to construction. If the contractor is planning on installing a structure other than the one specified in this scope of work, the contractor must provide an engineered stamped set of drawings that are equal to or better than the design requirements of the attached drawings. If the contractor is planning on using any product other than listed in section 2 (Materials), the contractor shall submit their proposal prior to purchasing the product.

Building size shall be 30ft Wide x 30ft Length with a 4:12 roof pitch. Peak of roof shall be ~13’-5” from grade and head clearance shall be 7’-6” from grade.

At the time of the pre-work conference, the contractor shall provide a sheet metal color chart for the lake manager to choose a color for sheet metal and all structural steel. In general, sheet metal will be a forest green and all structural steel shall be primed and painted with an oil based paint for steel, color Kodiak brown

1.10 PREWORK CONFERENCE

A prework conference will be held with the Lake Manager, contractor officer’s representative (COR) and contractor prior to the commencement of any work. The contractor’s responsible person and necessary administrative staff will be required to attend this meeting. Procedures for proper invoicing and payment, schedule, etc., will be covered at this time.

1.11 ENVIRONMENTAL CLEANUP

The contractor shall maintain a clean work area at all times. The contractor shall be responsible for the protection of the environment and will be required to restore all damages subject to the approval of the contracting officer. The contractor shall remove and dispose of all debris off Government property in a state approved disposal site unless specified otherwise. The contractor will be required to comply with all Federal and State environmental requirements.

1.12 COORDINATION OF WORK

Mr. Louis Kurosky - Civil Engineering Technician - Contracting Officer Representative (COR) (918)-443-2250 x 5607. Louis.C.Kurosky@usace.army.mil

Mr. Bobby Parkey - Project Manager (918) 443-2250 x 5606. Bobby.J.Parkey@usace.army.mil

Mr. Jeffery Walker – Assistant Lake Manager (918) 443-2250 x 5602. Jeff.A.Walker@usace.army.mil

1.13 ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request. Pre‐screen candidates using E‐Verify Program. The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.14 CONTRACTOR PERSONNEL

Personnel hired by the contractor shall be fully qualified to perform the work in a professional manner and in industry installation standards.

1.14.1 The Contracting Officer may require, in writing, that the contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable. Liquidated damages of $300.00/day shall be incurred by the contractor for every day beyond the end of the performance period in which the contract is not completed.

1.15. WEATHER DELAYS. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (OCT 1989)

(ER 415-1-15)

1.15.1. This provision specifies the procedure for determination of time extensions for unusually severe weather in accordance with the contract clause entitled “Default: (Fixed Price Construction)”. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

a. The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

b. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

1.15.2. The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor’s progress schedule must reflect these anticipated adverse weather delays in all-weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY WORK DAYS BASED ON (5) DAY WORK

WEEK

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

4 4 4 5 5 4 4 4 4 3 4 4

1.15.3. Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the contractor will record on the daily Contractor Quality Control (CQC) report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the contractor’s scheduled work day. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph 1.10.2, above, the contracting officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work day, and issue a modification in accordance with the contract clause entitled “Default (Fixed Price Construction)”.

1.16 LIQUIDATED DAMAGES.

Refer to basic contract Section 00800, clause 52.211-12, Liquidated Damages—Construction will be $300.00 per day.

PART 2 – PRODUCTS

2.1 MATERIALS

All materials shall be new, undamaged and must meet or exceed the building specifications as prescribed in the IBC 2015, ASCE 7-10 building codes or the part number/item number/brand specified within this SOW. See section 1.9 for required submittals prior to construction.

2.2 MATERIALS FOR BASE BID: BLUE CREEK ELECTRICAL IMPROVEMENTS

QTY 2 – Midwest RV Pedestal, U075GP6, 50 AMP direct burial QTY 2 – Double pole 50amp breakers (to be installed in existing 400amp main).

QTY 1 – 8’ copper grounding rod 3500 psi concrete Sub-base rock (if needed) Hot mix/cold lay asphalt (if needed) ALL wire shall be Copper, direct burial. Size and length of electrical cabling to be determined by contractor.

2.3 MATERIALS FOR GRAVEL PARKING AREA OPTION BID 1

¾” Crusher Run Rock

2.4 MATERIALS FOR SPENCER CREEK PAVILION OPTION BID 2

QTY 1 Superior Shelter square 30’ pavilion, Part Number R10015, reference order #66503.

QTY 1 Midwest RV Pedestal, U011GP6 70A Post 20/20: UPC 784567560701 QTY 1 15amp Eaton Breaker (extra to be added to RV pedestal for LED lights).

QTY 1 GE Disconnect (size determined by contractor)

QTY 2 LED lights – Grainger Part # 446M67 QTY 1 Timer Light Switch – Grainger Part # 4A218 QTY 1 Polycarbonate light switch box cover – Grainger Part # 52AX55 QTY 1 Frost-free water hydrant – Merrill Part # CNL 7502 QTY 4 ADA compliant 8’ expanded metal tables – ULINE part # H-2673BR, brown table/benches, black legs.

4500psi concrete at 28-day cure for all concrete work 3”x 5’ SCH 40 Steel Pipe 3” SCH 40 steel pipe cap 5/8” Steel cable 5/8” Galvanized cable clamps 3/8” Rebar for concrete SCH 40 PVC water line Sand (bedding water line) Topsoil (tapered edge up to all concrete grade) Underground/Pavilion Electrical Cable/Conductors shall be copper direct burial.

2.5 DELIVERY AND STORAGE

Materials shall be delivered to the site undamaged and stored out of contact with the ground. Materials that are damaged during the delivery, improper storage or improper installation shall be replaced at no cost to the government.

2.6 GOVERNMENT FURNISHED PROPERTY OR MATERIALS

NONE

PART 3 - EXECUTION

3.1 BASE BID –ELECTRICAL IMPROVEMENTS – BLUE CREEK CAMPGROUND

3.3.1 Prior to any work, contractor shall pre-identify and mark all utilities that may be impacted by trenching.

Existing secondary electric, lateral field and water lines maybe in the line of travel for the trenches. If existing utilities are damaged during work, contractor shall make repairs and have the repair verified by the COR PRIOR to the trench being filled in. Once all electrical work is completed, the contractor shall perform a pressure test of the water system and voltage test of the electrical system to ensure all work is NEC compliant and all voltages and water pressure is holding steady and accurate to ensure no leaks or inaccurate wiring.

3.3.2 Contractor shall install new copper direct burial cabling that will run from an existing new 400amp main to a volunteer site AND to adjacent campsite, #12 in Blue Creek Park. Length of run is approximately 550’ from the main to the volunteer site. Distance from the volunteer site to campsite #12 is approximately 200’. Purpose will be to provide a true, dedicated 50amp service line from the 400amp main to each of the 2 campsites. Contractor to determine the sizing requirements of cabling due to length of runs. Contractor to install 2 new double-pole 50amp breakers in the main to energize the new RV pedestals.

3.3.3 In order to run new cabling, road cuts will be required. Contractor can elect to either road bore or trench the asphalt road. If trenched, repair the entire length of the roadway trench with compacted sub-base rock material and place a minimum of 3” of hot/mix cold lay asphalt and compact to 95% density to match existing grade of asphalt roadway. Contractor shall ensure to not create a speed bump or depression in the road where water could pool. Metal line locator tape shall be installed in the secondary trench within 3” of final grade once trench is back-filled

3.3.4 Contractor shall install a new neutral wire that will be trenched from the existing pad-mount transformer to the existing 400amp main. Approximate length of neutral run is 100’. Contractor shall coordinate with Verdigris Valley Electric (VVEC) to have the primary power disconnected and reconnected when completed. Contractor to install a new grounding rod for the 400amp electrical main and construct and pour a concrete base to square and level the 400amp main to properly secure it to the ground without any movement.

3.2 OPTION BID 1 – GRAVEL PARKING AREA

A gravel parking area shall be constructed on the south side of the pavilion that will have a dimension of 80’width X 100’ length X 6” depth. Parking lot shall be constructed using ¾” crusher-run rock. In order to make this parking area, several trees and associated root balls need to be removed first. Trees and root balls can be burned onsite if environmental conditions permit. Any remaining tree part or mounded soil from root balls shall be removed from Government property after burning. Voids left behind after removal of root balls shall be compacted in 12” lifts to bring void back up to grade. Thickness of parking area will be 6 inches. To achieve a 6” thick gravel parking area, excavation of existing soil will be required in certain areas. Finished grade of the gravel parking lot shall match top grade of adjacent campground chip/seal road. Driving from the campground road onto the gravel parking area shall be smooth without any humps or depressions. The gravel parking lot shall be roller compacted to a density of 90%. Any remaining excavated material not used during parking lot construction shall be hauled off of government property.

3.3 OPTION BID 2 – PAVILION WITH ELECTRICAL, WATER, SIDEWALKS, & POST/CABLE

The contractor shall provide and install a pre-manufactured structure that conforms to the IBC 2015, ASCE 7-10 building codes and is in accordance with this SOW, this structure is to be erected in Rogers County, Oklahoma, at the Spencer Creek Campground.

Prior to slab foundation, the contractor shall clear the construction site of existing trees and associated root balls.

Trees and root balls can be burned onsite if environmental conditions permit. Any remaining tree parts or mounded soil from root balls shall be removed from Government property after burning. Grading and compaction of ground in preparation of slab pour shall be in accordance with attached drawings.

A concrete slab foundation is required for this structure. Concrete slab shall be 40’wide x 40’ length x 6” thick with anchor plates installed accordingly as required by the building manufacturer. Contractor shall use 4500psi concrete (28-day cure) and tie new (no rust) 3/8” rebar on 12” centers in the middle of the slab. Concrete will have a light broom finish with expansion joints cut into the finished product at intervals/depths as recommended by standard concrete slab practices. Top soil will be added around the edges of the slab and sloped into existing terrain in order to prevent a trip hazard stepping onto/off of the concrete slab.

All structural steel shall be primed and painted with a high quality oil-based paint. Finished color is Kodiak brown. Structural steel shall be painted prior to placement of sheet metal. Four expanded metal picnic tables shall be assembled and anchored equidistant to each other in the center of the pavilion pad. Exact placement can be determined by the COR.

3.1.1 ELECTRICAL

All electrical work to be completed by a licensed electrician and in accordance with current NEC. The 70amp RV pedestal shall be set off the northwest corner of the pavilion slab and a 2’ perimeter of concrete placed around the pedestal. Concrete 2’x’2’x 6”. Prior to concrete placement, a conduit that will encase wiring for LED lights shall be laid, stubbed-up and land at the northwest anchor plate. Contractor to install the 15amp breaker in the RV pedestal to power the timer switch that powers 2 LED light fixtures. Outdoor rated metal electrical conduit shall be ran up the northwest vertical support leg and a weatherproof electrical box with a polycarbonate weather proof cover housing the timer switch installed 5’ off of ground level. From the timer switch the same conduit shall be used to install one LED fixture to the north end and south end (interior) of the pavilion. The secondary power run to the RV pedestal is approximately 230’ from the metered pole. Cabling should include two power conductors a neutral and a ground. Secondary cabling shall be direct burial. Contractor furnished disconnect shall be installed on the metered pole directly below the meter. It is the contractor’s responsibility to coordinate any power shut offs, line locations and to determine the appropriate size of disconnect given the length of the secondary run and powering a 70amp RV pedestal. Metal line locator tape shall be installed in the secondary trench within 3” of final grade once trench is back-filled. Secondary line shall be ran prior to any concrete work or so as not to disturb any newly placed concrete.

3.1.2 WATER

All plumbing shall be completed by a licensed plumber. A recently installed 3” water valve is located near the pavilion. Contractor shall dig down to the 3” valve, tie-in on the downstream side, neck down to a 3/4” water line and run a new SCH40 ¾” line approximately 75’. Exact location of hydrant will be marked in field by COR.

Hydrant shall have 2’ perimeter of concrete placed around hydrant after install. Depth of water line should be 24 inches. New water line shall be bedded in clean sand at of depth of 10” inches then backfilled in with original excavated material. Water line shall be ran prior to any concrete work or so as not to disturb any newly placed concrete.

3.1.3 SIDEWALKS

Two sidewalks shall be placed, one on the north side of the pavilion slab leading to an existing vault toilet restroom and another sidewalk on the south side leading to the gravel parking lot (pending). North side walk is 5’wide X 65’length X 6” thick and shall come off of the northeast corner of the pavilion slab with a slight meander to avoid a tree that will land at the existing concrete sidewalk of the vault toilet. The south sidewalk is 5’wide X 15’length X 6” thick that will be placed center line of the south end of the pavilion leading down to the parking area. Sidewalks to be ADA compliant for grade and finish. 3/8” rebar tied and placed on 12” centers center of sidewalks. Sidewalks to have expansion joints placed accordingly to match existing sidewalk located at vault toilet. Top soil shall be added along all edges of the sidewalks and sloped into existing terrain in order to prevent a trip hazard stepping onto/off of the sidewalks.

3.1.4 POST & CABLE

A 100’ run of post and cable shall be installed approximately 17’ south of the pavilion concrete slab. Exact location will be determined by the COR at the time of placement. Posts shall be placed on 12’ centers and installed 2’ into the ground. Post shall be uniformly straight and have the same finished height. Bore holes for the posts shall be 12” in diameter. Posts shall be concreted in the ground with a minimum of three (2) 80lbs bags of 3,500psi concrete per posts. All posts shall have a steel dome cap welded on with a continuous bead of weld all the way around the cap. New 5/8” steel cable shall be ran through the centers of each post, 8” from the top of post cap. A gap in the cable shall be made at the intersection of the 5’ wide sidewalk. After placement of posts and cable, contractor shall ensure no sharp edges/corners/holes on posts or loose steel strands on the cable that could cause injury to the public.

3.5 LOCATING

The contractor shall locate all utilities within the construction area prior to any ground disturbance. It will be the contractor’s responsibility and expense to make repairs to any utility line that is damaged during the performance of this contract.

3.6 SITE CONDITIONS

Area for base bid has some trees and is very rocky. A site visit is highly recommend prior to bidding to visually see site conditions. Any damages to Government property by the contractor during the construction shall be repaired or replaced by the contractor at their expense.

3.7 TESTING

All electrical and plumbing shall be tested prior to placing into service. Any deficiencies corrected prior to acceptance. A 100% pressure test with no leaks shall be conducted prior to covering up water lines.

3.8 WARRANTY

Contractor will warranty the structure, electrical and water lines against design, any material defect or poor workmanship for a period of 1 year from the date of final acceptance of installation.

DIAGRAMS AND DRAWINGS

FOR REFERENCE ONLY – NOT TO BE USED FOR

CONSTRUCTION

ATTACHMENT 1

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

1.1 Overview: This Quality Assurance Surveillance Plan (QASP) sets forth the procedures and guidance that the Contract Officer's Representative (COR) will use in evaluating the technical performance of the construction contractor in accordance with the terms and conditions of the contract. The QASP objective is to explain Government procedures to be used to verify that appropriate performance and quality assurance methods are used in the management of this contract. The purpose of the QASP is to assure that performance of specific activities and completion of tasks are accomplished in accordance with all requirements set forth in the contract.

This QASP describes the mechanism for documenting noteworthy accomplishments or discrepancies for work performed by the contractor. Information generated from the COR's surveillance activities will directly feed into performance discussions with the contractor.

The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, the USACE receives the quality of services called for in the contract, and the only acceptable level of services received is paid. The QASP details how and when the COR will monitor, evaluate, and document the Contractor’s performance on the contract. The QASP is intended to accomplish the following:

1. Ensure all work in performed in a safe manner and in compliance with EM 385-1-1 (latest edition).

2. Electrical and plumbing work is accomplished by licensed contractors in accordance with local, State and Federal regulations.

3. Warranty one-year requirements.

4. Government will inspect all materials and parts identified in the SOW to ensure correct items are being used and installed per manufactures specifications. Any deficiency or poor workmanship shall be corrected, at the contractor’s expense, prior to final acceptance of any work by the Government.

2.0 Roles and Responsibilities of USACE Officials: The COR is responsible for technical administration of the project and assures proper surveillance of the contractor's performance. The COR is responsible for monitoring, assessing, recording, and reporting on the technical performance of the contractor. The COR may be supported by the USACE Project Manager with the day-to-day oversight of technical performance.

The Contracting Officer (KO) has overall responsibility for overseeing the contractor's performance.

The KO is responsible for monitoring of the contractor's performance in the areas of Contract compliance, and contract administration; reviewing the COR's assessment of the contractor's performance; and resolving all differences between the COR's assessment and the contractor's assessment of performance. It is the KO that assures the contractor receives impartial, fair, and equitable treatment under the contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor's performance. The KO is the only person authorized to obligate the Government on this Contract.

The COR and KO may call upon the technical expertise of other USACE officials and subject matter experts (SME) as required. These officials/SMEs may be called upon to review technical documents and products generated by the contractor. Contracting Agency representatives will also conduct reviews of Contract documentation such as invoices, monthly technical progress reports, and work plans.

3.1 Key Tasks/Deliverables to be assessed: At a minimum, the following task deliverables will be evaluated in accordance with this QASP:

1. The Spencer Creek Pavilion is completed in accordance to the SOW. All items procured shall meet or exceed the requirement of the SOW. OPTION 1 (if awarded) – Gravel parking area at Spencer Creek. Construction is accomplished in accordance to the SOW. All items procured shall meet or exceed the requirement of the SOW. OPTION 2 (if awarded) – Electrical repairs at Blue Creek Park. Utility installation is accomplished in accordance with the

SOW.

Additionally, USACE will evaluate performance on the key quality control activities and events specified by the contractor through their Quality Assurance (QA) plan.

4.0 Performance Standards for Key Tasks/Deliverables: Since price is firm-fixed, the contractor's performance will be evaluated by assessing the key tasks/deliverables described above according to two standards: quality and timeliness. For each of these performance standards, the COR will assign one of three ratings to the contractor's performance: superior, acceptable, or unacceptable (as shown in Table 1). Note: These performance standards may be modified to meet the needs of USACE.

Table 1- Performance Standards Performance Standard

Superior Performance Acceptable Performance Unacceptable Performance

Quality Contractor exceeds the requirements in the Contract for the task/deliverable.

Contractor meets the requirements in the Contract for the task/ Deliverable.

Contractor does not meet the requirements in the Contract for the task deliverable.

Tasks/deliverables are approved after one round of comments from USACE and no revisions are required.

Task/tasks are approved with two rounds of comments received from USACE and no further revisions are required.

Tasks/Deliverables require more than two rounds of comments from USACE before being approved.

Timeliness Contractor provides acceptable task/ Deliverable ahead of the schedule.

Contractor provides task/deliverable according to the schedule.

Contractor provides task/deliverable behind the schedule.

If a task deliverable identified as a key QA activity as described in the Contract is rated as being of unacceptable quality at the time the deadline for the task deliverable expires, the task deliverable will automatically receive an unacceptable rating for timeliness. At no point will a task deliverable receive an acceptable or superior rating for timeliness if it is rated as being of unacceptable quality. Overall acceptable performance on a task deliverable requires ratings of acceptable or superior for both the quality and timeliness standards.

5.0 Surveillance Methodology: The surveillance methods listed below will be used in the execution of this QASP.

100% Inspection: At the completion of all key tasks and deliverables, performance will be evaluated through 100% inspection (e.g., document review). The COR will document performance for each completed task deliverable prior to final payment for the task, as described in Section 6.0.

Periodic Progress Inspection: At the COR's discretion, periodic inspections may be conducted to evaluate progress toward and/or completion of key tasks and deliverables. The COR may complete a periodic progress inspection if he or she believes that deficiencies exist that must be addressed prior to task deliverable completion. While corrective action or re-performance will be required if necessary, the contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the task deliverable is deemed acceptable.

Customer Feedback (if applicable): Additional feedback will be obtained through random customer feedback, if necessary. To be considered valid, customer complaints must set forth clearly and in writing the detailed nature of the feedback, must be signed, and must be forwarded to the KO. The KO will maintain a summary log of all formally received customer feedback as well as a copy of each feedback in a documentation file.

6.0 Surveillance Documentation: The COR will use a performance evaluation form to record evaluation of the contractor's performance for each task and deliverable in accordance with the methodology described in Sections 4.0 and 5.0. The COR must substantiate, through narratives in the form, all superior and unacceptable ratings.

Performance at the acceptable level is expected from the Contractor. At a minimum, the evaluation form will indicate actual and scheduled delivery times and number of reviews required to achieve the final product.

The COR will forward copies of all completed performance evaluation forms to the KO and contractor within one week of performing the inspection. When a task deliverable receives an overall unacceptable rating, the contractor will explain, within 15 days, in writing to COR why performance was unacceptable, how performance will be returned to acceptable levels, and how recurrence of the problem will be prevented in the future.

The KO will review each performance evaluation form prepared by the COR.

When appropriate, the KO may investigate further to determine if all the facts and circumstances surrounding the event were considered in the COR opinions outlined on the form. The KO will immediately discuss any unacceptable rating with the contractor to assure that corrective action is promptly initiated.

Upon final acceptance of work, the COR will prepare a written ACASS Report for the KO summarizing the overall results of his/her surveillance of the contractor’s performance during the contract period of performance. In the event of unacceptable performance at any time during the contract period of performance, the COR will prepare an interim evaluation. The interim (if applicable) and final ACASS reports will become part of the formal QA documentation. The COR will maintain a complete QA file. This file will contain copies of all performance evaluation forms and any other related documentation. The COR will forward these records to the KO at termination or completion of the Contract.

7.1 Payment and Corrective Action: Full payment for a task deliverable will be provided upon verification of overall acceptable performance, as rated on quality and timeliness. This verification will be recorded in a performance evaluation form submitted to the KO specifying overall contractor’s performance as either acceptable or superior for the task deliverable.

If a task deliverable receives an unacceptable rating for the quality performance standard, re- performance is required until the task deliverable receives an acceptable rating. This re- performance is required regardless of cost or schedule constraints that may result from the unacceptable performance, unless the KO has opted to terminate the Contract. If an acceptable rating is not achieved, the Government may reduce the contract price to reflect the reduced value of the services in accordance with FAR 52.246~4(e). The final QASP will be developed with the COR and the contractor.

ATTACH

MENT 2

PAVILION

SHELTER

DESIGN FOR

CONSTRUCTION

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