SOW 2020.docx

S P E C I F I C A T I O N S

GREAT SALT PLAINS LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

MOWING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

5 Equipment

EXHIBITS

APPENDICES

Maps-Photos Inventory of Mowing Services

1. SCOPE OF WORK. The work required under this specification provides for the mowing of the dam embankment areas and drainage ditch at Great Salt Plains Lake.

2. DEFINITIONS.

2.1. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.2. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.3. Government. The term "Government" as used herein means the United States of America.

2.5. Performance Requirement (PR). The Government's requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd), and specify the minimum standard (quality) for each service provided under the contract.

2.6. Project. The term "project" as used herein means all Government property and easements at Great Salt Plains Lake.

2.7. Quality. Conformance with the contract specification.

2.8. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.9. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.10. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, dated 30 November 2014)is hereby incorporated into this specification. The Contracting Officer’s Representative (COR) will furnish EM 385-1-1 to the contractor after contract award. It is also available on-line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

4. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

4.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

4.2. Supervision. The contractor shall provide one on—site supervisor on the project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

4.2.1. The on-site supervisor shall contact the COR each day work is being performed, between 8:00 a.m. and 8:30 a.m.

4.2.2. The contractor shall provide the COR a local or toll-free telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish work within reasonable time frames.

5.1. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection. The contractor shall not use equipment brought to the project until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

5.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with EM 385-1-1.

5.2.1. Tractors shall be equipped and operated in accordance with the following:

5.2.1.1. Power take offs on tractors shall operate at a minimum of 540 r.p.m. during mowing operations.

5.2.1.2. Seat belts shall be worn at all times by tractor operators.

5.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch.

5.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

5.2.2. Mowers shall be rotary-type and shall meet the following requirements:

5.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

5.2.2.2. Mowers shall be equipped with slides and wheels.

5.2.2.3. Blades shall be kept sharp to provide a uniform cut.

5.3. Equipment Operation.

5.3.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

5.3.2. Damage to relief wells and piezometers tubes shall be avoided. Broken pipes require surveying and replacement at contractor’s expense.

5.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer approves use of other areas.

6. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 1. The contractor's performance will be evaluated using these PRs as follows:

6.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

6.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

7. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program in accordance with clause 52.246-4 "Inspection of Services" to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 1.

8. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 1. Deductions for documented defects will be made in accordance with the following procedures:

8.1. Each service found deficient and re-performed by the contractor: No deduction.

8.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

8.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

8.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

9. SAFETY.

9.1. Safety Plan. The contractor shall furnish the Contracting Officer a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

9.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

9.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

9.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

9.1.4. Procedures for treating and transporting injured persons to medical facilities.

9.1.5. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 2.

9.1.5.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

9.1.5.2. Equipment operation and maintenance (for each type of equipment).

9.1.5.3. Vehicle operation and maintenance.

9.2. Safety Meetings. A safety meeting shall be conducted prior to initiation of mowing. Employees of the contractor and subcontractor, if applicable, shall attend safety meetings. A report of safety meetings shall be furnished the COR each time a meeting is held. The report shall include the following information: Date, location, and names of persons attending, safety items discussed, and persons who conducted the meeting.

9.3. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the COR.

9.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts, tank tops, or shorts). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

9.5. Accident Reports.

9.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

9.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

9.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing after each mowing has been completed.

10. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

11. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer prior to starting work. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished the COR. If the COR determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

11.1. Names of on-site supervisor and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

11.2. Safety Plan (subparagraph 9.1.).

11.3. Job Hazard Analysis (subparagraph 9.1.6.)

11.4. Exposure reports (submit after each mowing is completed) (subparagraph 9.6.).

12. BILLING.

12.1. The contractor shall submit the original and two copies of invoices at the end of each month for all completed work.

12.2. Invoices shall be prepared in the format shown at

Exhibit 3.

12.3. All exposure reports shall be submitted before an invoice will be accepted.

12.4. Invoices and supporting documents shall be delivered or mailed to the Lake Manager, Canton Project Office, 64600 N. 2400 RD., Canton, OK 73724. Faxed invoices are also allowed-Fax No. 580-886-3485.

EXHIBIT 1

PERFORMANCE REQUIREMENTS

PERFORMANCE REQUIREMENTS

APPENDIX A – MOWING

1. Conformance with height requirement shall be determined by measuring the height of cut grass on smooth ground.

2. Uncut vegetation resulting from lack of mowing overlap or wheel rollover shall not be tolerated.

EXHIBIT 2

EXAMPLE JOB HAZARD ANALYSIS

EXAMPLE JOB HAZARD ANALYSIS

ACCIDENT PREVENTION PROGRAM

JOB HAZARD ANALYSIS

10. ___________________________________________________________________________ CONTRACTOR (Signature/Date)

11. DISCUSSED WITH CONTRACTOR/ON-SITE SUPERVISOR ON (Date) ___________________

12. ____________________________________________________________________________ CONTRACTING OFFICER or REPRESENTATIVE (Signature/Date)

EXHIBIT 3

INVOICE FORMAT

INVOICE FORMAT

s

BILLING FOR

MAINTENANCE CONTRACT

PROJECT: _________________________________ SHEET ___ OF ___

CONTRACTOR: ______________________________ DATE: ______________

ADDRESS: _________________________________ CONTRACT NO: W912BV-20-P-_ _ _ _

BILLING PERIOD: ________ THRU __________ INVOICE NO: __________

PAYMENT TERMS: _______________________________

(Payment Discount or N/A)

IWO OR

BID ITEM

NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED: _________________

CONTRACTOR (Signature/Date)

MANHOURS_________________

APPENDIX A

MOWING

1. FACILITIES TO BE SERVICED. Dam embankment, drainage ditch, crest road, and approach drainage access as well as weed eating in specified areas at the spillway.

2. DESCRIPTION OF WORK. The contractor shall perform the following work as directed.

2.1. Mowing shall be performed in the following areas.

2.1.1. Dam embankment area shall be mowed to a height of 4 inches which includes the width of the roadway at the crest of the dam. The limits of these areas are shown on the attached map AND PHOTO 1.

2.1.2. Drainage ditch located downstream of embankment shall be mowed to a height of 4 inches. This surface drainage ditch begins at the toe of the dam and continues approximately 375 feet till it intersects the park road then continues for approximately 230 feet to the drainage outfall. The vegetation growing in the concrete, earthen and rock-lined slope and bottom shall be mowed or otherwise trimmed to the required height. The entire length of the channel shall have a two-foot strip on each side at the top mowed or otherwise trimmed in a manner to prevent any overhanging vegetation into the channel. See map and PHOTO 2.

2.1.3. Approach channel drainage access area, which is located on the south side of the approach channel, shall be mowed to a height of 4 inches. It is approximately 450 feet long and 20 feet wide. Slopes of the drainage area shall be trimmed to provide a uniform mowing of the drainage area. See map and PHOTO 3.

2.2. Trimming shall be accomplished each time mowing is performed. All vertical objects protruding from the ground, including sidewalk curbing shall be trimmed to provide a clean, neat appearance. Trimming at spillway sidewalks and steps on both the south and north sides of the spillway as well as trimming at guardrails located at the south and north parking lots. See map and PHOTO 4.

2.3. Cleanup. Prior to mowing, the contractor shall remove rocks and debris that are likely to damage equipment or be thrown by the mower. All collected debris shall be disposed off Government property.

3. RESTRICTIONS ON WORKING.

3.1. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the COR will determine whether work shall progress or stop. When work is stopped, the negotiated finish date for the mowing cycle will be extended by the number of days lost due to wet conditions.

3.2. Work Periods.

3.2.1. Work shall be performed between 7 a.m. and 7 p.m. Monday through Friday. The contractor may work on Saturdays, Sundays, and Federal holidays if approved by the COR.

3.2.2. The COR will direct work between 1 May and 31 October.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs given in Exhibit 1.

PHOTO 1

Downstream Embankment and Crest Road including the Overlook Area at the left side of the Approach Channel Description in Paragraph 2.1.1

PHOTO 2

Drainage Ditch location Description in Paragraph 2.1.2

PHOTO 3

Approach Channel Drainage Access Description in Paragraph 2.1.3

PHOTO 4

Stairs and Sidewalks on North and South sides of the Spillway.

Description in Paragraph 2.2

Great Salt Plains Mowing General Map

INVENTORY FOR MOWING SERVICES

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