W912BV-16-R-0060_Eufaula_Janitorial.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV-16-R-0060 30-Dec-2015

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

11:00 AM 29 Jan 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DOUGLAS D BUFFINGTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$18,000,000.00

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF109

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments and complete the checklist before submitting documents.

Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes in Adobe .PDF file format are the only acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address Douglas.D.Buffington@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Douglas Buffington and the solicitation number.

When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

DOUGLAS BUFFINGTON, CECT-SWT-E

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Only submit using single-sided paper. Do not use double-sided printing. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7078) or Douglas.D.Buffington@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points.

Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

TULSA DISTRICT CORPS OF ENGINEERS

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) The pricing schedule provided in the solicitation.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continues.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV‐16‐R‐0060

The Bidder Inquiry Key is: 9BK37M-QPS9IU

5. Address/enter only one question/issue per entry.

c. The Bidder Inquiry System will be unavailable for new inquiries 3:00pm (Central) Friday, 22 January 2016 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Douglas Buffington Telephone: 918‐669‐7078 E‐MAIL: Douglas.D.Buffington@usace.army.mil

Any questions pertaining to past or current contract information for any of the past or current contracts should be submitted to the Office of Counsel, Tulsa District Office in the form of a FOIA (Freedom of Information Act) request. Below is the contact information for the Office of Counsel, Tulsa District.

CESWT‐OC

1645 South 101st East Ave Tulsa, OK 74128‐4609 foia‐swt@usace.army.mil Phone: 918‐669‐7593/7178 Fax: 918‐669‐7576

Guidance on how to submit a FOIA request can be found at http://www.usace.army.mil/FOIA.aspx. Please ensure your request is submitted in a timely matter to receive feedback before the solicitation closing date.

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site Visit is not being scheduled.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

Section B - Supplies or Services and Prices

PRICE SCHEDULE

BID

SCHEDULE

Base Year - 1 Feb 2016

– 31 Jan 2017

Project: Eufaula Powerhouse and Project Office Janitorial Services

CONTRACTOR:

ITEM NO SERVICES QUANTITY UNIT TOTAL BY

SCHEDULE I UNIT

PRICE

AMOUNT YEAR

0001 Janitorial Project Office

12 MO $

0002 Janitorial Powerhouse 12 MO $

0003 Janitorial Fishing Area 6 EA $

BID

SCHEDULE

First Option Year - 1 Feb 2017 – 31 Jan 2018

Project: Eufaula Powerhouse and Project Office Janitorial Services

CONTRACTO

R:

ITEM NO SERVICES QUANTITY UNIT TOTAL BY

UNIT PRICE AMOUNT YEAR

1001 Janitorial Project Office

12 MO $

1002 Janitorial Powerhouse 12 MO $

1003 Janitorial Fishing Area 6 EA $

Second Option Year - 1 Feb 2018 – 31 Jan 2019

Project: Eufaula Powerhouse and Project Office Janitorial Services

2001 Janitorial Project Office

12 MO $

2002 Janitorial Powerhouse 12 MO $

2003 Janitorial Fishing Area 6 EA $

Third Option Year - 1 Feb 2019 – 31 Jan 2020

Project: Eufaula Powerhouse and Project Office Janitorial Services

3001 Janitorial Project Office

12 MO $

3002 Janitorial Powerhouse 12 MO $

3003 Janitorial Fishing Area 6 EA $

Fourth Option Year - 1 Feb 2020 – 31 Jan 2021

Project: Eufaula Powerhouse and Project Office Janitorial Services

4001 Janitorial Project Office

12 MO $

4002 Janitorial Powerhouse 12 MO $

4003 Janitorial Fishing Area 6 EA $

Total Cost $ -

CLAUSES INCORPORATED BY REFERENCE

52.232-18 Availability Of Funds APR 1984

Section C - Descriptions and Specifications

PERFORMANCE WORK SCHEDULE

Eufaula Lake

Oklahoma

23 December 2015

Services Contract for

Janitorial Work

Project Office and Powerhouse

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control (CQC)

10 Deductions for Deficient Work

11 Safety and Security

12 Contractor's Facilities

13 Reporting Defective Facilities

14 Building Security

15 Pre-work Conference

16 Contractor Submittals

17 Work Schedules

18 Billing

19 Required Insurance and Insurance Certificate

20 Antiterrorism And Operations Security Requirements

EXHIBITS

No. TITLE

1 Quality Assurance Report

2 Individual Work Order Form (IWO)

3 Maximum Response Times for IWOs

4 Specifications for Contractor-Furnished Materials and Supplies

5 Performance Requirements Table

6 Invoice Format

7 Quality Control Inspection Log

APPENDICES

Appendix Title

A Janitorial Work - Project Office

B Janitorial Work – Powerhouse

C Janitorial Work – Fishing Area

1. SCOPE OF WORK. The work required under this specification provides for the following:

1.1. Janitorial work at the project office complex.

1.2. Janitorial work at the powerhouse and contiguous exterior

1.3. Janitorial work at the fishing area below the dam.

areas.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.5. Government. The term "Government" as used herein means the United States of America.

2.6. Individual Work Order (IWO). The means by which select work requirements are ordered.

2.7. Performance Requirement (PR). Refers to the Government's requirement for each service provided under the contract. Performance Standard (PSTD) specifies the minimum standard (quality) for each service provided under the contract.

2.8. Project. The term "project" as used herein means all Government property and easements at Eufaula Lake.

2.9. Public Use Area (PUA). Definition of parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.10. Quality. Conformance with the contract specification.

2.11. Quality Assurance (QA). The procedure by which the Government determines if the contractor is in conformance with the contract specification (quality of work).

2.12. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.13. Semimonthly. Work required to be performed two times per month.

2.14. Semiweekly. Work required to be performed two times per week.

2.15. Workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual, (EM 385-1-1, current issue) is hereby incorporated into this specification. The Contracting Officer or their designee will furnish EM 385-1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of janitorial work shall be in accordance with this specification.

4.2. Acceptance of janitorial work. The Government shall accept work unless the Contracting Officer Representative notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer Representative in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance Report (SWT Form 982, Exhibit 1).

4.2.2. If the Contracting Officer Representative notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 9 for deficient work not re-performed.

4.2.3. The contractor shall notify the Contracting Officer Representative when deficiencies have been corrected by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer Representative shall complete Part V of the QA Report and furnish the contractor a copy. A copy will also be provided the Contracting Officer at the Tulsa District Office.

4.3. Initiation and execution of IWO work requirements shall be in accordance with this specification and IWOs issued by the Contracting Officer.

4.3.1. The Contracting Officer will initiate IWOs by entering the scope of work, desired completion date, and the cost of the work under Parts I and II of the IWO (SWT Form 41, Exhibit 2).

4.3.2. The Contracting Officer will discuss the IWO with the contractor and the dates for initiating and completing work shall be negotiated. Negotiations shall be completed and the IWO signed by both parties within one workday. Although the start and finish dates are negotiable, the limits set forth in Exhibit 3 shall not be exceeded unless waived by the Contracting Officer.

A copy of the IWO will be furnished the contractor after signature.

4.3.3. If the Contracting Officer cancels an IWO prior to the contractor initiating work, no payment shall be made to the contractor. If the Contracting Officer cancels an IWO after work is initiated, the provisions and procedures of the Changes Clause shall be followed except that modification of the contract shall not be required. Work is considered initiated when mobilization of resources to the work site has begun.

4.3.4. Work will be ordered only if the Contracting Officer determines such work is required.

Payment will only be made for work actually performed.

4.4. Acceptance of IWO work requirements. When work is completed, the contractor will notify the Contracting Officer by signing Part IV of the IWO. The Contracting Officer will accept work by signing Part VI of the IWO unless services are found to be deficient.

4.4.1. If the Contracting Officer notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Reperformance of work to correct deficiencies must be completed within the original IWO response time.

4.4.2. The contractor shall notify the Contracting Officer when corrective work is completed.

When work has been corrected, the Contracting Officer shall complete Part VI of the IWO and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one supervisor on the project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer Representative a local or toll-free telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within specified time limits.

6.1 Upon request, the contractor shall present equipment to the Contracting Officer or Contracting Officer’s Representative for inspection. Equipment brought to the project shall not be used until it has passed inspection. The Contracting Officer or Contracting Officer’s Representative shall establish the time and location for these inspections.

6.2. All motorized equipment shall be powered by 115 Volts AC.

6.3. All equipment must be in good operating and mechanical condition and shall comply with

EM 385-1-1.

6.4. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer Representative to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 4.

7.1.4. In addition to materials and supplies listed in Exhibit 4, the contractor shall furnish the following:

Carpet Shampoo Cleaning compounds Disinfectants Glass Cleaner Mops, brooms, etc.

Wax & stripping agents for tile floors Spot Remover for carpets & upholstered chairs

7.2. Government Furnished. The Government will furnish potable water and trash cans at the fishing areas.

8. PERFORMANCE REQUIREMENTS. Performance Requirements (PRs) for work performed under this specification are given in Exhibit 5. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with Performance Standards (PSTDs). Those not meeting PSTDs shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to PSTDs to determine whether the contractor’s performance is acceptable.

8.3 When QA inspections indicate the contractor’s performance is marginal or unsatisfactory, the contractor shall furnish the Contract Officer’s representative a written plan for correcting his/her CQC program within (2) workdays. In addition, the contractor shall also furnish weekly written status reports on the implementation of this plan until such time the Contract Officer’s Representative determines that the performance is satisfactory; the contractor shall continue weekly status reports until the Contract Officer’s Representative ceases the requirement.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PR’s provided in Exhibit 3.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 5). Furnish a copy of completed inspection logs to the Contract Officer’s Representative weekly.

9.2. Requirements in 9.1. may be waived by the Contract Officer’s Representative if it is determined proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the Contract Officer’s Representative.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PSTDs in Exhibit 5. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY AND SECURITY.

11.1. Safety Plan. The contractor shall furnish the Contracting Officer a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.2. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer Representative.

11.3. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

11.4. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers/locks. The contractor shall also install the tumblers/locks at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

11.5. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMTS:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

11.6. Accident Reports.

11.6.1. The contractor shall immediately notify the Contracting Officer Representative and the Contracting Officer of all known accidents that occur at the project and result in death or serious injury.

11.6.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer Representative immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.7. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

12. CONTRACTOR'S FACILITIES. The contractor shall be responsible for storage of materials, supplies, and equipment to maintain the services required by this contract. A wall locker 4 feet wide by 2 feet deep is available at the project office for storage of janitorial supplies and equipment. A limited amount of storage space is available for storage of janitorial supplies in the powerhouse.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer each workday.

14. BUILDING SECURITY. The names of contractor personnel authorized to perform work under this contract shall be furnished the Contracting Officer Representative. Only those persons whose name appears on this list shall be allowed access to buildings. When Government personnel are not present while work is being performed, contractor personnel shall keep buildings locked and refuse entrance to anyone who does not have a key to the buildings.

Contractor personnel will be instructed in the operation of intruder alarm systems and will be responsible for correct operation of these devices when work is performed and Government personnel are not present.

15. PREWORK CONFERENCE. The Contracting Officer or their representative shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 16 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The Contracting Officer or their representative shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer Representative prior to starting work. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer Representative. If the Contracting Officer Representative determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. Names of supervisor and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

16.2. Contract Quality Control Plan.

16.3. Safety Plan (subparagraph 11.1.).

16.4. Work schedules (submit prior to initiation of work and prior to changing schedules) (paragraph 17.).

16.5. All exposure reports (submit by 2nd workday of each month) (subparagraph 11.5.) shall be submitted before an invoice will be accepted.

17. WORK SCHEDULES. The contractor shall furnish the Contracting Officer and the Contracting Officer’s Representative a schedule for performing all janitorial work that is required at a weekly frequency or less. A revised schedule shall be furnished the Contracting Officer and the Contracting Officer’s Representative prior to the contractor changing his mode of operation.

18. BILLING.

18.1. The contractor shall submit the original and two copies of invoices at the end of each month for all completed work.

18.2. Invoices shall be prepared in the format shown at Exhibit 6.

18.3. All exposure reports shall be submitted before an invoice will be accepted.

18.4. Invoices and supporting documents shall be delivered or mailed to the Project Manager, Eufaula Project Office, Rt. 4, Box 5500, Stigler, OK 74462.

19. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228- 5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

19.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

19.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

19.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

20. Antiterrorism And Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

EXHIBIT 1

QUALITY ASSURANCE REPORT

EXHIBIT 2

INDIVIDUAL WORK ORDER (IWO)

EXHIBIT 3

MAXIMUM RESPONSE TIMES FOR IWOs

MAXIMUM RESPONSE TIMES FOR INDIVIDUAL WORK ORDERS

RESPONSE TIMES

WORK DESCRIPTION START1 FINISH2

Appendix A - Additional Work Requirements

Fishing Area 10 WD 10 WD

WD - Workdays

1The maximum allowable time to begin work at the work site after the IWO is signed by both parties.

2The maximum allowable time to complete work after an IWO is signed by both parties.

EXHIBIT 4

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

HAND SOAP A LIQUID, HIGH LATHERING & SUDSING

CHARACTERISTICS, MILDLY PERFUMED

(WOMEN).

HAND SOAP A BAR, LAVA OR EQUIVALENT (MENS).

CLEANERS AND DETERGENTS A APPROPRIATE FOR APPLICATION WITH

PLEASANT ODOR.

DISINFECTANT A BACTERICIDAL, VIRUSIDAL, FUNGICIDAL,

WITH A LINGERING PLEASANT ODOR.

REFUSE CONTAINER LINER A PLASTIC, 8 TO 32 GALLON.

TISSUE PAPER A 2-PLY BATH TISSUE, NON-BLEACHED,

NATURAL, SEPTIC TANK SAFE, MINIMUM

OF 500 SHEETS PER ROLL, 100% POST

CONSUMER WASTE RECYCLED

MATERIALS, #100, FORT HOWARD CO. OR

EQUAL.

TOWELS A SINGLE PLY, SINGLE-FOLD, NATURAL, 40%

POST CONSUMER WASTER RECYCLED

MATERIALS TO MEET EPA GUIDELINES AS

SPECIFIED IN THE FEDERAL REGISTER

#150, FORT HOWARD OR EQUAL.

URINAL DEODORANT CAKE A Perfumed, Commercial Quality, Septic Tank Safe, SANI, Enzymatic cleaner block and screen or equal

EXHIBIT 5

PERFORMANCE REQUIREMENTS TABLE

SERVICE REQUIREMENTS

PR NO. PERFORMANCE STANDARDS

APPENDIX A & APPENDIX B

Dust furniture, etc. 1 All surfaces free of dust.

Clean floors 2 Clean. No litter, mop strands, streaks, swirl marks, or detergent residue left on floors. No splash marks on furniture, walls, baseboards, etc.

Buff floors 3 Entire floor has a uniform, glossy appearance. No scuffmarks or visible wax buildup. Baseboards, furniture, etc., shall be free of cleaning and waxing solutions.

Vacuum carpets 4 Clean. Stains and residue from new spills removed.

Clean mirrors & glass (other than windows)

5 Clean, no streaks.

Clean restrooms 6 Odor-free. All fixtures, walls, & floors clean.

Lavatories, urinals, commodes, & floors sanitary.

Soap, towels, & toilet tissue adequate until next cleaning day.

Clean drinking fountains 7 Clean, sanitary.

Grounds keeping 8 Grounds, parking areas, & sidewalks free of refuse & debris.

Refuse collection 9 Containers empty. Liners clean and not torn.

Refuse disposal 10 Refuse deposited in dumpsters. No refuse left outside dumpsters.

EXHIBIT 6

INVOICE FORMAT

Company Name:

INVOICE

Address:

Name:

U.S. ARMY CORPS OF ENGINEERS

Eufaula Powerhouse

Phone:

Address:

PO Box 9500

E-mail:

City, State

Porum, OK 74455-9300

Contract # Job Date of Service Invoice #

Janitorial Services

Payment Terms: Net 30

Item # Description Unit Unit Price Price

TOTAL $

EXHIBIT 7

QUALITY CONTROL INSPECTION LOG

APPENDIX A

JANITORIAL WORK - PROJECT OFFICE

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this appendix consist of the project office and contiguous exterior areas. An inventory of these areas is given in Table A.

2. FREQUENCIES AND TIMES OF SERVICES. Services required shall be performed Monday thru Friday, excluding Federal holidays. All work shall be accomplished between 8:00 a.m. and 3:30 p.m.

3. DESCRIPTION OF JANITORIAL WORK. The contractor shall perform the following work:

3.1. Interior Heated Areas (Excluding Restrooms).

3.1.1. Each cleaning day. Empty trash receptacles, check and

fill paper towel dispenser in kitchen area, clean sinks, counter tops, interior of microwave oven (s) and coffee maker, clean and put away all dishes or cook ware, vacuum carpeted floors, and clean tile floors. Spot remover shall be used to remove new spills from carpeted floors. Dust venetian blinds, window frames and sills. Clean exterior surfaces of refrigerator. The glass on entry doors, pictures, and adjacent glass enclosures shall be cleaned. Electronic equipment, computers, typewriters, videocassette recorder, radio, and copy machine shall not be cleaned.

3.1.2. Weekly. Waxed (vinyl and quarry tile) floors shall be

mopped and buffed.

3.1.3. Annually. Waxed floors shall be stripped, sealed and

polished.

3.2. Restrooms. Each cleaning day. Clean mirrors and plumbing fixtures, to include all porcelain bowls, urinals, toilet seats, and supply lines. A disinfectant shall be used to eliminate odor and minimize health hazards. Deodorant cakes shall be maintained in urinals. Empty trash receptacles. Soap, paper towels, and toilet tissue dispensers shall be checked and filled if necessary. Wet mop floors using cleanser and a disinfectant.

Excess water shall be removed from floors. Clean partitions.

Biological formations and resultant stains shall be removed from partitions. Dust venetian blinds, window frames and sills.

3.3. Interior Work and Storage Areas. Each cleaning day. Empty trash receptacles. Sweep or dust mop floors. Wet mopping shall be performed if necessary to remove dirt. Dust windowsills.

3.4. Exterior Areas. Each cleaning day trash, debris, and

accumulations of small litter shall be picked up (including vegetative material such as sticks and leaves). Sidewalks shall be swept clean.

3.5. Trash Cans at Fishing Area. Trash cans at the fishing area shall be emptied every Monday, Wednesday, and Friday. Each cleaning day empty trash receptacles and replace trash bags.

Trash may be disposed of in the dumpsters located in the powerhouse and fishing area parking lots. There are two trash cans located underneath a covered shelter (north side) in the fishing area adjacent to the powerhouse parking lot and two located on the wing wall (south side). A key to each gate will be provided so the contractor can access each receptacle by vehicle.

The Government will be responsible for replacing any damaged or stolen trash cans.

3.6. Refuse Disposal. The contractor shall dispose of all refuse collected at the project office in the dumpster provided by others.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 5. The terms clean, sanitary, and odor-free facilities are used in Exhibit 5 and are defined as follows.

4.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A

INVENTORY OF PROJECT OFFICE FACILITIES

AREA SIZE

Interior Heated Areas with Carpeted Floors 4,569 SF

Interior Heated Areas with Vinyl Tile Floors 826 SF

Quarry Tile, Hallway & Men’s Restroom 611 SF

Sidewalks 50 LF

Exterior Areas (surfaced) 1 AC

Lawn Area 1.5 AC

W912BV-16-R-0060

APPENDIX B

JANITORIAL WORK - POWERHOUSE

under the provisions of this appendix consist of the powerhouse and contiguous exterior areas. An inventory of these areas is given in Table B.

2. FREQUENCIES AND TIMES OF SERVICES. Services required on each workday shall be performed Monday through Friday, excluding Federal holidays. All work shall be accomplished between 7:00 a.m. and 3:00 p.m. Services required on a weekly, monthly, quarterly, or annual basis shall be performed on any of the workdays specified above.

3. DESCRIPTION OF WORK.

3.1. Offices, Lobby, Balcony, Entranceways, Control Room, Electronic Equipment Room, Kitchen, Hallways, Elevator,and Stairways (Excluding Restrooms).

3.1.1. Each cleaning day. Empty all trash receptacles. Clean

sink and counter top; sweep/dust mop tile floors (wet mopping shall be accomplished if necessary to remove dirt). Control switchboards, electronic equipment, computers, radio, and copy machines shall not be cleaned.

3.1.2. Weekly. Wet mop all tile floors; dust office furniture and pictures; vacuum carpeted floors; and clean exterior surfaces of refrigerators, microwaves, and stoves. Clean glass on all doors and windows. Clean interior of microwave ovens. Waxed floors shall be buffed.

3.1.3. Monthly. Clean chairs, including removal of spots from upholstered chairs.

3.1.4. Quarterly. Spot shampoo carpeted floors to remove

difficult stains. Strip vinyl tile floors(if necessary).

3.1.5 Semi-Annually. Strip vinyl tile floors and rewax.

3.2. Restrooms, Locker Room, and Showers.

3.2.1. Each cleaning day. Sweep and wet mop (disinfect) floors.

Excess water shall be removed from floors after wet mopping.

Clean mirrors and plumbing fixtures. A disinfectant shall be used to eliminate odor and minimize health hazards. Deodorizing urinal screens shall be maintained in all urinals. Trash receptacles shall be emptied. Soap, paper towels, and toilet tissue dispensers shall be checked and filled if necessary.

3.2.2. Weekly. Clean walls, partitions and shower stalls.

Biological formations and resultant stains shall be removed from shower stalls.

3.2.3. Monthly. Clean ceilings, fans, HVAC vent covers, and

light covers. Ceramic tile floors shall be scrubbed with buffer brush and cleaner.

3.3. Erection Bay, Generator Floor, Turbine Floor, Shop Areas (including office and store rooms), Store Rooms and Storage Areas, Second Floor, First Floor, and all Stairways.

3.3.1. Each cleaning day. Empty trash receptacles. Sweep shop floor (including office and storerooms).

3.3.2. Weekly. Sweep or dust mop floors (wet mopping shall be accomplished if necessary to remove dirt). Wet mop shop floor.

All grease and oil stains shall be removed from the floors.

3.3.3. Quarterly. Wet mop all floors except first floor. First floor shall be broom scrubbed with cleanser and rinsed with water. (All grease and oil stains shall be removed). Generator bay floor shall be buffed with high speed commercial buffer.

3.4. Intake Structure, Transitional Area Between Powerhouse and Intake.

3.4.1 Quarterly. Pick up litter, trash and debris. Stairways

and floors shall be swept. Floors in the transitional area and in the intake gate room shall be washed down with water to clean sand and salt from area.

3.5. Exterior Surfaced Areas (inside secured parking lot).

3.5.1 Daily. Pick up litter, trash, debris, and fishing line.

3.5.2 Monthly. Clean fishing line from south parking lot fence.

Sweep phone booth floor and clean spider webs from phone booth and employee entrance area.

3.6. Refuse Disposal. The contractor shall dispose of all

refuse collected at the powerhouse in the dumpster provided by others.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 3. The terms clean, sanitary, and odor-free facilities are used in Exhibit 3 and are defined as follows.

4.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE B

INVENTORY OF POWERHOUSE FACILITIES

AREA SIZE

Offices, Lobby, Balcony, Entrance Ways, Elevator, Control Room, Electronic Equipment Rooms, Locker Room, Kitchen, Hallways, and Stairways

Areas with Carpeted Floors 476 SF

Areas with Vinyl Tile Floors 3,414 SF

Areas with Ceramic Tile Floors 1,252 SF

Restrooms & Showers 912 SF

Machine Shop 2,275 SF

Erection Bay, Generator Floor, Turbine Floor, Second Floor, First Floor, and Telephone Booth 38,587 SF

Intake Structure, Area Between Dam and Powerhouse 5,371 SF

Third Floor Storage Area 900 SF

Exterior Surfaced Areas .05 AC

APPENDIX C

JANITORIAL WORK – FISHING AREA

under the provisions of this appendix consist of the fishing areas located on both sides of the Canadian River immediately down-stream of the dam. An inventory of these areas is given in Table A.

2. FREQUENCIES AND TIMES OF SERVICES. Services required for cleaning of the fishing area shall be ordered no more than six times in a calendar year.

3. DESCRIPTION OF JANITORIAL WORK. The contractor shall perform the following work:

3.1. Fishing_Area_(below_the_dam). The Government will issue a work order to clean the fishing area. When a work order is issued the contractor shall complete the work within ten calendar days.

Work includes but is not limited to the following: All trash such as paper, plastic, fishing line, clothes etc. must be collected and placed in one of the dumpsters located in either fishing area parking lot. A map showing an outline of this trash removal area is included.

3.2. Refuse Disposal. The contractor shall dispose of all refuse collected in the dumpster provided by others.

TABLE C

INVENTORY OF FISHING AREA FACILITIES

AREA SIZE

Fishing Area 71,354 SF

North Side 2 35 GA cans

South Side 2 35 GA cans

Section E - Inspection and Acceptance

52.246-4 Inspection Of Services--Fixed Price AUG 1996

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

CLAUSES INCORPORATED BY FULL TEXT

ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS, Sep. 2014

The Contractor shall comply with the following requirements marked with an “X”.

X

1. AT Level I Training:

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (iif a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2.