W912BV13T0002.pdf

PDF 240 KB Posted Oct 31, 2012

Attached to: Gate Attendant Services Red River Area Federal contract opportunity
Solicitation number: W912BV-13-T-0002
Issued by: Department of the Army Corps of Engineers Engineering District Tulsa

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CONTRACTING DIV

USAED, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7 M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

CODE

W912BV-13-T-0002 31-Oct-2012

b. TELEPHONE NUMBER

918.669.7275

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 05 Dec 2012

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

W912BV

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RUDOLFO J MORALES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

721211

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

W912BV-13-T-0002

Section A - Solicitation/Contract Form

INFORMATION TO OFFERORS

Information and Instructions to Offerors

2013 Gate Attendant Openings- The U.S. Army Corps of Engineers, Tulsa District has the following locations open for Gate Attendant positions starting in the 2013 contract year. The solicitation number for each area is listed below. If the area or lake you are interested in submitting a quote is not in this Solicitation, please go to http://www.fbo.gov to view the solicitation that covers the areas you would like to submit an offer.

RED RIVER AREA - Texas & Oklahoma- Solicitation Number W912BV-13-T-0002 Hugo Lake Kiamichi- Shift A Kiamichi- Shift B Pat Mayse Lake Pat Mayse West-Shift B Sanders Cove- Shift A Pine Creek Lake Pine Creek Cove-Shift A Pine Creek Cove-Shift B Little River- Shift A Little River- Shift B

Lake Texoma Preston Bend PUA

NORTHERN AREA – Oklahoma Solicitation Number- W912BV-13-T-0003 Canton Lake Canadian – Shift A Canadian – Shift B Longdale Sandy Cove- Shift B

Fort Supply Lake Supply Park – Shift A Supply Park – Shift B Kaw Lake Coon Creek-Shift B Sarge Creek-Shift A Keystone Lake Washington Irving South – Shift A Washington Irving South – Shift B

Heyburn Lake Heyburn Park Oologah Lake Hawthorn Beach Copan Lake Washington Cove/Post Oak

KANSAS AREA – Kansas Solicitation Number- W912BV-13-T-0004 Big Hill Lake Mound Valley- Shift A Council Grove Lake Canning Creek Rover Marion Lake Cottonwood Point – Shift A Cottonwood Point – Shift B Hillsboro Cove- Shift A Hillsboro Cove- Shift B

EUFAULA AREA – Oklahoma- Solicitation Number W912BV-13-T-0005 Eufaula Lake Brooken Cove – Shift A Damsite South Gentry Creek Porum Landing- Shift A Porum Landing- Shift B RS Kerr Applegate

FORT GIBSON AREA – Oklahoma- Solicitation Number W912BV-13-T-0006 Fort Gibson Lake Blue Bill- Shift B Rocky Point- Shift A Rocky Point- Shift B Tenkiller Lake Chicken Creek- Shift A Chicken Creek- Shift B Cookson-Shift B Pettit Bay- Shift A Pettit Bay- Shift B Snake Creek- Shift B Webbers Falls Brewer Bend

If you have never had a Government Contract and need to know where to start, read below.

Note: When accessing any websites referenced in this solicitation it is recommended you type the internet address in the address bar or your web browser instead of using a search engine such as bing or google to find the website. You may be directed to the wrong website.

1. Obtain a DUNS number at http://www.dnb.com/ or by calling 1-866-705-5711. At the DNB website, click on the tab “D-U-N-S NUMBER” on the top right of the page. If is located under the search block. Scroll to the bottom of the webpage to select “Request a D-U-N-S Number for doing business with the government”. Click on “Get a D-U-N- S number” on the bottom left of the page. Complete the registration. A DUNS number is a mandatory data element for registering in the database SAM. It does not cost anything to obtain a DUNS number. Services to notify you of Government opportunities or help with Government contracting may be offered to you throughout the registration process and are at your option and expense. Any services requiring a fee that are offered to you through this website are not required by the Government to receive a contract. Once completed, the DUNS number may be available instantaneously or it will be emailed or mailed to you within a few days. If it is longer than a few days follow up with your registration status with DNB through the website or by telephone.

2. Register in SAM. You cannot register in SAM until you are assigned a DUNS number.

Once you receive your DUNS number access SAM at http://www.sam.gov to register.

Click on “Create an Account” on the top right page under the user name and password login. Complete the information fields to register. The payment information you input in this website will be how and where you receive your payment for services. Include the NAICS code 721211 in your registration. If you do not have access to the internet, you may call the SAM Assistance Center at: 1-888-227-2423 and request a registration packet. All persons contracting with the Corps of Engineers must be registered and remain in an “active status” in the SAM database throughout the contract period.

3. Submit your quote. While your information is processing follow the directions below under “I’m ready to submit a quote” to fill out the proper paperwork and submit. An award cannot be made to an offeror unless their registration is complete.

I’m ready to submit a quote.

Review the Following- Read the entire solicitation. Ensure you read the General Scope of Work and the Site Specific Scope of Work under Section C of this solicitation. These sections cover all the requirements for work that is to be performed. The General Scope of Work applies to all areas that are advertised.

The Site Specific Scope of Work details the work to be completed at a specific area such as the dates of performance, shift times, and special requirements (bonding and background checks).

Review the Successful Quote Checklist.

Important Information and Instructions to Offerors

There are PTAC centers (Procurement Technical Assistance Centers) that can help submit your quote or getting registered in DNB or SAM. You can locate a PTAC center at http://www.aptac-us.org/new/Govt_Contracting/find.php. PTAC offers their services at little or no charge. You may need to access your local library or office supply store to print, scan, email, fax or mail your quote. There may be a fee for these services.

Return the Following-

1- A completed 1st page of the solicitation. If any amendments are issued a signed copy of the first page must also be returned. Please check http://www.fbo.gov for any issued amendments or sign up through http://www.fbo.gov to receive notifications of any issued amendment.

2- Completed Offeror’s Information Sheet – (Found on the next few pages.)

3- The Pricing Schedule for each area you are submitting a quote for. The Pricing schedule is the next page after the Site Specific Scope of Work of each area in Section C.

4- 52.212-3 paragraphs (c) through (o). If you have NOT filled out Representations &

Certifications through http://www.sam.gov, fill out 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS paragraphs

(c) through (o) in this solicitation. You can find this in the solicitation under Section K under paragraph 52.212-3. The first question starts out:

“(1) Small business concern. The offeror represents as part of its offer that it ( ) is, ( ) is not a small business concern.” The questions cover about 10 pages in length. If anything does not apply write “N/A” .

Only return the pages listed above. If you are submitting a quote for two separate solicitations you must submit all 4 items listed above for each solicitation separately.

Email is the preferred method of submission but you may mail, fax or hand deliver your quote with the information below.

When mailing your quote ensure you write the address exactly as written below.

Tulsa District Corps of Engineers ATTN; CECT-SWT-E, Rudy Morales (Red River Area W912BV-13-T-0002)

1645 SOUTH 101ST EAST AVE.

Tulsa, OK 74128

When emailing your quote ensure you put the solicitation number in the subject line. Ensure your attachment is legible. Send your quote as one attachment. DO NOT attach multiple files or attach each separate page as a file. PDF is the preferable format. If another format is used and we cannot open the file you will be contacted to resubmit your quote.

Email: rudolfo.morales@usace.army.mil

When faxing your quote use a cover page to provide the solicitation number, your name, a telephone number you can be reached at and how many pages you are sending. This ensures we have received all pages of your quote.

FAX: 918-669-7495

When hand delivering your quote it is best to call ahead so the Contract Specialist is aware of your arrival and arrangements can be made for someone to meet you at the building. Upon arriving you must enter through the visitor entrance and go through security. Please inform Security you are delivering a quote to Contracting. A telephone is also available at Guest Services for them to call our office.

Offerors will be evaluated and award will be made to the lowest-priced, responsible offeror, whose quote conforms to the requirement of the solicitation.

All Gate Attendant contract terms consist of a Base-Year Plus Two (2) Option Years (2013 Through 2016). The total duration of this contract, including the exercising of any options under this provision, shall not exceed three (3) years.

OPTION YEARS:

Option to Extend the term of the contract (unilateral). The Government may extend the term of this contract by written notice to the contractor at least 60-days before the expiration date of the current performance period. This written notice will be issued in the form of a letter, requiring execution/agreement by both the Government and the contractor. The Government may informally contact the contractor prior to issuance of this written notice to ensure availability of the contractor for the extension period.

If the Option is exercised, the extended contract shall be considered to include Option Clause 52.217-9; however the Government retains the right not to extend the contract by exercising the option year(s).

PAYMENT INFORMATION:

1. Payment information is inputted into your http://www.sam.gov registration.

2. All payments are issued through our Finance Center located in Millington, TN.

3. Payment issues need to be addressed to the Finance Center.

4. Payments will be made on a monthly basis (30-Days).

5. Your registration in SAM must be active to receive payment.

This requirement is set aside as 100% Total Small Business. See Clause 52.219-

6, Notice of Total Small Business Set-Aside in this Request for Quotation for details. This clause includes all general conditions required by the Tulsa District Corps of Engineers for Gate Attendant positions.

SHIFTS OF TEN (10) HOURS OR GREATER REQUIRE TWO PERSONS

You will be asked to list the name(s) of the individual(s) to work as Gate Attendants.

The people listed cannot change during the duration of the contract and the work performed cannot be subcontracted. If any situation arises where any of the individuals cannot perform the contract duties the COR or Contracting Officer must be notified immediately.

Background check info If you are selected for award a background check will be required. Do not obtain the background check now. You will be instructed to do so if you are selected. All persons handling Government monies or accessing a Government computer system are required to have a current local law enforcement background check submitted to the COR. The Corps of Engineers reserves the right to deny access to any individual who has any derogatory information in the background check or whose presence, in the opinion of the Contracting Officer, would be disruptive. Background check disqualifying factors include: Any felony conviction; a misdemeanor conviction within the previous five years for a crime of violence, drug use / possession, or theft. If an individual does not have a disqualifying factor but has a misdemeanor conviction then those individuals will be evaluated or considered on a case by case basis.

Successful Packet Checklist

___ You have a DUNS number or in process of receiving one.

___ You have registered in SAM at http://www.sam.gov. You can register in SAM once you have obtained your DUNS number.

____ You are currently active in SAM (http://www.sam.gov). SAM requires you log in annually to update your information to remain in an active status. Ensure to log in and make sure your account is active.

____ Your NAICS code listed in your SAM account is 721211. If you have not listed this code in your SAM account you must log in and add this number.

____ You have checked to see if any amendments have been issued on http://www.fbo.gov. If any amendments are issued acknowledge the amendment(s) by signing and returning the first page and any other documents that are mentioned in the amendment. If an amendment is issued after you have submitted your quote, submit the signed amendment. You do not need to resubmit your whole quote package.

____ NO cross outs or strike through marks. Submit a legible quote with no correction marks

____ You are ensuring your quote will be submitted before the due date and time. The due date and time is in block 8 on the first page of the solicitation. If any amendments are issued the date may be extended and the new date will be listed in the amendment. Quotes that are late and/or incomplete will not be considered for award.

____ Do not return every page of the solicitation. Only the documents listed.

____Fill out the First Page of the Solicitation and return

___Block 12 Discount for Prompt Payment. A prompt payment discount is the amount your invoice will be discounted if the Government pays your bill early. For example: If your invoice is for $100 and you offer a discount of 1% within 20 days, and the Government pays you within 20 days, your payment would be $99. If this block is empty we will default Net 30 (total net amount paid within 30 days).

___Block 17a include the following:

___ Name of Individual(s) as it appears in SAM ___ Address ___ Email

__ DUNS/Cage Code Numbers- If you are currently in the process of obtaining a DUNS number you can leave this blank.

___ Telephone number that you can be reached during the business hours of 8:00 a.m. to 4:30 p.m. CST

___Block 30a - Signature ___Block 30b – Print Name ___Block 30c – Date

Fill out the Pricing Schedule and Return

___Return the Pricing Schedule for each area you are submitting for. The Pricing Schedule for each area is located after each Site Specific Scope of Work in Section C.

___ Input a unit price and total price. The unit price is the amount you are quoting on a daily basis.

The unit price (amount per day) multiplied by the number of days equals the total amount. For example if you are quoting a price of $100 per day and there are 90 days of work in the base year, the total price will be $9,000. ($100 x 90 = $9,000) ____Ensure all prices on line items are filled in. All line items must be priced to be considered for award. You will need to pay special attention to the start and end dates and the total number of work days posted in the Base year and each Option year because they may change.

____Unit prices must be rounded to the nearest cent (hundredths).

$20.56 IS an acceptable price.

$20.564 IS NOT an acceptable price.

Do not round total amount numbers.

___ Fill out your name as it appears in SAM and sign the bottom of each Pricing Schedule.

Offeror’s Information Sheet

__Complete and return the Offeror’s Information Sheet provided on the next page.

You may apply to any of the areas listed in this solicitation or across the different areas offered by the Tulsa District Office. Preferences of your top 5 areas are given consideration when evaluating quotes. The Government will choose the location for Gate Attendants based on the best value to the Government.

Representations and Certifications

____ You have filled out the Representations and Certifications online OR have filled out Clause 52.212-3 paragraphs (c) through (o) in the solicitation.

Any questions regarding this solicitation please contact Rudy Morales, 918-669-7275

Offeror’s Information Sheet (W912BV-13-T-0002, Red River Area)

(Return this page with your quote.)

Name(s) as appears in SAM: _______________________________________________

Address: _______________________________________________

Phone or Contact No.: ________________________________________________

Email: ________________________________________________

Cage Code (SAM): ________________________________________________ (If you are registering and have not been assigned a cage code number yet write “Pending”.

List the individual(s) that will work as Gate Attendant(s).

1- _______________________

2-_________________________

PRIORITY LIST:

Please list up to five (5) locations in the order of priority within this Solicitation number

W912BV-13-T-0002, ONLY, that you wish to work as a Gate Attendant. Ensure you submit a Pricing schedule for each location identified on your priority list.

1st Preference: ___________________________________________

2nd Preference: ___________________________________________

3rd Preference: ___________________________________________

4th Preference: ___________________________________________

5th Preference: ___________________________________________

There are a total of five (5) Gate Attendant Solicitations being offered by Tulsa District:

Please CIRCLE ALL Solicitations for Gate Attendant Positions in Tulsa District you are submitting a quote:

Eufaula Lake Area Fort Gibson Lake Area Red River Area

Kansas Area Northern Area

Section C - Descriptions and Specifications

GENERAL SCOPE OF WORK

GATE ATTENDANT SERVICES

VARIOUS PUBLIC USE AREAS (PUAs)

TULSA DISTRICT, U.S. ARMY CORPS OF ENGINEERS

OKLAHOMA, KANSAS, AND TEXAS

25 OCTOBER 2012

A. GENERAL CONTRACT REQUIREMENTS.

1. The contractor shall perform duties as outlined in this scope of work (SOW), and as identified in the “Site Specific SOW” for individual Public Use Areas (PUA).

2. Whenever the term "contractor" or "gate attendant" (GA) is used in describing the requirements and responsibilities, the contractor is solely and fully responsible for ensuring the performance of the duties and responsibilities described.

3. Criminal Background Investigation. All persons handling Government monies, or accessing the Government computer system, under this contract shall have a current (within 90 days of submission) local law enforcement background check submitted to the Contracting Officer no less than 5 working days prior to the needed day of entry, and approved by the Government before they will be allowed to begin the required pre-performance training or perform work. The Corps of Engineers reserves the right to deny access to any individual who has any derogatory information in the background check or whose presence, in the opinion of the Contracting Officer or Lake Manager, would be disruptive. All background checks must be conducted by a law enforcement agency (i.e., Sheriff’s Office, etc) within the state in which the person resides.

Individuals will be allowed to begin training if they do not have any disqualifying factors.

Background check disqualifying factors include: Any felony conviction; a misdemeanor conviction within the previous five years for a crime of violence, drug use/possession, or theft.

If an individual does not have a disqualifying factor, but has a misdemeanor conviction, those individuals will be evaluated or considered on a case by case basis.

a. Provide “Criminal Investigation” background information on all persons that may perform work under this contract. This information shall be submitted with the contractor’s quote, if available.

b. By execution of the contract, the contractor certifies that all persons providing such services under the contract are so qualified.

4. Security bonding. Contractor shall be fully bonded/insured to secure funds not received by the Government; in amounts stated in the “Site Specific SOWs” (Suspected theft of Government monies or supplies will result in immediate termination and criminal prosecution.). The contractor shall not start work until proof of such bond or security is furnished. The contractor has the following options to fulfill this requirement:

a. Obtain a fidelity bond from an insurance agent with the US Army Corps of Engineers, Tulsa District COE, named as the recipient. Cost is approximately 10% of the bond; or

b. Furnish an irrevocable, unconditional letter of credit from a financial institution in the specified amount.

c. Security bonding shall remain in full force for the duration of the contract period (1 year from award of contract).

d. Final payment shall not be made under the terms of this contract until all funds are reconciled to the satisfaction of the Government.

5. Provide past performance reference information with their quotation. Contractors who have had a contract or purchase order “Terminated for Default” by the Government during the previous five years shall not be eligible for contract award. If this is discovered after award, the contract will be terminated.

6. Experience in the use of a computer is required for most GA positions (unless otherwise noted in the “Site Specific SOW”). If contractor is unable to properly operate the computer and use the National Recreation Reservation Service (NRRS) program, the contractor will be deemed unable to perform the contract requirements and the contract will be terminated by the

KO.

7. Work consists of managing the public use area and/or day use area as follows:

a. Registration of campers and visitors, collecting and accounting for fees generated, use of credit card equipment, and providing on-site reservations through the NRRS. Provide information to visitors;

b. Sell annual day use permits;

c. Prepare and forward all associated reports and transmit funds through designated channels;

d. Inform visitors of proper use of park facilities, for example:

(1) Advise campers to utilize developed facilities only and not camp at undeveloped areas on the lake.

(2) Advise all visitors to park and operate vehicles or camping units only on paved surfaces or at designated overflow areas.

(3) Inform visitors about maintaining quiet hours.

e. Inform campers who did not vacate their site when expected, to return to the gatehouse to pay additional camping fees;

f. Inspect the PUA a minimum of two times each day during regular duty hours (unless otherwise stated in the “Site Specific SOW”); scheduled at least 2 1/2 hours apart. At least one inspection should be scheduled just prior to quiet hours to ensure the fees for all occupied sites have been collected. Additional trips into the park may be necessary to physically post reserved sites;

g. Insure all fees are collected; therefore, additional surveillance may be required, especially during holiday periods, weekends or other heavy usage periods;

h. Report disturbances such as vandalism, harassment of visitors, rowdiness, speeding, or violation of quiet hours to Park Rangers, or if unable to contact them, to local law enforcement officers. All accidents will be promptly reported to the Park Rangers; and

i. Keep a written log of complaints and criticism of park facilities, and provide this information to Park Rangers.

8. The contract consists of one 1-year Base period from award of a contract, and two 1-year Option Periods. Each contract period is twelve (12) months. The total duration of this contract, including the exercise of any Options, shall not exceed three (3) years. Exercising any Option Period is at the sole discretion of the Government.

a. Actual performance period(s) for each PUA are specified in the “Site Specific SOWs”.

b. The performance start and end dates will vary from year to year based on scheduled work days. However, work will start no earlier or end no later than stated performance periods for each PUA. The contractor shall contact the Lake Office immediately upon receipt of the initial contract award as well as any modification to exercise any Option Period to coordinate the work schedule.

9. The Government reserves the right to select which PUA and/or project the contractor shall work, should the contractor be successful low offeror at more than one location.

10. Gate attendant work cannot be subcontracted and must be performed in person by the contractor. If for any reason the contractor cannot perform the prescribed work, the contract will be terminated by the Contracting Officer.

11. The contractor shall abide by all Corps of Engineers management actions and decisions, and will follow all directions given to them by the COR and Contracting Officer (KO), both verbal and written. The contractor shall not be critical of Government decisions and shall not voice their opinions to the public if they do not agree. Expressing derogatory statements may lead to termination of the contract.

12. Gate attendants shall be courteous and display a professional attitude to the public at all times. Gate attendants will call Park Rangers immediately to assist if they encounter any problem with a park visitor. The contractor will cooperate fully with other contractors, camp hosts, volunteers, etc., and any problems will be resolved by the COR or KO.

13. Payment will be made once per month. Payment will be made based upon the amount proposed by the contractor and awarded by the Government. A time period of three to six weeks may be expected between submission of a complete and correct invoice and receipt of payment.

All payments will be made via Electronic Funds Transfer (EFT).

B. CONTRACTOR FURNISHED EQUIPMENT/MATERIALS, ETC.:

1. This contract requires two (2) individuals to fulfill the duties during the performance period (unless otherwise noted in the “Site Specific SOW”). One person is required to occupy the gatehouse at all times during the work shift, and one person to be available for required park surveillance or other duties.

2. The contractor is required to live on-site in a contractor-furnished trailer/camper, to be parked at a location designated by the Government (usually near the entrance of the PUA or as otherwise stated in the “Site Specific SOW”).

a. The contractor’s campsite shall be maintained in a clean and sanitary condition at all times and in accordance with CFR Title 36 at all times.

b. The contractor shall not have unauthorized storage buildings, satellite receivers or similar items on the site.

c. Dog pens, horse corrals, poultry cages or similar facilities for pets or the raising of animals will not be permitted. All pets will be confined or on a leash of six feet or less in length.

Horses, cattle, other large livestock, or exotic pets are not permitted. Any animal exhibiting dangerous or aggressive behavior will not be permitted, and shall be removed from Government property immediately. Pets are not permitted in the gatehouse at any time.

d. Any items detracting from the overall appearance of the site must be removed as instructed by the COR.

3. The contractor will provide their own transportation for conducting duties or providing surveillance within the park, including transportation to other nearby parks for duties that may be required in the SOW. This will also include transportation for banking and mailing activities, or any other activities covered in the SOW. All vehicle expenses, including fuel, are the responsibility of the contractor.

4. The contractor will pay the cost of postage and cashier’s checks for fee transmittals, unless otherwise stated in the Site Specific SOWs.

5. The contractor will provide some minor materials, supplies, and equipment to accomplish the work set forth in this contract, other than those items listed as furnished by the Government (see “Site Specific SOW”).

6. The contractor may be required to provide supplies and materials necessary to clean the gatehouse. (see “Site Specific SOW”).

7. The contractor may be required to provide a lawn mower/weed eater and fuel for their operation. (see “Site Specific SOW”).

8. All expenses related to performance of work should be included in the contractors’ proposed price. Separate payment will not be made for incidental expenses noted above.

C. GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

1. A site for a self-contained trailer/camper with electric and water utilities supplied by the Government (unless otherwise noted in the “Site Specific SOW”). A sanitary dump will be available near the entrance of the park. In some cases, a trailer holding tank or a direct sanitary hookup may be available. Communications equipment (radio or telephone) will be provided at the gatehouse. Radio and telephone usage procedures shall follow Corps of Engineers standards as instructed by the COR.

2. The standard electrical pedestal is equipped with a 30 amp GFI breaker, which is adequate for most camp trailers (some locations may have 50 amp service). This may not be adequate for units having appliances such as microwave ovens, washers, dryers, dishwashers, televisions, and air conditioners running at the same time. The electrical pedestals shall not be modified to accommodate any additional load demands.

3. Gatehouse with gate, informational handout materials/pamphlets, copies of CFR Title 36 (rules and regulations) and campground maps.

4. Computer equipment and printers necessary to operate the NRRS and fee collection system.

Other office equipment and supplies as deemed necessary to conduct official business.

5. Vest with Corps of Engineers identification, ball cap with Corps patch, and name tag.

6. Lawn mower and associated equipment and supplies for mowing or trimming in the immediate vicinity of the gatehouse may be provided by the Government, unless otherwise required to be provided by the contractor. (See “Site Specific SOW”).

7. Landscape equipment and materials (See “Site Specific SOW”).

8. The contractor will be required to sign a hand receipt for all property for which he/she will be responsible and will retain accountability until the contract period has ended, at which time the Government resumes responsibility via written accountability for those items. In the case of any loss, the contractor shall reimburse the Government the cost of replacement of the item.

D. TRAINING REQUIREMENTS:

1. Mandatory training on the NRRS computer program is required prior to the start of the performance period. The training and general orientation will require from three (3) to five (5) days, as determined by the COR for each location. The contractor will be required to attend this training prior to the actual start date of the performance period. The amount of time required to attend training must be factored into the proposed price, as separate payment will not be made.

Contractors who are unwilling or unable to learn the NRRS computer program will be terminated.

2. During the three (3) to five (5) day training, other training and orientation will be provided such as general handling of Government funds, courteousness to the public, radio and telephone usage, personal and visitor safety requirements, and any other aspects of gate attendant duties, some of which may be specific to a particular position or PUA.

3. The contractor shall become familiar with campground policies and the rules and regulations that relate to Corps of Engineers lands ("Title 36"). If a violation is noted, the contractor is to make the first contact, keeping it friendly, and inform the person(s) of the violation. The contractor will not pursue enforcement. If a violation persists, the contractor will then contact a Park Ranger.

E. GATE ATTENDANT GENERAL DUTIES:

1. Gate attendants will perform specific duties daily to implement the reservation, fee collection, and campground management program in accordance with established procedures. Duties include, but may not be limited to, the following:

a. Maintain current on-site records.

b. Post reserved facilities. Post reservation signs or cones at picnic shelters, group camping areas, or individual campsites, as instructed by the COR, whether or not the facility is reserved through the NRRS.

c. Check site availability for customers.

d. Assign non-reservable (walk-up sites) or un-reserved campsites to customers.

e. Collect fees. May be required to collect day use fees in multipurpose PUAs (See “Site Specific SOW”).

f. Sell annual day use permits. All monies, receipts, and registers for these sales will be handled and accounted for as instructed by the Lake Manager.

g. The contractor shall not take advance reservations over the phone, but will provide advance reservation services for on-site customers, as directed by the instructions from the NRRS and instructed by the COR.

h. Registration processing for customers with reservations.

i. Receive daily arrival reports.

j. The contractor will utilize the NRRS computer program for all transactions whether a site has been reserved or not. This will include accepting credit cards and processing them through the NRRS system.

k. Other specific duties and procedures will be defined in written information and through the pre-work training provided by the Government.

l. Open and close gates to PUAs as specified in the “Site Specific SOW” or as instructed by the COR. May be required to open and/or close the gate in case of emergencies, at times other than their regular work shift coverage.

m. Open and close gates in nearby parks (contractor must furnish their own transportation as stated in the “Site Specific SOW”).

n. Assist Park Rangers in maintaining quiet hours from 10 p.m. - 6 a.m. Advise campers who are already camped in the park or who are returning to the park that quiet hours are in effect. Advise Park Rangers of violations.

o. Direct late arrivals to overflow areas, other Corps of Engineers parks, or nearby commercial campgrounds.

p. Lock and secure the gatehouse after duty hours or at any time it is left unattended.

2. Amounts collected must balance to user permits issued or contractor will be required to reimburse the Government for any shortages or questionable loss of funds. Any loss is to be reported immediately to the Government "Recreation Fee Cashier". When checks are used for payment, the attendant will ensure that the check is completed in accordance with instructions from the NRRS service (or as instructed by the COR).

3. Gate attendants may utilize user fee monies to make change; however, personal cash may be needed to make change in some instances, especially at the beginning of a shift. Contractors are required to keep a change fund of their own money of at least $100 at all times, this requirement will be subject to unannounced audit.

4. The contractor will not make refunds or credits, but will accept such requests and refer them to the Lake Manager. A form will be provided to the customer to request a refund be mailed to them at a later date. Completed forms will be given to a Park Ranger.

5. Transmittal of Fees. Transmit fees in accordance with instructions from the NRRS or the COR. This function includes, but is not limited to, the following items:

a. Prepare transmittal forms.

b. Tabulate fees collected.

c. Convert cash collections into cashier’s checks for transmittal (at contractor’s expense) (or as otherwise specified in the Site Specific SOWs)...

d. Mail or transport transmittal forms, cahiers checks, and personal checks to the proper location as instructed by the COR.

e. Provide a copy of the computer generated deposit summary report (DSR) for each fee transmittal, and provide it, with a copy of the corresponding cashier's check and a copy of all personal checks to the Lake Office for verification and audit purposes each week or at the end of their shift.

f. Use fee collections will be transmitted as soon as possible when the total reaches $1,000, but no later than the morning of the next business day financial institutions are open (in the case of weekends and holidays). This will normally require submittals on Monday and Friday mornings.

g. Funds shall never exceed $5,000 before being remitted.

h. Funds shall not be held longer than one week, even if the total is less than $1,000.

i. On-hand funds and fee collection records will be subject to unannounced audits as deemed necessary by the Lake Manager.

6. Separate payment will not be made to the contractor for postage, time spent banking, cost of cashier's checks, transportation expenses associated with fee transmittal. Compensation for these items must be included as part of the contractor's quotation. (see “Site Specific SOW”).

7. The contractor may be required to perform duties at times other than their normal shift. This may include, but not limited to, opening gates for emergencies or for persons already camped in the park, directing late arrivals to overflow areas, and closing/opening gates at specified times, which may include other nearby park areas. (See “Site Specific SOW”)

8. May be required to accomplish some light duty tasks including, but not limited to, emergency shut-off of park utilities, reading traffic counters, and delivering messages to campers or other contractors.

9. May be required to mow the area in the immediate vicinity of the gate complex and trailer/camper site. (See “Site Specific SOW”)

10. May be required to maintain existing landscape plantings in the PUA, to include planting, weeding, and watering. (Government furnished plant materials). (See “Site Specific SOW”).

F. OTHER REQUIREMENTS:

1. While patrolling the campground or performing any duties under this contract, the contractor is required to wear either the vest provided or an approved clean red polo shirt (supplied by the contractor) with a specified patch or logo (provided by the Government) as a means of identification. Only caps provided by the Corps of Engineers may be worn while on duty. The wearing of this cap is recommended, but optional. The contractor may also be required to display vehicle identification while on duty (provided by the Government).

2. Possession of firearms in the gatehouse or in the park is prohibited, and will be grounds for immediate termination of the contract.

3. When reporting for or while on duty, being under the influence of/or consuming alcoholic beverages is strictly prohibited and will be grounds for immediate termination of the contract.

4. Illegal use of drugs, or possession of controlled substances, is grounds for immediate termination, whether or not it is during duty hours.

6. All work shall be conducted in accordance with the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. Copies are available at all lake offices, or on the Tulsa District website.

7. Smoking is not allowed inside, or within 50 feet, of the gatehouse.

8. Keep the gatehouse clean and sanitary at all times. Cleaning supplies shall be furnished by the contractor (unless otherwise specified in the “Site Specific SOW”). Gatehouse cleaning includes sweeping, dusting, cleaning windows, doors and fixtures, and proper disposal of trash.

a. Trash shall be emptied daily.

b. Floor shall be swept and mopped daily.

b. All surfaces dusted at least once during each shift.

c. Windows will be cleaned monthly, at minimum.

d. Keep entrance & exit lane road free of unsightly debris, trash, litter, etc. This may be accomplished by broom, leaf blower or other method approved in advance by the COR (a hose & water will not be used unless instructed by the COR).

e. Keep exterior of gate house free of cobwebs or other debris. Stinging insect nests on the exterior of the gatehouse will be reported to the COR or lake office.

9. Radio and telephone equipment is for official business only, in accordance with FCC regulations and Corps of Engineers instructions. The public is not allowed to use the telephone, except in the case of an emergency (collect calls only).

10. Selling of personal items for monetary gain within the PUA is strictly prohibited. Such activity may be cause for termination of the contract.

SITE SPECIFIC SCOPE OF WORK

2013 GATE ATTENDANTS

VARIOUS PUBLIC USE AREAS (PUAs)

TULSA DISTRICT, US ARMY CORPS OF ENGINEERS

RED RIVER AREA (Oklahoma and Texas)

SOLICITATION NO. W912BV-13-T-0002

31 October 2012

Locations:

OKLAHOMA

Hugo Lake:

Kiamichi Park - Shift A

Kiamichi Park - Shift B

Pine Creek Lake:

Little River Park - Shift A

Little River Park - Shift B

Pine Creek Cove - Shift A

Pine Creek Cove - Shift B

TEXAS

Pat Mayse Lake:

Pat Mayse West - Shift B

Sanders Cove - Shift A

Texoma Lake:

Preston Bend

HUGO LAKE, OK

KIAMICHI PUA – SHIFT A

GATE ATTENDANT SERVICES

POC for this location is Blake Cannon 580-326-3345.

In addition to the requirements stated in the GENERAL SCOPE OF WORK, the following work will be performed at this location.

1. Period of performance is 1 April - 30 September.

a. Start work date is the first scheduled work day on or after 1 April.

b. Work 4 days per week, (Monday – Thursday), throughout the work period.

c. Work hours are 12 noon - 8 p.m. each work day.

2. Kiamichi has 91 campsites and 1 boat ramp, and 2 pavilions. Located 2 miles North of State Highway 71 on CR4285.

a. A camping pad is provided and the contractor shall remain onsite overnight during scheduled duty for security and emergency access.

b. Be present in the gate house during scheduled work hours.

c. Patrol PUA a minimum of 3 times during each work day. Contractor will be responsible to the ranger on duty.

d. Unlock entrance gate at 6 a.m., lock the gate at 10 p.m. each work day, with holiday and non-work day exceptions.

e. Collect and submit camping fees, day-use fees, and other fees indicated by the Lake Manager each work day.

f. Public interaction and assistance with respect to questions, reading materials, and directions is required. Reserve America and ranger assistance will be available.

g. Attend two gate attendant meetings during the work period, as scheduled by the Lake Manager or representative; meetings are mandatory regardless of work schedule.

h. All office and cleaning supplies for gate house shall be furnished by the contractor. These include but are not limited to the following: stapler/staples, ink pens, dry erase marker/wax pencil, tape dispenser/tape, paper towels, mop, broom, all-purpose cleaner(s) and trash bags, etc.

i. Bollard posting must be done seven days prior to a reservation, and must fit adequately on posts. Day-use (boat launch and/or day-use) envelopes will be filled routinely. Bulletin boards must be updated as instructed by the COR.

3. Security bond is $1,000 (see “General Requirements”).

PRICING SCHEDULE

KIAMICHI PUA - SHIFT A

CONTRACTOR SHALL FURNISH ALL LABOR, MATERIAL, EQUIPMENT, ETC.

NECESSARY TO PERFORM ALL WORK IN STRICT ACCORDANCE WITH THE

SPECIFICATIONS, TERMS AND CONDITIONS SET FORTH IN THE CONTRACT TO

INCLUDE ALL ATTACHMENTS THERETO.

Unit Total Description Quantity Unit Price Amount

BASE ITEMS: 2013 - 2014 Contract Period

0001 Gate Attendant Work 105 DAYS $__________ $__________

OPTION 1: 2014 - 2015 Contract Period

1001 Gate Attendant Work 105 DAYS $__________ $__________

OPTION 2: 2015 - 2016 Contract Period

2001 Gate Attendant Work 105 DAYS $__________ $__________

TOTAL (Base, Option 1 and Option 2) $__________

Contractor Name (Print) Signature

KIAMICHI PUA – SHIFT B

POC for this location is Blake Cannon 580-326-3345.

will be performed at this location.

1. Period of performance is 1 April - 30 September.

a. Start work date is the first scheduled work day on or after 1 April.

b. Work 3 days per week, (Friday – Sunday), throughout the work period.